Raystation planning system

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is procuring a RayStation Treatment Planning System and related support services, which constitutes specialized radiation oncology planning software with multiple proprietary modules including rayConformal, rayArc, rayElectron, rayNavigator, rayTracker, rayAdaptive, and Machine Learning rayDeepSegmentation capabilities. This procurement will be conducted under FAR 13.5 procedures and justified as a sole-source award pursuant to 41 USC 3304(a)(1), as Raysearch Americas Inc has been determined to be the only responsible source capable of providing the required system due to proprietary information and software components accessible solely to this vendor. The contract will include license subscriptions for the specified modules, though specific evaluation criteria beyond vendor responsibility and capability are not detailed in the pre-solicitation notice. This is a pre-solicitation notification issued for information purposes, with the contracting officer, Rafael Rodriguez (rafael.rodriguez2@va.gov), accepting vendor submissions to allow interested parties an opportunity to provide input before formal solicitation. The deadline for submitting information is January 26, 2026 at 12:00 PM Central Time, and the solicitation number is 36C25726Q0246.

No set-aside designation has been applied to this procurement, and Raysearch Americas Inc is identified as the incumbent and proposed sole-source awardee. The notice does not specify a contract value or budget range for this acquisition. The procurement has been recategorized with corrected codes, changing the PSC from 6515 to 7C21 (IT and Telecom - Other Data Center Facilities Products) and the NAICS from 423450 to 541511 (Custom Computer Programming Services), reflecting the software and services nature of the requirement rather than hardware distribution. Key numerical details regarding the quantity of licenses, duration of the subscription period, or specific implementation timeline have not been disclosed in the available pre-solicitation materials.