J012--Fire Suppression System and Associated Equipment - Maintenance, Repair and Testing

COMBINED SYNOPSIS/SOLICITATION

The amendment is to notify interested parties of the following:

A site visit has been scheduled for March 3, 2021 at 10:00am EST at Brooklyn VA and 1:00pm at St. Albans campus. All interested parties should email the Contract Specialist, Charnell Cunningham at Charnell.Cunningham@va.gov for further details.

The last date to submit questions is March 8, 2021 at 4:00pm EST.

The closing date has been changed from March 2, 2021 at 11:00am EST to March 16, 2021 at 11:00am EST.

FIRE SUPPRESSION SYSTEMS AND ASSOCIATE EQUIPMENT AT THE NEW YORK HARBOR HEALTHCARE SYSTEM, BROOKLYN AND ST. ALBANS CAMPUSES

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format

in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items and

FAR part 13 - Simplified Acquisition Procedures , as supplemented with additional information

included in this notice. This announcement constitutes the only solicitation; quotes are being requested

and a written solicitation will not be issued.

(ii) The solicitation number 36C24221Q0496 is issued as a request for quote (RFQ) and will be submitted

on through https://beta.sam.gov/.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-88-1.

(iv) This procurement is being issued as a Service Disable Veteran Owned Small Business set aside Open Market Competition. The North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $16.5 million.

(v) The Contractor shall provide pricing for Fire Suppression Systems and Associate Equipment. See table below.

ITEM INFORMATION

Item Number

Description of Supplies/Services

Quantity

Unit

Unit Price

Amount

0001

Brooklyn Fire Suppression System and Associate Equipment

Base Year: 4/1/2021 3/31/2022

12

Monthly

0002

St. Albans Fire Suppression System and Associate Equipment

Base Year: 4/1/2021 3/31/2022

12

Monthly

1001

Brooklyn Fire Suppression System and Associate Equipment

Option Year One: 4/1/2022 3/31/2023

12

Monthly

1002

St. Albans Fire Suppression System and Associate Equipment

Option Year One: 4/1/2022 3/31/2023

12

Monthly

2001

Brooklyn Fire Suppression System and Associate Equipment

Option Year Two: 4/1/2023 3/31/2024

12

Monthly

2002

St. Albans Fire Suppression System and Associate Equipment

Option Year Two: 4/1/2023 3/31/2024

12

Monthly

3001

Brooklyn Fire Suppression System and Associate Equipment

Option Year Three: 4/1/2024 3/31/2025

12

Monthly

3002

St. Albans Fire Suppression System and Associate Equipment

Option Year Three: 4/1/2024 3/31/2025

12

Monthly

4001

Brooklyn Fire Suppression System and Associate Equipment

Option Year Four: 4/1/2025 3/31/2026

12

Monthly

4002

St. Albans Fire Suppression System and Associate Equipment

Option Year Four: 4/1/2025 3/31/2026

12

Monthly

Total $

(vi) Description of requirement

SEE ATTACHED PERFORMANCE WORK STATEMENT

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MAR 2020), applies to this acquisition. All offers must reference:

1. Solicitation number for this requirement as 36C24221Q0496

2. Point of Contact, Company name, address, telephone and email address

3. Technical description of services to be performed in accordance with the Statement of Work

4. Price

5. Acknowledgement of any solicitation amendments

6. Past performance information

7. A statement specifying the extent of agreement with all terms, conditions, and provisions

included in the solicitation.

Offeror that fails to furnish required representation or information or reject the terms and conditions of the

solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

852.252-70 Solicitation Provisions or Clauses Incorporated by References (JAN 2008)

852.270-1 Representatives of Contracting Officers (JAN 2008)

(ix) The provision at FAR 52.212-2, Evaluation- Commercial Items (OCT 2014) applied to this

acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose

offer conforming to the solicitation will be most advantageous to the Government, price and other factors

considered. The following factors shall be used to evaluate offers:

1) Technical Proposal:

a) Demonstrate an understanding and acceptance of the scope of work and RFP requirements.

b) Demonstrate the ability to meet the requirements of the scope of work.

Team Arrangements & Subcontracting Plan:

a) Provide Resumes of Key Personnel

b) Provide Information Flow and Delegation of Authority and Responsibility to execute maintenance tasks

Sub- Contractors:

a) The sub-contractor will identify his Key Subcontractors

Quality Control Plan:

a) VA Engineering will evaluate the offeror s ability to provide services that met the Hospital s quality requirements. The Offeror s performance will be examined to determine whether the quality of service necessary to provide conformance to contract requirements was met.

Contractor s Capabilities:

Contractor will have resources (employees, supervisors, material and equipment) dedicated specifically to the performance of this contract. A P.O.C. will be at each site Five (5) days a week for Eight (8) hours a day.

2) Past Performance:

a) The contractor perform work that is the same or similar in nature, size, and complexity to the services being procured under this Solicitation.

b) Recent Past Performance

c) Relevant Post Performance

d) Past Performance Confidence Rating

3) Price: Will be determined as fair and reasonable per FAR part 13.106-3.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov/SAM/). Representations, Certifications, and SAM must be current at award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

52.229-3 Federal, State, and Local Taxes (FEB 2013)

52.237-3 Continuity of Services (JAN 1991)

852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020)

VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

852.203-70, Commercial Advertising

852.209-70, Organizational Conflicts of Interest

852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside

852.232-72, Electronic Submission of Payment Requests

852.270-1, Representatives of Contracting Officers

VAAR 852.237-75 Key Personnel (OCT 2019) [solicitations & contracts when the contract will require the contractor to designate contractor key personnel]

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR

52.212-5 are applicable:

52.203 6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995)

52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.204 14, Service Contract Reporting Requirements (OCT 2016)

52.209 6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020)

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

52.219-8, Utilization of Small Business Concerns (Oct 2018)

52.219-28, Post Award Small Business Program Re-representation (MAY 2020)

52.222-3, Convict Labor (June 2003)

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222 26, Equal Opportunity (SEP 2016)

52.222 35, Equal Opportunity for Veterans (JUN 2020)

52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222 37, Employment Reports on Veterans (JUN 2020)

52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-41, Service Contract Labor Standards (AUG 2018)

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

52.222-50, Combating Trafficking in Persons (JAN 2019)

52.222-54, Employment Eligibility Verification (OCT 2015).

52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

52.229 12, Tax on Certain Foreign Procurements (JUN 2020)

52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is a Service Disable Veteran Owned Small Business set aside Open Market Competition combined synopsis/solicitation for Fire Suppression Systems and Associate Equipment at the Department of Veteran Affairs, New York Harbor Healthcare System, Brooklyn and St. Albans campuses. The government intends to award a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 11:00AM EST, Tuesday, March 2, 2021. The government shall only accept electronic submissions via email, please send all quotations to

Charnell.Cunningham@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

NOTE: The offeror is required to provide (1) unredacted copy and (1) redacted copy without the

names (i.e., company, key personnel, etc.)

(xvi) Direct your questions to Charnell Cunningham, Contracting Specialist,

Charnell.Cunningham@va.gov. The last day to submit questions is 4:00PM EST, Thursday, February 18, 2021.

PLEASE NOTE: A site visit has not been scheduled yet.

List of Attachments:

COMBINED SYNOPSIS/SOLICITATION

FIRE SUPPRESSION SYSTEMS AND ASSOCIATE EQUIPMENT AT THE NEW YORK HARBOR HEALTHCARE SYSTEM, BROOKLYN AND ST. ALBANS CAMPUSES

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format

in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items and

FAR part 13 - Simplified Acquisition Procedures , as supplemented with additional information

included in this notice. This announcement constitutes the only solicitation; quotes are being requested

and a written solicitation will not be issued.

(ii) The solicitation number 36C24221Q0496 is issued as a request for quote (RFQ) and will be submitted

on through https://beta.sam.gov/.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-88-1.

(iv) This procurement is being issued as a Service Disable Veteran Owned Small Business set aside Open Market Competition. The North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $16.5 million.

(v) The Contractor shall provide pricing for Fire Suppression Systems and Associate Equipment. See table below.

ITEM INFORMATION

Item Number

Description of Supplies/Services

Quantity

Unit

Unit Price

Amount

0001

Brooklyn Fire Suppression System and Associate Equipment

Base Year: 4/1/2021 3/31/2022

12

Monthly

0002

St. Albans Fire Suppression System and Associate Equipment

Base Year: 4/1/2021 3/31/2022

12

Monthly

1001

Brooklyn Fire Suppression System and Associate Equipment

Option Year One: 4/1/2022 3/31/2023

12

Monthly

1002

St. Albans Fire Suppression System and Associate Equipment

Option Year One: 4/1/2022 3/31/2023

12

Monthly

2001

Brooklyn Fire Suppression System and Associate Equipment

Option Year Two: 4/1/2023 3/31/2024

12

Monthly

2002

St. Albans Fire Suppression System and Associate Equipment

Option Year Two: 4/1/2023 3/31/2024

12

Monthly

3001

Brooklyn Fire Suppression System and Associate Equipment

Option Year Three: 4/1/2024 3/31/2025

12

Monthly

3002

St. Albans Fire Suppression System and Associate Equipment

Option Year Three: 4/1/2024 3/31/2025

12

Monthly

4001

Brooklyn Fire Suppression System and Associate Equipment

Option Year Four: 4/1/2025 3/31/2026

12

Monthly

4002

St. Albans Fire Suppression System and Associate Equipment

Option Year Four: 4/1/2025 3/31/2026

12

Monthly

Total $

(vi) Description of requirement

SEE ATTACHED STATEMENT OF WORK

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MAR 2020), applies to this acquisition. All offers must reference:

1. Solicitation number for this requirement as 36C24221Q0496

2. Point of Contact, Company name, address, telephone and email address

3. Technical description of services to be performed in accordance with the Statement of Work

4. Price

5. Acknowledgement of any solicitation amendments

6. Past performance information

7. A statement specifying the extent of agreement with all terms, conditions, and provisions

included in the solicitation.

Offeror that fails to furnish required representation or information or reject the terms and conditions of the

solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

852.252-70 Solicitation Provisions or Clauses Incorporated by References (JAN 2008)

852.270-1 Representatives of Contracting Officers (JAN 2008)

(ix) The provision at FAR 52.212-2, Evaluation- Commercial Items (OCT 2014) applied to this

acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose

offer conforming to the solicitation will be most advantageous to the Government, price and other factors

considered. The following factors shall be used to evaluate offers:

1) Technical Proposal:

a) Demonstrate an understanding and acceptance of the scope of work and RFP requirements.

b) Demonstrate the ability to meet the requirements of the scope of work.

Team Arrangements & Subcontracting Plan:

a) Provide Resumes of Key Personnel

b) Provide Information Flow and Delegation of Authority and Responsibility to execute maintenance tasks

Sub- Contractors:

a) The sub-contractor will identify his Key Subcontractors

Quality Control Plan:

a) VA Engineering will evaluate the offeror s ability to provide services that met the Hospital s quality requirements. The Offeror s performance will be examined to determine whether the quality of service necessary to provide conformance to contract requirements was met.

Contractor s Capabilities:

Contractor will have resources (employees, supervisors, material and equipment) dedicated specifically to the performance of this contract. A P.O.C. will be at each site Five (5) days a week for Eight (8) hours a day.

2) Past Performance:

a) The contractor perform work that is the same or similar in nature, size, and complexity to the services being procured under this Solicitation.

b) Recent Past Performance

c) Relevant Post Performance

d) Past Performance Confidence Rating

3) Price: Will be determined as fair and reasonable per FAR part 13.106-3.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov/SAM/). Representations, Certifications, and SAM must be current at award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

52.229-3 Federal, State, and Local Taxes (FEB 2013)

52.237-3 Continuity of Services (JAN 1991)

852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020)

VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

852.203-70, Commercial Advertising

852.209-70, Organizational Conflicts of Interest

852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside

852.232-72, Electronic Submission of Payment Requests

852.270-1, Representatives of Contracting Officers

VAAR 852.237-75 Key Personnel (OCT 2019) [solicitations & contracts when the contract will require the contractor to designate contractor key personnel]

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR

52.212-5 are applicable:

52.203 6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995)

52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.204 14, Service Contract Reporting Requirements (OCT 2016)

52.209 6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020)

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

52.219-8, Utilization of Small Business Concerns (Oct 2018)

52.219-28, Post Award Small Business Program Re-representation (MAY 2020)

52.222-3, Convict Labor (June 2003)

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222 26, Equal Opportunity (SEP 2016)

52.222 35, Equal Opportunity for Veterans (JUN 2020)

52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222 37, Employment Reports on Veterans (JUN 2020)

52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-41, Service Contract Labor Standards (AUG 2018)

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

52.222-50, Combating Trafficking in Persons (JAN 2019)

52.222-54, Employment Eligibility Verification (OCT 2015).

52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

52.229 12, Tax on Certain Foreign Procurements (JUN 2020)

52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

(xiv) N/A

(xv) This is a Service Disable Veteran Owned Small Business set aside Open Market Competition combined synopsis/solicitation for Fire Suppression Systems and Associate Equipment at the Department of Veteran Affairs, New York Harbor Healthcare System, Brooklyn and St. Albans campuses. The government intends to award a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 11:00AM EST, Tuesday, March 2, 2021. The government shall only accept electronic submissions via email, please send all quotations to

Charnell.Cunningham@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

NOTE: The offeror is required to provide (1) unredacted copy and (1) redacted copy without the

names (i.e., company, key personnel, etc.)

(xvi) Direct your questions to Charnell Cunningham, Contracting Specialist,

Charnell.Cunningham@va.gov. The last day to submit questions is 4:00PM EST, Thursday, February 18, 2021.

PLEASE NOTE: A site visit has not been scheduled yet.

List of Attachments: