4210-- Fire Extinguisher Maintenance and Inspections

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is seeking contractors to provide comprehensive fire extinguisher maintenance and inspection services for the VA Palo Alto Health Care System. The solicitation covers annual inspections, internal examinations, and hydrostatic testing for approximately 1,402 fire extinguishers across multiple facilities in California, including locations in Palo Alto, Menlo Park, Livermore, Sunnyvale, and Mountain View, as well as associated vehicles. Contractors must be certified by the California Office of the State Fire Marshal and maintain detailed inventory records while providing backup fire extinguishers during maintenance periods. The contract includes a base period from October 1, 2025 to September 30, 2026, with one optional one-year renewal period through September 30, 2027. Monthly inspections of up to 800 fire extinguishers may be required when requested by the Contracting Officer's Representative, and contractors must submit annual reports. The solicitation deadline has been extended to July 31, 2025, at 3:00 PM PDT following amendments to clarify pricing and quantities.

This solicitation is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity, restricting competition to qualifying veteran-owned enterprises. The contract includes specific line items for annual inspections and maintenance of 1,402 fire extinguishers (with a 5% variance allowance), monthly inspections limited to 8,800 units annually, and emergency fire extinguisher replacements not to exceed 20 units per year. The estimated contract value is approximately $12.5 million based on the scope of services required. Performance will occur across multiple VA campuses in the San Francisco Bay Area, with contractors required to comply with applicable wage determinations for San Mateo, Santa Clara, and Alameda counties. The work involves maintaining fire safety compliance with The Joint Commission, NFPA, and OSHA standards while ensuring continuous fire protection coverage during maintenance activities. Quality assurance surveillance will include 100% inspection requirements and monthly performance assessments by the Contracting Officer's Representative.