Y27-705_Pre-Bid_Sign_In_Sheet.pdf

This is a Pre-Bid Sign-In Sheet for Orange County, Florida's request for sealed bids on the Orange County Convention Center Campus Elevator-Escalator Replace and Modernization Phase 1A (Y27-705). The project encompasses the replacement of 12 escalators and 8 elevators (consisting of one 18,000-pound hydraulic freight elevator and seven electric traction elevators) across the West Building of the convention center campus. A pre-bid meeting was held on August 27, 2026, with sealed bids originally due September 22, 2026 at 4:00 p.m. EST, subsequently extended to October 20, 2026 at 4:00 p.m. EST via the OpenGov e-Procurement Platform. All work must be performed between 6:00 p.m. and 6:00 a.m., Monday through Friday, with weekend work permitted at the Contractor's discretion upon prior written approval. The facility will remain occupied and operational during construction, with four escalator installation teams performing simultaneous replacements and one elevator team replacing elevators sequentially according to the County's event schedule. The estimated contract duration is approximately three years, and questions regarding the solicitation were due September 8, 2026 at 5:00 p.m. EST, with the question deadline subsequently extended to October 7, 2026 at 5:00 p.m. EST.

The estimated contract value is $21,665,157.00. A Service Disabled Veteran Business preference is available with discounts ranging from 3 to 8 percent depending on bid amount. A bid bond equal to at least 10 percent of the estimated amount is required, with payment and performance bonds required upon award. Mobilization costs are capped at 5 percent of the base bid. The Contractor must obtain all engineering approvals, local and state permits, and code inspections at its expense, with work complying with Florida Building Code (2023), National Electric Code (2020), National Fire-Alarm Code (2019), and applicable ANSI, IEEE, NEMA, and UL standards. All personnel must pass FDLE background checks and obtain Orange County photo ID badges. Commercial general liability insurance of $1 million to $5 million is required depending on contract amount, and E-Verify employment verification and compliance certifications are mandatory. Liquidated damages of $500 per day apply for failure to achieve substantial or final completion by the contract deadline. The County awards to the lowest responsive and responsible bidder.