HQ0034-14-R-0035-0002.pdf

WR0718131006

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address vendor questions and to update Attachments 2, 5, and 6, accordingly. All other terms and conditions remain unchanged.

Attachment 2 has been changed to address questions 5, 7, 8, 9, and 10.

Attachment 5 has been changed to address questions 11, 15, 16, 17, and 21.

Attachment 6 has been changed to address question 22.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-14-R-0035

X 9B. DATED (SEE ITEM 11)

05-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-May-2014

CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST, SUITE 910

ARLINGTON VA 22202-3909

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-14-R-0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

AMENDMENT 2

Question 1

The double spacing requirement makes it difficult to include figures, charts, and tables and is unusual for a proposal.

Will the government consider removing the requirement to double space the proposal?

Answer 1

No. Please see revised Attachment 5 for some exceptions.

Question 2

A typical Safety and Health Plan and Quality Control Plan for a contract of this size and complexity could total 50 or more pages. Will the government consider removing the Safety and Health Plan and the Quality Control Plan from the page count for the Technical Volume? Alternately, will the government accept summaries of the Safety and

Health and Quality Control Plans, in lieu of the entire plans?

Answer 2

Please submit Safety and Health and Quality Control Plans. They are included in the page requirements, as specified.

Question 3

To facilitate early delivery of proposals, will you please provide the business hours during which proposals may be delivered in person?

Answer 3

Proposals may be delivered between 8AM and 5:30PM, Monday through Friday until the stated deadline.

Question 4

The pricing form provided includes only labor hourly rates. How will other direct costs (equipment, supplies, analytical costs, specialty subcontractors) be charged to the government? Or, is this intended to be primarily used as a staff augmentation contract?

Answer 4

Please review clause AD.15 Task Ordering Procedures.

Question 5

Regarding the Task Order: Is this task for an update to 1 SPCC and 1 SCP Plan which includes all of the following buildings as part of the Pentagon Reservation (Pentagon, Hybla Valley Federal Building, Army Motor Pool and the

U.S. Court of Appeals for the Armed Forces Building) or are there 5 individual SPCC Plans and 5 individual SCP

Plans which must be updated?

Answer 5 The contractor shall submit 1 SPCC and 1 SCP that includes all of the buildings specified in the Task Order

Question 6

Regarding the Task Order: For the Tank Management Plan will this include the same 5 buildings as the SPCC/SCP

Plan Updates or does this exclude the Pentagon Building in Arlington, VA but include the remaining four facilities including Hybla Valley Federal Building, Army Motor Pool, and U.S. Court of Appeals for the Armed Forces

Building?

Answer 6

Please see Task Order 0001 Section I.C.c which lists the buildings for the Tank Management Plan.

Question 7

Regarding the Task Order: What level of inspection is being requested by the government to inspect each of the tanks and records for compliance after the plan updates? Is this limited to relevance to the 40 CFR 112 regulations or will this also include AST/UST VA requirements?

Answer 7

The Contractor is required to comply with EPA and VDEQ compliance requirements.

Question 8

Regarding the Task Order: For the Tank Management Plan is this to be a summary of the information or also include required regulatory routine maintenance inspection information (type, frequency)?

Answer 8

The plan shall be in regulatory compliance.

Question 9

Regarding the Task Order: Are hard copies of the plans (SPCC, SCP, Tank Management) and evaluation of tank monitoring systems required? If so, how many?

Answer 9

As stated in Task Order 0001 Section III.B, electronic copy and hard copies are required. The number of hard copies

(5) has been added to this section.

Question 10

Regarding the Task Order: For the training class the RFP establishes a minimum number of training classes as 6.

Should 6 be the maximum number?

Answer 10

Six is the maximum number in the Task Order that will be required. The Task Order Performance Work Statement has been updated.

Question 11

Are text in tables and figures in Volume I Technical Proposal subject to the 12pt type and double spacing requirements, or can this text be single spaced and in a smaller point size? If the latter, what is the smallest point size that is allowed?

Answer 11

Text in tables and figures within Volume I may be single spaced and 10 point font.

Question 12

Attachment 6 Relative Importance of the Evaluation Factors states that Factors 1,2,3 and 4 are all of equal importance. Attachment 6 Evaluation Factors lists Factors 1 - 4 as Technical, Key Personnel, Past Performance, and

Professional Employee Compensation Plan (PECP).

a. Is it really the Government's intention to give the pass/fail PECP equal weight to the entire technical proposal?

b. Will the offeror be required to receive a rating of "Pass" on pass/fail Key Personnel and PECP factors in order to be eligible for award?

Answer 12

Yes, the PECP is a statutory requirement. Regarding the rating, as stated on page 1 of Attachment 6 under

Evaluation Factors, “A “fail” or “unacceptable” rating under any factor or subfactor or a No Confidence under the past performance factor shall render the entire proposal unacceptable and ineligible for award.”

Question 13

Are Key Personnel commitment letters included in the 75 page limit of Volume I?

Answer 13

Previously answered in Amendment 1.

Question 14

Are Key Personnel resumes included in the 75 age limit of Volume I?

Answer 14

Previously answered in Amendment 1.

Question 15

RFP Attachment 5 Page 2 states that within the Organizational Structure topic requires that we "Include current certifications/licenses relevant to this contract."

a. Is the Government asking for personal certifications/licenses (e.g., PE licenses) or company certifications/licenses?

b. Are these certifications/licenses including in the 75 page limit of Volume I?

Answer 15

The government is asking for personal certifications/ licenses. The contractor shall provide the certification/ license title and number within the 75 page limit.

Question 16 Attachment 5, Page 3, Item 2) Proposal Length states that all pages shall be 8.5 x 11 inches. However, that same section also mentions foldouts as being excluded from the page limit. Because foldouts are generally defined as 11 x

17" pages, does this mean that foldouts are allowed, and, if so, what content is allowed on the foldouts since they are excluded from the page limit?

Answer 16 Foldouts should be limited to organizational structure, if needed.

Question 17

The solicitation notes that the offeror should submit Past Performance Data Sheets for three (3) Government or commercial contracts for services directly related or similar to the services required in the PWS including TO0001.

It is also noted that past performance regarding subcontractors may be considered if they perform major or critical aspects of the requirement when such information is relevant. If our subcontractor will be providing major aspects of the requirement, is it possible to submit more than three Past Performance Data Sheets or should their past performance be one of the three Past Performance Data Sheets?

Answer 17

Firms must supply a minimum of three references and may supply a maximum of five. This includes references for the prime and any subcontractors.

Question 18

Do tables also need to be double-spaced, 12 point font?

Answer 18

See Question 11 of this same amendment.

Question 19

The instructions and evaluation criteria discuss what should be included with regard to key personnel. We did not see similar information about non-key personnel. Where, besides in the pricing volume, should we discuss the qualifications of non-key personnel?

Answer 19

This information would be best described under Adequacy, Feasibility, and Technical Merit and/or Technical

Experience.

Question 20

Attachment 1 mentions “Environmental Programs”. Can you provide examples or a list of the Environmental

Programs at WHS?

Answer 20

WHS has typical environmental programs associated with an office building and medium industrial facilities that include but are not limited to air, water, waste, sustainability, and energy.

Question 21

Attachment 5, p. 5 states "offer shall remain firm for at least 90 days". Page 5 of the solicitation states that the contract is anticipated to start on July 1, 2014. However, the start date may be adjusted to begin any time between

July 1, 2014 and September 30, 2014, without an amendment to this solicitation. Should Attachment 5 language be modified to reflect this later start date given this proposal is due June 5, 2014?

Answer 21

Attachment 5 has been modified. Offers shall remain firm through September 30, 2014.

Question 22

Attachment 6, p. 6, last paragraph references Attachment 10. We assume this reference should be Attachment 9.

Answer 22

Attachment 6 has been updated to refer to Attachment 9.

Question 23

We understand the Pentagon Reservation (which generally is referred to as including the Hybla Valley Federal

Building, the Army Motor Pool, and the U.S Court of Appeals for the Armed Forces), the Mark Center and the

Raven Rock Mountain Complex in Pennsylvania are included in this solicitation. Are there any other DoD-leased facilities in the National Capital Region that could be included in the solicitation?

Answer 23

Please see Attachment 1 Sections 1.1 and 1.2. This solicitation covers all WHS facilities in the NCR to include all leased facilities.

Question 24

Please clarify whether the Employee Compensation Plan and Reps & Certs are required only of the Prime or of all team members/subcontractors.

Answer 24

For the Professional Employee Compensation Plan, team members/ subcontractors shall submit a separate plan for the positions they will be providing. Since this information may be considered proprietary, we recommend that the subcontractor place the hard copy and CD-ROM of their plan within a sealed envelope which the prime will then submit with its offer.

Reps & Certs are only required of the prime contractor.

Question 25

Is only one Attachment 9 required for the team, or is an Attachment 9 required for Prime and subs?

Answer 25

Please see Amendment 1.

Question 26

The RFP does not indicate what is to be included in “fully loaded hourly rates.” Should the loaded rates include Fee?

Also, how are travel, per diem, Other Direct Costs, materials, etc. handled/compensated under the contract?

Answer 26

The fully loaded hourly rates should include fee and all indirect rates. Please also review clause AD.15 Task

Ordering Procedures.

Question 27 Attachment 5, General Proposal Requirements [Volume II Price Proposal 2) e)] states ‘The PECP shall identify and discuss wages, salaries, and fringe benefits for professional employees and non-exempt service employees for both the prime and subcontractors.’ Given the proprietary nature of information required for the PECP, should the prime’s PECP contain information on subcontractors, or should a separate PECP be submitted for subcontractors?

Answer 27 Please see Answer 24.

Question 28

Attachment 6, page 6, (5) Price Factor, Paragraph 3: Should the contract price include half the amount proposed for

Option Period IV to cover a potential six month extension? In paragraph 3 it does not specifically list the six month extension costs as being part of the total contract price yet paragraph 4 implies it is part of the contract price.

Answer 28

For evaluation purposes, a total contract price will be calculated from the base period and all option periods (to include the potential six month extention). Offerors must provide pricing for the base and four one-year option periods; the government will calculate the six month extension price based on the submitted Option Period IV pricing.

Question 29

Work Scope items included in Attachment 1, Section 1.3 of PWS do not match those listed in Attachment 1, Section

3.1-3.9. Will the government please clarify?

Answer 29

[To be answered in next amendment]

Question 30

What is the average annual expenditure on the Raven Rock Mountain Complex under the existing contract

(#HQ0034-08-D-1006)?

Answer 30

Question 31

In Attachment 9, descriptions for Senior Staff Analyst and Staff Analyst appear to have identical experience and education requirements. Please clarify.

Answer 31

Question 32

The labor category descriptions for Environmental Engineer and Staff Engineer (in all levels) appear to be identical. Is there additional information that can be provided to make these twoo labor category families distinct?

Answer 32

Question 33

Attachment 5 states that a “foldout” is excluded from the 75-page restriction. Please define what constitutes a

“foldout.”

Answer 33

See Answer 16 above.

Question 34

Please provide clarity as to whether the font and double-spacing requirements apply to tables and graphics as well.

Answer 34

See Answer 11 above.

Question 35

Within Attachment 5, it states: “Submit one (1) CD-ROM that contains electronic versions of all submitted information.” Please confirm that subcontractors should submit a separate CD-ROM/electronic version along with their hard copy PECP.

Answer 35

Please see Answer 24.

The following have been modified:

ATTACHMENTS

List of Attachments.

All attachments are expressly incorporated in this solicitation as if set forth at length.

Attachment

Performance Work Statement

(PWS)

6 pages 19 May

Attachment

Task Order 0001 PWS 3 pages 22 May

Attachment

Wage Determination 96-0223 5 pages 19 Jun 2013

Attachment

Wage Determination 05-2103 12 pages 19 Jun 2013

Attachment

Additional Instructions 6 pages 22 May

Attachment

Evaluation Criteria 6 pages 22 May

Attachment

Past Performance Questionnaire 6 pages 16 Dec

Attachment

Past Performance Data Sheet 1 page 16 Dec

Attachment

Proposed Pricing 7 pages 19 May

(End of Summary of Changes)