Attachment_1_PWS.pdf

Solicitation HQ0034-14-R-0035 Attachment 1 Performance Work Statement 23 April 2014

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Environmental Services for the National Capital Region

1.0 GENERAL

1.1 OBJECTIVE

The objective of this requirement is to provide environmental services and support for Washington Headquarters Services (WHS) facilities in the National Capital Region (NCR). For the purposes of this contract, the NCR includes the Raven Rock Mountain Complex in Pennsylvania.

1.2 BACKGROUND OF THE REQUIREMENT

WHS maintains and operates Department of Defense (DoD) facilities in the NCR.

Environmental Services are required to ensure that regulations and standards are implemented at the Pentagon and at other DoD facilities in the NCR. WHS’ goal is to ensure that facilities’ are environmentally compliant and to provide a safe working environment for DoD personnel and contractors.

This contract shall be a one-year contract with an additional four option years. This is a firm fixed price contract. Individual task orders will be awarded and administered by federally appointed contracting officers, and may be issued by any organization within WHS.

Organizations outside of the issuing office of the basic contract will be responsible for the complete administration of task orders issued. If applicable, other environmental performance requirements will be specified for each project in the task order request for proposal.

1.3 SCOPE OF WORK

The Environmental Services Contract will be used for:

Environmental Assessments and Analysis Investigation, Cleanup, Documentation, and Reporting of Spills and Major Events Development of New Permitting Processes and Applications Conducting Inspection and Application for Permits Conducting Audits of Environmental Programs Developing and Conducting Web-Based Environmental Training Conducting Environmental Sampling (Air, Soil, Water, and Waste Permitting Issues) Emergency Preparedness Program Support Environmental Sustainability and Energy Support Hazardous Site Evaluation and Hazard Analysis Environmental liabilities programming Environmental Impact Statements Environmental sustainability

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To accomplish these projects, the Contractor will need to use a wide variety of approaches.

Performance based task orders will be issued on an as-needed basis by WHS.

The maximum contract value for all orders issued shall not exceed $10,000,000. Individual order limits are defined in contract clause 52.216-19, Order Limitations.

2.0 CONTRACTOR FURNISHED

The Contractor shall provide all of the resources, personnel, travel, equipment, supplies, materials, and supervision necessary to fulfill the requirements of this contract. The contractor shall implement environmental and sustainability best practices within their organization and demonstrate their environmental stewardship through their support, delivery, and production of contract requirements. The contractor shall also have the current copy for the following applicable documents.

Publication Title Date Location

29 CFR 1910: Occupational Safety and Health Standards

Current www.ecfr.gov

40 CFR: Protection of Environment Current www.ecfr.gov

All Environmental DoD Issuances (DoDI) Current http://www.dtic.mil/whs/direc tives/

Code of Virginia Title 9 Environment Current http://leg1.state.va.us/cgi-bin/legp504.exe?000+reg+9 USGBC Leadership in Energy, Environmental

Design (LEED) Reference Guides

Current http://new.usgbc.org/resource s/reference-guides

3.0 ENVIRONMENTAL SERVICES REQUIREMENTS

3.1 ENVIRONMENTAL ASSESSMENTS AND ANALYSIS.

The Pentagon Reservation is always changing so the Contractor will be required to track, document, and conduct environmental assessments under the National Environmental Policy Act (NEPA). This may also include evaluations and assessments for endangered species, wetlands, Attachment 1 Page 3 watersheds, natural resource management plans, archeological and/or cultural resource management plans. Also, the Pentagon Reservation has many excavation and other projects which may require site assessments, categorical exclusion (CATEX) documentation, and analytical characterization of excavated materials.

3.2 SPILL REPORTING, INVESTIGATION AND CLEANUP SUPPORT.

WHS has various materials stored on the Pentagon Reservation which are frequently inspected.

Depending on the task, the Contractor may be the party inspecting the materials. If a leak should occur, the Contractor shall assist in the investigation, documentation, and reporting of spills and major events. The Contractor may also receive a task order to provide emergency spill response, clean-up for major spill events, and/or emergency response to an event that occurs on the Reservation.

3.3 DEVLOP NEW PERMITTING PROCESSES AND APPLICATIONS AND CONDUCT

INSPECTION AND APPLICATION FORPERMITS

The Contractor shall assist in the development of new permitting processes and applications for air, water and waste. These permits are between the Pentagon Reservation and local, state, or Federal governments. Additionally, as the Pentagon Reservation installs temporary equipment for a variety of reasons, the Contractor shall apply for permits or conduct updates to meet the Environmental Protection Agency (EPA) and Virginia Department of Environmental Quality (VDEQ) requirements.

3.4 CONDUCT AUDITS OF ENVIRONMENTAL PROGRAMS.

WHS has requirements that all environmental programs be evaluated and updated in accordance with current regulations every three years (or as specific regulations require).

3.5 DEVELOP AND CONDUCT ENVIRONMENTAL WEB-BASED TRAINING.

The Environmental Branch has developed a web-site and is planning to develop all of the required environmental training and outreach requirements to be developed and added to the webpage. The Contractor may be tasked to develop training, develop training materials, and/or provide one-on-one in-person training. This training is intended for military employees.

3.6 CONDUCT ENVIRONMENTAL SAMPLING (AIR, SOIL, WATER, AND WASTE

PERMITTING ISSUES).

The Pentagon Reservation currently has three major permits. Tasks may require monitoring and analysis beyond permit requirements. The major permits are: the Pentagon Reservation Title V Operating Permit, MS4 General Stormwater Permit and the Virginia Pollution Discharge Elimination System Permit.

3.7 EMERGENCY PREPAREDNESS PROGRAM SUPPORT (to include decontamination planning).

The Pentagon has a Continuity of Operations Plan (COOP) and other plans associated with the

Attachment 1 Page 4 displacement of employees. These plans need to be updated and new plans developed as requirements and missions change.

3.8 ENVIRONMENTAL SUSTAINABILITY, AND ENERGY SUPPORT.

3.8.1 Data Calls

The Washington Headquarters Services (WHS) has adopted Leadership in Energy and Environmental Design (LEED) as its benchmark for measuring sustainability through design, construction, and operations of its facilities. WHS also has identified and implemented methods and procedures to meet the Executive Orders (i.e., 13514), Energy Independence Security Act (EISA), Epact, and DoD Strategic Sustainability Performance Plan requirements for reducing Greenhouse Gas (GHG), energy, storm water management, low impact development, green procurement, and pollution prevention. The Pentagon Reservation specifically has adopted sustainability practices in day-to-day operations and ensures the purchase of sustainable products that best fit WHS’ requirements. Overall support will consist of assisting the Program Manager (PM) and team with tracking, analyzing and reporting all sustainability data call requests.

3.8.2 Sustainability and Energy Management Task Force Support The Sustainability and Energy Management Task Force (SEMTF) was formed to be a central team to review program goals, develop plans and projects to meet these goals, and execute them.

This program support includes assisting the PM and team in executing projects, planning, and implementing program goals for GHG, energy, pollution prevention, and other identified sustainability activities. Energy reduction activities are a priority in meeting Federal and DoD requirements/goals for WHS; support for this program will be through assisting with continuing the already established mission, objectives, and goals; assisting with training, education, SEMTF support in meetings, and development of documentation or roadmaps.

3.8.3 LEED Support

Program support includes assisting with tracking, reviewing, and developing LEED documentation for identified projects. Currently there are only three (3) project identified for a LEED Existing Building and Operation & Maintenance (EBOM) certification – Mark Center, Pentagon, and Pentagon Library Conference Center (PLCC). At this time, there is the potential for one (1) future LEED EBOM project. Support for the LEED requirements also includes reviewing minor and major renovation activities within the Pentagon Reservation, providing sustainability comments, and recommending LEED certification, if applicable.

3.8.4 Pentagon Recycling Support

The Pentagon conducts a robust recycling program. Support for this program may consist of tracking, analyzing, and reporting on recycling percentages for solid waste and construction diversion rates, supporting training, education or other awareness activities. Support may include providing auditing and recommending ways to improve the recycling program, if applicable.

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3.9 HAZARDOUS SITE EVALUATION AND HAZARD ANALYSIS

The Pentagon Reservation is a large quantity generator and contains other physical hazards associated with building operations that need to be evaluated for compliance with 40 CFR Part

260. In addition to these evaluations, the Contractor will be responsible for developing streamline processes, minimizing waste, distributing materials, and tracking materials.

4.0 PERFORMANCE-BASED MATRIX

Tasks Performance

Standards

AQL/

Deviation

Inspection Method

Provide quality analysis and recommendations

100% Final deliverables may contain no more than 2 typographical errors per page.

Final deliverables may contain no more than 1 grammatical error per page.

Final deliverable content shall be accurate and up-to-date with reasonable recommendations.

Customer shall ensure upon review of the document.

Provide deliverables in a timely manner per contract or task order schedules

100% A total of 5% of deliverables may be submitted late with prior COR approval

COR shall track deliverables

Apply the latest environmental regulations and DoD requirements

100% No more than 5% of deliverables may refer to outdated requirements (outdated = recently replaced)

Upon review of the document, the customer shall ensure latest citations

Actively monitor the facilities and/or data for actual or potential environmental/safety threats and deficiencies

100% No deviation Compliance

Respond quickly (within 2 hours) to emergency events and incidents

100% No deviation On-site review

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Execute work independently without relying upon the Government for information or other assistance that a competent contractor would typically be expected to possess

100% No more than 5% of the time the contractor may rely on the Government for assistance

Customer feedback

Each task order may be accompanied by its own performance requirements summary similar to that above.

5.0 PLACE(S) OF PERFORMANCE

The primary worksite location is the Pentagon. However, additional WHS facilities are located in the National Capital Region (NCR); all of the facilities are located within 25 miles of the Pentagon with the exception of Raven Rock Mountain Complex which is approximately 100 miles.