Draft_PWS.doc

DRAFT Performance Work Statement

Environmental Services for the National Capital Region

July 18, 2013

1.0 GENERAL

1.1 OBJECTIVE

The objective of this requirement is to provide environmental services and support for Washington Headquarters Services (WHS) facilities in the National Capital Region (NCR).

1.2 BACKGROUND OF THE REQUIREMENT

The Department of Defense (DoD), WHS maintains and operates DoD facilities in the NCR. Environmental Services are required to ensure that regulations and standards are implemented at the Pentagon and at other DoD facilities in the NCR. WHS’ goal is to ensure that facilities’ are environmentally compliant and to provide a safe working environment for DoD personnel and contractors.

This contract shall be a one-year contract with an additional four option years. This is a firm fixed price contract. Individual task orders will be awarded and administered by federally appointed contracting officers, and may be issued by any organization within WHS. Organizations outside of the issuing office of the basic contract will be responsible for the complete administration of task orders issued. If applicable, other environmental performance requirements will be specified for each project in the task order request for proposal.

1.3 SCOPE OF WORK

The Environmental Services Contract will be used for:

· Environmental Assessments and Analysis

· Investigation, Cleanup, Documentation, and Reporting of Spills and Major Events

· Development of New Permitting Processes and Applications

· Conducting Inspection and Application for Permits

· Conducting Audits of Environmental Programs

· Developing and Conducting Web-Based Environmental Training

· Conducting Environmental Sampling (Air, Soil, Water, and Waste Permitting Issues)

· Providing Policy Implementation, Documentation, and Management Support for ISEFMS Program

· Emergency Preparedness Program Support

· Environmental Sustainability and Energy Support

· Hazardous Site Evaluation and Hazard Analysis

· Environmental liabilities programming;

· Environmental Impact Statements;

· Environmental sustainability.

To accomplish these projects, the Contractor will need to use a wide variety of approaches.

Performance based task orders will be issued on an as-needed basis by WHS.

The minimum quantity and contract value for all orders issued against this contract shall not be less than minimum quantity of $15,000 per task order and contract value per year shall not exceed $1,500,000. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value of $7,500,000.

2.0 CONTRACTOR Furnished

The Contractor shall provide all of the resources, personnel, travel, equipment, supplies, materials, and supervision necessary to fulfill the requirements of this contract. The contractor shall implement environmental and sustainability best practices within their organization and demonstrate their environmental stewardship through their support, delivery, and production of contract requirements. The contractor shall also have the current copy for the following applicable documents.

www.ecfr.gov

3.0 ENVIRONMENTAL SERVICES REQUIREMENTS

3.1 ENVIRONMENTAL assessments and AnalysIs.

The Pentagon Reservation is always changing so the Contractor will be required to track, document, and conduct environmental assessments under the National Environmental Policy Act (NEPA). This may also include evaluations and assessments for endangered species, wetlands, watersheds, natural resource management plans, archeological and/or cultural resource management plans. Also, the Pentagon Reservation has many excavation and other projects which may require site assessments, categorical exclusion (CATEX) documentation, and analytical characterization of excavated materials.

3.2 SPILL REPORTING, INVESTIGATION AND CLEANUP SUPPORT.

WHS has various materials stored on the Pentagon Reservation which are frequently inspected. Depending on the task, the Contractor may be the party inspecting the materials. If a leak should occur, the Contractor shall assist in the investigation, documentation, and reporting of spills and major events. The Contract may also receive a task order to provide emergency spill response, clean-up for major spill events, and/or emergency response to an event that occurs on the Reservation.

3.3 DEVLop new permitting processes and applications and CONDUCT inspection AND APPLICATION FORpermitS The Contractor shall assist in the development of new permitting processes and applications for air, water and waste. These permits are between the Pentagon Reservation and local, state, or Federal governments. Additionally, as the Pentagon Reservation installs temporary equipment for a variety of reasons, the Contractor shall apply for permits or conduct updates to meet the Environmental Protection Agency (EPA) and Virginia Department of Environmental Quality (VDEQ) requirements.

3.4 CONDUCT AUDITS OF ENVIRONMENTAL PROGRAMS.

WHS has requirements that all environmental programs be evaluated and updated in accordance with current regulations every three years (or as specific regulations require).

3.5 DEVELOP AND CONDUCT ENVIRONMENTAL WEB-BASED TRAINING.

The Environmental Branch has developed a web-site and is planning to develop all of the required environmental training and outreach requirements to be developed and added to the webpage. The Contractor may be tasked to develop training, develop training materials, and/or provide one-on-one in-person training. This training is intended for military employees.

3.6 Conduct ENVIRONMENTAL SAMPLING (AIR, SOIL, WATER, AND WASTE PERMITtING ISSUES).

The Pentagon Reservation currently has three major permits. Tasks may require monitoring and analysis beyond permit requirements. The major permits are: the Pentagon Reservation Title V Operating Permit, MS4 General Stormwater Permit and the Virginia Pollution Discharge Elimination System Permit.

3.7 Provide policy IMPLEMENTATION, DOCUMENTATION and MANAGEMENT support FOR iSEFMS PROGRAM.

The Pentagon Reservation has a draft Integrated Safety, Environmental, Fire Protection Management Systems (ISEFMS). This program support may include developing Standard Operating Procedures (SOPs), assisting in implementation, monitoring, documentation and metrics.

3.8 EMERGENCY PREPAREDNESS PROGRAM SUPPORT (to include decontamination planning).

The Pentagon has a Continuity of Operations Plan (COOP) and other plans associated with the displacement of employees. These plans need to be updated and new plans developed as requirements and missions change.

3.9 ENVIRONMENTAL SUSTAINABILITY, AND ENERGY SUPPORT.

3.9.1 Data Calls

The Washington Headquarters Services (WHS) has adopted Leadership in Energy and Environmental Design (LEED) as its benchmark for measuring sustainability through design, construction, and operations of its facilities. WHS also has identified and implemented methods and procedures to meet the Executive Orders (i.e., 13514), Energy Independence Security Act (EISA), Epact, and DoD Strategic Sustainability Performance Plan requirements for reducing Greenhouse Gas (GHG), energy, storm water management, low impact development, green procurement, and pollution prevention, The Pentagon Reservation specifically has adopted sustainability practices in day-to-day operations and ensures the purchase of sustainable products that best fit WHS’ requirements.. Overall support will consist of assisting the Program Manager (PM) and team with tracking, analyzing and reporting all sustainability data call requests.

3.9.2 Sustainability and Energy Management Task Force Support

The Sustainability and Energy Management Task Force (SEMTF) was formed to be a central team to review program goals, develop plans and projects to meet these goals, and execute them. This program support includes assisting the PM and team in executing projects, planning, and implementing program goals for GHG, energy, pollution prevention, and other identified sustainability activities. Energy reduction activities are a priority in meeting Federal and DoD requirements/goals for WHS; support for this program will be through assisting with continuing the already established mission, objectives, and goals; assisting with training, education, SEMTF support in meetings, and development of documentation or roadmaps.

3.9.3 LEED Support

Program support includes assisting with tracking, reviewing, and developing LEED documentation for identified projects. Currently there are only three (3) project identified for a LEED Existing Building and Operation & Maintenance (EBOM) certification – Mark Center, Pentagon, and Pentagon Library Conference Center (PLCC). At this time, there is the potential for one (1) future LEED EBOM project. Support for the LEED requirements also includes reviewing minor and major renovation activities within the Pentagon Reservation, providing sustainability comments, and recommending LEED certification, if applicable.

3.9.4 Pentagon Recycling Support

The Pentagon conducts a robust recycling program. Support for this program may consist of tracking, analyzing, and reporting on recycling percentages for solid waste and construction diversion rates, supporting training, education or other awareness activities. Support may include providing auditing and recommending ways to improve the recycling program, if applicable.

3.10 HAZARDOUS SITE EVALUATION AND HAZARD ANALYSIS

The Pentagon Reservation is a large quantity generator and contains other physical hazards associated with building operations that need to be evaluated for compliance with 40 CFR Part 260. In addition to these evaluations, the Contractor will be responsible for developing streamline processes, minimizing waste, distributing materials, and tracking materials.

4.0 Performance-based Matrix

Each task order will be accompanied by its own performance requirements summary similar to that above.

5.0 PLACE(S) OF PERFORMANCE

The primary worksite location is the Pentagon. However, additional WHS facilities are located in the National Capital Region (NCR) all of the facilities are located within 25 miles of the pentagon with the exception of Raven Rock Mountain Complex which is approximately 100 miles.

6.0 PERIOD OF PERFORMANCE

To be determined. The contract shall be a one year base with four one-year options.

PAGE