Complete_Amendment_1.pdf

WR0718131006

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to vendor questions; to add DFARS provision 252.209-7994; to update Attachments 1, 2, 5, and 9; and to update clause AD.1 Key Personnel. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-14-R-0035

X 9B. DATED (SEE ITEM 11)

05-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-May-2014

CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST, SUITE 910

ARLINGTON VA 22202-3909

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-14-R-0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

AMENDMENT 1

Question 1

Attachment 5, Page 2 and 3, Technical Proposal: Page 2 table requires the submission of a Health and Safety Plan (HSP) and a Quality Control Plan (QCP), however, page 3 paragraph 1, states, “Plans and Drawings are not included in the 75-page limit.” Are the HSP and QCP excluded from the 75-page limit? If so, are they to be included as appendices or as separate sections or similar?

Answer 1

Please see Attachment 5 (dated 19 May 2014) as it has been revised. Plans are included in the 75-page limit but are exempt from the double-spacing requirement.

Question 2

Attachment 5 Page 4, Volume II Past Performance: Does the response to this section (excluding Attachment 7 and

8) have the same formatting requirements as the Technical Proposal - double-spaced, point 12, 1-inch margins?

Answer 2

No. The Past Performance Volume is not limited in length so there are no formatting requirements.

Question 3

Section AD-1 of the solicitation states the contractor must coordinate with DSS to obtain a facility clearance (interim is acceptable) within 30 days of award. If a contractor is unable to obtain at least an interim FCL within 30 days, will the contractor be deemed unable to perform and be terminated? Is obtaining an FCL is mandatory to perform the contract or will individuals with clearance suffice?

Answer 3

If a contractor is unable to obtain the facility clearance, it will be unable to perform any work at Raven Rock Mountain Complex. A facility clearance is required for that work; cleared individuals will not suffice. In the event a facility clearance is not obtained, WHS will remove the RRMC work from this contract and procure it separately.

Question 4

52.213-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS: Please confirm that if an offeror’s representations and certifications are current in the System for Award Management, that the offeror can include a statement in lieu of submitting completed representations and certifications as part of the proposal.

Answer 4

All representations and certifications must be in the System for Award Management prior to award. Therefore, it is acceptable to complete the required representations and certifications in SAM and to include a statement in the proposal that they are in SAM.

Question 5

AD.1 SECURITY REQUIREMENTS and AD.2 DOD BUILDING PASS. Are labor hours and expenses associated with obtaining security clearances and building passes allowable costs for the contractor under this contract?

Answer 5

No. These costs should be factored in to the contract price.

Question 6

AD.9 Key Personnel and Attachment 9 (Proposed Pricing). There is a discrepancy in the minimum qualifications for each of the five Key Personnel. Please clarify the discrepancy in key personnel qualifications from Local Clause AD.9 and Attachment 9.

Answer 6

The descriptions in AD.9 have been deleted and the reader is now referred to Attachment 9. Attachment 9 has been updated.

Question 7

Attachment 1, 4.0 Performance-Based Risk. WHS has listed a performance-based requirement of response within 2 hours to emergency events and incidents. Please define what this means. Type of response can vary from providing written acknowledgement of notification from the Contracting Officer to mobilizing a multi-disciplined team on-site.

Answer 7

The contractor shall be onsite within 2 hours of notification. This does not apply to events and incidents at Raven Rock Mountain Complex. This has been clarified in Attachment 1.

Question 8

Attachment 1, 4.0 Performance-Based Risk. For each of the Performance Standards in the Performance-Based Matrix (Section 4.0 of Attachment 1), please describe the penalties if the Contractor does not meet one or more of the Performance Standards for a specific deliverable. This information is important for pricing the correct delivery risk for each task order.

Answer 8

An incentive column has been added to the attachment matrix.

Question 9

Attachment 2, Page 1. In order to receive consistent bids from contractors and facilitate government review, please provide the number of anticipated USTs that have not been properly closed. Can you also expand on the requirements for assisting the WHS with proper closure documentation? For example, will hazardous waste site characterization or confirmation sampling (soil and groundwater) be required to document satisfactory regulatory agency closure?

Answer 9

As stated in Attachment 2 Section I.C.b, there are 15 potential locations that may require investigations to determine proper closure. Sampling and analysis may be required. This information has been added to Attachment 2.

Question 10

Attachment 5, Proposal Length states that the proposal must be double spaced and must not exceed 75 pages.

Double spacing essentially limits proposals to 37.5 pages of content. Would the government consider allowing single spaced submittals or extending the overall page limit?

Answer 10

Attachment 5, Additional Instructions, has been updated to allow certain exceptions to the double-spacing requirement.

Question 11

Attachment 5, Key Personnel requires a letter of commitment for each key personnel. Would the government consider allowing the letters of commitment to not count against the Volume 1 page count, by either including them in Volume II or an as attachment to Volume 1?

Answer 11

The letters of commitment shall be included in the 75 pages. However, they may be single spaced.

Question 12

Attachment 5, Health and Safety requires a Health and Safety Plan. Given overall proposal page limits, we interpret this to mean a contract level (general) Health and Safety Plan, not one developed for TO 0001. Is this correct?

Answer 12

That is correct.

Question 13

Attachment 5, General Proposal Requirements: May we submit assumptions in our basis of estimate for Task Order 0001? The RFP states: “All proposals must unconditionally accept all solicitation terms and conditions without any deviations, conditions or red-lines. Proposals that contain exceptions, conditions, red-lines or other deviations from the RFP’s terms shall render the entire proposal unacceptable and ineligible for award.”

Answer 13

Assumptions may be provided for Task Order 0001. Assumptions may not conflict with the Task Order 0001 performance work statement or the contract terms and conditions.

Question 14

Attachment 9, Proposed Pricing. For a team comprised of a prime contractor with a primary subcontractor, does the government anticipate receiving separate labor rates for the prime and subcontractor?

Answer 14

Offerors must submit one rate per labor category.

Question 15

Attachment 5, Page 3, Item 2) Proposal Length – Can the Government confirm that resumes are included in the 75-page limitation for Volume I: Technical Proposal?

Answer 15

Yes, resumes are included in the page limit. However, they do not require double-spacing.

Question 16

Attachment 5, Page 2, Key Personnel and Page 3, Item 2) Proposal Length – Can the Government confirm that resumes are not subject to the double-spacing requirement for Volume I: Technical Proposal.

Answer 16

Correct, resumes are exempt from the double-spacing requirement.

Question 17

Attachment 5, Page 2, Key Personnel and Page 3, Item 2) Proposal Length – Can the Government please confirm that Key Personnel letters of commitment are not included in the 75-page limitation for Volume I: Technical Proposal?

Answer 17

See answer to Question 11.

Question 18

Attachment 5, Page 3, Items 2c) and 2d) – Can the Government confirm if bidders are to provide one set of pricing sheets (Attachment 9) with one set of labor rates to be used by the Prime and its subcontractor (i.e., one set of labor rates to be used by the bidder’s whole team), or should the Prime and subcontractor complete their own set of pricing sheets and split the labor hours across the team to match the total labor hours by category provided in Attachment 9?

Answer:

See answer to Question 14.

Question 19

Are the “Estimated Hours” in the price schedule representative of the anticipated level of effort for this program or are the hours for evaluation purposes only?

Answer 19

The estimated hours reflect the Government’s best estimate for anticipated effort. The hours shall also be utilized for evaluation purposes.

Question 20

Are any of the labor categories intended to be full-time on-site personnel, if so, which categories?

Answer 20

This depends upon the particular task order.

252.209-7994 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2014

APPROPRIATIONS (DEVIATION 2014-O0004) (OCTOBER 2013)

(a) In accordance with section 101(a) of Division A of the Continuing Appropriations Act, 2014 (Pub. L. 113-46), none of the funds made available by that Act for DoD (including Military Construction funds) may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

The following have been modified:

AD.9 KEY PERSONNEL

Local Clause AD.9 Key Personnel

(a) The Contractor shall notify the Contracting Officer prior to making any changes in personnel assigned to key positions. The key positions are:

(1) Program Manager

(2) Senior Environmental Engineer

(3) Senior Sustainability Manager

(4) Senior Environmental Specialist

(5) Quality Control Manager

These positions are defined in Attachment 9.

(b) During the first one hundred eighty (180) calendar days of performance, the Contractor shall make no substitutions of key personnel unless illness, death, or termination of employment necessitates the substitution. The Contractor shall notify the Contracting Officer as soon as possible after the occurrence of any of these events and provide the information required below. After the initial one hundred eighty (180) calendar day period, the Contractor may propose substitutions. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. The Contractor shall, prior to making any substitution permanent, demonstrate to the satisfaction of the Contracting Officer that the qualifications of the proposed substitute personnel are equal to or better than the qualifications of the personnel originally identified for the position. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on proposed substitutions.

(End of Clause)

ATTACHMENTS

List of Attachments.

All attachments are expressly incorporated in this solicitation as if set forth at length.

Attachment 1 Performance Work Statement (PWS) 6 pages 19 May 2014 Attachment 2 Task Order 0001 PWS 3 pages 19 May 2014 Attachment 3 Wage Determination 96-0223 5 pages 19 Jun 2013 Attachment 4 Wage Determination 05-2103 12 pages 19 Jun 2013 Attachment 5 Additional Instructions 6 pages 19 May 2014 Attachment 6 Evaluation Criteria 6 pages 2 May 2014 Attachment 7 Past Performance Questionnaire 6 pages 16 Dec 2013 Attachment 8 Past Performance Data Sheet 1 page 16 Dec 2013 Attachment 9 Proposed Pricing 7 pages 19 May 2014

(End of Summary of Changes)

Solicitation HQ0034-14-R-0035 Attachment 1 Performance Work Statement 19 May 2014

Attachment 1 Page 1

Environmental Services for the National Capital Region

1.0 GENERAL

1.1 OBJECTIVE

The objective of this requirement is to provide environmental services and support for Washington Headquarters Services (WHS) facilities in the National Capital Region (NCR). For the purposes of this contract, the NCR includes the Raven Rock Mountain Complex in Pennsylvania.

1.2 BACKGROUND OF THE REQUIREMENT

WHS maintains and operates Department of Defense (DoD) facilities in the NCR.

Environmental Services are required to ensure that regulations and standards are implemented at the Pentagon and at other DoD facilities in the NCR. WHS’ goal is to ensure that facilities’ are environmentally compliant and to provide a safe working environment for DoD personnel and contractors.

This contract shall be a one-year contract with an additional four option years. This is a firm fixed price contract. Individual task orders will be awarded and administered by federally appointed contracting officers, and may be issued by any organization within WHS.

Organizations outside of the issuing office of the basic contract will be responsible for the complete administration of task orders issued. If applicable, other environmental performance requirements will be specified for each project in the task order request for proposal.

1.3 SCOPE OF WORK

The Environmental Services Contract will be used for:

Environmental Assessments and Analysis Investigation, Cleanup, Documentation, and Reporting of Spills and Major Events Development of New Permitting Processes and Applications Conducting Inspection and Application for Permits Conducting Audits of Environmental Programs Developing and Conducting Web-Based Environmental Training Conducting Environmental Sampling (Air, Soil, Water, and Waste Permitting Issues) Emergency Preparedness Program Support Environmental Sustainability and Energy Support Hazardous Site Evaluation and Hazard Analysis Environmental liabilities programming Environmental Impact Statements Environmental sustainability

Attachment 1 Page 2

To accomplish these projects, the Contractor will need to use a wide variety of approaches.

Performance based task orders will be issued on an as-needed basis by WHS.

The maximum contract value for all orders issued shall not exceed $10,000,000. Individual order limits are defined in contract clause 52.216-19, Order Limitations.

2.0 CONTRACTOR FURNISHED

The Contractor shall provide all of the resources, personnel, travel, equipment, supplies, materials, and supervision necessary to fulfill the requirements of this contract. The contractor shall implement environmental and sustainability best practices within their organization and demonstrate their environmental stewardship through their support, delivery, and production of contract requirements. The contractor shall also have the current copy for the following applicable documents.

Publication Title Date Location

29 CFR 1910: Occupational Safety and Health Standards

Current www.ecfr.gov

40 CFR: Protection of Environment Current www.ecfr.gov

All Environmental DoD Issuances (DoDI) Current http://www.dtic.mil/whs/direc tives/

Code of Virginia Title 9 Environment Current http://leg1.state.va.us/cgi-bin/legp504.exe?000+reg+9 USGBC Leadership in Energy, Environmental

Design (LEED) Reference Guides

Current http://new.usgbc.org/resource s/reference-guides

3.0 ENVIRONMENTAL SERVICES REQUIREMENTS

3.1 ENVIRONMENTAL ASSESSMENTS AND ANALYSIS.

The Pentagon Reservation is always changing so the Contractor will be required to track, document, and conduct environmental assessments under the National Environmental Policy Act (NEPA). This may also include evaluations and assessments for endangered species, wetlands, Attachment 1 Page 3 watersheds, natural resource management plans, archeological and/or cultural resource management plans. Also, the Pentagon Reservation has many excavation and other projects which may require site assessments, categorical exclusion (CATEX) documentation, and analytical characterization of excavated materials.

3.2 SPILL REPORTING, INVESTIGATION AND CLEANUP SUPPORT.

WHS has various materials stored on the Pentagon Reservation which are frequently inspected.

Depending on the task, the Contractor may be the party inspecting the materials. If a leak should occur, the Contractor shall assist in the investigation, documentation, and reporting of spills and major events. The Contractor may also receive a task order to provide emergency spill response, clean-up for major spill events, and/or emergency response to an event that occurs on the Reservation.

3.3 DEVLOP NEW PERMITTING PROCESSES AND APPLICATIONS AND CONDUCT

INSPECTION AND APPLICATION FORPERMITS

The Contractor shall assist in the development of new permitting processes and applications for air, water and waste. These permits are between the Pentagon Reservation and local, state, or Federal governments. Additionally, as the Pentagon Reservation installs temporary equipment for a variety of reasons, the Contractor shall apply for permits or conduct updates to meet the Environmental Protection Agency (EPA) and Virginia Department of Environmental Quality (VDEQ) requirements.

3.4 CONDUCT AUDITS OF ENVIRONMENTAL PROGRAMS.

WHS has requirements that all environmental programs be evaluated and updated in accordance with current regulations every three years (or as specific regulations require).

3.5 DEVELOP AND CONDUCT ENVIRONMENTAL WEB-BASED TRAINING.

The Environmental Branch has developed a web-site and is planning to develop all of the required environmental training and outreach requirements to be developed and added to the webpage. The Contractor may be tasked to develop training, develop training materials, and/or provide one-on-one in-person training. This training is intended for military employees.

3.6 CONDUCT ENVIRONMENTAL SAMPLING (AIR, SOIL, WATER, AND WASTE

PERMITTING ISSUES).

The Pentagon Reservation currently has three major permits. Tasks may require monitoring and analysis beyond permit requirements. The major permits are: the Pentagon Reservation Title V Operating Permit, MS4 General Stormwater Permit and the Virginia Pollution Discharge Elimination System Permit.

3.7 EMERGENCY PREPAREDNESS PROGRAM SUPPORT (to include decontamination planning).

The Pentagon has a Continuity of Operations Plan (COOP) and other plans associated with the

Attachment 1 Page 4 displacement of employees. These plans need to be updated and new plans developed as requirements and missions change.

3.8 ENVIRONMENTAL SUSTAINABILITY, AND ENERGY SUPPORT.

3.8.1 Data Calls

The Washington Headquarters Services (WHS) has adopted Leadership in Energy and Environmental Design (LEED) as its benchmark for measuring sustainability through design, construction, and operations of its facilities. WHS also has identified and implemented methods and procedures to meet the Executive Orders (i.e., 13514), Energy Independence Security Act (EISA), Epact, and DoD Strategic Sustainability Performance Plan requirements for reducing Greenhouse Gas (GHG), energy, storm water management, low impact development, green procurement, and pollution prevention. The Pentagon Reservation specifically has adopted sustainability practices in day-to-day operations and ensures the purchase of sustainable products that best fit WHS’ requirements. Overall support will consist of assisting the Program Manager (PM) and team with tracking, analyzing and reporting all sustainability data call requests.

3.8.2 Sustainability and Energy Management Task Force Support The Sustainability and Energy Management Task Force (SEMTF) was formed to be a central team to review program goals, develop plans and projects to meet these goals, and execute them.

This program support includes assisting the PM and team in executing projects, planning, and implementing program goals for GHG, energy, pollution prevention, and other identified sustainability activities. Energy reduction activities are a priority in meeting Federal and DoD requirements/goals for WHS; support for this program will be through assisting with continuing the already established mission, objectives, and goals; assisting with training, education, SEMTF support in meetings, and development of documentation or roadmaps.

3.8.3 LEED Support

Program support includes assisting with tracking, reviewing, and developing LEED documentation for identified projects. Currently there are only three (3) project identified for a LEED Existing Building and Operation & Maintenance (EBOM) certification – Mark Center, Pentagon, and Pentagon Library Conference Center (PLCC). At this time, there is the potential for one (1) future LEED EBOM project. Support for the LEED requirements also includes reviewing minor and major renovation activities within the Pentagon Reservation, providing sustainability comments, and recommending LEED certification, if applicable.

3.8.4 Pentagon Recycling Support

The Pentagon conducts a robust recycling program. Support for this program may consist of tracking, analyzing, and reporting on recycling percentages for solid waste and construction diversion rates, supporting training, education or other awareness activities. Support may include providing auditing and recommending ways to improve the recycling program, if applicable.

Attachment 1 Page 5

3.9 HAZARDOUS SITE EVALUATION AND HAZARD ANALYSIS

The Pentagon Reservation is a large quantity generator and contains other physical hazards associated with building operations that need to be evaluated for compliance with 40 CFR Part

260. In addition to these evaluations, the Contractor will be responsible for developing streamline processes, minimizing waste, distributing materials, and tracking materials.

4.0 PERFORMANCE-BASED MATRIX

Tasks Performance

Standards

AQL/

Deviation

Inspection Method

Incentive

Provide quality analysis and recommendations

100% Final deliverables may contain no more than 2 typographical errors per page.

Final deliverables may contain no more than 1 grammatical error per page.

Final deliverable content shall be accurate and up-to-date with reasonable recommendations.

Customer shall ensure upon review of the document.

If AQL not met, the contractor must make corrections at no additional cost to the government.

Provide deliverables in a timely manner per contract or task order schedules

100% A total of 5% of deliverables may be submitted late with prior COR approval

COR shall track deliverables

Excess late deliverables shall be documented in CPARS

Apply the latest environmental regulations and DoD requirements

100% No more than 5% of deliverables may refer to outdated requirements (outdated = recently replaced)

Upon review of the document, the customer shall ensure latest citations

If AQL not met, the contractor must make corrections at no additional cost to the government.

Attachment 1 Page 6

Actively monitor the facilities and/or data for actual or potential environmental/safety threats and deficiencies

100% No deviation Compliance Deviation from the AQL shall be documented in CPARS

Respond quickly (be onsite within 2 hours) to emergency events and incidents.

This does not include events and incidents at Raven Rock Mountain Complex.

100% No deviation On-site review Deviation from the AQL shall be documented in CPARS

Execute work independently without relying upon the Government for information or other assistance that a competent contractor would typically be expected to possess

100% No more than 5% of the time the contractor may rely on the Government for assistance

Customer feedback

1st offense:

Contractor will be notified.

2nd offense and beyond:

Contractor's CPARS will be affected.

Each task order may be accompanied by its own performance requirements summary similar to that above.

5.0 PLACE(S) OF PERFORMANCE

The primary worksite location is the Pentagon. However, additional WHS facilities are located in the National Capital Region (NCR); all of the facilities are located within 25 miles of the Pentagon with the exception of Raven Rock Mountain Complex which is approximately 100 miles.

Solicitation HQ0034-14-R-0035 Attachment 2 Task Order 0001: Performance Work Statement 19 May 2014

Attachment 2 Page 1

Spill Control and Countermeasures for the Pentagon Reservation

I. Requirements

A. Background

The Department of Defense (DoD), Washington Headquarters Service (WHS) maintains and operates DoD facilities in the National Capital Region (NCR). Environmental Services are required to ensure that federal, state and applicable local regulations and standards are implemented at the Pentagon and at other DoD facilities in the NCR. WHS’ goal is to ensure that facilities’ are environmentally compliant and provide a safe and healthy working environment for DoD personnel and contractors.

B. Objective

The objective of this project is to have a Spill Prevention Control and Countermeasure (SPCC) Plan and Spill Contingency Plan (SCP) that meets the requirement specified in 40 CFR 112.

Also in this task order is an Aboveground Storage Tank (AST) and Underground Storage Tank (UST) investigation and Tank Management Plan. The Tank Management Plan shall include document research and inspection of the areas where USTs and ASTs were once located.

Documents may be located in the Environmental Office and in the Virginia Department of Environmental Quality’s (VDEQ’s) Records in Woodbridge. This task order is limited to the specific locations mentioned herein; the contractor will not be required to support the Raven Rock Mountain Complex under this task order.

C. Description of Tasks

a. The contractor shall propose updates to the Pentagon Reservation’s SPCC and SCP plans to include all elements specified in 40 CFR 112, Oil Pollution Prevention. Government personnel will determine the proposed updates to be incorporated in the plans by the contractor. The Plans shall be developed for the Pentagon Reservation which includes the Pentagon, the Hybla Valley Federal Building, US Court of Appeals for the Armed Forces, and the Army Motor Pool. After updating the plans, the contractor shall inspect each of the tanks and records for compliance.

b. The contractor shall evaluate all of the previous UST tank closure(s) (there may be as many as 15) and investigate to determine if the UST(s) have been properly closed. This investigation shall include documentation and research through the Virginia Department of Environmental Quality data base. If the USTs have not been properly closed the contractor shall support WHS with proper closure documentation, to include sampling and analysis as necessary. The contractor shall use all necessary means without destructive sampling (backhoe) to determine the probability of the tanks’ removal. The contractor may use a hand-auger in determining the presence or possible existence of a tank.

c. The contractor shall develop a tank management plan for approval by the Government that includes both ASTs and USTs that are on the Pentagon Reservation (including Hybla

Attachment 2 Page 2

Valley, US Court of Appeals for the Armed Forces, and the Army Motor Pool). This plan shall include all existing and removed tanks found in the record search and field investigation.

d. The contractor shall evaluate the current tank monitoring system (Simplex), test the system to ensure all of the high and low level alarms are working properly and program the UST tank monitoring system to meet manufacturer’s specifications of UST standards and protocols.

e. The contractor shall develop and provide a minimum of 6 training classes on the Pentagon Reservation for a 24-hour Emergency Spill Responder training (Hazardous materials technicians 29 CFR 1910.120). Four (4) classes will be during normal business hours (Day Shift 0600-1500 hours) and two will be during non-business hours (Afternoon, 1500-2300 hours, and Midnight Shifts, 1200-0600 hours). Each class shall have a maximum of 20 attendees.

II. Administrative Considerations

A. Period of Performance:

The term of this task order is for 260 calendar days after receipt of Building Passes for contractor personnel and written Notice to Proceed by the Government.

B. Security and Privacy Requirements:

This project is designated as unclassified. Staff will be issued a Common Access Card (CAC) and Building Pass to access the Pentagon Reservation which includes Hybla Valley and US Courts. Once the task order is awarded, the Contracting Officer’s Representative will provide the contractor with the appropriate forms to acquire CACs and Building Passes.

III. Deliverables

A. Inspection and Acceptance of Deliverables:

Unless otherwise noted, the Government will have 5 working days to complete the review of any deliverables. The Contracting Officer (CO) has the right to reject or require the correction of any deficiencies found in the deliverables.

The Government requires 5 working days to comment on the revised deliverable. The final deliverable shall be submitted to the Government with the incorporated comments within 5 working days of receipt of comments.

In the event of rejection of any deliverable, the contractor will be notified in writing by the CO, of the specific reasons why the deliverable is being rejected. The contractor deliverable schedule will remain firm unless the CO has approved an extension.

Attachment 2 Page 3

B. Specific Deliverables

All deliverables under this contract are the Government’s sole property. The following is a listing of the expected deliverables. The deliverables shall be submitted in electronic file (Microsoft Word format) and in hard copy.

Deliverable

No. Description Due No-Later-Than

(NLT)

1 Contractor shall submit CAC and Building Pass Forms 5 days after award

2 Draft Plans (Tasks a and c) 60 days after award

Tank Monitoring System Evaluation and Testing (Task d) Report and Demonstration

120 days after award

4 Final Plans (Tasks a and c) 180 days after award 5 Training Completed (Task e) 260 days after award

IV. Submissions and Schedules

A letter of transmittal shall accompany all submissions from the contractor to the Government, whether sent by mail, email or courier. Final reports shall bear the approving official’s signature. The delivery due dates may be extended by the CO in the event work performance is delayed due to causes beyond the control, and through no fault or negligence, of the contractor.

V. Locations

1. The Pentagon Reservation Arlington, VA

2. Hybla Valley Federal Building 6801 Telegraph Road

Alexandria, VA 22310

3. Army Motor Pool

501 South 15th Street Arlington, Virginia 22202

4. U.S. Court of Appeals for the Armed Forces 450 E Street NW Washington, DC 20441

Solicitation HQ0034-14-R-0035 Attachment 5 Additional Instructions 19 May 2014

Attachment 5 Page 1

General Proposal Requirements All proposals must unconditionally accept all solicitation terms and conditions without any deviations, conditions or red-lines. Proposals that contain exceptions, conditions, red-lines or other deviations from the RFP’s terms shall render the entire proposal unacceptable and ineligible for award.

Deadline for Receipt of Questions from Prospective Offerors Potential offerors may submit questions, in writing, regarding any aspect of this solicitation by email to wendy.r.schermerhorn.civ@mail.mil, copying samia.c.bingham.civ@mail.mil.

Telephone inquiries will not be entertained. All questions must be received no later than 2:00 PM Eastern two weeks prior to the solicitation closing date.

Proposal Content

The Government reserves the right to not evaluate or consider any incomplete proposal. An incomplete proposal is defined as one that is lacking the information required below. An incomplete proposal may be considered unacceptable by the Government. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

Volume 1: Technical Proposal

1) Proposal Contents. All proposals must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements. The technical proposal must demonstrate an ability to comply with all requirements in the solicitation. General statements that the offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the RFP’s Performance Work Statement (PWS), will not constitute compliance.

Offeror shall address their technical capability to adequately perform the requirements set forth in the PWS. At a minimum, the proposal shall provide information supporting the offeror’s ability to meet contract requirements in the areas listed below.

Area Specific Instructions Adequacy, Feasibility, and Technical Merit

Provide an overview of the offeror’s methods and approaches to be employed for delivering quality environmental services to the National Capital Region as described in the PWS. Discuss proposed methods to accomplish all of the tasks identified as well as an overall concept for performing the work. Discuss proposed subcontracting, if any.

Technical Experience Summarize the offeror’s relevant experience and qualification in providing the environmental mailto:wendy.r.schermerhorn.civ@mail.mil mailto:samia.c.bingham.civ@mail.mil

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Include the offeror’s experience relating to the oversight of environmentally sensitive areas, working under high-level security procedures and guidelines.

Key Personnel Refer to the requirements listed in clause AD.9, Key Personnel. Provide resumes and any relevant certifications of key personnel. Provide signed letters of commitment for each key personnel whose resume is submitted. This criterion shall be rated on a pass/fail basis.

Organizational Structure Describe the offeror’s organizational structure proposed for managing this contract. Provide organizational charts. The organizational structure shall clearly show key personnel and lines of authority/responsibility, listing position titles, names, and years of relevant experience.

Discuss the availability of key personnel, the number of available employees the offeror intends to assign and dedicate to this contract, and the role off-site management will play. Include current certifications/licenses relevant to this contract. Describe ability to obtain and retain key personnel. Provide a discussion of the offeror’s employee training program.

Quality Control Provide a Quality Control Plan specific to this contract to include industry standards that will be required for this project.

Health and Safety Provide a Health and Safety Plan that outlines the approach for ensuring a safe environment for both contractor personnel and other in or around a particular site.

Ability of Organization to Respond to Problems

Summarize the offeror’s ability, availability, and strategies to respond to problems, mitigate risk, and maintain performance. Describe ability to maintain performance during an event out of the offeror’s control such as inclement weather, security events, emergency situations, closures, et cetera, that could impact work or require rescheduling.

Task Order 0001, Attachment 2

Summarize the offeror’s proposed approach to accomplishing the work in solicitation attachment 2.

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2) Proposal Length. The Technical Proposal must not exceed 75 pages, single-sided, excluding foldouts, blank pages, title pages, tab indices and table of contents. Each page shall be 8 ½ x 11 inches, double-spaced, 12-point font, with one (1) inch margin requirements. Plans and Drawing are not included in the 75-page limit. Exempt from the double-spacing requirement are the Health and Safety Plan (HSP), the Quality Control Plan (QCP), commitment letters, and resumes. Pages shall be numbered and paragraphs identified by commonly used and consistent system to assist in referencing specific areas of the proposal. Pages shall also have a header or footer that contains at a minimum, contractor name and solicitation number. Enclosures must be identified on all pages.

Pages that exceed the page limit shall be removed from the proposal and not considered or evaluated.

Volume II: Price Proposal

1) There is no page limit for this volume.

2) The price proposal shall consist of the following.

a) Completed and signed SF1449.

b) Written acknowledgement of all amendments that may be associated with this solicitation.

c) Complete the pricing sheets in Attachment 9, Proposed Pricing. For each labor category, provide a fully loaded hourly rate for the base and all option periods (a total of five, twelve-month periods). This information shall be incorporated into the successful offeror’s contract as an attachment and will form the basis of pricing task orders. Only one price per labor category shall be accepted; when both the prime and a subcontractor may perform the same function, a single blended rate shall be submitted by the offeror.

d) Price Proposal for Task Order 0001, Attachment 2. This shall include the appropriate labor categories, hours, and pricing. The pricing must match that of paragraph (c), above. The pricing provided by the successful offeror for Task Order 0001 shall be used in the first task order of the resulting contract.

e) Professional employee compensation plan. Offerors shall provide a PECP in accordance with FAR 52.222-46, Evaluation Of Compensation For Professional Employees. The PECP shall identify and discuss wages, salaries, and fringe benefits for professional employees and non-exempt service employees for both the prime and subcontractors. It shall address the requirements of the Service Contract Act and commit to the compliance of all wage determinations. Your PECP shall include the following:

i. Provide your company’s salary range for each labor classification identified. Salary ranges should also reflect the impact of employment tenure. Describe planned escalations for exempt and non-exempt employees.

ii. Identify “Fringe Benefits”, and which are applicable to the employees identified, any differences in site location should be annotated. Adjacent to the fringe benefits to be provided, indicate the company’s cost of the fringe benefit, what percent the cost is of payroll, and the cost in dollars/cents per hour for each benefit.

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iii. Discuss your company’s fringe benefit policies and practices, “Personnel and Fringe Benefits Policies”. Address escalation and employer/employee cost sharing ratios. Describe your policy on assuming health insurance coverage for incumbent employees, including the coverage of pre-existing medical conditions. Any differences in fringe benefit policies or practices for the different site locations should be annotated.

iv. Discuss other salary payment policies, such as cost-of-living adjustments, relocation expenses, reduction in force including severance pay, overtime pay, holiday pay, and any other premium pay anticipated. If uncompensated overtime is proposed, the offeror shall discuss the effects of uncompensated overtime on the PECP and provide a discussion as to whether the uncompensated overtime is voluntary or involuntary.

v. The offeror shall discuss the policy for dealing with seniority and recognition of seniority if incumbents are hired. The discussion shall include a statement regarding the offeror’s intent with respect to paying incumbent employees the amount they are currently earning with salaries/wages and fringe benefits, including accrued leave.

vi. If the offeror or other divisions of the parent company is/are performing a Government contract employing skills of a comparable professional level in the local area or at the same site of performance as this proposed contract, any differences in the PECP for the proposed effort and other contracts shall be identified. The rationale for these differences shall be explained.

vii. Explain how wage/salary ranges were established. Supporting information shall include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations used in establishing this proposed PECP.

viii. Provide a discussion of prior experience with this proposed PECP, including such information as the length of time you (or other elements of the company) have used the PECP and the turnover experienced with this PECP compared to the national average.

Volume III: Past Performance

1) Page Limit. There is no page limit for this volume.

2) The offeror’s past performance proposal must address corporate past performance in performing projects similar in size and scope to the effort required by the PWS including TO 0001. The offeror’s relevant past performance will be evaluated to assess the extent of its ability to perform the contract successfully.

3) Offeror shall submit a Past Performance Data Sheet, Attachment 7, for three (3) Government or commercial contracts for services directly related or similar to the services required in the PWS including TO 0001. Information for contracts or subcontracts shall be for relevant contracts and subcontracts currently in process or completed within the past five (5) years from the proposal due date. For contracts in process, performance must be ongoing for at least six months prior to the proposal due date.

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4) The offeror shall complete Section 1 of Attachment 6, Past Performance Questionnaire and send it to each of the three (3) customers for the contracts identified above on Attachment 7. As stated in Attachment 6, the reference will complete this form and return it directly to the Government by the solicitation closing date.

5) An offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluation favorably or unfavorably on past performance (neutral evaluation).

6) The Government will consider past or current contracts (including Federal, State, local Government and private) for efforts similar to the Government requirement. The Government will consider information provided on problems encountered on the identified contracts and associated corrective actions. Contractors with negative past performance rating will be afforded an opportunity to address alleged deficiencies. The Government may also consider information obtained from any other sources when evaluating past performance. Failure of a contractor to disclose relevant Government contract with poor past performance may affect the contractor’s past performance rating.

7) The Government may consider past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant.

The offeror’s performance as a prime contractor may be considered more relevant or significant in the evaluation.

Submission

• Ensure that all confidential information within the submission is marked in accordance with the paragraph below entitled, “Confidential Information.”

• If applicable, submit a disclosure of any actual or potential conflicts of interest in accordance with local clause AD.14 of the solicitation entitled, “Organizational Conflicts of Interest—Disclosure.” There is no page limit for this portion.

• Register in the System for Award Management (www.sam.gov) and complete all representations and certifications required by this solicitation.

• Binder clips are the preferred method of binding proposal volumes. However, three ring binders are also acceptable.

• Submit one (1) original and three (3) copies of the following:

- Volume I: Technical Proposal

- Volume II: Price Proposal

- Volume III: Past Performance

• Submit one (1) CD-ROM that contains electronic versions of all submitted information.

Microsoft Office-compatible or PDF.

• The outside wrapper of the offer shall clearly indicate that it is a submission under this solicitation.

Proposal Delivery

• Proposals are due by the date and time indicated in SF1449 Box 8 (the solicitation cover sheet). In the event that the Federal Government (Washington, DC area) is closed, proposals shall be due at the same time the next business day that the Government is open. Government status can be found at www.opm.gov/status.

http://www.sam.gov/ http://www.opm.gov/status

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• Offer shall remain firm for at least 90 calendar days and can be hand-delivered, submitted via FEDEX, United States Postal Service (USPS), or another commercial carrier;

however, the use of USPS is not recommended as the single method of submission.

Offers shall be submitted to the address below:

ATTN: Wendy Schermerhorn / Samia Bingham / Michael Schuman WHS/Acquisition Directorate 1225 S. Clark St., Ste. 1202 Arlington, VA 22202

Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or…