W91QEX-20-R-0003-0002 Add Additional Site Visit Day.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to add an additional Site Visit (12 May 20) in order to follow safe social distancing guidelines and accomodate all vendors w ho submitted documentation by 4 May 2020. See Summary of Changes. The POC for this action is Contract Specialist, Lian Pino, lian.pino.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QEX20R0003

X 9B. DATED (SEE ITEM 11)

22-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-May-2020

CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX20R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO FAR 52.212-1

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on Block 8 of the SF 1449.

2. Offerors are required to submit a complete proposal package in accordance with the instructions below. Only electronic offers will be received via email. The Offeror shall submit electronic copies of their proposal to the Contract Specialist / Contracting Officer, Lian Pino, at lian.pino.civ@mail.mil and Catherine P. Richardson, Catherine.p.richardson.civ@mail.mil, unless otherwise directed by the Contracting Officer.

3. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

4. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and cost/prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If discussions are conducted, a competitive range will be determined and offerors will be notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c) (2).

B. Proposal Preparation Instructions

1. Offeror’s proposal shall be organized into three (3) volumes titled as follows: Volume I – Technical; Volume II -Past Performance; Volume III - Cost/Price. Each volume of the proposal shall be clearly marked with volume number, title, solicitation number and offeror’s name.

The offeror shall provide their technical proposal (Volume I – Technical) with no company identifying information on any page expect the first page. The technical proposal shall have the following: Times New Roman, Size 10 Font, single spaced, 8.5 x 11 format. Failure to follow this instruction may result in rejection of their proposal.

Page Limitations and Format: The Offeror shall comply with the following format and page limitations for each respective volume in accordance with the following table:

Volume Number Title Maximum Pages

I Technical Proposal * 20

II Past Performance * 15

III Cost/Price* Signed SF1449 CLIN Structure**

* Times New Roman, Size 10 Font, single spaced, 8.5 x 11 format ** Volume Page Limitations: Signed SF 1449 with filled in pricing under All CLINs, All Subsequent Amendments Signed, and filled in representations and certifications (optional) under FAR 52.212-3.

2. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned unread to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation

3. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

4. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

5. What Counts as A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

6. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

7. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

8. Proposals submitted electronically via e-mail shall be prepared in Microsoft application programs. Adobe files are acceptable.

9. The Offeror shall make a clear statement in its Proposal Documentation that the proposal is valid for a period of not less than 90 days from receipt of offers.

NOTE: Offerors are cautioned that due to security protocol and firewall infrastructure regulations, some electronic Microsoft based application attachments with embedded pictures, and other formatting may be cause for the security protocol and firewall infrastructure regulations under US Southern Command’s email server may be reject by the server. It is the contractor’s responsibility to verify and certify the Government received an offeror’s submission timely.

D. Proposal Content

1. Volume I – FACTOR 1 Technical Proposal. The volume shall be organized into the following sections:

Sub-factor 1: The offeror’s proposed MANAGEMENT APPROACH. The Sub-factor 1 portion of the proposal shall address the following as a minimum:

(1) Element I: The contractor’s management approach clearly specifies how the contractor will receive work requirements from the government; transmit these requirements to its own or sub-Contractor personnel, and acquire materials to allow accomplishment of work within specified time frames.

(2) Element II: The contractor’s approach clearly defines how the contractor will communicate with government personnel.

(3) Element III: The contractor’s approach addresses how the contractor will resolve disputes. The approach demonstrates a commitment to timely resolution and proper managerial processing of disputes with the objective toward satisfying the Government’s concerns.

(4) Element IV: The contractor provided evidence that its management personnel have experience in working within a classified environment.

(5) Element V: The contractor provided evidence that it is able to manage multiple sub-contractors simultaneously.

Sub-factor 2: This sub-factor evaluates the offeror’s STAFFING APPROACH. The contractor will provide information that substantiates:

(1) Element I: The contractor provided documentation that it has personnel fully qualified and possessing all required licenses and clearances to complete the work specified in the PWS.

(2) Element II: The contractor has demonstrated that it has sufficient personnel identified, or has the ability to acquire personnel, to be able to accomplish multiple projects at the same time.

Sub-factor 3: This sub-factor evaluates the offeror’s QUALITY CONTROL PLAN. The offer will provide information to substantiate the following:

The QCP clearly demonstrates that the contractor will be able to detect and correct unacceptable work performance within the timeframe specified by the Government.

2. Volume II – FACTOR 2- Past Performance

The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which are recent and relevant to the effort as it directly relates to the services being procured under this solicitation and as defined in Section M (Basis for Award).

(1) Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three (3) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 561720) required by the RFP. A maximum of three (3) contract submissions will be evaluated.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(3) Offerors shall construct and present their proposal/responses in the format listed below. Offerors shall address each element by providing sufficient data/information to enable to Government to assign an acceptable rating to each element. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time

& Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(l) Past Performance Questionnaire – See Attachment 3, Past Performance Questionnaire.

For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to lian.pino.civ@mail.mil and catherine.p.richardson.civ@mail.mil not later than Block 8 of the SF 1449. Any questionnaires not returned directly to the Contract Specialist/Contracting Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

3. Volume III – FACTOR 3 - Cost/Price

Proposal Submittal Requirements:

(1) Complete SF1449: The offeror shall provide complete CLINs identified for base period plus four (4) options. Proposed price will be reviewed to determine if the proposal is adequate, complete, and reasonable to assess the offeror understands of the solicitation.

• The price proposal shall set forth a summary of the total proposed price for the base period and each option period.

• The specific direct labor categories and labor rates utilized to price the proposal must be identified in the pricing proposal only.

• If offeror does not propose any CLIN, offeror shall state zero (0) in the CLIN/SLIN.

(2) Online Representations & Certifications: Completed Representations and Certifications and ALL System for Award Management (SAM) Requirements are accurate and current upon Offerors submission. This submission will not be taken into account for maximum page limitation purposes.

The Offeror can fulfill this requirement through one of the following methods:

• 52.212-3 Offerors Representations and Certifications – Commercial Items.

• Via the System for Award Management (SAM) website at https://beta.sam.gov/

Note: An offer submitted without a complete 52.212-3 or SAM Record will not be accepted and will be determined ineligible for contract award

NOTE: As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217- 8 - Option to Extend Services) by adding one-half of the Offeror’s final option period price to the Offeror’s total price. Thus, the Offeror’s total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and one-half of the 4th option. Offerors are required only to price the base and four

(4) options. Offerors shall not submit a price for the potential one-half year extension of services period. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

E. Discussions.

The Government intends to award this requirement without discussions; however, the Government reserves the right to conduct discussions if the Contracting Officer later determines it is necessary. Additionally, the Government reserves the right to incorporate the proposal of the lowest priced technically acceptable offeror selected for contract award as an attachment of Section J of the resulting contract award.

F. Site Visit

The Government will hold a site visit at US Army Garrison - Miami on 11 May 2020 and 12 May 2020 beginning at 8:00 AM (EST). All interested firms may attend with a limit of two (2) attendees per firm. Please submit, in writing, the names of attendees to the Contract Specialist by 1:00 P.M. (EST) on 04 May 2020.

The two (2) attendees per firm must fill out and submit a HSPD12, See Attachment 4, and send in a photo copy of their Drivers License or other Government issued ID, NLT 04 May 2020, 1:00 P.M. (EST).

Note: The Department of Defense (DoD) is committed to taking every precaution to ensure the health and wellbeing of our Service members, DoD civilian employees, families, and the Nation in response to the Coronavirus Disease 2019 (COVID-19) pandemic. As such, all individuals on DoD property, installations, and facilities must wear cloth face coverings or will not be allowed access into the installation.

Technical questions will be addressed at the conclusion of the site visit. If the Government responses to technical questions affect the Performance Work Statement requirements or any other portion of the solicitation, then an

Amendment of Solicitation will be issued. The cut-off date and time for submitting questions is 13 May 2020 at 1:00 PM (EST). A response to all questions received will be posted to the Federal Business Opportunities Website (FedBizOpps), as an amendment to the solicitation. Any oral or written remarks, explanations or answers provided by Government representatives before, during, or after the site visit, shall not change or qualify any terms or conditions of the solicitation. Any such changes will be made by formal solicitation amendments only.

(End of Summary of Changes)