Pre-Bid_Meeting_Minutes.pdf

Pre-proposal Conference Minutes

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912NS-19-B-6002, Replace Communications Facility.

28 June 2019/1300/1 hour

1. The list of contractors and Government personnel attending the meeting is shown on the attached sign-in sheet.

2. The following items were discussed during the Pre-proposal Conference:

a. Points of contact.

b. The way to submit questions.

c. This is a 100% Small Business set-aside

d. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

e. Project Management

f. Project Specifics

g. Components of a complete bid package

h. Issues with downloading the drawings and specifications.

3. A power point slide presentation on the project specifics was provided to all attendees. (Attached)

4. Questions must be submitted in writing via email, especially technical questions to:

joshua.r.zachariah.mil@mail.mil and kerrey.a.renkemeyer.civ@mail.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office.

All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at www.fbo.gov.

Contractors should email the POCs above to notify them of issues with downloading the Drawings and Specs. Please include the date that your company emailed the DD2345 to the DLA email address on the FBO.gov posting.

5. The attendees walked to Bldg 58 to see the building that will be demolished. Then the attendees drove to the future construction site for the Communications Facility.

6. Questions:

a. Will contractor be required to track LEED?

b. Are there Quality Control and Safety POCs required on site?

c. Will a temporary fence around Bldg. 58 be available?

d. Is there a floor plan available for Bldg. 58?

e. Letting engineered fill settle for amount of time?

Answers will be posted to FBO.gov on the Questions and Answers document.

mailto:kerrey.a.renkemeyer.civ@mail.mil http://www.fbo.gov/

7. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

8. The pre-proposal conference and site visit concluded at 1400 hours.

KERREY A. RENKEMEYER

APPROVED CONTRACTING OFFICER

Attachments:

Sign-in Sheet

Power Point Slides