QuestionsAnswers-3-9Apr2010.pdf

NATIONAL GUARD BUREAU

US PROPERTY AND FISCAL OFFICE FOR PENNSYLVANIA

DEPARTMENT OF MILITARY AND VETERANS AFFAIRS

ANNVILLE, PENNSYLVANIA 17003-5003

SOLICITATION NO.: W912KC-10-R-0001

PENNSYLVANIA NATIONAL GUARD CONSTRUCTION INDEFINITE-DELIVERY /

INDEFINITE QUANTITY (IDIQ) MULTIPLE AWARD TASK ORDER CONTRACT

(MATOC)

QUESTIONS AND ANSWERS (DOCUMENT 1)

MARCH 31, 2010

Q1. There are two (2) Solicitation Documents referenced on WWW.FBO.GOV (WWW.FEDBIZOPPS.GOV) (Solicitation 1 & Solicitation 2). Are there two different MATOC opportunities against which to submit proposals?

A1. No. There is only one MATOC Solicitation. Solicitation 2 is an erroneous duplication of the document identified as Solicitation 1. Both should be noted as identical in all respects.

Q2. How do I access the files/documents for the Prototypical Projects?

A2. See, Sections 4.4, 4.5 & 4.7 of the FBO Vendor Guide available for download in PDF format via the Federal Business Opportunities / FBO Home Page. See also, Section 00100 1.6.4 of the Solicitation. Additionally, to view and/or download Export Controlled Materials, a company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the Defense Logistic Information Service (DLIS). This certification establishes that a company is a U.S. or Canadian contractor eligible to receive unclassified technical data that is under the control of the U.S. Department of Defense (DoD) or the Canadian Department of National Defense (DND). Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, Defense Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084; or telephone (616) 961- 4358, toll free (800) 352-3572; or email jcp-admin@dlis.dla.mil.

APRIL 2, 2010

Q3. There appears to be an inconsistency relative to the location of the Pre-Proposal Conference on April 7, 2010. Page 13 of the Solicitation indicates Building 8-80 and Page 36 indicates Building 13-190. Can you clarify the location information?

A3. The location for the April 7, 2010 Pre-Proposal Conference and Site Visit is misstated in Paragraph 1.5.1 on Page 13 of the Solicitation. The correct location for the April 7, 2010 Pre-Proposal Conference and Site Visit is reflected on Page 36 of the Solicitation in Clause 52.236-27(c) as the Fort Indiantown Gap Recreation Center (Auditorium), Building 13-190.

APRIL 9, 2010

Q4. May my company still submit a proposal, if it did not attend the April 7, 2010 Pre- Proposal Conference?

A4. The April 7, 2010 Pre-Proposal Conference and Site Visits was not a mandatory event.

Q5. Who may submit a proposal?

A5. As set forth in the Synopsis and in the Solicitation, this acquisition is a Total Small Business Set-Aside (i.e., the acquisition is reserved for small business concerns). As defined by FAR 19.001 a “concern” is “any business entity organized for profit (even if its ownership is in the hands of a nonprofit entity) with a place of business located in the United States or its outlying areas and that makes a significant contribution to the U.S. economy through payment of taxes and/or use of American products, material and/or labor, etc. ‘Concern’ includes but is not limited to an individual, partnership, corporation, join venture, association, or cooperative.” “Small business concern” is further defined by the clause at FAR 52.219-6, which is incorporated in the Solicitation. This clause further provides that offers/proposals are solicited only from small business concerns and that offers/proposals received from other than small business concerns shall be considered nonresponsive and will be rejected. See, FAR 52.219-6(b)(1).

Q6. For this particular MATOC I know the “prime” contractor has to be a small business but can a large business be a subcontractor, partner, team member, and/or mentor? In other words is there anyway a large business could be associated with a task order other than a supplier of material?

[Q6. Alternately stated]. Please confirm whether only small businesses will be allowed to participate as subcontractors to the “Prime Contractor” awarded on this MATOC contract?

A6. The clause at FAR 52.219-8 (Deviation) is incorporated in the Solicitation.

This clause relates the policy of the United States for maximum practicable opportunities for small business concerns to participate in performing Federal contracts. Under this clause, prime contractors on Federal contracts agree to carry out the policy of the United States by awarding subcontracts “to the fullest extent consistent with efficient contract performance.” FAR 52.219-8(b) (Deviation). Additionally, the clause at FAR 52.219-14 is incorporated in the Solicitation. This clause identifies limitations on subcontracting. In the case of a contract for general construction (e.g., the anticipated MATOC awards and resulting task orders), the prime contractor “will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees”.

In view of the foregoing, the Answer is “Yes” to the question of whether a large business may be a subcontractor, partner, team member, mentor, etc. to the small business prime contractor. The Answer is also “Yes” to the question of whether there is any way for a large business to be associated with a task order other than as a supplier of material. Any statements made during the April 7, 2010 Pre-Proposal Conference in conflict with this Answer are not effective.

Q7. May I receive an electronic form of the Exhibit C2 Questionnaire forms.

A7. All Exhibits to the Solicitation were initially uploaded in Adobe PDF format and remain accessible in that format. Additionally, MS Word versions of Exhibits A, B, C, D, E, E-1, E2, E2-1, E4, E4-1, F and G have been uploaded to www.fbo.gov and can be downloaded. Exhibit E3 and E3-1 were deleted by Amendment 0001 to the Solicitation.

Q8. Please confirm that Prototypical Project Three – Muir Airfield Runway Resealing has been deleted from the Solicitation and should not be quoted.

A8. It is confirmed that Prototypical Project Three – Muir Airfield Runway Resealing has been deleted from the Solicitation and should not be quoted.

Q9. Please clarify where Pricing information should go in the Proposals.

A9. Pricing information should be included only on Exhibits E, E2 and E4. See, Section 00110 (1.4.1; 2.1.2; 2.1.5; 2.1.5.1; 2.1.5.2; and 2.3). See, Section 00120 (2.1.3 and 5). No other pricing sheets are required.

April 9, 2010 – Continued (1st Update)

Q10. Will there be additional opportunities to visit/view the Prototypical Project sites?

A10. The Prototypical Project Sites were opened for viewing during the Pre- Proposal Conference on April 7, 2010. Due to the volume of requests for additional opportunities a secondary site visit day has been scheduled for April 21, 2010 as follows:

Wednesday, 21 April 2010

Prototypical Project Four 0930 - 1130 HRS (9:30 am - 11:30 am) - Bldg. 13-128, 13-129, 13-140, 13-141 and (potential add-on) 13-142 to be open and available for inspection. SSG Tim Morris is the Project Manager and will be on-site to answer technical/ project specific questions. Potential contractors are advised to sign-in with SSG Morris by Bldg. 13-128 (corner of Lys Ave and Grubb Ave, Fort Indiantown Gap, North Annville Twp., PA). Contract specific questions are to be submitted in writing in accordance with the Solicitation.

Prototypical Project Two 1300 - 1500 HRS (1:00 pm - 3:00 pm) - FTIG Community Club (by the intersection of Fisher Ave and Clement Ave, Fort Indiantown Gap, North Annville Twp., PA) to be open and available for inspection. Mr. Ben Barger (Project Manager) and Mr. John La Rosa (KlingStubbins / A-E) will be on-site to answer technical/project specific questions.

Potential contractors will are advised to sign-in with Mr. Barger at the FTIG Community Club. Contract specific questions are to be submitted in writing in accordance with the Solicitation.

Prototypical Project One FTIG Paving Project – No additional Site Visit is scheduled. It is noted that Fort Indiantown Gap is an open post and that the sites for the FTIG Paving Project are outside any gated/fenced areas and therefore viewable by the public-at-large.

Prototypical Project Three This project has been deleted from the Solicitation.

NOTE: NO ADDITIONAL SITE VISITS WILL BE HELD. SITE VISITS ARE NOT

MANDATORY, BUT ARE RECOMMENDED.

April 9, 2010 – Continued (2nd Update)

Q11. I am trying to access the [export controlled] packages and have a number as assigned on DD Form 2345 but cannot get the packages to open. Our DD 2345 Number is ####### expiration ##/##/2015.

A11. The U.S./Canada Joint Certification Program (JCP) office reported to this office that once a company is certified with the JCP office (3 to 5 business days), the company should contact FBO to have them add their JCP number to their FBO account. The FBO help desk (Federal Service Desk) reported to this office that companies need to make sure that they are registered and login as a Vendor to FBO. When the Vendor click’s to open an export controlled package/document, they should be asked for their MPIN. After entering the MPIN, the export controlled package/document should be viewable/downloadable by Vendors that have gone through the JCP process. If a Vendor still has problems, the Vendor should check to make sure that their CCR registration and MPIN are valid and up-to-date. If problems still persist, the Vendor may call the FBO help desk at 866-606-8220, selection option 2 for FBO issues, and ask for troubleshooting assistance.

Q12. Please provide information on the currently in effect MATOC (awards, awardees, when it ends, etc.)

A12. The currently in effect Pennsylvania National Guard Construction Indefinite- Delivery / Indefinite-Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) was issued in 2005 on an unrestricted basis under Solicitation No. W912KC-05-R- 0001 (the “2005 MATOC”). There were sixteen (16) initial IDIQ awards under the 2005 MATOC. The 2005 MATOC contracts expire on June 21, 2010, and remains available for the issuance of Task Orders through June 21, 2010.

Since its inception there have been in excess of Ninety (90) Task Orders with an aggregate value in excess of $61 Million issued against the 2005 MATOC. Current 2005 MATOC contract holders are as follows:

W912KC-05-D-0002

Syska Hennessy Group 11500 West Olympic Blvd, Ste 680 Los Angeles, CA 90064

W912KC-05-D-0011

James Construction 243 East Main Street Carnegie, PA 15106

W912KC-05-D-0003

Senate Builders & Const Managers, Inc.

525 Plymouth Road Suite 319 Plymouth Meeting, PA 19462-1641

W912KC-05-D-0012

Dick Corporation 1900 State Route 51 Large, PA 15025

W912KC-05-D-0006

AnVi & Associates, Inc.

1108 N. York Road Willow Grove, PA 19090

W912KC-05-D-0013

Lobar, Inc 1 Old Mill Road P.O. Box 50 Dillsburg, PA 17019-0050

W912KC-05-D-0008

Hirani Engineering & Land Surveying, P.C.

30 Jericho Executive Plaza Suite#200C Jericho, NY 11753

W912KC-05-D-0014

eciConstruction 124 west Church Street Dillsburg, PA 17019

W912KC-05-D-0009 W912KC-05-D-0015

Midatlantic Construction & Design Associates, Inc.

126 Lexington Street Trenton, NJ 08611

W912KC-05-D-0010

Pride Enterprises, Inc.

700 East Main Street, 2nd Fl Norristown, PA 19401

Magnum, Inc.

650 Catherine Street Warminster, PA 18974-2802

W912KC-05-D-0016

R.A. Glancy & Sons, Inc.

2361 Venture Drive Gibsonia, PA 15044-7499