Pre-Proposal Conference.pdf

PA NATIONAL GUARD

2010 CONSTRUCTION

INDEFINITE-DELIVERY /

INDEFINITE QUANTITY (IDIQ)

MULTIPLE AWARD TASK

ORDER CONTRACTS (MATOC)

W912KC-10-R-0001

Pre-Proposal Conference

7 April 2010 Fort Indiantown Gap, Annville, PA

INTRODUCTION

Michael V. Brown – Contracting Officer

CPT Jason S. Frankenfield – Contract Specialist

USPFO for PA

MATOC EXPLAINED

• Multiple Contracts awarded on IDIQ basis

• Set-Aside for Small Business Participation

• < $30,000 Set-Aside for Emerging Small

Businesses

• If two or more Awards to HUBzone, 8(a), Service-Disabled Veteran-Owned – may have Task Order Set-Asides

MATOC EXPLAINED

• Each Contract will have Task Order Ceiling of $30 Million

• Task Orders will range from $2,000 - $3,000,000

• If a MATOC Awardee hits their ceiling, they are out of the MATOC.

• MATOC Awardees compete for Task Orders.

MATOC EXPLAINED

• Initial Awards -- Base Period of Two Years

• Base Period followed by 3 Option Periods (each 1 year)

• Options exercised by Government

MATOC EXPLAINED

• All Awardees will be able to compete on Bid-Build Task Orders

• Design-Build Awardees will be able to compete on ALL Task Orders (Bid-Build & Design-Build)

MATOC EXPLAINED

• Task Orders may be issued at ARMY and AIR National Guard facilities throughout Pennsylvania

• Locations may include FTIG, Willow Grove, Middletown (HIA), Johnstown, State College, Coraopolis (Pittsburgh), etc.

WHEN ARE PROPOSALS DUE?

• PROPOSALS are due to be RECEIVED NOT LATER THAN 1500 HRS (3:00 PM EDT) on

FRIDAY, APRIL 30, 2010

• MAIL or OVERNIGHT TO:

M. Brown DMVA, Bldg. 0-48

USPFO-PA, Attn. P&C, RM 242

FTIG / ANNVILLE, PA 17003-5003

E-MAIL and/or FAX PROPOSALS

WILL NOT BE ACCEPTED!

SOLICITATION, PLANS

& SPECIFICATIONS

• On the web: http://www.fbo.gov

– Solicitation

– Exhibits

– Plans & specifications (Export Controlled)

– Questions & Answers document(s)

– Pre-Proposal Conference Presentation

– Amendments

• check regularly & refresh web page

IFB VERSUS RFP

• In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public

– There can be no discussion

– No correction of mistakes in most cases

– Award is always to the low responsible bidder

IFB VERSUS RFP

In the Request for Proposal (RFP), FAR PART 15, process

• After closing, the process is “closed” - information will be not be available until time of award

– Only Awardee identity and price is disclosed-not other offerors or their prices

• The Government will award based on best value criteria

• There can be clarification, and/or discussions

• Award may not always be to the lowest offered price

MATOC is RFP

DISCLAIMER

The following is a brief overview of the proposal requirements

OFFERORS ARE STRONGLY

CAUTIONED TO CAREFULLY

READ THE REQUIREMENTS OF

THE SOLICITATION AND

COMPLY ACCORDINGLY

IMPORTANT REMINDER

THE GOVERNMENT INTENDS

TO AWARD WITHOUT

DISCUSSION AND THERE MAY

NOT BE A CHANCE FOR

DISCUSSIONS, CORRECTIONS,

OR REVISED PROPOSALS!!

WHAT YOU MUST SUBMIT

• Section 00110 of the RFP details the required information and format for the proposal

• Review Exhibit F

• 2 Binders are required

– BINDER #1 – Price/Cost (To include Exhibit

E, E2 & E4) NOTE - E3 IS DELETED!

– BINDER #2 - Past performance & Technical

VOLUME 1

PRICE

• Offeror portion of SF1442

• Section 00010 – Insert all required pricing

• Section 00600 - Complete and insert representations and certifications (return those in Section 00600)

– Complete Electronic Representations and

Certifications in ORCA on the web – website provided in the clause in Section 00600

• Completed Exhibits for Prototypical Projects One

- Four

• ORIGINAL and 1 COPY

PROTOTYPICAL ONE

FTIG Paving Project

•Bituminous Concrete Paving Project for Bldg. 8-57, 9-100 and Logan Road •The estimated cost range -$250,000 to $500,000 •A firm-fixed price contract will be awarded •Award will be set-aside for Small Business •Performance Period – 90 Days after NTP •Task Order to be Awarded to Successful MATOC Awardee presenting the Lowest Price

PROTOTYPICAL TWO

FTIG Community Club Electrical

•Electrical Upgrades •The estimated cost range -$500,000 to $1,000,000 •A firm-fixed price contract will be awarded •Award will be set-aside for Small Business •Performance Period – 180 Days after NTP •Task Order to be Awarded to Successful MATOC Awardee presenting the Lowest Price

PROTOTYPICAL THREE

MUIR Airfield Runway Resealing

•THIS PROJECT HAS BEEN DELETED!

PROTOTYPICAL FOUR

Area 13 Barracks Renovations

•Remodel / Upgrade Bldgs. 13-128, 13-129, 13- 140 and 13-141 •The estimated cost range -$500,000 to $1,000,000 •A firm-fixed price contract will be awarded •Award will be set-aside for Small Business •Performance Period – 300 Days after NTP •Task Order to be Awarded to Successful MATOC Awardee presenting the Lowest Price

VOLUME 2

PAST PERFORMANCE

NO PRICES IN THIS VOLUME

• Complete 6 PART 1 EXHIBIT As, Performance Relevancy Questionnaires for contracts completed or substantially completed in the last 5 years; + 2 PART 1s if D-B (Complete

1 PART 2)

• Send out questionnaires to your references for the Exhibit A projects

– DO this early – make sure they are sent to contracting officer NLT

April 30, 2010

• (Optional) Provide other past performance considerations

• ORIGINAL and 3 COPIES + 1 CD-ROM (NO THUMB

DRIVES / NO E-MAILS)

VOLUME 2

PAST PERFORMANCE CONTINUED

• Provide list of subcontractors (up to 3 per specialty) for the following, if not self-performed

– Building Construction, Roadway

Construction , Asphalt paving and underground utility

– To be considered subcontractor must complete a consent form - Exhibit B

PROPOSAL DUE DATES

• Volumes are due 1500 Hours (3:00

P.M.), Friday, April 30, 2010

• Proposal must be signed by officer of your company

• No facsimile or electronic offers will be accepted

• Reference questionnaires are also due by this time and date!

– Send reference questionnaires out as soon as possible

– These can be sent to us via mail, fax or e-mail

EXHIBITS

• Exhibit A = Relevancy Questionnaire

– PART 1 (6) + (2 if D-B); PART 2 (1)

• Exhibit B = Subcontractor Consent Form

• Exhibit C = Past Performance Letter and

Questionnaire (Send out to References)

• Exhibit D = Technical Data

• Exhibit E = Task Order Pricing and Self-

Performance

• Exhibit G = Proposal Inquiry Form

PROPOSAL

EVALUATION

• Process is detailed in RFP Section 00120

• Carefully review Section 00120 when preparing proposal

• Comply with Section 00100 and 00110 requirements

• Past Performance and Technical of Equal Weight

BUT Significantly More Important than Price

• Failure to furnish a complete proposal may result in elimination from consideration !!

BEST VALUE AWARD

DECISION

Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on price and other non-cost related factors.

AWARD

The contractor whose proposal provides the BEST VALUE to the government.

THE BEST VALUE MAY NOT BE THE

LOWEST PRICE

IMPORTANT REMINDERS

•Submit a complete proposal in accordance with Instructions

•Failure to provide Subcontractor information in the required disciplines and completed Exhibit Bs may make your proposal incomplete and not considered •Award without discussions is intended, you may not have an opportunity to correct

• Award in this process does not necessarily mean the lowest price wins

• There will be more than one award

HELPFUL WEBSITES

• http://www.nationalguardcontracting.org/

• www.ccr.gov/

• https://www.fbo.gov/

• http://orca.bpn.gov/

• http://www.gpo.gov/davisbacon/allstates.ht ml

HOW QUESTIONS WILL BE

HANDLED

• Questions must be submitted in writing only via email to:

mike.v.brown@us.army.mil and jason.s.frankenfield@us.army.mil

Submit questions NLT 25 April 2010

• Questions received after 25 April 2010 may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary

• Telephone Questions will not be entertained

ANSWERS TO QUESTIONS

• All questions, on a non-attribution basis, and the answers will be posted to the web site http://www.fbo.gov

• If necessary addendums, issued by an amendment, will also be posted

• Check web site regularly and don’t forget to refresh web page!!