Site_Visit_Minutes_18R8004_(002).pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

20 June 2018

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference and Requests for Information Solicitation W912JB-18-R-8004 Project No and Title. MVMB162472, Alteration and Reconfiguration of Bldg. 6922 for Cyber Operations, Battle Creek ANGB, Michigan.

PROJECT DESCRIPTION: The contractor shall perform building repairs IAW with the applicable plans and specs.

1. Site visit held this date at Battle Creek ANGB, Michigan, commencing at: 10:00 AM in conjunction with subject Request for Proposal.

2. SMSgt Jonathan Bodus introduced himself as the contracting representative for Steve Stocking, the Contracting Officer for this project. Deputy BCE, Maj. Nathan Finfrock was introduced as the Contracting Officer Representative and project engineer. And Jamison Taylor was introduced as the field inspector for the project.

3. Proposals are due NLT 9 July 2018 at 2:00 PM local time. Offerors may submit proposal in the manner listed in the ‘Instructions to Offerors’ and as required by the solicitation. Offerors are advised that this project is currently unfunded and that offers must be good for 120 Calendar Days. The Government may fund one, none, or all of the projects. Please ensure that Steven Stocking receives them via email at steven.a.stocking3.mil@mail. mil and timothy.d.frasier.mil@mail.mil.

4. The project was discussed in detail and the attached slide show was presented. The following issues were highlighted:

a. After the notice to proceed is issued the project has a performance time of 365 calendar days

b. Project magnitude is between $5,000,000 and $10,000,000

c. When amendments are issued they will be posted to the GPE, currently FBO.gov, check frequently and refresh browser often. All RFI’s will be answered in the form of an amendment, and posted to the website.

d. The bid schedule was reviewed and it was noted that CLINS 0001 – 0004 needed to be filled out and priced separately. CLIN 0005 (eCMRA) is a place holder, and does not have to be responded to at this time.

e. Payment bonds, Performance Bonds and Bid Bonds are required for this project, and shall be submitted by the procedures listed in the solicitation.

f. Liquidated damages have been made a part of this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate.

i. The proposal submission and evaluation requirements were discussed at length. Contractors are encouraged to thoroughly read section 00110 and 00120 of the solicitation to ensure that they are following all instructions as errors or omissions may be grounds for the rejection of the entire proposal.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting Officer (courtesy copy sent to the COR) for resolution.

ii. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT

QUESTIONS EARLY IN THIS PROCESS.

iii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. Though funding is not currently available for this project, the government intends to make award should funding become available.

m. A field site visit was conducted at the end of the pre-bid briefing. All contractors were welcomed to walk the site.

n. A follow up site visit is offered for Wednesday, 27 Jun 2018, at 1000. Contractors requesting access will need to coordinate with the COR ahead of time to gain entry.

4. The project requirements are detailed in the project specifications and drawing which are incorporated into the solicitation.

5. No questions were taken from the attending contractors; however they were directed to submit any and all questions via e-mail for a response.

The following item is noted:

TIMOTHY D. FRASIER, SSGT

CONTRACT SPECIALIST