B.08.03_W912GB19R0043-0002_SOWs_Updates,_Site_Visit,_Instructions.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update Section 00 21 00 Instructions to Offerors - formatting corrections, update paragraph 2 - Preproposal Conference, update paragraph 5 - Submission Requirements, Volume I, Non-Price Proposal.

2. Update Section 00 21 16 Evaluations of Offerors, Volume II, section 1.3 updated and Appendix C incorporated.

3. Update Attachments 1 and 2 (Revised Statements of Works - tracked changes) and incorporate Attachment 1.6 – N’Djamena C2 Location and Attachment 8 - Price and Payment Procedures.

4. Table of contents have been updated based on the updates/incorporations listed w ith item 4 above.

1. CONTRACT ID CODE PAGE OF PAGES

1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912GB19R0043

X 9B. DATED (SEE ITEM 11)

10-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-May-2019

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

W912GB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912GB19R0043

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 01 10 - TABLE OF CONTENTS

The following have been modified:

TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION 00 00 00 Procurement and Contract Requirements SECTION 00 10 00 Solicitation Contract Line Item Number (CLIN) Schedule SECTION 00 21 00 Instructions - Submission Requirements SECTION 00 21 16 Instructions to Proposers SECTION 00 43 00 Bid Bond Form SECTION 00 45 00 Representations and Certifications - Clauses SECTION 00 70 00 Conditions of the Contract – Contract Clauses

SOLICITATION ATTACHMENTS

ATTACHMENT 1 – SOW ar104_01010_2019-05-29 REVISED.pdf ATTACHMENT 1.1 – ar104_Att 1_Conceptual Site Plan.pdf ATTACHMENT 1.2 – ar104_Att 2_Conceptual Floor Plan_12 APR 19_update.pdf ATTACHMENT 1.3 – ar104_Att 3_Room Data Sheets.pdf ATTACHMENT 1.4 – ar104_Att 4_Structural Calculations Guideline.pdf ATTACHMENT 1.5 – ar104_Att 5_NASS BYOT ASSEMBLY INSTRUCTIONS.PDF ATTACHMENT 1.6 – ar104_Att 6_NDJAMENA C2 Location ATTACHMENT 2 – SOW ar123_01010_2019-05-24 REVISED.pdf ATTACHMENT 2.1 – ar123_Att1_LocationMap.pdf ATTACHMENT 2.2 – ar123_Att_2_Conceptual Site Plan 2019-04-12.pdf ATTACHMENT 2.3 – ar123_Att_3_Architectural Drawings.pdf ATTACHMENT 2.4 – ar123_Att_4 Vehicle for planning.pdf ATTACHMENT 2.5 – ar123 Att. 5 Structural Calculations Guideline.pdf ATTACHMENT 2.6 – ar123_Att_6_Geotechnical Report for Adjacent Site.pdf ATTACHMENT 2.7 – ar123_Att_7 Existing Generator Pad As-Builts.pdf ATTACHMENT 3 – Preproposal Conf Attendee Info Sheet.xlsx ATTACHMENT 4 – Past Performance Questionnaire - 19R0043 ATTACHMENT 5 – Bank Letter of Assurance Template - 19R0043 ATTACHMENT 6 – Bank Letter of Guaranty Template - 19R0043 ATTACHMENT 7 – Specifications Binder ATTACHMENT 8 - Price and Payment Procedures 29 May 2019

Includes the following Specifications:

00 74 00 - SPECIAL CONDITIONS

00 74 01 - TIME EXTENSIONS FOR ADVERSE WEATHER (NAU)

01 30 00 - GENERAL REQUIREMENTS (NAU)

01 32 01 - PROJECT SCHEDULE (NAU)

01 32 16 - SMALL PROJECT PROGRESS SCHEDULES (NAU)

01 33 00 - SUBMITTAL PROCEDURES (NAU)

01 33 16 - DESIGN AFTER AWARD (NAU)

01 35 26 - SAFETY REQUIREMENTS (NAU)

01 45 00 - QUALITY CONTROL (NAU)

01 45 01 - RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM) (NAU)

01 45 05 - CONTRACTOR SITE PERSONNEL REQUIREMENTS (NAU)

01 45 10 - DESIGN QUALITY CONTROL (NAU)

01 78 00 - CLOSEOUT SUBMITTALS (NAU)

01 78 23 - OPERATION AND MAINTENANCE DATA (NAU)

Construction Signs (EN)

SECTION 00 10 00 - SOLICITATION

PRICE SCHEDULE

PRICE SCHEDULE

Request for Proposal (RFP)

Vehicle Maintenance Facility N’Djamena Command and Control Fusion Center

8 April 2019

The Offeror shall bid on all base bid and option items. Provide completion of all design and construction of award items from the Notice to Proceed as described in the contract FAR Clause 52.211-10 “ COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK” according to the following schedule.

Each CLIN duration is as per the bid schedule and the calendar days are from issuance of the Notice to Proceed (NTP). The contractor shall have the project fully functional and available for normal, regular use no later than the end date of the period of performance.

Base Item Period of Performance: The base period of performance is 365 calendar days from issuance of the notice to proceed (NTP).

Award of Options and Period of Performance: The Government reserves the right to award any or all options up to 90 calendar days following issuance of NTP for the base bid work. Any optional work awarded shall be completed as noted within a particular CLIN, as described in contract FAR Clause 52.211-10 “COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK”. If option 2, 4, 5, 6 is exercised, they must be completed within the base period of performance. If option 1 or 3 is exercised 90 calendar days will be added to the base period of performance.

This project is a Design-Build and the contractor shall be required to prepare a detailed design as well as provide for construction of the project.

Prices: All prices are to be proposed in U.S. Dollars.

BASE ITEMS: The base items include all labor, transportation, equipment, materials, and any other services necessary for the design and construction of the Vehicle Maintenance Facility in Faya, Chad as described in the Statement of Work, specifications and drawings except the work described in the options below.

CLIN 0001

Base Item 0001: Construction of Vehicle Maintenance Facility, Faya, Chad

All work associated with the design and construction of the vehicle maintenance building.

CLIN 0002

Base Item 0002: Construction of Command and Control Fusion Center, N’Djamena, Chad

All work associated with the design and construction of a single story fusion center building with approximately 412 m2 of gross area.

BASE BID ITEMS TOTAL:

OPTIONAL ITEMS:

Vehicle Maintenance Facility, Faya, Chad

CLIN 0003 Option Item 0001: Additional One (1) Vehicle Maintenance Bays

All work associated with the design and construction of one (1) additional maintenance bays in the vehicle maintenance facility

CLIN 0004

Option Item 0002: Water Tank

All work associated with the design and construction of a 5000 L Water Tank

Command and Control Fusion Center, N’Djamena, Chad

CLIN

Option Item 0003: Additional 120m2 of Office Cubical Space

All work associated with the design and construction of an additional 120m2 of office cubical space

Option Item 0004: Exterior Fence

Provide a 2 m high perimeter fencing and a pedestrian gate for enclosure of the new facility as identified on the provided site plan and as described in the statement of work, specifications, and drawings

Option Item 0005: Fuel Tank, System and Bollards.

Provide fuel tank and concrete pad with distribution system, and bollards to protect fuel tank and existing generator (NIC)

Option Item 0006: Concrete Pad for Antenna

All work associated with the design and construction of a concrete pad to mount antenna (NIC).

OPTION BID ITEMS TOTAL:

TOTAL PRICE – BASE BIDS AND ALL OPTION ITEMS TOTAL:

SECTION 00 21 00 - INSTRUCTIONS

INSTRUCTIONS TO OFFERORS

A. PROPOSAL SUBMISSION

1. Introduction. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

The Offeror shall submit in the proposal all requested information specified in this section of the Request for Proposal (RFP) solicitation at or before the exact time specified. There will be no public opening of the proposals received as a result of this RFP. Failure to meet a requirement may result in an offer being ineligible for award.

Copies of the RFP are available by INTERNET ACCESS ONLY. All RFP documents will made available for viewing at the Federal Business Opportunities (FBO) website (http://www.fbo.gov). All amendments will be made available for viewing in FBO. It shall be the Offeror’s responsibility to check the website for any amendments.

2. Preproposal Conference. The Government will hold a pre-proposal conference. Details are as follows:

a. Location: The conference will be located on site at the C2 Node Fusion Center project location in Ndjamena, Chad (GPS coordinates 12°08'08.8"N 15°01'54.6"E).

b. Time/Date: The conference will take place on 12 June 2019 at 1000 local time.

c. Registration Instructions: Offerors must pre-register their attendees no later than 10 June 2019 at 1000 Central European Summer Time. To Pre-Register, complete the site visit attendee information sheet (RFP attachment) and submit via email to the solicitation points of contact listed in RFP section 00 00 00. Offerors MUST pre-register in order to attend the pre-proposal conference.

d. Points of Contact for day of conference: Mr. J.D. Carpener, email: carpenterjd@state.gov, cell: +235 6885- 1031 and Mr. Robert Milan, email: robert.j.milan@usace.army.mil, cell: +49 173 207 4681.

3. Inquiries. Offerors with technical inquiries shall submit their inquiries in writing via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. The bidder inquiry key is 446XX6-KYR3C6. The government reserves the right to decline addressing certain questions. Further, no questions, unless in the government’s interest, will be answered any later than ten calendar days prior to the stated deadline for offers. All Offerors are encouraged to register on ProjNet for alerts so as to stay abreast of Q&A’s that are posted in reference to this solicitation. Only self-registered users on ProjNet can submit & review inquiries. To self-register, go to the webpage, click BID tab, select Bidder Inquiry, select agency USACE, enter the key for this solicitation listed above and your email address.

After initial login, enter all the required information to create your user ID. Verify the information on the next screen and from there you may submit and view inquiries. Those submitting inquiries will receive a system generated email notification when their inquiry has been processed and answered. It is the Offeror’s responsibility to monitor for inquiries and responses.

4. General Proposal Submission Requirements.

a. Electronic Proposals. In an effort to reduce paperwork and costs, ALL RESPONSES TO THIS ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY. Hand carried delivery or USPS/UPS/Fedex delivery of hard copies and/or CD-ROMs are not authorized. Facsimile submission is not authorized. Email submission is not authorized. ELECTRONIC PROPOSAL SUBMISSION IS REQUIRED THROUGH THE

FEDBIZOPPS (FBO.GOV) “ELECTRONIC RESPONSE” FEATURE. The FBO vendor user guide has information & instructions on how to utilize this feature. The FBO vendor user guide is accessible via the following web URL: https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf.

b. File Size Limitations. Offerors are advised to follow the FBO instructions for uploading files larger than 10MB (java upload). FBO has not posted official file size limitations for its electronic response module, however it has been observed that uploads to FBO tend to be problematic when the files are sized 100MB or greater. If needed, Offerors are advised to break the files down into smaller sections in order to upload it to the system. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.

c. File Names. To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) “W912GB19R0043 RESPONSE Firmname Volume I.pdf”

(2) “W912GB19R0043 RESPONSE Firmname Volume I Part 1.pdf”

(3) “W912GB19R0043 RESPONSE Firmname Volume I Part 2.pdf”

(4) “W912GB19R0043 RESPONSE Firmname Volume I diagrams, figures.pdf”

(5) “W912GB19R0043 RESPONSE Firmname Volume II.pdf”

d. File Organization, Formatting, and other instructions. Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 or larger. Pages shall be letter sized--larger page sizes (such as 11x17 foldouts, etc.) will be counted as two pages. Offerors shall prepare proposals in the English language. Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in the each section for each factor. Electronic files shall be Microsoft Windows compatible. Files shall be submitted in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. If the electronic files are of a size at which they must be compressed (zipped), they shall be compressed into one zipped folder.

e. Upload Completion & Deadline. Interested parties shall submit responses no later than the date specified on solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within FBO. Do not assume that electronic submission will occur instantaneously. Large files (e.g.

10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process and troubleshooting. Proposal submission difficulties should be coordinated with the Federal Service Desk at https://fsd.gov and/or +1-866-606-8220 (Mon-Fri 8am-8pm Eastern Time UTC -5:00). Experience shows that if an upload doesn’t complete until after the deadline, the FBO system WILL NOT COMPLETE. The FBO system will automatically shut off the “Electronic Submission” feature at the specified deadline--once that occurs, the feature will disappear from the announcement. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline may be emailed to MSG Natasha McKellum, Contract Specialist (Natasha.S.Mckellum@usace.army.mil), but be advised they will be considered late and as such will be processed in accordance with FAR 15.208.

f. Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215-1, Instructions to OfferorsCompetitive Acquisition (Jan 2004),” subparagraph (e), which is found in Section L of the RFP. The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

g. SPECIAL NOTICE: System for Award Management. Please take notice that the System for Award Management (SAM, www.sam.gov) has a new entity registration requirement that firms submit an "original, signed notarized letter identifying the authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number before the registration will be activated." This applies to all new entity registrations and all entity registration renewals, effective 29 April 2018. Further information behind this new requirement is posted to the General Services Administration's (GSA) announcement page at https://www.gsa.gov/samupdate. Please also refer to Federal Service Desk's (FSD) instructions on how to comply with this new requirement. NOTE: the instructions are different for domestic (U.S. based) and international (not U.S. based) firms. Offerors are reminded that this solicitation includes the provision FAR 52.204-7 SAM or FAR 52.212-1 Instructions to Offerors--Commercial Items, and the resulting award will include the clause FAR 52.204-13 SAM Maintenance or 52.212-4 Contract Terms and Conditions--Commercial Items. These provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11. In order to eligible for the contract award resulting from this solicitation, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office. Instructions for domestic entities (located in the U.S. or its outlying areas):

https://fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183.

Instructions for international entities (not located in the U.S. or its outlying areas): https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=dbf8053adb119344d71272131f961946&sysparm_search=KB0013221

5. Submission Requirements, Volume I, Non-Price Proposal: Volume I shall include a section for each Non-Price factor, as described above under Evaluation Factors. Volume I shall be organized as follows:

a. Section A - Executive Summary. Include a one page cover letter, and any applicable fully-executed joint venture agreements and fully-executed teaming agreements.

i. The cover letter shall be in accordance with FAR 52.215-1(c)(2), including:

(1) The Solicitation number.

(2) The Offeror’s name, address, and phone/email contact information.

(3) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the Solicitation and agreement to furnish any or all items upon which prices are offered.

(4) Names, titles, and telephone / email contact information of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this Solicitation.

(5) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

ii. JV agreements shall include the following:

(1) A copy of their JV agreement in English, signed by all parties of the JV.

(2) A detailed statement outlining the following in terms of percentages, where appropriate:

(a) The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

(b) The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the joint venture and perform the duties necessary to complete the work.

(c) The structure of the joint venture and decision-ranking responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work.

(d) Identification of the key personnel having authority to legally bind the joint venture to subcontracts and state who will provide or contract for the labor and materials for the joint venture.

(e) Identification of party maintaining the joint venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the joint venture.

(f) Identification of party furnishing the facilities, such as office supplies and telephone service.

(g)Identification of party having overall control of the joint venture.

(3) Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture parties and identify the party, or hired as employees of the joint venture.

(4) If one of the joint venture parties possesses relevant experience and/or past performance, the experience and/or past performance of that firm will be considered as the experience and/or past performance of the joint venture.

(5) A complete and legally binding document with all the information required under this section titled “Joint Ventures” shall be included.

iii. Other formal teaming agreements shall include the following:

(1) A copy of their teaming agreement in English, signed by all parties of the team.

b. Section B- Factor 1, Technical Approach. The Government requires that the Offeror provide the following:

i. Offerors shall submit their proposed technical approach to achieve all necessary tasks covered in the

SOW. At a minimum, the Offeror shall include their technical approach to the design build of the Command and Control Node Fusion Center and the Vehicle Maintenance Facility as provided within the SOWs. There is a limit of twenty (20) single spaced typed pages (A4 or letter size), using at a minimum a 12 pitch font. If more than twenty pages (20) are submitted, only the first twenty (20) pages will be reviewed and evaluated. The methodology shall state at a minimum:

(1) Typical number of people per team

(2) Make up of teams by trade displayed in an Organization chart with explanations

(3) Tools, equipment, special equipment requirements

(4) Cost effectiveness in accomplishing tasks to include purchase of building materials

(5) Capital Management Plan that includes discussion of how the Offeror plans to track and financially plan for Value Added Tax (VAT) reimbursements or exemptions applicable to work in the Host Nation

(6) Safety processes

(7) Knowledge of requirements and constraints applicable to work in the Host Nation

(8) Plan to perform multiple projects at the same time

(9) Maintaining internet connectivity/communications due to remote locations.

ii. Subcontracting Plan that specifies the technical aspects to be conducted by the prime and subcontractor, and explains how the Offeror will use proposed personnel and sub-contractor resources to assure the delivery of quality workmanship in accordance with the SOW. The subcontracting plan shall also include the name, address, DUNS number and CAGE/NCAGE code for any Architect- Engineer subcontractor identified in the proposal.

c. Section C- Factor 2, Schedule. Offerors shall include a schedule and an accompanying narrative with the minimum components listed below, and using the assumptions specified herein.

i. Schedule Narrative. The schedule narrative shall define the primary assumptions made, skilled labor requirements for critical work (e.g. cast-in-place concrete) and critical elements of the Offeror’s schedule shall be included. The narrative should identify how the Offeror will manage 30, 60 and 90 day out submittals and look ahead at potential issues and how they will work to resolve them beforehand. The narrative shall include a discussion of how the Offeror will manage subcontractors from a schedule perspective. The narrative shall not exceed 5 pages.

ii. Schedule. The schedule submission may be submitted in Primavera "xer", Excel, Word, or pdf file format and shall be specifically-tailored to the project contemplated by this solicitation. The schedule should clearly demonstrate critical milestones throughout, the anticipated overall critical path, and any parallel activities. The schedule should clearly identify schedule constraints as they relate to the site access for workers and delivery of materials, long lead items, the Government’s periods for review and approval of submittals, anticipated delays throughout, etc. The schedule should show activities between contract Award and Notice to Proceed (NTP), and also NTP to Beneficial Occupancy Date (BOD). The schedule should clearly distinguish between prime and subcontractor activities. Offerors must account for the restrictions associated with local holidays and United States holidays. The schedule should include at a minimum the activities listed below:

(1) Contract Award

(2) BLG, Insurance Submission and other pre-construction approvals

(3) NTP

(4) Preconstruction Submittals

(5) Design Submittals

(6) Construction Start & DFOW

(7) Initial & Final Inspections

(8) Construction Completion

(9) Closeout Documents

(10) Warranty Period

iii. Schedule Assumptions. For the purposes of evaluation under this factor, the Offeror should utilize the following assumptions: plan for a 365 calendar day construction duration, Offeror shall use the dates of 31 August 2019 for award and 7 September 2019 for issuance of the NTP, and should prepare the schedule assuming that all base line items and options will be awarded on that date.

d. Section D- Factor 3, Past Performance. Offerors shall provide Project Details of up to three (3) projects substantially complete or completed by the prime contractor within the last six (6) years which are similar to this project in size, scope, and location. For each project submitted, Offerors shall provide a completed Project Detail Sheet included at Appendix A, and either a completed CPARS record or a completed PPQ (see below for further details). Projects considered similar in size will have a dollar value between $500,000 and $1,500,000. Offerors may submit higher valued projects if there is a distinct scope of work with a measurable monetary value with a larger project that is considered relevant to this procurement. Projects considered similar in scope include construction of new facilities, design build, single and multi-story, structural work, architectural work, building systems (mechanical, electrical, water, sewer, etc). The prime contractor must have self-performed at least 15% of the direct contract labor (including testing and layout personnel), exclusive of other general condition or field overhead personnel, material, equipment, or subcontractors to be considered similar. Projects will be considered similar in location if they were performed in Chad, and, to a lesser extent Sahel region and then Africa. An Indefinite Delivery Indefinite Quantity (IDIQ) contract may be submitted only if a single task order could be considered similar to this project. Task orders may not be combined in order for the project to be considered similar.

If available, a final completed record from the Contractor’s Performance Assessment Reporting System (CPARS) will be accepted for evaluation under this factor. An interim CPARs rating will be considered as long as the minimum requirements have been met. If a final completed CPARS record is not available, Offerors shall complete and provide a Past Performance Questionnaire (PPQ) (Enclosed).

PPQ Instructions: The offeror shall complete Blocks 1-4 of the provided Past Performance Questionnaire (Enclosed) and have the Contracting Activity and the Technical Representative responsible for the past/current contract complete the remainder of the Past Performance Questionnaire. Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires shall be submitted with the proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact via email no later than the closing date of this RFP. For projects which were performed for other government entities that do not use CPARS, submit the performance appraisal sheets used by that government entity if available. Also include performance recognition documents received for the projects such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. Offerors shall provide a copy of any Cure Notices or Show Cause Letters received by the offeror for each submitted project and a description of any corrective action implemented by the offeror. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. The Government may call and confirm information provided by the offeror on the Past Performance Information Sheet with the points of contact. The Government reserves the right to interview other individuals if the point of contact is not available. If an offeror has no relevant past performance history, the offeror must affirmatively state that it possesses no relevant directly related or similar past performance.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

NOTE: For purposes of evaluating past performance, the Prime Contractor is defined as the contractor identified in Block 14 of the Standard Form 1442. If more than one contractor is listed in Block 14, then a signed joint venture must be submitted with the proposal and the joint venture shall be registered as such in the System for Award Management (SAM). However, each party of the Joint Venture must submit their own DUNS number with the JV proposal. Projects performed by other contractors than the offeror, such as teaming partners or subcontractors, will not be evaluated for past performance, unless those other contractors are part of a joint venture offeror as demonstrated by a signed joint venture agreement. If the Offeror represents the combining of two or more companies as a joint venture for the purpose of this RFP, each company in the joint venture may submit project examples, but the total submitted by the joint venture will not exceed three (3).

6. Volume II, Administrative Matters: Volume II shall include the following:

a. Section A- A completed Standard Form (SF) 1449, using a printed copy of the SF 1449 included in this solicitation for the contract. As applicable, Offerors shall also submit a completed SF 30 for each solicitation amendment, acknowledging the amendments.

b. Section B- Section D – SAM Registration, Representations & Certifications. Offerors shall submit the following:

i. A completed clause FAR 52.204-8(d).

ii. A copy of their current “Entity Registration” in the System for Award Management (SAM) as recorded at www.sam.gov, showing the following sections: “core data, “assertions”, and “POCs”.

iii. A copy of their current “FAR and DFARS Report” that demonstrates all completed representations and certifications as recorded at www.sam.gov.

c. Section C-Financial Information Offerors shall submit financial information to demonstrate they have adequate financial resources to perform the contract, or the ability to obtain them. For example, past three years financial statements, annual reports, Dun & Bradstreet Ratings, and/or bank name, number and POC, etc.

B. DISCUSSIONS

1. GENERAL INFORMATION. The Government intends to award without discussions, in accordance with the provisions of the RFP and applicable acquisition regulations. The Government will evaluate offers in accordance with the NON-PRICE EVALUATION FACTORS as described above. Pursuant to FAR 15.306(d), however, discussion sessions may be held if the Contracting officer determines them necessary to determine that award will satisfactorily provide the Government its requirement. Should discussions take place, a competitive range will be established, and all Offerors in the competitive range will be allowed an opportunity to submit Final Proposal Revisions. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

2. DISCUSSION SCHEDULING. If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each Offeror will be notified in advanced. The Contracting Officer will provide additional instructions with the notification.

SECTION 00 21 16 - INSTRUCTIONS TO PROPOSERS

EVALUATIONS OF OFFERORS

A. BASIS FOR AWARD

The Government will conduct a Best-Value Procurement, utilizing a Tradeoff Source Selection Process (see FAR 15.101-1). The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four (4) evaluation factors:

Technical, Schedule, Past Performance, and Price. Offerors will be cautioned that the award may not necessarily be made to the lowest price offered. NOTE: ALL NON-PRICED FACTORS WHEN COMBINED ARE APPROXIMATELY EQUAL to PRICE

B. FACTORS TO BE EVALUATED

All proposals will be evaluated on the factors listed below. Offerors are required to provide data addressing all stated factors in a clear and understandable format. If an Offeror does not have data relating to a specific factor, it shall be clearly stated in the proposal. Proposals that do not clearly address all factors may be considered unacceptable and may not receive further consideration. A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach,” paragraph of the RFP Section 00 21 16. Evaluators will ensure Offeror’s complied with all submission requirements set forth in the “Proposal Submission,” paragraph of the RFP Section 00 22 00.

The non-price factors are as follows:

1. NON-PRICE FACTORS: The purpose of the non-price factors is to assess whether the Offeror’s proposal will satisfy the Government’s minimum requirements. The non-price factors for this solicitation are listed below:

Factor 1: Technical Factor 2: Schedule Factor 3: Past Performance

C. EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Team (SST).

1. DEFINITIONS. The following definitions are provided to assist evaluators in the evaluation process:

Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the Offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

Clarification. Limited exchanges between the Government and Offerors that may occur when award without discussions is contemplated. See FAR 15.306.

Adverse Past Performance. Past performance information that supports a less than satisfactory rating from sources where the information is from other than formal rating systems such as “Past Performance Information Retrieval System” (PPIRS) or “Federal Awardee Performance and Integrity Information System.” (FAPIIS).

2. TEAM ARRANGEMENTS. As described in FAR Subpart 9.6, it is the Government’s policy to recognize the integrity and validity of contractor team arrangements. For a teaming arrangement to be recognized for purposes of source selection evaluation and the application of non-price factors, there must be full disclosure of the teaming arrangement and company relationships in the team's proposal. The proposal must include a narrative that explains the major or critical aspects of the work to be performed by each team member (to include identification of team members, a full delineation of roles and responsibilities of team members, and the duration of the agreement, etc.). The proposal must also include an agreement that has been or will be executed prior to award between/among all team members. The proposal and agreement must be consistent; substantive inconsistencies between the proposal and agreement may be construed against the Offeror. The timely submission of the executed teaming agreement prior to award shall be a precondition to a finding of responsibility.

a. Joint Ventures (JV). If the Offeror is a JV, the Offeror must provide evidence of a legally binding JV agreement, which creates legal responsibility on the part of all contractors in the JV.

Further details surrounding requirements related to the JV agreement are provided in the INSTRUCTIONS TO OFFERORS section.

b. Other Teaming Arrangements. In the case of prime-sub teams (e.g. if an Offeror proposes to utilize a “key subcontractor”), the agreement must reflect that the prime contractor is vested with control and responsibility for the daily management of the work, and that it remains responsible for contract performance, including those items allocated to a subcontractor on the team. Offerors are reminded that the prime contractor remains fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors. However, consistent with FAR 9.104-4, the Government may consider the responsibility of subcontractor team members when it may adversely affect the prospective prime contractor’s responsibility or when it is in the Government’s interest to do so. Finally, any resulting subcontract(s) may not deviate from the substantive provisions of the teaming agreement. The failure of the Offeror to perform with one or more subcontractors on a recognized team may be grounds for termination for default. There can be no substitution of subcontractor team members except that, in the case of a prime-sub team arrangement, the Government may (in its sole discretion and without any obligation whatsoever), at the request of the prime, permit the substitution of a subcontractor with equivalent or greater capability for a subcontractor on the identified team. Note: Only a Contracting Officer can approve such a change after contract award.

3. RATINGS.

Evaluators will apply the adjectival rating for the definition that most closely matches the evaluation

Factor 1 and 2 – Technical Approach and Schedule: The adjectival rating for Technical Approach and Schedule are listed and defined below:

NON-PRICE FACTOR COMBINED TECHNICAL/RISK RATINGS

Color Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is very low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Un-acceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Risk levels as described in the adjectival ratings in the combined technical/risk rating table will be assessed according to the following guidelines:

NON-PRICE FACTOR TECHNICAL RISK RATING

Adjectival Rating

Description

Low

Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

Factor 3 – Past Performance: The adjectival ratings for Past Performance are listed and defined below:

RELEVANCY: The first aspect of the past performance evaluation is to assess the Offeror’s past performance to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection. Relevancy is not separately rated, however, the following criteria will be used to establish what is relevant which shall include similarity of service/support, complexity, dollar value, contract type, location, and degree of subcontract/teaming.

Past Performance Relevancy Ratings:

Rating Definition

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

PERFORMANCE CONFIDENCE ASSESSMENT: The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation gathers information from customers on how well the Offeror performed those past contracts. In conducting the performance confidence assessment, each Offeror shall be assigned one of the ratings identified below:

Performance Confidence Assessments:

Rating Definition

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to ‘successfully perform the required effort.

4. NON PRICE FACTORS: Data provided in response to the non-price factors described below shall be included in Volume I, “Non-Price Proposal.”

a. Factor 1: Technical Approach. The Government will evaluate the proposed technical approach to the design build of the Command and Control Node Fusion Center and the Vehicle Maintenance Facility to assess the Offeror’s perceived ability to implement all requirements of the SOW. Additional consideration will be afforded to an Offeror whose proposed approach:

(i) Demonstrates a reasonable process and rationale for the number and capability of staff to perform the tasks in a cost effective manner

(ii) Explains how the Offeror will use proposed personnel and sub-contractor resources to assure the delivery of quality projects in accordance with contract provisions as well as the ability and familiarity with conducting business and finances in Africa to include multiple projects at once.

(iii) Provides an adequate plan for each of the items specified under RFP Section 00 21 00 for this factor.

b. Factor 2: Schedule. The Government will evaluate the proposed schedule to assess the

Offeror’s apparent understanding of the project scope and schedule restrictions that must be considered (e.g., long lead items, site access, manpower availability, critical milestones, etc.). The Government will evaluate the Offeror’s apparent understanding of the interrelated nature of activities in the proposed schedule, the Offeror's overall apparent capability to schedule the complete project within the proposed contract duration, and the realism of the schedule. The Government may use independent judgment concerning typical construction durations, as well as the Offeror’s proposed schedule logic and constraints.

c. Factor 3: Past Performance. The SSEB will evaluate the relevancy of recent past performance identified in the proposal. Documentation of successful completion of projects similar in size, scope, and location to this project will be considered relevant to the similar characteristics of the RFP. Conversely, proposals that do not show documentation of successful completion of projects similar in size, scope and location will be considered less relevant to the similar characteristics of the RFP.

The SSEB will assign a confidence rating to each offeror based on the degree of successful performance of all recent and relevant projects identified in the proposal in response. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. The Government also reserves the right to not contact the provided references. The Government may also use other tools such as CPARS, FAPPIS, Dun & Bradstreet, etc. or any other relevant information to assist in its evaluation of an offeror’s past performance.

1. Volume II – Price and Pro-forma Information

1.1. Tab A – Standard Form 1442 and Proposal Price Breakout Schedule

1.1.1. Submission Requirements:

The offeror shall complete and submit Standard Form 1442 and Section 00010, Proposal Price Breakout Schedule. Both of these forms are included in Section 00010 of this solicitation.

1.1.2. Evaluation Criteria:

1. The Government will evaluate price, for award purposes, based on the total bottom line sum of all base and option items. Evaluation of options shall not obligate the Government to exercise any or all options. In order to be considered acceptable, offers must contain prices for all contract line item number(s) (CLINs) identified in the price schedule. Failure to submit a price and failure to complete all CLINs in Section 00 10 00 of the Solicitation may result in the Offeror’s proposal package being rejected by the Government after initial evaluation without further consideration.

2. The price evaluation will not be assigned an adjectival rating, yet will be evaluated for completeness and reasonableness as follows:

Completeness: To be complete, the Offeror must provide all data that is requested and necessary to evaluate the prices, including completing all CLINs identified on the price schedule.