Solicitation_W9127N18R0027.pdf

SEE ADDENDUM

(No Collect Calls)

W9127N18R0027 21-Dec-2017

b. TELEPHONE NUMBER

503-808-4618

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 23 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9127N9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BROOKE L PATTERSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W66QKZ72996170

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE PORTLAND DISTRICT

333 SW 1ST AVE

PORTLAND OR 97204-3440

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960410 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

THE DALLES DAM

CENWP-OD-D

USACE PORTLAND DISTRICT

I-84 EXIT 88

THE DALLES LOCK AND DAM

THE DALLES OR 97058

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9127N18R0027

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SUBMISSION REQUIREMENTS

SUBMISSION REQUIREMENTS

PROJECT TITLE: The Dalles Dam Elevator Maintenance

SOLICITATION NUMBER: W9127N18R0027

Your proposal must be prepared in accordance with below paragraphs and must include:

1. SF1449, Solicitation, Offer, and Award.

The SF1449 shall be filled out completely by the offeror to include blocks 17 and 30, and signed by an official that is authorized to bind the company. The offeror shall also acknowledge all amendments to the solicitation in accordance with the instructions on the Standard Form 30 when applicable.

2. Section SF1449 – Continuation Sheet, Proposal Price / Bid Schedule.

The offeror shall fully complete this section.

3. Representations, Certifications, and other Statements of Offeror’s.

The offeror shall complete all representations and certifications within FAR Clause 52.212-3 and 52.204-7. The offeror shall also ensure registration is current to include a completed/updated Annual Representations and

Certifications within the System for Award Management (SAM) website, www.sam.gov.

4. Evaluation Criteria per FAR Clause 52.212-2, Evaluation of Commercial Items.

The offeror shall fully complete Factor 1 – Experience in accordance with FAR Clause 52.212-2, Evaluation of

Commercial Items.

ELECTRONIC SUBMISSION INSTRUCTIONS:

Offers shall be submitted electronically to Brooke Patterson at Brooke.L.Patterson@usace.army.mil and Kathryn

Newhouse at Kathryn.A.Newhouse@usace.army.mil by the date and closing time stated on Block 8 of the SF 1449.

The email subject shall state the Solicitation Number - Project name - Company name (for example

W9127N18R0027-ELEV MAINT-COMPANY NAME). Any attachments shall also be named with the Solicitation

Number - Project name - Company name (for example Attach1-W9127N18R0027- ELEV MAINT-COMPANY

NAME.pdf).

NOTE: If emails are larger than 10Mb, the email may not be received. In those cases, using SAFE AMRDEC is recommended.

SAFE AMRDEC INSTRUCTIONS: Website: https://safe.amrdec.army.mil/safe

The AMRDEC SAFE Application is used to send large files to individuals that would normally be too large to send via email. There are no user accounts for SAFE- authentication is handled via email. Everyone has access to SAFE, and the application is available for use by anyone.

1. The AMRDEC SAFE application can be accessed via https://safe.amrdec.army.mil/safe.

2. There are two options to proceed from the SAFE homepage:

Proceed as CAC User - Select this option if you have a valid US DoD-issued CAC.

http://www.sam.gov/ mailto:Brooke.L.Patterson@usace.army.mil mailto:Kathryn.A.Newhouse@usace.army.mil https://safe.amrdec.army.mil/safe

Proceed as Guest - Select this option if you do not have a CAC.

3. After selecting one of the options above, the page will be redirected to the package upload form. Fill in all the required input fields:

Your Name - Your name;

Your Email address - Your email address;

Confirm Your Email Address - Re-enter your email address;

Description of File(s) - Enter W9127N18R0027- ELEV MAINT-COMPANY NAME.

File(s) - Click the "Browse" button to select your file(s). You may add up to 25 files per package, so long as the total file size does not exceed 2GB;

Deletion Date - Select the Maximum date for the package to be deleted from SAFE. The maximum

(which is also the default) is two weeks (14 days) from today;

Provide an email address to give access to – Enter Brooke.L.Patterson@usace.army.mil and

Kathryn.A.Newhouse@usace.army.mil

Grant access to these people - This is the list of people you have granted access to the package. To remove a recipient, highlight their name and click the "Remove" button;

Caveats - Default is "None";

Encrypt email message when possible - Attempt to encrypt the package's notification email to each recipient;

Notify me when files are downloaded - You (the sender) will receive a notification via email when a recipient downloads the package;

Require CAC for pickup - Require the recipient to be logged in with a valid US DoD-issued CAC to download the file(s). Recipients without a CAC will not be able to download the package.

4. Clicking the "Submit" button will upload the files and submit the package. Guest users will need to check their email to verify their email address before the recipients will be notified. No additional action is required by CAC users.

5. After the package has been uploaded (and verified, if proceeding as a guest), each recipient will receive a link to the package download page as well as a password. These passwords are unique for each recipient (not the package), and will be disabled once SAFE detects that the user successfully downloaded each file within the package. Forwarding recipient and sender notification emails to anyone except the AMRDEC WEB Team is strictly forbidden.

SITE VISIT

52.237-1 SITE VISIT

a. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

b. A organized site visit has been scheduled for:

DATE: January 9, 2018

TIME: 10:00AM – 12:00PM, Pacific Time

Participants will meet at:

The Dalles Dam Security Office

Interstate 84, Exit 88

The Dalles, Oregon 97058 mailto:Brooke.L.Patterson@usace.army.mil mailto:Kathryn.A.Newhouse@usace.army.mil

c. Site and Security Requirements: Due to security requirements, you MUST RSVP by close of business January 5, 2018 to attend. Hard hats and photo id will be required. Please observe 15 mph speed limit while on project grounds.

You MUST RSVP your attendance by sending the following information to Brooke Patterson via email at brooke.l.patterson@usace.army.mil:

1. Name

2. Company Name

3. Phone

4. Email

5. Date of Birth

6. U.S. Citizen (Y/N)

Due to time limitations, only contractor personnel who are U.S. citizens will be allowed to attend the solicitation site visit. Contact brooke.l.patterson@usace.army.mil or 503-808-4618 should you have any questions in advance of the site visit. Individual site visits cannot be arranged, so please make every effort to attend this only opportunity to view the site of the work.

(End of provision)

BIDDER INQUIRIES

All inquiries regarding this solicitation are to be submitted via ProjNet-Bid. Telephone and email inquiries will not be accepted. ProjNet-Bid is a web-based program that allows bidders to post questions regarding the solicitation and to view all questions by other bidders and answers by USACE. ProjNet-Bid can be accessed through ProjNet at https://www.projnet.org/projnet/. To access the ProjNet-Bid website the first time:

1) Click the Bid tab.

2) Click Bidder Inquiry. (The Agency is USACE.)

3) Enter the following information for access:

The Bidder Inquiry Key: UW776Y - R95VXE

Valid business contact information (e.g. Company name, contact person, business address, phone number and email address). (Required on first project only)

Establish secret question and answer which will be used as a password. (Required on first project only)

4) For subsequent access, use your email address, the Bid Inquiry Key, and response to the secret question to access the ProjNet-Bid Module.

5) Submit questions or review questions and answers. A bidder who submits a question will receive an automated email notification that their question has been received. When an answer is posted to a question, the question and answer is then available for all other bidders to review.

6) A specific step-by-step for POSTING YOUR INQUIRIES is available in the Reference link on the

Contract Viewer.

7) For questions about the ProjNet-Bid, please contact the Call Center help desk toll free at 1-800-428-

HELP, which operates from 8AM to 5PM (Central U.S. time zone). ProjNet-Bid questions can also be emailed to the helpdesk at staff@rcesupport.com.

No response will be posted to inquiries after the Close of Business on the third (3rd) business day preceding the solicitation due date. All bidders will be held to have reviewed the questions and responses in ProjNet-Bid prior to bid submission. Nothing in the solicitation is changed unless a solicitation amendment is sent out.

mailto:brooke.l.patterson@usace.army.mil mailto:brooke.l.patterson@usace.army.mil

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR ELEVATOR MAINTENANCE SERVICES

THE DALLES DAM, WASCO COUNTY, OREGON

1.0 GENERAL STATEMENT.

US Army Corps of Engineers, Portland District is soliciting for a non-personnel services contract for full elevator maintenance services at The Dalles Dam located in Wasco County, Oregon. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform the elevator maintenance services as defined in this Performance Work Statement

(PWS). The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This firm fixed priced contract is for a base plus two option years per the Government’s discretion. The period of performance for the base year will be from 01 February 2018 through 31 January 2019. The following option year period of performances are outlined within the delivery/performance schedule of this requirement.

2.0 DEFINITIONS.

Throughout this Performance Work Statement (PWS), terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in 5.1 through 5.7. The Contractor must re-perform all unsatisfactory work unless excused by the Quality

Assurance Evaluator (QAE).

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the QAE.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): The individual designated in accordance with subsection

201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the

Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Hazardous Energy Control Program (HECP): A program established to secure all hazardous energies, and allow a Contractor to safely perform work.

Physical Security: Actions that prevent the loss or damage of Government property.

Government Contract Quality Assurance: the various functions, including inspection, performed by the

Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): A written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.

3.0 THE REQUIREMENTS; GOVERNMENT:

3.1 Utilities. The Government will provide potable water, electricity, HVAC, and debris disposal. Telephone service will not be provided. The Contractor shall place all trash and litter pickup in Government provided dumpsters located on the project. This does not include large pieces of equipment which shall be disposed of in a COR approved area. The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of Government utilities.

3.2 Records. Any available elevator drawings may be obtained from the Government, and shall be retained on

Government premises. Applicable changes shall be noted on drawings (i.e. red-marked) and they shall be returned to the COR.

4.0 THE REQUIREMENTS; CONTRACTOR:

4.1 General. The Contractor shall furnish ALL labor, material, supplies, and tools necessary to perform cleaning, maintenance, inspection, repairs, or replacements to elevators, escalators, equipment, appurtenances, and accessories. Equipment shall be industrial grade. Equipment, appurtenances, and accessories including the following: hoist machinery, motor generators, controllers, selectors, worn gears, thrusts, bearings, brake magnet coils, brake shoes, hoist ropes, compensating ropes, step chains, rollers, handrails, governor ropes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operation and motor circuits, magnet frames, cams, car door and hoisting door hangers, tracks, and guides, door operating devices, limit switches, interlocks and contacts, and all other elevator signal accessory equipment complete, where included as part of the elevator installation at the time the bid for this work is submitted.

4.2 The Contractor is responsible for replacement labor of all light bulbs, tubes, sockets and receptacles for machine rooms, hoist ways, pits, elevator cars, hall entrances, signal systems, escalator runways and demarcations. Particular attention is to be given to maintaining all emergency signal systems and light units in an operable condition. The Contractor shall notify the Government of all malfunctions that may require other repair qualifications such as a Licensed Electrician.

4.3 License. The Contractor shall be licensed in the in the elevator repair business for a minimum of the last 5 years. A copy of the license shall be furnished to the COR seven days before the pre-work conference.

4.4 Materials. In performing the work under this contract, the Contractor shall provide only parts recommended by the manufacturer of the equipment for replacement or repair, and to use only those lubricants of a standard or grade recommended by the manufacturer of the equipment. If the Contractor discovers, in the course of needed repairs, that original equipment by the manufacturer (OEM) has been modified by previous Contractors, it is required for this Contractor to repair or replace per manufacturer recommendations or agreed upon engineered solution.

4.5 Efficiency. When purchasing energy consuming products, the Contractor shall procure an Energy Star product or a product that is designated under the Federal Energy Management Program (FEMP) of the

Department of Energy as being among the highest 25 percent of equivalent products for energy efficiency, FEMP designated product unless (A) an Energy Star product or FEMP designated product is not cost-effective over the life of the product taking energy cost savings into account; or (B) no Energy Star product or FEMP designated product is reasonably available that meets the functional requirements.

4.6 All lubricants, oils greases, rope preservatives, and cleaning materials are to be furnished by the Contractor.

Lubricants shall be the proper grade for the purpose used and shall be as specified by the elevator manufacturer (see Attachment 1). All parts replaced shall be new and identical to original equipment or the equipment manufacturer’s recommended replacement parts. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment or combinations of equipment which require powers exceeding the capacity of existing building circuits.

4.7 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) - Safety and Health Requirements Manual

ASME INTERNATIONAL (ASME)

ASME A17.1 (2013) Safety Code for Elevators and Escalators

ASME A17.2 (2013) Guide for Inspection of Elevators and Escalators

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 (2017) National Electrical Code

5.0 PERFORMANCE STANDARDS & GUIDELINE REQUIREMENTS.

5.1 General. The Contractor shall provide services at a monthly rate for:

a. Routine Preventative Maintenance and Repairs of specified elevators. (See 5.2 & 5.3)

b. Responding to Trouble Calls (See 5.4)

c. Responding to Emergency Calls (See 5.5)

d. Providing all required testing and inspection (See 5.6)

e. Providing all maintenance, repair, inspection, and alteration documentation (See 5.7)

The Contractor shall provide services, repairs, inspections, testing, and maintenance services in compliance with the requirements of the latest edition of American Society of Mechanical Engineers (ASME) Safety

Code for Elevators and Escalators, ASME 17.1, current Oregon Elevator Specialty Code (OAR 918-400-

0455 and 918-400-0458), the manufacturer’s recommendations, and all other applicable laws, regulations, rules, ordinances, codes. The Guide for Inspection of Elevators, ASME 17.2, shall be used as a guide to establish the equipment is operating safely.

The elevators shall be maintained in a fully operational mode at all times except for prescheduled downtime. Services include but not be limited to: scheduled maintenance and testing as required by ASME

A17.1 and A17.2, and all necessary work performed relative to cleaning, lubrication, adjustment and calibration of the equipment where applicable to return each elevator and escalator to the specified condition.

5.1.1 Notification of Defects: The intent of this contract is that the Contractor is responsible for ALL corrective and preventative maintenance. If for an unforeseen reason the Contractor determines there is existence, or the development of any defects in, or repairs required, which the Contractor considers beyond the terms of this contract, they shall immediately notify the KO and COR in writing, and the Contractor SHALL NOT remedy the defect or repair. The Contractor shall not proceed in remedying a service that is considered not scope within the current contract until a bilateral modification has been issued and approved by the

Contracting Officer. Any work performed outside of the terms and conditions of the contract shall be at the contractor’s own risk.

All proposed repairs and upgrades that are within the scope of the contract and not the Contractor’s corrective and preventative maintenance responsibility, shall be approved by the Contracting Officer in writing via a contract modification prior to services continuing.

5.1.2 Existing Circuits Proposed Changes: The Contractor shall make no changes to the existing circuits, circuitry wiring, and sequencing or otherwise alter the original circuit or wiring design of the elevators except as hereinafter provided. Any proposed change shall be approved by the COR prior to installation.

The Contractor shall allow the COR a minimum of 15 calendar days for review of the existing circuit proposed changes.

5.1.3 Service Interruptions: The Contractor shall schedule and perform service to the elevators in a manner which minimally disrupts passenger flow. For example, the Station Service elevator is used and needed significantly more than the other four elevators. It is incumbent on the Contractor to return all elevators to quality service by the next business day, or within an “as soon as possible” timeframe agreed upon with the

COR PRIOR to taking the elevator out of service.

5.1.4 Emergency Egress Procedures: The Contractor shall provide written procedures to the COR 7 days prior to the pre-work conference for the removal of people from an elevator from a) the elevator stuck at a floor, and b) the elevator stuck between floors. A procedure shall be prepared for each elevator and the appropriate electrical contacts shall be marked to correlate to the written procedure. This procedure is intended to be used by qualified Contractor personnel for emergency rescue of personnel only.

5.2 Preventive Maintenance Services. The Contractor shall maintain the elevators in accordance with manufacturer tolerances and performances, in accordance with the latest edition of the ASME A17.1 and

A17.2. The Contractor shall maintain the original contract speed for each elevator car, and the original performance time, which includes acceleration and retardation as designed and installed by the manufacturer.

The Contractor shall perform the necessary adjustments as required to maintain door opening and closing times, within limits of applicable codes. All work performed shall be as specified or recommended by the elevator manufacturer. All work, equipment, and materials shall be complete and operational, and shall have a neat and finished appearance.

5.3 Miscellaneous Preventative Maintenance: Replacement of burned out lamps in dispatch panel, car and hall push buttons, position indicators, hall lanterns, and car interior, emergency lighting, demarcation lights and hoist way lighting as required. Clean elevator pits and machine room floors. Empty and clean drip pans in

Pits. Clean car grille and stile channels. Keep the exterior of the machinery clean and presentable at all times. For all previously painted surfaces of elevator machinery, provide “touch-up” repainting over marred or scratched areas with matching color. The Contractor shall submit a written maintenance plan for all elevator systems, and provide it to the COR seven days before pre-work conference.

5.3 Repair Services. The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements, including labor, equipment, and supplies for all equipment and systems specified or recommended by the system manufacturer. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the

Contractor, his/her representatives and employees, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. Other items excluded are car enclosures, car door panels, hoist way enclosures, hoist way door panels, and frame or sills. This does not exempt deficiencies from coverage under this contract that developed or were caused prior to the contract effective date. The

Contractor shall not be required to make repairs caused by vandalism or other extraordinary circumstances.

Report these instances to the COR.

5.4 Trouble Calls. The Contractor shall provide unlimited trouble calls service during regular working hours.

Regular working hours at The Dalles Dam are Monday - Friday, 6:30a.m. - 5:00p.m. Pacific Time. The

Contractor shall respond and perform appropriate service within 24 hours from the time of notification.

The Contractor shall have personnel available to receive telephone communications concerning emergency maintenance needs 24 hours a day, 7 day a week, 365 days a year. Seven days prior to the pre-work conference, the Contractor shall furnish the COR a point of contact telephone number and building ID# number for all response services.

5.5 Emergency Calls. Emergency calls may be required due to trapped personnel. In the case of an emergency call, the Contractor shall respond within and arrive at The Dalles Dam two (2) hours from the time of the

Emergency Call for the rescue of personnel trapped in the elevator.

5.6 Testing and Inspection Services. Safety inspections and tests shall be performed on all elevators as required by ASME A17.1 and A17.2. These tests are prerequisite to annual safety inspections performed by the State of Oregon Elevator Inspector. All elevators will be brought into State of Oregon, ASME, and the manufacturers’ recommended operating criteria. Tests shall include:

a. Fire Service Testing due quarterly.

b. Annual elevator safeties, governors and oil buffers.

c. Five year elevator tests due in 2018.

A seven day notice shall be provided to the Government prior to inspections/tests being performed to allow the Government to have a representative available.

5.6.1 The Contractor shall submit a written schedule of contract required tests and inspections. The schedule shall specify the time frames for one-time events, target dates for submissions of materials and application plans, and the planned size of the work force. The schedule shall be submitted a minimum of 7 days prior to the pre-work conference. The Contractor shall submit five test and inspection check sheets specific to

The Dalles site elevators to be posted in the respective elevator machinery room. A record of all periodic tests and inspections shall be completed, and physically posted in each conveyance machine room or space as required by State codes and ASME A17.1 for all elevators at the dam.

5.6.2 The Contractor shall provide and keep suitable check sheets for each of the five elevators. The check sheet shall show state inspections, repair tech inspections, maintenance, and repairs performed, and encompassing all items specified as a minimum for each elevator. The check sheet shall be posted in an accessible locations in the machine rooms or COR approved location of the building on which entries shall be made to indicate the status of scheduled items of maintenance work performed. The Contractor shall properly initial and date the sheet to indicate that the work has been accomplished. The sheet shall be protected from deterioration, shall become the property of the Government and shall not be removed by the

Contractor.

5.6.3 The Contractor is responsible for test and inspection scheduling, coordinating, paying for costs associated with, and for the Oregon State Elevator Inspector’s site visit at The Dalles Dam. The Oregon Department of Consumer and Business Services, Building Codes Division, Elevator Safety Program shall conduct inspections. The State of Oregon Elevator Safety Program office is located in Salem, Oregon and can be reached at 1-503-373-1298. Any deficiencies covered under this contract, shall be brought into ASME and the manufacturers’ recommended operating criteria.

5.7 Site Visit Documentation. The COR shall receive written notification within two business days after all site visits documenting the date the elevator repair technician visited the dam, the repair technician’s name, what elevator(s) they worked on, the elevator problem, and the work performed to remedy the problem.

This applies to routine maintenance, trouble calls, emergency calls, inspections, and any other site visits.

6.0 PERFORMANCE REQUIREMENTS SUMMARY.

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality

Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Performance Standard Surveillance Method Allowed Number of

Discrepancies

Preventative Maintenance

Services, Reference

Section 5.2

All elevators are fully operational at all times, unless otherwise scheduled and approved by the COR.

100% Inspection Zero allowed discrepancies.

Timely and responsive to all service calls, trouble calls and emergency calls, Reference Section 5.3-5.5

Repairs, general and emergency, are made in a timely manner; Customers are informed of expected repair time. Response and repair is made within the specified time

100% Inspection Zero allowed discrepancies.

Submission of timely and accurate maintenance and repair reports, Reference

Section 5.7

Accurate and complete reports are delivered 100% Inspection.

95% of reports are timely and accurate.

Satisfactory/Passing State

Inspection Report, Reference Section 5.6

Accurate and complete reports are delivered.

100% Inspection

100% of reports are timely and accurate.

Service Interruptions , Reference Section 5.1.3

Contractor shall schedule and perform service to the elevators in a manner which minimally disrupts passenger flow. Contractor notifies

COR prior to taking the elevator out of service.

100% Inspection 1 discrepancy per quarter.

6.3 Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor's Quality Control

Inspector (QCI) for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit their

Quality Control Plan (QCP) for Government approval within 14 days after contract award in compliance with the PWS. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP).

The QASP is made part of the solicitation, but not a part of the resultant contract. The QASP is not a contractual instrument and may be changed at the KO’s discretion. The Contractor then uses the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--

Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the

Performance Requirements Summary, the Quality Assurance Evaluator (QAE) will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the

Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the

KO.

The GQAE will notify the COR and the KO of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and/or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

7. SECURITY, SAFETY, & ENVIORNMENTAL REQUIREMENTS.

7.1 Security Requirements.

7.1.1 Anti-Terrorism (AT) Level 1 Training. All Contractor employees, to include subContractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date. Upon request, the

Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subContractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

7.1.2 Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub-

Contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal http://jko.jten.mil/courses/atl1/launch.html identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor

Personnel) as directed by the Department of Defense (DOD), HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition

(FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available.

7.1.3 Suspicious Activity Reporting Training (e.g. iWatch, CorpsWatch, See Something, Say Something).

The Contractor and all associated sub-Contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 5 calendar days after the completion of the training.

7.1.4 Operations Security (OPSEC) Training. All new Contractor employees will complete Level I OPSEC

Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and sub-Contractor employee to the COR, or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html.

7.1.5 Pre-Screen Candidates Using e-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

7.2 Safety and Environmental Requirements.

7.2.1 General. The Contractor shall follow all safety regulations as set by the Occupational Safety and Health

Administration (OSHA), Corps of Engineers Safety Manual EM 385-1-1, and project safe clearance procedures. A copy of the EM 385-1-1 can be downloaded at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed. Contractor employees shall wear personal protective equipment as required in accordance with

EM 385-1-1.

7.2.2 Accidents. The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government. In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the The Dalles Dam

Control Room at (541) 298-4007, and then the COR.

7.2.3 Accident Reports. The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be https://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html http://www.cdse.edu/catalog/operations-security.html accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within

24 hours.

7.2.4 Accident Prevention Plan. The Contractor shall submit an Accident Prevention Plan for their activities. It shall be submitted to the COR for approval. The plan shall detail the Contractor’s procedures and protocols designed to insure safe work.

7.2.5 Activity Hazard Analysis. An Activity Hazard Analysis (AHA) is required to be filled out for all anticipated activities at the dam in accordance with the Safety and Health Requirements Manual (EM 385-

1-1). The AHA is to list specific tasks, risks of each task, and ways to mitigate risks of each task. It is to be turned delivered to the COR a minimum of 7 days prior to the pre-work conference and prior to onsite work.

7.2.6 Hazardous Energy Control Program (HECP). A safe clearance system is used by The Dalles Project personnel to insure continuity of service and safety to personnel and equipment. Any work, service, or delivery performed which requires taking Project operating equipment out of service shall be done after a clearance is obtained by Corps personnel. The Contractor shall be responsible for their own safe clearance procedure. The Contractor’s safe clearance procedure shall be in accordance with EM 385-1-1 and NWP-

HECP-01 (to be provided after contract award). The use of locks and tags is required for all points that locks can be applied. The use of personal locks for individuals working under Safe Clearance is required by

NWP-HECP-01. The Contractor shall provide the necessary locks. HECP training can be acquired at http://Contractor.vividlms.com/. The Contractor shall provide a copy of the completed quiz to the COR at the pre-work conference.

When manufacturer’s specifications and/or industry recognized governing standards (e.g. ANSI and

ASME) define the operation, inspection, testing, and maintenance of specific equipment the specification or governing standard may be used in lieu of the Corps Portland District HECP unless otherwise directed by the Responsible Official (RO) or his designated representative. This does not apply to taking clearances on hazardous equipment. The Contractor shall develop and submit a Safe Clearance Plan for approval a minimum of 7 days prior to the pre-work conference.

CONTRACTOR PERSONNEL ARE NOT PERMITTED TO HOLD CLEARANCES TO ISOLATE

HAZARDOUS ENERGIES.

7.2.7 Hazard Communication Plan. The Contractor shall submit to the COR copies of all Material Safety Data

Sheets (MSDS) for chemicals, solvents or oils which may be brought onto the Project prior to bring the chemicals on site. The MSDS sheets are due to the COR 7 days prior to the pre-work conference.

7.3 Facility Access. The Government shall provide the Contractor access to the required installation and offices necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

7.3.1 Facility Access – Proximity Cards. The Army Corps of Engineers is mandated to comply with federal site access requirements. Proximity cards are used for site access. Proximity (prox) cards are acquired, utilized, and returned to the Government through the following process:

a. NERC CIP Criminal Background Check: The Contractor shall acquire a seven year background check for each employee listing all states the employee lived in for the past seven years, and their criminal history. Many Contractors acquire the background check from ACRANET Employment Screening.

The Background Check shall be sent ONLY to the Reliability Compliance Coordinator (RCC) for The

Dalles Dam. The COR can furnish the RCC’s e-mail address post-award. The Background Check shall be given to the COR a minimum of 30 days prior to the pre-work conference.

http://contractor.vividlms.com/

b. NERC Cyber Training: Each Contractor employee reads Government provided Cyber Training materials and passes a short quiz. The completed quiz is given to the COR 7 days before the pre-work conference. NERC Cyber Training is an annual requirement.

c. The Dalles Dam Access Request Form: The Contractor fills out an access request form for each employee, and sends it to the COR. The completion and submittal of the access request form is an annual requirement.

d. Proximity Card Issuance: Issuance is dependent on approval by the COR of the criminal background check (7.3.1.a), cyber training quiz completion (7.3.1.b), access request form submittal (7.3.1.c), and by passing the HECP training (7.2.6). Prox Card issuance is done at The Dalles Dam in the

Administration Building on the 1st floor. The COR will clear the Contractor employee for Prox Card

Issuance and notify the Contractor. The Contractor then sets up an appointment with The Dalles

Security Specialist, Robert Kampert. COR can furnish Robert’s e-mail address. State or federally issued photo ID is required to be brought to the appointment.

e. Escort Requirements: Contractor personnel not cleared for authorized unescorted access to the

Powerhouse may be escorted by Government or Contractor personnel that have authorized unescorted access to the Powerhouse. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access of Contractor personnel not cleared for authorized unescorted access, coordination with the COR is required.

f. Return of Prox Card to the Government: Within 24 hours of the release of any employee and within seven days of the end of the Contract, the Contractor shall collect and return all Government-prescribed cards/keys to the Project Security Office. Failure to return any Government-prescribed cards or keys will result in a $250 per item charge to the Contractor. These fees will be deducted from the Contractor's monthly payment at no additional cost to the Government.

8. GENERAL.

8.1 Contract Administration. Contract will be administered by the following:

Department of the Army, Portland District, Corps of Engineers

P. O. Box 2946

Attn: CECT-NWP-S

Portland, Oregon 97208-2946

Contract Specialist: Brooke Patterson, brooke.l.patterson@usace.army.mil, 503-808-4618

Contracting Officer’s Representative: To be specified at time of award.

8.2 Invoice Submittals (in accordance with FAR Clause 52.212-4(g)).

Original to:

U.S. Army, COE, Finance Center

Attn: CEFC-AO-P

5722 Integrity Drive

Millington, TN 38054-5005

One Electronic Copy to the following:

Contracting Officer’s Representative: To be specified at time of award.

8.3 Insurance

The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE AMOUNT

1) Workman's Compensation and Employer's As legally required by the State wherein the work Liability (including Federal Longshoremen and is being performed.

Harbor Worker's Insurance).

2) Comprehensive General Liability Insurance Personal Injury Liability:

$1 million per person

$1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage): $1 million per occurrence

3) Automobile Liability Personal Injury Liability:

$1 million per person

$1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage): $1 million per occurrence

4) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

8.4 Identification of Contractor’s Employees.

The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees, including photo IDs for who shall perform work under this contract.