Attachment_14_-_Questions_and_Responses_to_DRAFT_Solicitation.pdf

QUESTIONS & RESPONSES

DRAFT SOLICITATION W91249-18-R-0001 (Posted October 27, 2018)

Performance Work Statement Questions

1. The workload for the shops is given in work order type/craft counts and not hours. The remaining sections are a mix of hours and tasks. Will the final solicitation be a combination of both?

Government Response: Yes

2. Regarding how the materials will be paid for - there is a section that details the contractor buying them and the government reimbursing, and another area where it says the contractor furnishes them. Will the contractor procure and pay for them and then the government will reimburse monthly?

Government Response: Yes

Paragraph 1.4.7. Warranty Monitoring

3. COR will provide info on equipment and facilities warranties at contract start. How does the government expect the vendor to provide the plan for managing warranties 30 days prior to contract start?

Government Response: The government expects the bidder to provide a warranty management plan as specified; however, specific details to existing requirements can be added during the phase-in period.

Paragraph 1.6.3 Place of Performance

4. Does the Government require full time positions at Pointes West Army Recreational Site?

Government Response: No

5. Does the Government provide office space, equipment storage, or lay down yard at Pointes West Army Recreational Site?

Government Response: No

Paragraph 1.6.11 Key Personnel

6. For the 10 positions identified, offerors are asked to provide resumes, position descriptions, and letters of commitment with an agreed-to salary. We fully intend to review the qualifications of the incumbent personnel to retain them if they are qualified, and thereby help ensure continuity of operations;

however, we do not have access to the information requested. In light of this, will the Government consider changing this requirement?

Government Response: No, the requirement remains the same.

Paragraph 1.6.11.1 Personnel Roster

7. This paragraph states, “The Contractor personnel roster shall, at a minimum, provide the employee name, functional area assigned, position assigned, clearance level (if applicable), National Agency Check (NACI) for network clearances. Would any personnel performing work under this contract that are servicing classified areas be required to hold S, TS, TS/SCI clearances or would the Government provide escorts for these personnel or technicians within these highly classified areas?

Government Response: No clearances are required, escorts will be provided to access sensitive areas.

Paragraph 1.6.18 Phase In/Phase Out

8. During phase-in and phase-out (1) furnish phase-in and phase-out services for up to 10 months after this contract expires. Will the government provide office space and lay down area during this time?

Government Response: No

9. Does the incumbent contract currently have a phase out requirement? If so, is it possible to receive the phase out requirements to allow us to align our Phase-in plan?

Government Response: Yes, the contractor has a phase-out requirement. Please refer to the PWS for Phase-in and Phase-out requirements.

Paragraph 1.6.19.9. For Information Assurance (IA)/Information Technology (IT) Certification and Technical Exhibit 7.4.1.

10. Are there any baseline certifications as stipulated in DoD 8570.01-M that must be completed upon contract award for this work?

Government Response: As a minimum, IA privileged level employees are required to have COMPTIA Security + as a baseline certification and a Computing Environment that reflect their job assignment (i.e.

Windows 10. Configuration). In some cases, the Computing Environment requirement can be satisfied by completing SkillPort training or physical certification. Contractors need to satisfy these requirement before they are given privilege level access.

Paragraph 3.3. Communications

11. Does the contractor have access to internet and phone service available in the government provided offices for company business?

Government Response: Yes

Paragraph 5.0. Basic Services

12. Does Fort Gordon have locations and times when contractor functions are restricted due to training or ceremonies?

Government Response: The closure of various areas varies, which is mostly due to range control training activities. There are times when road detours may be in place due to a Change of Command or a visit by a distinguished visitor. The KO/COR will make notification to the contractor when these events are scheduled. However, these instance will not have any impact on the contractor’s performance as long as his actions are fully documented.

Paragraph 5.4.11.1 - Water Monitoring Wells. This paragraph states, “The Contractor shall perform semiannual sampling and analysis for all water monitoring wells referenced in the Design Operational Plan Gibson Road Landfill and 17th Street Closure and Post Closure Plan, and as listed in Technical Exhibit 7.5.4.3.4 Water Monitoring Wells Requiring Sampling and Analysis. The Contractor shall perform all requirements in accordance with State of Georgia Rule 391-3-4-12. The contractor shall submit sampling and analysis reports on a semi-annual basis, Deliverable 5416.”

13. The PWS States TE is 7.5.4.3.4 but TE exhibit has it as 7.5.4.2. Will this be corrected?

Government Response: Yes, the correct reference is TE # is 7.5.4.2. Refer to PWS.

NOTE: Additional monitoring wells are being installed that will require sampling. A revised TE will be provided at “Best and Final” submission.

14. Will the State of Georgia Rule be provided with the Final RFP?

Government Response: State of Georgia Environmental laws are not static and are updated frequently.

The contractor shall comply with the most current version of State laws and should be able to download it and stay abreast of changes on their own. Please see link below.

Website: https://epd.georgia.gov/existing-rules-and-corresponding-laws

15. What CLIN does the Government expect this work to be staffed and priced against?

Government Response: Municipal Services

Paragraph 5.5.1. Pest Control.

16. If recurring and unscheduled, will the government break out the two so it can be properly staffed and priced?

Government Response: There is a breakout in the workload data.

Paragraph 5.6.1.1.5.6. - Notification of Regular Cleaning Service

17. The contractor shall advise the COR within 14 days as to the expected arrival time of the cleaning crew and the buildings to be visited in order that "Schedules of Clearances" may be arranged for each building. What type of clearance is the Government referring too?

Government Response: This "Schedules of Clearances" relates to the coordination with the effected building manager for access to a facility scheduled for hood/duct cleaning services.

Paragraph 5.6.1.1.5.8 – Emergency Cleaning. This paragraph states: “Emergency Cleaning. Emergency cleaning and grease removal service for kitchen hood, duct systems and exhaust fans shall be performed at any of the buildings as required and requested by the COR. Contractor shall respond within 3 duty hours for emergency calls and 24 hours for routine calls following government telephone notification from the COR.

All labor, parts, material and equipment shall be provided. Contractor shall not proceed and contact the Contracting Officer if repairs are estimated to exceed funds allocated on the emergency cleaning line item.”

https://epd.georgia.gov/existing-rules-and-corresponding-laws

18. What Line Item or CLIN is Emergency Cleaning?

Government Response: Sustainment

19. What is estimated amount of funds on this Line item or CLIN?

Government Response: Refer to solicitation

Paragraph 5.6.2

20. Should there be a paragraph 5.6.2 on page 123?

Government Response: Yes; however, the Performance Work Statement will stand as written.

21. The GFE list include a Bar Code Reader and Printer. Have all GFE items been appropriately bar coded?

Technical Exhibit (TE) Questions

TEs 7.3.1 – DMO Workload, 7.3.2 – OWO Workload, 7.3.3 – PWO Workload

22. Are the following TEs an annual representation of the DMO/OWO/PWO Workload?

TE 7.3.3 PWO Workload:

23. Is this a yearly average?

Government Response: YES

TE 7.4.1 Contractor Personnel Minimum Qualifications:

24. Is a Contractor Pesticide Applicator License required for this work?

Government Response: Yes, the contractor will need a Georgia Pesticide Contractor Business License, associated liability insurance and each individual pesticide applicator must be licensed by DOD or the State of Georgia in the category of pesticide work performed. The DOD does not allow line of sight supervision; therefore, every individual must be licensed.

TE 7.4.2 Government Furnished Equipment and 7.4.5 Government Furnished Vehicles:

25. We request clarification on the government property the offeror intends to use under this contract. It is our understanding that all equipment listed in Technical Exhibit 7.4.2 Government Furnished Equipment and Technical Exhibit 7.4.5 Government Furnished Vehicles are to be committed solely to this contract.

Government Response: Yes

26. Is Fort Gordon allowing the incumbent contractor to cross-utilize/share government furnished Equipment /vehicles between contracts since they have other work on the installation?

TE 7.5.5.1. Pest Control Amplifying Information

27. Is it for a single year?

28. Is it only recurring or does it include unscheduled too?

Government Response: Includes both, recurring and unscheduled

TE 7.5.6.1 PM Equipment:

29. What does the PM Cost Line Number mean, please define?

Government Response: This is an RSMEANS reference.

30. What CLIN does the Government expect this work to be staffed and priced against?

TE 7.5.6.6 Range Hood Cleaning Services:

31. What CLIN does the Government expect this work to be staffed and priced against?

32. When was the last cleaning done for each one listed?

Government Response: To be provided after contract award due to ongoing changes/constructions on Fort Gordon.

33. Will the government add the last cleaning done date to the TE?

Government Response: Yes, after contract award due to ongoing changes/constructions on Fort Gordon.

TE 7.5.6.13 Communication Towers:

34. When were the towers last inspected?

Government Response: Refer to TE 7.5.6.13 – Communication Towers.

35. Will Government add the date of last inspections and next one due?

36. What CLIN does the Government expect this work to be staffed and priced against?

TE 7.5.7.2 Grounds Section:

37. The file is entitled “TE 5.7 02 Grounds Sections.” Will the title be corrected to reflect TE 7.5.7.2?

38. What Common Level of Service is required for this TE?

Government Response: CL3E

39. Is it Common Level of Service (CL) 1, CL2 or CL3? Please define so we can properly staff and price this TE.

Government Response: CL3

TEs 7.5.7.3 - High Visibility Improved Grounds Maintenance Areas Frequency Schedule, 7.5.7.4 - Normal Visibility Improved Grounds Maintenance Areas Frequency Schedule, 7.5.7.6 - Semi- Improved Grounds Maintenance Areas Frequency Schedule 7.5.7.7.1 - Estimated IDIQ Quantities:

Exhibits list CL1, CL2 and CL3.

40. Which CLs are we to staff and price in each of the TEs? Please define so all bidders are submitting to the same requirement. CL#3 Directed capabilities levels have been factored into the TEs and workload data.

Government Response: CL#3 Directed capabilities levels have been factored into the TEs and workload data.

41. For the following TEs, what CLIN does the Government expect this work to be staffed and priced against?

a. 7.5.8.4 Special Event Tasking Government Response: Municipal services

7.5.6.15 Playground Equipment

Government Response: Sustainment

b. 7.5.6.12 Emergency Generators Government Response: Sustainment

c. 7.5.6.9 Exterior Lighting Government Response: Sustainment

d. 7.5.6.8 Communication Manholes Government Response: Sustainment

e. 7.5.6.7 Cranes and Hoists Government Response: Sustainment

f. 7.5.6.14 Communication Shelters Government Response: Sustainment

g. 7.5.4.3 Underground Storage Tanks Government Response: Sustainment

h. 7.5.9.4 Central Energy Plant #2 Installed Equipment

TE 7.5.9.7 Fuel Oil Tanks at Duel Fired Facilities:

42. Is this the most current list, as it is dated 2/22/2013?

Government Response: Yes, will be revised after contract award due to ongoing changes/constructions on Fort Gordon.

43. What does the Fill Table Column Number mean?

Government Response: This reference is tied to the fuel capacity of the tank size. The corresponding number on the “Fill Table Column Number” equates to the amount of fuel required to fill the tank.

44. What CLIN does the Government expect this work to be staffed and priced against?

DRAFT SOLICITATION QUESTIONS

45. Is there an incumbent contractor performing the current Base Operation Support Services, if so, would the Government please provide the firms name and Government contract number?

Government Response: A FOIA request will need to be submitted if additional information is required. There is no special form required; however, the request must be labeled as a "Freedom of Information Act Request," with a reasonable description of the records requested, and state a willingness to pay any search and review fees. FOIA request can be submitted via email to usarmy.jbsa.accmicc.mbx.foia@mail.mil or by mail to:

Department of the Army Mission and Installation Contracting Command Office of Counsel 2219 Infantry Post Road Joint Base San Antonio (JBSA), TX 78234-1361

46. Will you be releasing any information regarding Sections L & M prior to the solicitation?

Government Response: See Solicitation for sections L & M

47. If there is an incumbent, is that firm eligible to bid on this follow-on contract?

Government Response: This requirement is being solicited to as a 100% 8(a) small business set-aside; therefore, only eligible 8(a) vendors are able to bid.

48. IAW PWS Paragraph 1.6.6 - Type of Contract: States that “The Government will award a Cost Plus / Fixed Fee (CPFF) contract”. This indicates that the bidders must be able to perform under Cost Reimbursable Contracts and must have a DCAA Approved Accounting System. Will the Government require all sub-contractors to also have a DCAA Approved Accounting System?

mailto:usarmy.jbsa.accmicc.mbx.foia@mail.mil

49. Is this contract going to be a single award or are companies allowed to bid on specific jobs that would be in their scope of work?

Government Response: This will be a single award.

50. Will the Government add the PWS References to the Schedule B CLIN Structure we can properly price each one?

Government Response: Yes, please refer to Schedule B in the solicitation.

51. Are we to submit a proposal for the entire scope of this solicitation or can we submit for the items we want?

Government Response: This will be a single award; therefore, the proposal must be for the entire scope of work.

52. Who is currently performing the each of task listed?

of Information Act Request," with a reasonable description of the records requested, and state a

Office of Counsel

53. What are the previous costs of these task for the last three years?

of Information Act Request," with a reasonable description of the records requested, and state a

Office of Counsel

54. Can a prior 8A company joint venture with a current 8A company?

Government Response: Please contact your local Small Business Administration representative.

55. The Collective Bargaining Agreement of the Transportation Workers Union of America AFL-CIO Local 527 expires on 3/31/18. Are offerors to base their pricing for the entire duration of the contract on the current CBA wages?

Government Response: Please refer to update CBA in Attachment 7.

56. If offerors do not base their pricing for the entire duration of the contract on the current CBA wages and instead base them upon the SCA wage rate in order to lower their proposal price, will the Government accept this pricing strategy?

Government Response: No, please refer to updated CBA in Attachment 7.

57. If the Government does allow this pricing strategy, will the Government allow a REA once new wages are established by the CBA?

Government Response: No, please refer to updated CBA in Attachment 7.

Volume II – Technical

58. The Offeror shall submit a list or description of all Government property that the Offeror or its subcontractors propose to use. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property). This information may only be available to the incumbent contractor. Will the Government revise this requirement?

Government Response: Please see the solicitation.

Volume III – Past Performance

59. The Offeror shall submit a minimum of five (5) but no more than a total of eight (8) Specific Relevant Contract Reference Sheets… Can these contracts consist of both the proposed prime, as well as subcontractor projects?

Government Response: Please see Section L of the solicitation.

60. This volume shall not exceed 25 pages plus five (5) pages for each major subcontractor… Does this mean there is a total of 30 pages for the prime and subcontractor Past Performance narratives?

Government Response: Please see Section L of the solicitation

61. Please identify the paragraph number that states page limit.

Government Response: Please see page 124 of the solicitation

62. When does the government plan to hold the Pre-Proposal Conference/Site Visit?

Government Response: Please See Section L of the solicitation

63. Will the Pre-Proposal Conference/Site Visit include the Clarks Hill facilities?

Government Response: All facilities shown during the site visit will be determined by the customer.

64. Would the Government increase the past performance volume to 45 pages? With the Specific Relevant Contract Reference Sheet limited to 5 pages each, and each offeror being allowed to submit a minimum of 5 and maximum of 8 reference sheets, the 25-page limit will not allow an accurate past performance picture of the offerors. Additionally, there is other information that must be presented in this volume.

Government Response: Please see Section L of the Solicitation

65. Will the Government accept past performance information from a subcontractor that is performing less than 10% of the proposed effort based on the total proposed cost/price?

Government Response: See paragraph 7.2 of Section L in the Solicitation

66. Please clarify the order for organization of Volume III – Past Performance regarding the List Table of Contents after Sections 1 – 4.

Government Response: See paragraph 7.0 of Section L in the Solicitation

67. Would the Government accept the list of Questionnaire POCs as an appendix to the Past Performance Volume instead of an additional email?

Government Response: See paragraph 7.4 of Section L in the Solicitation

68. Should this paragraph state that PPQs may be sent to Mr. King in addition to Ms. Collins, as per Attachment 11 Sample Past Performance Cover Letter?

Government Response: See paragraph 7.4 of Section L in the Solicitation

69. Attachment 10 Pricing and Labor Mix:

a) The Base Year and all Option Years reports the Net Productive Hours as 468. This appears to be incorrect. Will the Government update these hours, or is this a task for the offeror?

Government Response: Yes, see Attachment 10.

b) Same question for Phase In, is 312 hours correct?

Government Response: Yes, see Attachment 10.

CLINS:

70. Will the Government provide a table with the CLINS showing which PWS areas are to be priced in them along with the TEs, which will provide a level playing field for all offerors, particularly in understanding the level of effort required?

Government Response: See Section B of the Solicitation