FY16_Poe_Lock_Embedded_Anchorage_Replacement_Pre-Proposal_Meeting_Presentation.pdf

FY16 Poe Lock Embedded Gate Anchorage Replacement

RFP NO. W911XK-16-R-0003

Competition

• Unrestricted

• The NAICS code is 237990, with a Small Business Size Standard of $36.5 million in average annual receipts.

• The estimated cost of construction is between $5M and $10M.

What to Submit

SUBMISSION REQUIREMENTS AND INSTRUCTIONS

– Proposal must be submitted in both paper and electronic .pdf format

– Electronic copy on CD in a sealed envelope/package

– Paper Copy:

• Volume 1: Technical Capability Information – Original plus 7 copies and 2 digital copies(Do Not Include Price Information)

• Volume 2: Price Proposal – 1 original plus 1 copy and 2 digital copies (solicitation will be amended to reflect this change)

• Volume 3: Small Business Participation – Original plus 7 copies and 2 digital copies

Volume 1 – Technical Capability Information

- Relevant Experience in Key Construction Areas

- Technical Approach Summary

- Proposed Contract Duration and Preliminary

Schedule

- Qualifications of Key Team Members

Volume I must NOT contain pricing information

Volume 1 – Technical Capability Information

Section 100 of the Solicitation

– Key on what to submit!

– Explicitly identifies

• Content of proposal submission

• Basis of proposal evaluation

– Address every item as indicated

– Non-conforming proposals will be deemed non-responsive regardless of the Offeror’s qualifications

Volume I must NOT contain pricing information

Past Performance Evaluations

• Completed by Offeror:

– Exhibit A, Past Performance Relevancy Questionnaire

– Exhibit B, Subcontractor/Contractor Key Personnel

Information and Consent form

– CPARS Evaluations for Referenced DoD Projects

• Completed by references:

– Exhibit C, Past Performance Reference Questionnaire

• Include WITH (preferably) the proposal submittal OR may be submitted directly to USACE

• Send requests early >> Must be received no later than the closing date

Volume 1 must NOT contain pricing information

Volume 2 Price Proposal

Contents:

• SF 1442, signed by an authorized representative of the company

• Proposed prices of each line item in the Bid Schedule

• Section 0600, Representations and Certifications

• Make sure your registration is current at:

System Award for Management - www.sam.gov http://www.sam.gov/

Volume 3 Small Business Participation

Contents:

• Exhibit E Small Business Participation Plan

• Exhibit D Requirements of the Small Business

Subcontracting Plan

• Evidence of Past Performance utilization of

Small Business

Proposal Preparation

• Carefully review sections:

– Instructions, Conditions and Notices to Offerors

• Due date/time, method of submission, etc.

– Proposal Composition and Submission

• Proposal contents, format, length, etc.

– Selection Procedures and the Evaluation Criteria

• RFP includes Davis-Bacon Wage Determination MI33

• A bid guarantee is required, 20% of bid or $3 million, whichever is less (52.228-1)

• Performance and Payment Bonds valued at 100% of the contract value must be provided by the successful offeror within 10 days after award (52.228-15)

• Proposals must be submitted in accordance with the RFP instructions

• NO faxed or e-mailed proposals will be accepted.

• Failure to submit a complete proposal may result in removal from consideration for award.

Proposal Evaluation “Best Value Subjective Tradeoff Process”

- Subjective Tradeoff is a source selection process used when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror.

- The subjective tradeoff process identifies in the RFP all evaluation factors and significant sub-factors that will affect contract award by clearly stating their relative importance in the solicitation.

Proposal Evaluation -Technical

The non- price evaluators are to assign adjective ratings ranging from outstanding to unacceptable to each of the non-cost/price evaluation factors for each evaluated proposal.

Combined Technical/Risk Ratings Method Color Rating Description Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Proposal Evaluation – Past Performance

• The following definitions apply when weighing relevancy:

– Very Relevant

– Relevant

– Somewhat Relevant

– Not Relevant

• Descriptions of these ratings are available in RFP

• Offerors may be rated neutral if past projects are not considered relevant to the proposed acquisition and relevancy cannot be obtained though key personnel and or/other subcontractors

Proposal Evaluation – Past Performance

• In conducting a performance confidence assessment, each offeror shall be assigned one of the following ratings:

– Substantial Confidence

– Satisfactory Confidence

– Neutral Confidence

– Limited Confidence

– No Confidence

• Descriptions of these ratings are available in the RFP.

Evaluation of “acceptable/ unacceptable” factors/sub-factors

-Small Business Subcontracting Plan-Evaluated in accordance with AFARS Appendix DD, Large Businesses must submit an acceptable subcontracting plan

– Small Business Participation Plan- must meet the minimum goal stated in the RFP

– Past Performance Utilization of Small Business Concerns – Show documentation of reasonable effort in complying with FAR 52.219-8 to receive an “acceptable” rating

Award Procedures

• The Contracting Officer will e-mail the Award Notice to the awardee.

• An award notice including the contract price and awardee name and address will be posted to FedBizOpps (www.fbo.gov).

• No information regarding unsuccessful proposals will be released.

Plans and Specifications

• All Plans and Specifications are posted at FedBizOpps.

• It is a prime contractor’s responsibility to provide its subcontractors with copies of the plans and specifications.

Important Reminders

• The Government intends to award without discussions.

• Do not anticipate a chance to make corrections or changes.

• Your first proposal will probably be your only proposal.

• Read the solicitation requirements carefully.

• Consider using Section 00100 to “rate” yourself before submitting the proposal - Is it complete?

• Any and all RFP amendments will be posted on

FedBizOpps (FBO).

• Check FBO regularly for changes.

• Be sure to register at FBO – this is the “bidders mailing list” and you will get automatic notices of changes in most cases.

• Proposal are due 9 June 2016, at 2:00 p.m. Eastern Time. No extension is anticipated.

• After the proposal due date, no information will be available until award.

• Proposals are due 9 June 2016 by 2:00 p.m.

• Give yourself AMPLE time if you are hand delivering your proposal TO PROCESS THROUGH SECURITY and to find the Contracting Office

• McNamara Federal Building, 7th floor, Rm 700 Contracting

• LATE PROPOSALS WILL NOT BE ACCEPTED

Forthcoming Amendment Access route to be added in an amendment

Questions (RFIs)

• Questions must be submitted electronically via the Bidder Inquiry Website https://www.projnet/org/projnet/

• The Solicitation Number and project-specific Bidder Inquiry Key are required.

• Complete instructions for registering and accessing the Bidder Inquiry system are presented in Solicitation Section 00100, Paragraph 3.1

• Inquiries no later than 02 June 2016 to allow time for responses.

https://www.projnet/org/projnet/

Questions (RFIs)

• Submit questions through the official Bidder Inquiry system only. Do not call other Government personnel.

• The person who submitted a question will not be identified to other parties.

• Questions and responses will be available to all parties and will be posted through the same Bidder Inquiry System.

• Questions received late may be held and addressed after the RFP closing with those who submitted offers.

Questions?

Please submit all questions to https://www.projnet/org/projnet/ https://www.projnet/org/projnet/