Pre-Bid_Contracting_Discussion.pdf

Pre-Bid Site Visit Montgomery Locks and Dam, Middlewall Crack Stabilization, Ohio River, PA

May 2, 2018 at 10:00 am

Contracting Discussion

Introduction

Good morning, my name is Jane Roney, I’m the Contract Specialist for this solicitation. I want to welcome everyone to the pre-bid site visit for the Montgomery Locks and Dam, Middlewall Crack Stabilization project.

The Contracting Officer is Carole Householder.

To begin, I’ll let the Government attendees introduce themselves.

Reason for this Pre-Bid Conference

The reason for this pre-bid conference is that we hope to improve your understanding of the Government’s requirement for this project.

Everyone was given a couple of note cards. This cards are to be used by you with questions that you may have. I will collect these at the end of the Site Visit. The questions and concerns brought up today will be addressed by an Amendment which will be posted to the Federal Business Opportunities (FBO) website. Also, included will be the list of attendees here today.

We will consider any constructive comments or recommendations that you make.

You are cautioned that any remarks made at this site visit conference shall not qualify the terms of the solicitation unless the solicitation is amended in writing.

The one thing we will not do at this conference is to make any comment or opinion regarding your particular bid or approach that you may take for this requirement – this is up to you.

1. W911WN18B8001 issued on 25 April 2018 on Standard Form (SF) 1442.

2. BID OPENING, FRIDAY, 25 May 2018 at 11:00 A.M. EST in the Federal Building in Pittsburgh, PA (see block 7); signs will be posted in the lobby with the room, bids/revisions to bids received by email or FAX will NOT be considered.

3. NAICS Code 237990 (Other Heavy and Civil Engineering Construction) – SB Size Standard $36.5 Million.

4. Estimated Magnitude of Construction is between $1M and $5M.

5. Unrestricted. Full and Open Procurement.

6. System for Award Management (SAM) –must have an ACTIVE registration, AND IT MUST BE CURRENT including the your Representations and Certifications (Reps & Certs), PRIOR to award and maintain the status throughout the contract period (if you are not already registered be sure to do it right after the site visit because it can take a few days to process. Registration is FREE).

7. This is a Firm Fixed Price Contract.

8. Term of the contract will be 540 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site.

9. Documents to submit with your Sealed Bid include,

a. Submission of a Bid Bond. Bid guarantee is REQUIRED (see page 10, para 00 21 13 – 5, Bid Bond Requirements.) The current version of the Standard Form 24 must be used. The internet site to assure that you have the current version is provided in this section.

b. Completed Pages 3 thru 5 with the Unit Price and Amounts for each Item No. Item Nos include 0001, 0002, 0003, 0004, 0005AA, 0005AB, and 0006.

c. Amendments. If there are any amendments to this solicitation, they must be acknowledge in Block 19.

10. Page 11, Para. 00 21 13 -7 Award will be made as a whole to one bidder; that bidder must be determined by the Contracting Officer (KO) to be RESPONSIBLE per FAR 9.104. Very shortly after bid opening the apparent low bidder will be sent an email asking for specific information to help the KO make the responsibility determination.

11. Provisions and Clauses – Provisions are conditions used in solicitations and apply before contract award. Clauses are conditions in both solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this solicitation are included by reference only; that means, we’ve only given you the Number, the title and the date. It is up to you to go online to the website provided – www.farsite.hill.af.mil – and look up each one whether FAR and DFARS).

http://www.farsite.hill.af.mil/

12. Questions are due on 11 May 2018 by 11:00AM EST.

13. Liquidated Damage are applicable to this contract, see clause 52.211-12. Liquidated damages on this project is $1,126.00 for each calendar day of delay until the work is completed or accepted.

14. WAGE Determination, PA4, Heavy and Highway, 4/20/2018 is to this project. If it is updated, an amendment will be issued.

That is the Contracting portion of the meeting. At this time, I’ll turn it over to Mr. Greg Meyer, the lead Engineer and Technical POC, who will now provide an overview of the project’s technical requirements. After that, the tour will take place.