W911SD-23-R-0064 0002- Elevator Maintenance and Repair-Amendment 2.pdf

MICC - WEST POINT PCO

681 HARDEE PLACE

TARA.M.DAMICO.CIV@ARMY.MIL

845-938-5102

WEST POINT NY 10996

0011908124

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add the requests for information from the contractors and the answ ers to the Solicitation for the Elevator Maintenance & Repair Service, W911SD-23-R-0064. All other terms and conditions remain in full effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SD23R0064

X 9B. DATED (SEE ITEM 11)

07-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2023

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911SD

FACILITY CODECODE

EMAIL:TEL:

W911SD23R0064

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REQUESTS FOR INFORMATION

Solicitation W911SD-23-R-0064, Elevator Maintenance & Repair Service

Questions and Answers:

Q.1. The current list of elevators has 89 pieces of equipment listed. However, during the site visit, it was mentioned that there are 96 pieces of equipment in service. Can you confirm the correct figure and provide a list that reflects the same?

A.1. The Bid is off the provided elevator list on SAM.Gov.

Q.2. Paragraph 5.6.4 states that “ The Contractor shall utilize an independent Q.E.I certified inspector to validate all elevators and chairlifts for full load safety tests and verify, in writing, that the tests were performed and passed as per code.”

A.2. It is industry standard that the company providing the repair and maintenance services (i.e. the R&M “Contractor” for this solicitation) provide test personnel to operate the elevator equipment for Annual (i.e. CAT1) and 5-Year full load tests (i.e. CAT5) but the tests are “witnessed” by an independent, 3rd Party QEI (i.e. someone not employed by the repair and maintenance service provider). This is done to eliminate the inherent conflict of interest by having a company “self-inspect” their work.

Q.3. Can you confirm that the “independent Q.E.I. certified inspector” for this solicitation must not be an employee and/or owner of Contractor?

A.3. The Q.E.I. shall be an independent company.

Q.4. Can the language be changed to state the R&M Contractor will provide personnel to perform the tests but the 3rd party QEI will “witness” the tests and provide the inspection reports?

A.4. No.

Q.5. The ASME standard is for elevators to be inspected twice per year. Each year, an elevator should receive either a CAT1 (i.e. Annual) or a CAT5( i.e. 5-year full load test) and then six months after the CAT1/CAT5, it should receive a “Semi-annual”

W911SD23R0064

inspection. For CAT1 and CAT5 inspections, the R&M Contractor is responsible to provide the personnel and, if needed, the weights to perform the tests while the QEI “witnesses” the tests. For the Semi-annuals, the QEI conducts the inspections without the need for the personnel to operate the equipment since they are mostly visual inspections.

It appears that the Semi-Annual inspections were omitted in the solicitation. Was this an oversight or should they be planned and estimated for this solicitation?

A.5. Section 5.7 calls for annual inspections.

Q. 6. Are there any additional days or times for more walk throughs?

A.6. There are no more walk throughs for the elevators at West Point.

(End of Summary of Changes)