A01-Base_PWS_STARLite_NMC_FINAL_7__24_2019_(updated).docx

Performance Work Statement (PWS)

For

U.S. Army Communications Electronics Command (CECOM)

Integrated Logistics Support Center (ILSC)

Intelligence, Electronic Warfare & Sensors (IEW&S)

Directorate

AN/ZPY-1A STARLite Extended Range (ER)

National Maintenance Contract (NMC)

Solicitation Number W56JSR-18-R-0008

30 May 2019

1. Scope The purpose of this Performance Work Statement (PWS) is to outline the AN/ZPY-1A STARLite Extended Range (STARLite ER) system Indefinite Delivery, Indefinite Quantity (IDIQ) contract sustainment support service requirements. The support services include tasks associated with, but not limited to, test and inspection (T&I); repair; and lay-in material inventory replenishment for STARLite ER assets and program objectives. The STARLite ER system is inclusive of, but not limited to, the parts listed in Attachment 0004, Section J.

1.1. Background

1.1.1. Organization

The U.S. Army Communications Electronic Command (CECOM) Integrated Logistics Support Center (ILSC) Intelligence, Electronic Warfare and Sensors (IEW&S) Directorate prepares, sustains, and resets the nation’s Armed Forces before, during, and after combat operations and after deployments.

1.1.2. Mission Areas

This mission is accomplished through maintenance, production, fielding, new equipment training, and operation of CECOM equipment.

1.1.3. Vision Statement and Objectives

Team of trusted, forward thinking, value added, responsive, committed and ready professionals, led by adaptive, resilient and innovative leaders, enabling agile Command, Control, Communications, Computer, Intelligence, Surveillance and Reconnaissance (C4ISR) sustainment to an Expeditionary Army.

1.2. Limitation of Cost/Price Orders

All cost/price Task Orders (TOs) are hereby subject to the following limitations:

1.2.1. All caps, ceiling, or limits negotiated and established throughout Section B of the contract shall constitute the maximum allowable billing rate. Thus, the contractor or subcontractors shall not submit billing or claim(s) based on rates in excess of negotiated rates.

1.2.2. At the time of award, all indirect rates shall be agreed upon, identified in the contract, capped for future ordering needs, and subject to downward adjustments only. The contractor’s proposed cost/price shall be incorporated in this contract as Section J, Attachment 0009.

1.2.3. The contractor shall not submit any billing or claim containing fee or profit based or computed on material contract line item numbers (CLINs) in the contract. Fee/profit in any form on materials is unallowable.

1.2.4. At the time of award, all profit and fee rates, as well as incentives, will be established and identified in the contract for incorporation into TO awards.

1.2.5. At the time of award of individual TOs, all fixed fees, profit amounts, and incentives shall be agreed upon, identified in the TO, capped for future ordering needs, and subject to downward adjustments only.

1.3. Ordering Period

The base ordering period during which individual TOs may be awarded under this contract shall be from the effective date of the basic contract award through sixty (60) months. Orders may be placed unilaterally at the Government’s discretion. Orders shall be within the scope of the base contract. A TO period of performance may exceed the IDIQ ordering period. The Government reserves the right to place TOs up until the last day of the ordering period. Rates shall be in accordance with (IAW) the agreed upon terms of the order and consistent with the rates established on the base contract award. Agreed upon rates for individual TOs shall be valid for 12 month periods.

1.4. Place of Performance

All contractor support service activities in pursuit of the requirements of this IDIQ contract and subsequent TO awards shall be performed at the contractors’ facilities.

1.5. Contractor Windfalls

The Government anticipates awarding cost plus fixed fee (CPFF) TOs for technical services on an ad-hoc basis throughout the basic IDIQ base ordering period. Firm fixed price (FFP) awards will be issued for T&I requirements, cost plus incentive fee (CPIF) modifications for all repair requirements, and cost reimbursable (CR) no fee awards will be issued for all material purchases, to include those in support of the Diminishing Manufacturing Sources Material Shortage (DMSMS), throughout the life of the contract. If the Government issues a CPFF or a CPIF award/modification at a stipulated amount and the contractor falls repeatedly and/or significantly under the negotiated cost, a fee reduction may apply to offset a contractor windfall. As historical data for STARLite ER costs associated with asset procurements and repairs were not provided to the Government, the Government has no real data regarding actual repair costs, proving a distinct disadvantage to evaluating proposed costs as fair and reasonable. The ability for the contractor to inflate cost estimates to provide for higher fees is too easily provided for in this setting. Therefore, the ability to offset contractor windfalls is necessary. This offset, determined through the application of the equation set forth below, would provide for the Government to obtain cost and fee that is excessively below the actual cost billings. Should the contracting officer elect to take such action against an apparent contractor windfall, either the fee will be reduced using the fee reduction formula below, or the contractor will be required to continue performance until the windfall amount has been exhausted, without additional fee.

Fee Reduction Percentage = Total CPFF/CPIF Cost Estimate – Expended CPFF/CPIF Cost Estimate Total CPFF/CPIF Cost Estimate

1.6. Acronyms

See Section J, Attachment 0002.

2. Applicable Documents (For Reference Only) The following documents and instructions are referenced for the performance of this contract. The Government reserves the right to update relevant documents in individual TOs. The specific versions of the applicable documents cited may not be specified in the PWS; instead the basic designations may be referenced; i.e., MIL-STD-130 vice MIL- STD- 130N. The document versions cited in this section apply to basic document designations referenced throughout all sections of the PWS.

2.1. Reference Websites:

http://www.dtic.mil/dtic/.

http://www.apd.army.mil/.

2.2. Governing Documents:

2.2.1. OFP & GCS-E 306: Radar System Product Specification.

2.2.2. OFP & GCS-E 401: Radar System Product Specification.

2.2.3. ANSI ISO/IEC 8632-1: Information Technology Computer Graphics Metafile for the Storage and Transfer of Picture Description Information Part 1 Functional Specification.

2.2.4. ANSI ISO/IEC 8632-3: Information Technology - Computer Graphics - Metafile for the Storage and Transfer of Picture Description Information - Part 3: Binary Encoding.

2.2.5. ANSI ISO/IEC 8632-4: Information technology Computer graphics Metafile for the storage and transfer of picture description information Part 4: Clear text encoding.

2.2.6. AR 380-10: (4 Dec 2013) Foreign Disclosure and Contacts with Foreign Representatives. AR 530-1: Operations Security.

2.2.7. ASTM D 3951: Standard Practice for Commercial Packaging (DoD Adopted).

2.2.8. CECOM Regulation 380-16: Industrial Security Program Requirements and Preparation of the DD Form 254.

2.2.9. DA Form 4697, Department of the Army Report of Survey DD Form 1149: Requisition and Invoice/Shipping Document.

2.2.10. DD Form 1348-1A: Issue, Release/Receipt Document. DD Form 250: Material Inspection and Receiving Report.

2.2.11. DD Form 254: Department of Defense Contract Security Classification Specification. FIPS PUB 128-2: Computer Graphics Metafile (CGM) Amd. 1 & Amd. 2.

2.2.12. IEEE 315-1975: Graphic Symbols for Electrical and Electronics Diagrams (including Reference Designation Letters).

2.2.13. ISPM 15: Regulation of Wood Packaging Material in International Trade. MIL-HDBK-61A: Configuration.

2.3. Management Guidance:

2.3.1. MIL-STD-129R(1): Department of Defense Standard Practice, Military Marking for Shipment and Storage, Revision R w/ Change 1

2.3.2. MIL-STD-130N: Identification Marking of U.S. Military Property.

2.3.3. MIL-STD-31000A: Technical Data Packages.

2.3.4. MIL-STD-40051-2B: Preparation of Digital Technical Information for Page-Based Technical Manuals (TMs).

2.3.5. MIL-STD-461F: Department of Defense Interface Standard Requirements for the Control of Electromagnetic Interference Characteristics of Subsystems and Equipment.

2.3.6. MIL-STD-831A: Department of Defense Handbook: Preparation of Test Reports SAE GEIA-STD-0007-B: Logistics Product Data.

2.3.7. SAE GEIA-HB-0007-B: Logistics Product Data Handbook.

2.3.8. TM 11-5865-1093-23&P: (Current version) AN/ZPY-1A Field Maintenance Manual for Target Acquisition System.

2.3.9. MIL-STD-2073-1E (4), Standard Practice for Military Packaging, Revision E, Change 4.

3. Requirements

3.1. General

The primary objective of this PWS is to acquire STARLite ER sustainment support services for the T&I, repair, and lay-in equipment inventory. The contractor will be required to provide all support services and facilities for the execution of T&I, repair, and lay-in equipment inventory tasks. Fundamentally, the contract workflow will (1) commence with a Government issued award for the T&I of STARLite ER assets, then move to; (2) a contractor T&I activity, leading to; (3) a contractor delivered T&I repair report, then; (4) a Government repair decision, and, if warranted, a supplemental modification to add repair contract line items,; and finally; (5) a contractor repair activity.

As a function of the overall repair philosophy and for ensuring reasonable economy and efficiency, a “remove and replace” within the LRU and SRU versus physically repairing individual elements of each unit is the desired approach, enabling a faster turnaround for repair activities that may be required. Additionally, the contractor shall maintain a lay-in inventory stock of equipment through regular lay-in replenishment buys on the current contract TO awards (expected and limited to an annual basis only) likely to expedite repair turnaround times.

3.2. T&I

Upon the receipt of a funded T&I modification or TO from the Government and the receipt of a STARLite ER asset as defined by National Stock Number (NSN) and Serial Number by the Government; the contractor shall T&I the equipment. The T&I efforts shall consist of a thorough analysis of the equipment to determine the cause of failure and the submission of a T&I repair report. The purpose of a T&I of the equipment is to discover the fault or faults and provide a report inclusive of the Contractor’s repair recommendation, anticipated timeframe, and cost estimate. As appropriate, the repair recommendation shall include a repair categorization of Repairable, BER (Beyond Economical Repair), or NEOF (No Evidence of Failure) as defined in paragraph 3.2.1 below. The T&I repair report shall be executed IAW CDRL A008.

3.2.1. Repair Categorization

Upon completing the T&I phase and as an element of the T&I repair report, the contractor shall categorize each asset accordingly:

3.2.1.1. Repairable: A repairable item is one that:

3.2.1.1.1. In the course of operation and use, is found to be non-functional or inoperable;

3.2.1.1.2. Does not satisfy its intended function;

3.2.1.1.3. Does not perform within its design specifications; and

3.2.1.1.4. Has been determined, based upon the T&I, to be fixable without exceeding a significant level (75%) of the item’s current acquisition value if purchased new.

The Contractor shall use the Army Master Data File (AMDF) for the current acquisition price determination when determining the categorization of the repair. The AMDF can be obtained through WebFLIS and is based upon the NSN. The WebFLIS website is: http://www.dlis.dla.mil/webflis/pub/pub_search.aspx. The repair process for an unserviceable, but repairable, item typically consists of repairing, verifying, and certifying proper performance after repair (recertification).

3.2.1.2. Beyond Economical Repair (BER): A BER item has been determined to be impossible or economically impractical to repair based upon:

3.2.1.2.1. The extent of damage exceeding a 75% threshold of the current acquisition price of a new item;

3.2.1.2.2. A continued availability and/or ability to procure; and

3.2.1.2.3. There being no lack of items or components, or threat thereof, based upon DMSMS monitoring and mitigation information.

The Contractor shall use the Army Master Data File (AMDF) for the current acquisition price determination when establishing the BER categorization. The AMDF can be obtained through WebFLIS and is based upon the NSN. The WebFLIS website is: http://www.dlis.dla.mil/webflis/pub/pub_search.aspx.

3.2.1.3. No Evidence of Failure (NEOF): A NEOF item is one that:

3.2.1.3.1. Has gone through T&I;

3.2.1.3.2. Repairs have been determined unnecessary;

3.2.1.3.3. The item is fully functional and operable;

3.2.1.3.4. The item satisfies its intended function; and

3.2.1.3.5. The item performs within its design specifications.

3.2.1.4. Categorizations and Contractor Recommendations.

3.2.1.4.1. For items submitted for repair which have completed the T&I phase, the contractor shall categorize the proposed path forward for Government consideration as; 1) repairable; 2) BER; or 3) NEOF. This information shall be set forth in the submission to the Government under CDRL A008.

3.2.1.4.2 All categorizations are contractor recommendations, which are elements of the T&I report. Prior to commencing repairs, the Government will assess all recommendations. The contractor shall not start repairs absent Government concurrence nor the issuance of a modification or TO inclusive of funded repair CLINs. T&I repair reports may combine multiple asset repair recommendations, and if possible should mirror the same amount of T&I requests or as many asset repair recommendations as feasible. For example, if the Government issues a TO with a quantity of ten (10) T&I activities, the contractor shall attempt to consolidate all ten (10) repair recommendations within one T&I repair report. The T&I repair report shall be executed IAW CDRL A008.

3.2.1.5. Cannibalization. The contractor may cannibalize BER items/components/ subcomponents to preserve Government Lay-in. Prior to cannibalization, contractor shall obtain Procuring Contracting Officer (PCO) authorization through the Contracting Officer’s Representative (COR). All cannibalized parts will be added to Government lay-in for use in repairs and updated in CDRL A007 at completion of the effort. Disposition of BER items/components/ subcomponents will require instructions from the PCO/COR.

3.3. T&I Repair Reports

The purpose of T&I is to uncover faults so that an asset may be repaired and returned to its form, fit, and function compliant with the current configuration required for operational effectiveness. Upon the receipt of STARLite ER assets and a T&I modification or TO, the contractor shall furnish a T&I repair report (CDRL A008) within thirty (30) calendar days along with CDRL A014. At the earliest indication that the thirty (30) calendar day turnaround period cannot be met, the contractor may request a variance. The request for variance (RFV) shall be submitted IAW CDRL A003. The Government will respond to the request for variance within fifteen (15) calendar days and reserves the right to assess the conditions for the purpose of making an approval or disapproval determination. The Government’s determination is final.

3.3.1. T&I Turnaround Time

The T&I CLINs will be established as FFP. In addition, the award of a funded modification or TO that includes a T&I CLIN, along with the contractor’s physical receipt of the equipment for T&I, shall constitute the start of the clock for the T&I event. The delivery of the T&I repair report IAW CDRL A008 shall constitute the stop of the clock for the T&I event. All Government approved turnaround time variances shall not negatively affect the turnaround efficiency rating.

3.4. Repairs

Upon the conclusion of a T&I of a STARLite ER asset under a T&I modification or TO, the receipt of a Government repair concurrence, along with the receipt of a funded modification to a T&I modification or TO, shall authorize the contractor to initiate the repair(s). Repair efforts shall consist of executing the agreed upon repair recommendation, negotiated based upon the recommendations in the T&I repair report, CDRL A008 and CDRL A014. The Contractor shall remedy discovered faults and return the asset to a form, fit, and function compliant with the current configuration required for operational effectiveness. After completion of repairs, the Contractor shall deliver a repair status report IAW CDRL A005.

3.4.1. Repair Execution

The contractor shall ensure STARLite ER asset repairs meet the form, fit, and function of the current configuration and ensure the asset interface performance system/subsystem meet specification requirements of “System/Subsystem Specification SAR/GMTI/DMTI 15 JAN 2018”.

Repair efforts shall consist of those activities noted, agreed upon, and funded as a result of the submission of a T&I repair report through the issuance of a modification or TO. During the process of repairing assets, and in the event that additional faults are discovered and/or if the contractor anticipates that the total repair cost will exceed the negotiated repair cost, the contractor shall gain additional Government concurrence prior to commencing additional repairs. The additional concurrence shall be coordinated and documented via a simplified process consisting of email transmissions between the COR, PCO, and the contractor’s Program Manager, with cost information identified for the Government’s consideration. Additional repairs shall not commence absent specific Government concurrence.

Contractor shall fill out the DA FORM 2410 IAW Department of Army (DA) Pamphlet (PAM) 738–751 after completing each repair, and tag each serviceable LRU or SRU with the completed DA FORM 2410 prior to shipping.

3.4.2. Finishes and Markings

The contractor shall repair all damaged protective finishes to the extent necessary to provide adequate protection for the continued operation of the item. In other words, the contractor shall only replace damaged markings, identification, and decals that will ultimately impact the operation of the item. Minor cosmetic finish defects, scratches, nicks, or dents that will not affect the installation or operation of the repaired item do not require correction.

3.4.3. Repair Turnaround Time (RTAT)

The RTAT period shall commence upon issuance of a funded repair modification and receipt of the respective faulty STARLite ER asset. The RTAT will be considered complete upon the date of the Government’s signature on the associated DD Form 1348-1A or 1149. From the date of the funded modification to the T&I modification or TO for the repair services, the contractor shall obtain a Government signed DD Form 1348-1A or 1149 within ninety (90) calendar days. At the earliest indication that the ninety (90) calendar day turnaround period cannot be met, the contractor may request a variance. The request for variance (RFV) shall be submitted IAW CDRL A003. The Government will respond to the request for variance within fifteen (15) calendar days and reserves the right to assess the conditions for the purpose of making an approval or disapproval determination. The Government’s determination is final.

The Contractor shall also attach to the email a scanned copy of the applicable DD Form 1348-1A or 1149 that accompanied the item(s) to be repaired.

3.4.3.1. Expedited Repairs

The Government reserves the right to request the contractor expedite particular repair(s). The request will be transmitted via email from the COR to the PCO to the contractor’s Program Manager. An expedited repair request shall be a collaborative process for detailing all aspects of the expedited initiative; i.e., the specifics associated with RTATs and costs. The expedited repair activity shall be mutually agreed upon, documented in the modification or TO, and funded according to the negotiated cost as agreed to by the Contractor and the Government.

3.4.3.2. Shipping Container Repairs

There may be instances when the Government provides shipping containers for repair. The contractor shall ensure STARLite ER container repairs meet the form, fit, and function of the current configuration. Container repair requirements shall consist of those activities negotiated and funded as a result of the submission of a T&I repair report and the issuance of a modification to the T&I modification or TO. During the process of repairing containers, in the event that additional faults are discovered, and/or if the contractor anticipates that the total repair cost will exceed the T&I repair report estimate, the contractor shall gain specific Government concurrence prior to commencing additional repairs. The additional concurrence shall be coordinated and documented via a simplified process consisting of email transmissions between the COR, PCO, and the contractor’s Program Manager, with cost information identified for the Government’s consideration. Additional repairs shall not commence absent specific Government concurrence.

3.4.3.3. Notification of Repair Completion

Within five working days of the completion of a repair action, the contractor shall notify the COR. The notification shall be submitted via email transmission with a copy of the applicable DD Form 1348-1A or 1149.

3.4.3.4. Turnaround Time and Cost Incentives

3.4.3.4.1. Schedule Incentive. The Schedule Incentive Fee will comprise one portion of the contract Target Fee, Maximum Fee, and Minimum Fee associated with all deliveries made against a TO, to be applied to the CPIF target cost. The Target fee will be achieved by 100% of the items ordered for repair being delivered on-time against the established schedule. The Maximum Schedule Incentive Fee will be achieved when more than 90% of the items ordered for repair are delivered in advance of the established delivery date for the task order. In the event 20% or more of the items ordered for repair are delivered after the established delivery date, the Minimum Schedule Incentive Fee will apply.

3.4.3.4.2. Calculation. The Government will increase the contractor’s CPIF baseline fee to the Maximum Schedule Incentive Fee when the contractor beats the established turnaround times for RTATs for over 90% of task order’s deliveries. In determining whether the turnaround incentives will be provided, the Government will assess the contractor’s repair turnaround times by analyzing the number of calendar days associated with meeting the turnaround times and comparing that to the actual number of calendar days used for individual deliveries. The assessment will conclude with a determination based upon a percentage of total task order repair deliveries and the success or failure rate in meeting the established RTATs. If the Contractor meets the targeted RTATs for a TO 100% of the time, the Contractor will receive the target fee. If the Contractor delivers 90% of the repair items in advance of the RTATs for a TO, the Contractor will receive the Maximum Schedule Incentive Fee. Consequently, if the Contractor fails to meet the RTAT for 20% or more of an order, the contractor will receive the minimum fee.

3.4.3.4.3. Cost Incentive. The Government is also incentivizing cost controls. The Government will adjust the contractor’s CPIF baseline fee associated with the repair TO in accordance with the share ratio expressed within the Schedule [Govt/Contractor share: 90/10] when the contractor falls below the negotiated cost estimate (without an unforeseen windfall), up to the Maximum Cost Incentive Fee. If the contractor meets the negotiated cost estimate, the contractor will receive the negotiated target fee. If the contractor exceeds the negotiated cost estimate, the contractor’s Cost Incentive Fee will be decreased using a cost overrun share ratio of [Govt/Contractor share: 20/80], up to the Minimum Cost Incentive Fee.

All Government approved turnaround time and/or cost variances shall not negatively affect the computation above. All fee incentives or decrements will be cumulative; in no event shall Total Fee exceed the Maximum Fee or fall below the Minimum Fee established in the Schedule.

3.4.4. Intentionally Left Blank

3.4.5. Requirements for Design Change Notice (DCN)

The contractor shall submit design change notices (DCN) IAW this PWS and CDRL A002. DCNs shall document ECPs that have been approved by the appropriate Government authority. DCNs shall document PPL changes and impacts to any technical manuals. DCN data shall be provided to the Government on the required medium by completion of data blocks as shown by the Data Requirements Form located in Section J, Attachment 0006.

3.4.5.1. Two-way interchangeable items are those items wherein both the newer part and the older part will satisfy all requirements of both the new and old applications. Two-way interchangeable, non-repairable items shall be assigned to the same provisioning lines as the old part number. The new part number will be assigned as the primary reference number and the old part number will become an additional reference. Interchangeability information on the F card for this provisioning line shall contain the approved ECP number. Two-way interchangeable repairable items shall be assigned a unique provisioning line. Both the new and the old item's C and D cards shall be updated with the identical Next Higher Assembly (NHA) and usable on code information. The new provisioning line F cards shall list the approved ECP.

3.4.5.2. Not interchangeable items are those wherein the new part cannot be used in all applications. However, the old part can no longer be used in its present configuration. If the old part cannot be modified or reworked to the new version, it should be discarded for reasons such as safety, etc. The new part shall be assigned a unique provisioning line and contain all appropriate NHA and usable on code data. The F card shall contain the approved ECP number. DCNs are not required for changes which have no impact on provisioning documentation; e.g., changes to the finish, tolerances, etc.; if they do not require a change to the part number.

3.4.5.3. The contractor shall prepare Provisioning Technical Documentation (PTD) as specified above and IAW CDRL A002, Section J, Attachment 0005, Provisioning Requirements Statement, Attachment 0006, Data Requirements Form, and Attachment 0007, Provisioning Data Element Definitions. Efforts to be performed may be divided into the following general areas:

· Revise PPL by updating existing data elements to include any changes and/or additions.

· Prepare changes to the PPL caused by design change notices or addition of a new model Use On Code (UOC).

· Prepare Engineering Data for Provisioning (EDFP).

· Prepare DCNs.

3.4.5.4. The blocks checked on the data requirement form are the minimum requirements for provisioning technical documentation, which shall appear on the 036 report/PPL. If the contractor uses the provisioning requirements data tables for internal purposes, it is permissible to use additional data blocks. These additional data blocks will not have to be removed from the 036 report/PPL. The contractor is also permitted to use the data tables to document items other than those that appear on the 036 report/PPL.

3.4.5.5. If a new model is added to the PPL, the usable on code of the new model must be added to all provisioning lines that are common to the old model. Only the unique parts shall be given new provisioning lines. Special tools required to fault isolate and repair the repairable items listed in the PTD shall be included in the PTD. Special tools are defined as tools, Test Measurements and Diagnostics Equipment (TMDE), or other support equipment designed and developed to perform a specific maintenance operation on specific assemblies or subassemblies of an end item. Common tools, or those having multiple applications, shall not be listed in the PTD. The beginning provisioning line for the special tools shall be T001. DCNs shall be submitted in either ASCII Text or Microsoft WORD word processor format using the delivery medium as specified in Block 16 of CDRL A002. Each Compact Disc/Digital Versatile Disc (CD/DVD) shall be plainly marked with its contents.

3.4.5.6. Technical Manual Impacts. The contractor shall notify the Government of any change to the PPL that affects the technical manuals. DCNs shall be supplied for changes to equipment or parts supplied by the contractor for any change that affects any part numbers or assemblies listed in the PTD; any changes that affect the piece parts for a repairable assembly listing; and any change that affects technical manuals. PPL changes documented in the PTD should be developed IAW the following information:

One-way interchangeable items are those wherein the newer part will satisfy all the requirements of both the old and new applications. However, the older part will not meet the requirements of the new application. The new, superseding part shall be delivered in the 036 report format under its own, unique provision line. On the 036 report, the C card shall contain the provisioning line of the NHA and the D card shall contain the identifying usable on code assigned to each end item of which it is a part; at a minimum, the D card should list the newer models usable on code. Interchangeability information on the F card shall contain the approved ECP number.

3.5. Configuration Management (CM)

The Contractor shall maintain a configuration management strategy for STARLite ER that is consistent with the Consolidated Bill of Material (CBOM) parts list in Section J of the Solicitation (Attachment 004). The Contractor shall implement a mechanism for recording, tracking, and reporting the status of configuration items.

3.6. Item Unique Identification (IUID) Marking

The contractor shall mark items delivered per Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.211-7003, as set forth in Section F of this contract, and IAW the requirements in this section of the PWS. IUID markings are to be done at the Line Replaceable Unit (LRU) and blower level.

The contractor shall inspect items received for repair which require IUID markings to determine if the markings are present. In cases where the IUID marking is damaged or missing, the contractor shall apply such markings as specified in this section of the PWS. The contractor shall request clarification from the COR when IUID marking requirements for a given item are not clear.

3.6.1 IUID Features

The application and features of the IUID markings shall comply with the following requirements specified in MIL-STD-130:

3.6.1.1. 4.1, Methods of Applying.

3.6.1.2. 4.2, Location, Size, and Content.

3.6.1.3. 4.3, Permanency and Legibility.

3.6.1.4. 4.5, Deleterious Effect.

3.6.2. IUID Marking Symbology and Priority

IUID markings shall comply with the minimum machine-readable information marking symbology specified in Figure 10 of MIL-STD-130. The order of priority for information shall be based on space availability, from limited space to sufficiently available space, as follows:

3.6.2.1. First Priority - The 2D data matrix symbol which is a machine readable IUID, is the minimum requirement when there are severe space limitations.

3.6.2.2. Second Priority - The human-readable characters.

3.6.2.3. Third Priority - The linear bar code.

3.6.3. IUID Listing

The Contractor shall maintain an accurate, current list of the IUIDs applied to items requiring IUID markings on this contract. Dates of manufacture/repair, substitutions, and shop changes, at a minimum, shall be included on this list.

The list shall be available for inspection by the Government at any time during this contract, upon request of the PCO or COR. The contractor shall provide this list to the Government at the end of the contract.

3.6.4. IUID Registry

For items that require IUID markings, the Contractor shall comply with DFARS clause 252.211-7003 and enter data into the IUID Registry. NOTE: Specify US ARMY as the SERVICE/AGENCY/COMMAND data element in the information reported to the IUID Registry.

3.6.5. Wide Area Workflow (WAWF) Users and the IUID Registry

WAWF users shall report information to the IUID Registry by Direct submission via an X12 Ship Notice/Shipment and Billing Notice (856/857) transaction, an IUID XML transaction, an IUID flat file transaction, a WAWF IUID Material Inspection and Receiving Report/Combo Universal Data File (UDF) through the Global Exchange (GEX) Service, or manually, via the IUID Web Entry Site at http://www.bpn.gov/iuid. For WAWF users, these methods do not replace the current WAWF interaction, but are performed in addition, after the shipment has been accepted, to provide IUID data that cannot be provided via WAWF.

3.6.6. Commercial Markings

The contractor shall ensure that items not requiring IUID markings have acceptable commercial markings that meet the guidelines in the Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

3.7. Packaging and Shipping

The final STARLite ER asset repair activity consists of packaging and shipping assets. Preservation, packing, and marking for shipment shall be IAW MIL-STD-2073-1 and MIL-STD-129. In the event the contractor completes a T&I of a STARLite ER asset and the Government determines that it is not in the best interest of the Government to move forward with repairs, the packaging and shipping associated with said asset shall be identified. Costs associated with an asset of this nature shall only consist of packaging and shipping. This does not apply to the disposal of BER items. BER items require PCO/COR direction and approval prior to disposition.

3.7.1. Wood Packing Material (WPM)

WPM includes, but is not limited to: pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. This requirement excludes materials that have under gone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board.

3.7.2. Heat Treatment Quality Control

The contractor shall ensure that all WPM used is in compliance with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KDHT) IAW the American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations; see http://www.alsc.org/.

3.7.3. Certification/Quality Markings

The Contractor shall ensure that all WPM used includes certification/quality markings per the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block, on diagonally opposite sides of the pallet, and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with International Standards for Phytosanitary Measures No. 15 (ISPM 15), and be marked with an ALSC approved DUNNAGE stamp.

3.7.4. Noncompliance Ramifications

Failure of the contractor to comply with the requirements in the WPM section of this PWS may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government resulting from the contractor’s noncompliance.

3.7.5. Shipping Instructions

The contractor shall ensure repaired and other items returned to the Government are accompanied by a DD 1348-1A or a DD Form 1149, which may be obtained at http://www.dtic.mil/whs/directives/forms/eforms/dd1149.pdf. The DD Form 1348-1A is the official shipping document from a Government depot or other Government designated location to the contractor’s repair facility. The DD Form 1149 may be used as alternative. If the item is shipping to Defense Logistics Agency (DLA) facilities, the item must include a DD Form 1348-1A. In order to perpetuate asset visibility, the contractor shall ensure that the DD Form 1149, block 6, Requisition Number, contains the ORIGINAL DOCUMENT NUMBER as provided on the DD Form 1348-1A, block 24, card column numbers 30-43. Each document number contains 14 digits and starts with W15GK8. When submission of a DD Form 250 applies, the contractor shall include the document number and NSN of the returned item(s) in block 16 of the form.

3.7.6. Shipping Destination

The shipping cost shall be an element of the appropriate repair category outlined in PWS 3.5.1. The shipping destination outlined in this section shall constitute a shipping cost baseline. However, the Government reserves the right to alternate the shipping destinations as the needs arise. A change in the shipping destination shall be mutually agreed upon, to include a reduction or increase in shipping cost. The request for an alternate shipping destination will originate with the COR through the PCO to the contractor’s Program Manager, via email. The alternate shipping destination shall be documented in the TO. Unless otherwise notified, the shipping destination is:

DODAAC: W25G1W

W1A8 DLA DIST-TOBYANNA

GIBBS AND FIFTH STREETS

WAREHOUSE 6 BAY 4

TOBYHANNA PA 18466-5059

USA

POC: Joe Henshaw (570-580-3328)

3.7.7. Notification of Shipment

Within five (5) working days of the shipment of an item, the contractor shall notify the PCO and COR via email. The contractor shall also include a copy of the DD Form 1149 with the email.

3.8 Material

The contractor shall economically and efficiently manage labor needs to fulfill the requirements of this PWS section, and to the extent practicable, multipurpose resources to provide the Government with the most efficient cost possible.

3.8.1. Lay-in Material

To facilitate expeditious repairs, the contractor shall establish and maintain a lay-in material inventory for the life of the IDIQ ordering period; sixty months. The Government intends to provide funds for inventory purchases yearly, but reserves the right to provide funds based on an accelerated schedule, dependent upon availability. The lay-in material shall be on a

CR no fee basis. New lay-in materials will be ordered at the request of the Government to supplement STARLite ER existing lay-in material inventory throughout the IDIQ base contract period of performance. The CDRL A014 is required in support of this paragraph.

The Contractor is required to provide a proposal of the materials to supplement the lay-in material inventory on an annual basis. The first proposal will be a part of the initial TO award. Four (4) additional proposals are required during the IDIQ ordering period, with each proposal due nine (9) months after award of the previous lay-in material procurement. The Contractor shall provide the analysis leading to the lay-in material recommendations.

In addition to the annual lay-in material report, a monthly inventory report is required. This report, as specified in CDRL A011, is a once-a-month report submitted on the 10th day of each month. The report will reflect current inventory versus the expended items to facilitate the tracking of repairs. The remaining lay-in material shall be stored under Government Stock & Bond, and shall remain available for future TOs.

3.8.2. DMSMS Material

The contractor shall submit a proposal associated with any DMSMS Obsolescence or End of Type/Life assets as soon as notified by the subcontractor/vendor that the items will no longer be produced.

3.9. Technical Services

The Government may issue TO awards for technical services on an ad hoc basis. The Technical Services shall include, but not be limited to, the functional areas of Diminishing Manufacturing Sources and Material Shortages (DMSMS) Monitoring and Mitigation; Provisioning/Design Change Notice (DCN); Test Equipment Services; Mission Assurance; and Contract Administration/ Operations Security (OPSEC) Plan. These functions may not be all-inclusive, nor may they represent all known needs. Upon the identification of a technical services requirement, the PCO will issue a request outlining the requirement objectives, and in turn, the contractor shall submit a proposal specifically identifying the estimated labor hours, labor categories, and costs in conjunction with CDRL A014. The Government will then assess the details of the proposal and determine if a TO will be awarded, or if more information will be required.

3.9.2. DMSMS Monitoring and Mitigation

The contractor shall maintain a proactive DMSMS management program, applying their existing DMSMS management processes to this contract at the TO level. The contractor’s current internal DMSMS Management Plan (DMP) shall be available for review by the Government on request. Details of the contractor’s DMSMS program and plan may also be a topic at scheduled reviews or Integrated Product Team (IPT) reviews upon the request of the Government.

3.9.2.1. Case Management and Contractor Recommendations

As part of the case management function, the contractor shall assess possible solutions and provide a recommendation to resolve DMSMS issues. The recommendations may include form, fit, and function replacement components/items, a Life-of-Need buy, or other alternative solutions; a comprehensive list of possible DMSMS solutions is contained in SD-22. If replacement parts or a redesign is recommended, the end item shall be required to successfully pass testing as specified in the TO; e.g., acceptance testing, airworthiness testing, etc. If a Life-of-Need buy is recommended, the contractor shall submit a letter to the PCO identifying their recommendation on the quantity of hardware to be purchased to mitigate the DMS issue for approval at least 90 calendar days prior to the requirement for a decision to be made. If approved, the PCO will prepare a bilateral modification to the contractor. The PCO may request that an ECP be submitted and approved prior to choosing a DMSMS alternative. All case management reports shall be IAW the requirements and format of the contractors internal DMP and shall be submitted under the CDRL A011.

3.9.2.2 DMSMS Configuration Management

The contractor shall notify the Government of DMSMS items and materials that suppliers/ vendors have declared obsolete or discontinued, and that may impact production or logistics support of systems, subsystems, software, or equipment. The Contractor shall take appropriate action and make appropriate notification in response to DMSMS reports from the Contractor or Government that are electronically distributed, which may impact the performance of materials procured hereunder.

3.10. Studies and Analyses

The Government may require the submission of studies and analyses. Subject areas may vary, but examples could include, concerns related to obsolescence, parts investigation, alternative parts and impacts, etc. The COR will initiate a request via email to the PCO for forwarding to the contractor’s Program Manager detailing the study or analysis objectives. The contractor would then submit a cost estimate to the PCO for consideration. Should the Government elect to move forward, negotiations would occur, and ultimately, release of a bilateral modification or TO. The contractor would then prepare and submit the study and analysis IAW CDRL A010.

3.11. Program Reviews

It is the objective of the Government to have program reviews and IPTs. Upon Government request, the contractor shall conduct reviews and IPTs. The PCO will initiate a request via email to the contractor’s Program Manager detailing the program review or IPT objectives. Such reviews may be done in conjunction with the Monthly Status Report IAW CDRL A005, or may be required on a less frequent basis. Extensive use of video, teleconferencing, and electronic mail shall be utilized to minimize the amount of travel required in support of the technical interchanges and other program discussions.

The contractor shall prepare and submit an agenda for the required reviews/IPTs seven calendar days prior to a review. The contractor shall prepare meeting minutes and track action items generated during reviews. Both the contractor and Government personnel will participate in IPT activities.

3.12. Contractor Manpower Reporting (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/.

The required information includes:

· Contracting Office, Contracting Officer, Administrative Contracting Officer;

· Contract Number;

· Beginning and ending dates covered by reporting period;

· Contractor name, address, phone number, email address, identity of contractor employee entering data;

· Estimated direct labor hours (including sub-contractors);

· Estimated direct labor dollars (including sub-contractors);

· Total payments (including sub-contractors);

· Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor, if different);

· Estimated data collections cost;

· Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

· Locations where contractor and subcontractor perform the work (specified by zip code in the United States or nearest city, country when in an overseas location, using standardized nomenclature provided on website);

As part of its submission, the contractor will also provide the estimated total cost, if any, incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website. The Contractor shall NOT mark any data provided to the USG under this contract as proprietary; this includes records, files, memoranda, reports, listings, SOPs, plans, programs, studies, tests, property listings, etc., or any other data acquired or produced by the Contractor in support of this contract.

3.13. Equipment, Materials, and Facilities

3.13.1. Government Furnished Property (GFP)

Government furnished property (GFP), Government furnished materials (GFM), and Government furnished equipment (GFE) may be provided in support of individual TOs. The contractor shall be responsible for preventing damage to all GFP/GFM/GFE while moved, handled, disassembled, inspected, repaired, modified, reassembled, and stored. The contractor shall be responsible for conducting all necessary examinations, inspections, maintenance, and tests.

The contractor shall be responsible for reporting all inspection results, maintenance actions, losses, and damages to the Government. If the contractor loses or damages the GFP/GFM/GFE, it is the Contractor’s responsibility to replace or repair the property to the Government’s satisfaction at no additional cost to the Government. GFP/GFM/GFE items, except consumables, shall be returned to the Government in good condition minus fair wear and tear upon completion or termination of the contract. The condition determination will be made by the PCO at their sole discretion.

3.13.2. Contractor Acquired/Leased Property

The contractor may be required to purchase incidental hardware and software necessary to accomplish the objectives of this PWS. Any purchased material shall become the property of the Government upon completion of the objective, or upon completion or termination of the contract. Software integrity shall be maintained by the contractor within the licensing agreement of the producer until such software is delivered to the Government, or is otherwise disposed of IAW Government direction. The contractor shall provide three cost estimates to the PCO, through the COR, for review and approval before purchasing or leasing any incidental hardware or software necessary to accomplish the objectives of this PWS.

3.13.3. Accountability

Any loss or damage to GFP or CAP shall be reported to the PCO within five (5) calendar days of the discovery. A statement explaining the circumstances of the loss or damage shall be submitted on a DA Form 4697, Report of Survey. The contractor shall provide a status report of GFP and CAP every six (6) months IAW CDRL A007.

3.14. Engineering Change Proposal (ECP)

An ECP shall be used for engineering/design changes to equipment that has not been delivered to or accepted by the Government. An ECP shall be submitted when proposed changes impact configuration baselines. The ECP shall be sufficiently detailed to allow the Government to evaluate its technical, logistics, cost, and programmatic impact. The use of a DD Form 1692, Engineering Change Proposal, 01 Aug 96, or contractor formatted equivalent form is required for the submission of ECPs to the Government. Unsolicited Class 1 ECPs shall be submitted to the Government for approval. The cost of implementing the ECP shall be negotiated under the “Changes” clause of the contract. A copy of each contractor internal Class 2 ECP shall be furnished for informational purposes only at no cost to the Government.