A01-Attachment 0001 - STARLite ER PWS Amd 02.pdf

Performance Work Statement (PWS)

For

U.S. Army and

U.S. Army Communications Electronics Command (CECOM)

Integrated Logistics Support Center (ILSC)

Intelligence, Electronic Warfare & Sensors (IEW&S) Directorate

AN/ZPY-1A STARLite Extended Range (ER)

National Maintenance Contract (NMC)

Solicitation Number W56JSR-18-R-0008

08 January 2020

1. Scope The purpose of this Performance Work Statement (PWS) is to outline the AN/ZPY-1A STARLite Extended Range (STARLite ER) system Indefinite Delivery, Indefinite Quantity (IDIQ) contract sustainment support service requirements. The support services include tasks associated with, but not limited to, test and inspection (T&I); repair; technical support services and lay-in and Diminishing Manufacturing Sources and Material Shortages (DMSMS) material inventory replenishment for STARLite ER assets and program objectives. The STARLite ER system is inclusive of, but not limited to, the parts listed in Attachment 0004, Section J of the IDIQ.

1.1. Background

1.1.1. Organization

The U.S. Army prepares, sustains, and resets the nation’s Armed Forces before, during, and after combat operations and after deployments.

1.1.2. Mission Areas

This mission is accomplished through maintenance, production, fielding, repair, new equipment training, and operation of Army equipment.

1.1.3. Vision Statement and Objectives

Team of trusted, forward thinking, value added, responsive, committed and ready professionals, led by adaptive, resilient and innovative leaders, enabling agile Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance (C5ISR) sustainment to an Expeditionary Army.

1.2. Limitation of Cost/Price Orders

All cost/price Task Orders (TOs) are hereby subject to the following limitations:

1.2.1. All caps, ceiling, or limits negotiated and established throughout Section B of the contract shall constitute the maximum allowable billing rate. Thus, the contractor or subcontractors shall not submit billing or claim(s) based on rates in excess of negotiated rates.

1.2.2. Ordering years one (1) and two (2) for this contract will be cost plus fixed fee (CPFF). It is the Governments’ intent to negotiate ordering years three (3) through five (5) based on the historical data collected from ordering years one (1) and two

(2) to determine if tiered pricing and/or Firm Fixed Price (FFP) contract CLINSs are feasible.

1.2.3. At the time of award, all profit and fee rates will be established and identified in the contract for incorporation into TO awards.

1.2.4. At the time of award of individual TOs, all fixed fees and/or profit amounts shall be agreed upon and identified in the TO.

1.3. Period of Performance and Ordering Period

The Period of Performance (POP) for this IDIQ is 60 months. The timeframe during which individual requirements may be ordered/awarded against this IDIQ shall be from the effective date of the base contract award through 60 months. All TOs shall be within the scope of the base IDIQ contract. A TO period of performance may exceed the IDIQ ordering period.

The Government reserves the right to place TOs up until the last day of the ordering period.

Rates shall be in accordance with (IAW) the agreed upon terms of the order and consistent with the rates established on the base contract award. Agreed upon rates for individual TOs shall be valid for 12 month periods.

1.4. Place of Performance

All Contractor support service activities in pursuit of the requirements of this IDIQ contract shall be performed at the Contractor’s facilities unless otherwise agreed to by the Contracting Officer.

1.5. Acronyms

See Section J, Attachment 0002 of the IDIQ contract.

2. Applicable Documents (For Reference Only) The following documents and instructions are referenced for the performance of this contract. The Government reserves the right to update relevant documents in individual TOs. The specific versions of the applicable documents cited may not be specified in the PWS; instead the basic designations may be referenced; i.e., MIL-STD-130 vice MIL- STD- 130N. The document versions cited in this section apply to basic document designations referenced throughout all sections of the PWS.

2.1. Reference Websites:

2.1.1. http://www.dtic.mil/dtic/

2.1.2. http://www.apd.army.mil/

2.2. Governing Documents:

2.2.1. OFP & GCS-E 306: Radar System Product Specification.

2.2.2. OFP & GCS-E 401: Radar System Product Specification.

2.2.3. ANSI ISO/IEC 8632-1: Information Technology Computer Graphics Metafile for the Storage and Transfer of Picture Description Information Part 1 Functional Specification.

2.2.4. ANSI ISO/IEC 8632-3: Information Technology - Computer Graphics - Metafile for the Storage and Transfer of Picture Description Information - Part 3: Binary Encoding.

2.2.5. ANSI ISO/IEC 8632-4: Information technology Computer graphics Metafile for the storage and transfer of picture description information Part 4: Clear text encoding.

2.2.6. AR 380-10: (4 Dec 2013) Foreign Disclosure and Contacts with Foreign Representatives. AR 530-1: Operations Security.

2.2.7. ASTM D 3951: Standard Practice for Commercial Packaging (DoD Adopted).

2.2.8. CECOM Regulation 380-16: Industrial Security Program Requirements and Preparation of the DD Form 254.

2.2.9. DA Form 4697, Department of the Army Report of Survey DD Form 1149:

Requisition and Invoice/Shipping Document.

2.2.10. DD Form 1348-1A: Issue, Release/Receipt Document. DD Form 250: Material Inspection and Receiving Report.

2.2.11. FIPS PUB 128-2: Computer Graphics Metafile (CGM) Amd. 1 & Amd. 2.

2.2.12. IEEE 315-1975: Graphic Symbols for Electrical and Electronics Diagrams http://www.dtic.mil/dtic/ http://www.apd.army.mil/

(including Reference Designation Letters).

2.2.13. ISPM 15: Regulation of Wood Packaging Material in International Trade. MIL- HDBK-61A: Configuration.

2.2.14. SD-22, Defense Standardization Program Office, Diminishing

Manufacturing Sources and Material Shortages (DMSMS) Guidebook.

2.3. Management Guidance:

2.3.1. MIL-STD-129R(1): Department of Defense Standard Practice, Military Marking for Shipment and Storage, Revision R w/ Change 1

2.3.2. MIL-STD-130N: Identification Marking of U.S. Military Property.

2.3.3. MIL-STD-31000A: Technical Data Packages.

2.3.4. MIL-STD-40051-2B: Preparation of Digital Technical Information for Page-Based Technical Manuals (TMs).

2.3.5. MIL-STD-461F: Department of Defense Interface Standard Requirements for the Control of Electromagnetic Interference Characteristics of Subsystems and Equipment.

2.3.6. MIL-STD-831A: Department of Defense Handbook: Preparation of Test Reports SAE GEIA-STD-0007-B: Logistics Product Data.

2.3.7. SAE GEIA-HB-0007-B: Logistics Product Data Handbook.

2.3.8. TM 11-5865-1093-23&P: (Current version) AN/ZPY-1A Field Maintenance Manual for Target Acquisition System.

2.3.9. MIL-STD-2073-1E (4), Standard Practice for Military Packaging, Revision E, Change 4.

3. Requirements

3.1. General

The primary objective of this PWS is to acquire Contractor support services and facilities for the execution of STARLite ER sustainment support services, to include the various technical services, T&I, repairs, and the procurement of lay-in and DMSMS material inventory to support reduced repair turnaround times (RTATs).

The contractor shall propose sustainment services and material procurements in accordance with requirements detailed at the task order level. Fundamentally, the contract workflow will (1) commence with a Government issued award for the T&I of STARLite ER assets, then move to; (2) Contractor T&I activity, leading to; (3) Contractor delivered T&I repair report, then; (4) Government repair decision, and, if warranted; (5) a supplemental modification to add repair contract line items; and finally, (6) Contractor repair activity.

For technical support services, the contract workflow will commence with a Government issued task order for a specified period of performance. The contractor will perform in accordance with PWS paragraph 3.9 and subparagraphs.

As a function of the overall repair philosophy and for ensuring reasonable economy and efficiency, a “remove and replace” process for the Line Replaceable Unit (LRU) and Shop Replaceable Unit (SRU) is the preferred method for repairing unserviceable units. This, opposed to delaying the return of assets by physically repairing broken or malfunctioning elements for reinstatement within the proffering unserviceable units, is the desired approach, enabling a faster turnaround for any necessary repair activities. This shall be possible through the Contractor’s management and use of a lay-in material inventory, to include Government stock and bond, and annual lay-in material replenishment buys (and any DMSMS End of Life (EOL)/Life of Type (LOT) procurements) made by the Contractor under this contract. In addition, the Government will be transferring inventory from the current STARLite Contract W15P7T-13-D-C118 for use under this contract. All of these elements together will comprise the inventory for use in the repair of unserviceable units. This, as a whole, is Government Furnished Property (GFP), and shall be used exclusively in support of this IDIQ contract. In no instance shall the Government be charged for the use of this inventory, which is for the “remove and replace” process designed to expedite RTATs associated with this contract.

3.2. T&I

Upon the receipt of a funded T&I TO or modification from the Government and the receipt of a STARLite ER asset as defined by National Stock Number (NSN) and Serial Number by the Government; the contractor shall T&I the equipment. The T&I efforts shall consist of a thorough analysis of the equipment to determine the cause of failure and the submission of a T&I repair report.

The purpose of a T&I of the equipment is to discover the fault or faults and provide a report inclusive of the Contractor’s repair recommendation, anticipated timeframe, and cost estimate. As appropriate, the repair recommendation shall include a repair categorization of Repairable, BER (Beyond Economical Repair), or NEOF (No Evidence of Failure) as defined in paragraph 3.2.1 below. The T&I repair report shall be executed IAW CDRL A008.

The Government recognizes that during the course of repair execution the contractor may discover secondary faults above and beyond what was discovered during T&I and reported via CDRL A008. The Contractor shall charge the labor associated with the identification and repair of secondary faults to the repair effort. The contractor shall handle requests for variance as it relates to secondary faults in accordance with section 3.17 Excusable Delays and Requests for Variance.

3.2.1. Repair Categorization

Upon completing the T&I phase and as an element of the T&I repair report, the contractor shall categorize each asset accordingly:

3.2.1.1. Repairable: A repairable item is one that:

• In the course of operation and use, is found to be non-functional or inoperable;

• Does not satisfy its intended function;

• Does not perform within its design specifications; and

• Has been determined, based upon the T&I, to be fixable without exceeding a significant level (75%) of the item’s current acquisition value if purchased new.

The Contractor shall use the Army Master Data File (AMDF) for the current acquisition price determination when determining the categorization of the repair. The AMDF can be obtained through WebFLIS and is based upon the NSN. The WebFLIS website is:

https://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/WebFLIS/ .

Should the AMDF represent an incorrect acquisition value, the correct acquisition value shall be proposed. The proposed acquisition price shall be based upon a lot size that has been executed in past Government procurements. The rationale and Government acquisitions/procurements used to develop the correct price should be detailed in the proposal, with proof of the appropriate actual prices and other documented support for the correct value.

The repair process for an unserviceable, but repairable, item consists of the T& I of the item, the repair process, verification of the conducted repairs, and certification of the proper performance of the item after repair (recertification).

3.2.1.2. Beyond Economical Repair (BER):

https://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/WebFLIS/

A BER item has been determined to be impossible or economically impractical to repair based upon:

• The extent of damage exceeding a 75% threshold of the current acquisition price of a new item; and

• Material necessary to complete the repair cannot be procured.

The Contractor shall use the Army Master Data File (AMDF) for the current acquisition price determination in order to establish a mutually agreed to BER dollar value. The AMDF can be obtained through WebFLIS and is based upon the NSN. The WebFLIS website is:

https://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/WebFLIS/ .

Should the AMDF represent an incorrect acquisition value, the correct acquisition value should be proposed. The proposed acquisition price shall be based upon a lot size that has been executed in past Government procurements. The rationale and Government acquisitions/procurements used to develop the correct price should be detailed in the proposal, with proof of the appropriate actual prices and other documented support for the correct value. The Contractor shall get PCO/COR approval of a BER determination.

3.2.1.3. No Evidence of Failure (NEOF): A NEOF item is one that:

• Has gone through T&I;

• Repairs have been determined unnecessary;

• The item is fully functional and operable;

• The item satisfies its intended function; and

• The item performs within its design specifications.

3.2.2. Categorizations and Contractor Recommendations.

For items submitted for repair which have completed the T&I phase, the contractor shall categorize the proposed path forward for Government consideration as; 1) repairable; 2) BER; or 3) NEOF. This information shall be set forth in the submission to the Government under CDRL A008.

https://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/WebFLIS/

All categorizations are contractor recommendations, which are elements of the T&I report. Prior to commencing repairs, the Government will assess all recommendations. The contractor shall not start repairs absent Government concurrence nor the issuance of a modification or TO inclusive of funded repair CLINs. T&I repair reports may combine multiple asset repair recommendations, and if possible should mirror the same amount of T&I requests or as many asset repair recommendations as feasible.

For example, if the Government issues a TO with a quantity of ten (10) T&I activities, the contractor shall attempt to consolidate all ten (10) repair recommendations within one T&I repair report (dependent upon urgency of Government need). The T&I repair report shall be executed IAW

CDRL A008.

3.2.3. Cannibalization.

The contractor may cannibalize BER items/components/ subcomponents to preserve Government Lay-

in. Prior to cannibalization, contractor shall obtain Procuring Contracting Officer (PCO) authorization through the Contracting Officer’s Representative (COR). All cannibalized parts will be added to Government lay-in for use in repairs and updated in CDRL A007. Disposition of BER items/components/ subcomponents will require instructions from the PCO/COR.

3.3. T&I Repair Reports

The T&I process has been set forth in an overview format below. Initially funded on a CPFF basis for years one (1) through two (2), the Government will be using the data received via the Cost CDRL A012 to negotiate years three (3) through five (5).

The purpose of T&I is to uncover faults so that an asset may be repaired and returned to its form, fit, and function compliant with the current configuration required for operational effectiveness. Upon the receipt of STARLite ER assets, a T&I modification or TO as defined in the negotiated T&I induction schedule, the Contractor shall complete and furnish a T&I repair report, CDRL A008, within 30 calendar days.

Completion of a T&I requirement and TAT ending is defined as the receipt of a completed CDRL A008, T&I Repair Report, which contains repair recommendations and proposed cost/price. The Government’s goal is to negotiate and award the repair effort as quickly as possible, but will be subject to the availability of funds.

It is recognized that, due to the test set availability constraints associated with this requirement, the contractor may not be able to complete T&I services on all assets within a task order requirement within 30 days of task order award. As a result, the Contractor shall propose a T&I asset induction schedule for the T&I requirements detailed in individual task orders, with appropriate rationale and support for the additional proposed induction schedule. Based upon the Contractor’s submission, a T&I induction schedule shall be subject to negotiations of no less than five (5) assets per month and mutually agreed upon at the time of award.

3.3.1. T&I Turnaround Time

The Contractor shall complete T&I services on an asset within thirty (30) calendar days of the negotiated asset induction schedule. It is recognized that, due to the quantity of T&Is associated with this requirement, the thirty (30) calendar day timeframe may not be sufficient for completion of the total effort. As a result, the Contractor shall propose a T&I asset induction schedule for the T&I requirements detailed in individual task orders, with appropriate rationale and support for the additional timeframe.

Based upon the Contractor’s submission, a T&I induction schedule shall be subject to negotiations and mutually agreed upon at the time of award.

The award of a funded modification or TO that includes a T&I CLIN and the negotiated T&I induction schedule, along with the Contractor’s physical receipt of the equipment for T&I, shall constitute the start of the clock for measuring the T&I turnaround time for an asset. The delivery of the T&I repair report IAW CDRL A008 shall constitute the stop of the clock for the T&I event. All Government approved turnaround time variances shall not negatively affect the turnaround efficiency rating.

The Contractor may, at the earliest indication that the thirty (30) calendar day turnaround period or the negotiated induction schedule cannot be met, request a variance. The request for variance (RFV) shall be submitted IAW CDRL A003 and adjudicated IAW section 3.17 of this PWS.

3.4. Repairs

Upon the conclusion of a T&I of a STARLite ER asset under a T&I modification or TO, the receipt of a Government repair concurrence, along with the receipt of a funded modification to a T&I modification or TO, shall authorize the contractor to initiate the repair(s). Repair efforts shall consist of executing the agreed upon repair recommendation, negotiated based upon the recommendations in the T&I repair report CDRL A008. The Contractor shall remedy discovered faults and return the asset to a form, fit, and function compliant with the current configuration required for operational effectiveness. After completion of repairs, the Contractor shall deliver a repair status report IAW CDRL A005.

The contractor shall employ a “remove and replace” repair methodology when feasible and is the preferred method for repairing unserviceable units. The contractor shall utilize Government owned lay-in material inventory to facilitate the “remove and replace” repair methodology.

The contractor shall repair the lower level failed component that was removed during the remove and replace repair process. The contractor shall return the repaired lower level failed component to lay in material inventories. Costs associated with the “remove and replace’ repair process as well as the repair of the lower level failed component shall be captured in the proposed repair cost and schedule.

The Contractor shall perform Repair services and submit a repair status report monthly for the requirements detailed in individual task orders.

3.4.1. Repair Execution

The contractor shall ensure STARLite ER asset repairs meet the form, fit, and function of the current configuration and ensure the asset interface performance system/subsystem meet specification requirements of “System/Subsystem Specification SAR/GMTI/DMTI 15 JAN 2018”.

Repair efforts shall consist of those activities noted, agreed upon, and funded as a result of the submission of a T&I repair report through the issuance of a modification or TO. The Government recognizes that during the course of repair execution the contractor may discover secondary faults above and beyond what was discovered during T&I and reported via CDRL A008. The Contractor shall charge the labor associated with the identification and repair of secondary faults to the repair effort. The contractor shall handle requests for variance as it relates to secondary faults in accordance with section

3.17 Excusable Delays and Requests for Variance. Additional repairs shall not commence absent specific Government concurrence.

3.4.2. Finishes and Markings

The contractor shall repair all damaged protective finishes to the extent necessary to provide adequate protection for the continued operation of the item. In other words, the contractor shall only replace damaged markings, identification, and decals that will ultimately impact the operation of the item.

Minor cosmetic finish defects, scratches, nicks, or dents that will not affect the installation or operation of the repaired item do not require correction.

3.4.3. Repair Turnaround Time (RTAT)

The RTAT period shall commence upon issuance of a funded repair modification and receipt of the respective faulty STARLite ER asset(s). The RTAT will be considered complete upon the date of the Government’s signature on the associated DD Form 1348-1A or 1149.

The Contractor shall complete repairs within one hundred and twenty (120) calendar days for all repairs except for the Antenna Assembly which will be completed within one hundred and fifty (150) calendar days based upon the RTAT start and end criteria defined above.

The Government recognizes that a standard one hundred and twenty (120)/ one hundred and fifty (150) calendar day RTAT may not be achievable for all LRUs. The Contractor shall propose a reasonable RTAT for STARLite LRUs where a standard one hundred and twenty (120)/one hundred and fifty (150) calendar day RTAT is not achievable. Contractor proposed RTATs in excess of one hundred and twenty

(120) calendar days are subject to negotiation and mutual agreement.

The RTAT applies to the repair of the deliverable / task order identified line replaceable unit (LRU) or shop replaceable unit (SRU).

At the earliest indication that the one hundred and twenty (120)/one hundred and fifty (150) calendar day repair turnaround time or the negotiated timeframe cannot be met, the Contractor may submit a Request for Variance (RFV). The RFV shall be submitted IAW CDRL A003 and will be and adjudicated IAW section 3.17 of this PWS.

For the initial TO, the Contractor shall propose a RTAT for repairs that require long-lead material that is NOT on hand in Government stock and bond/lay-in material inventory. Based upon the Contractor’s submission, the RTAT shall be subject to negotiations and mutually agreed upon at the time of award/modification of the TO. At the earliest indication that the negotiated calendar day turnaround time cannot be met, the Contractor may submit a RFV.

The Contractor shall also attach to the email a scanned copy of the applicable DD Form 1348-1A or 1149 that accompanied the item(s) to be repaired.

3.4.4. Expedited Repairs

The Government reserves the right to request the contractor expedite particular repair(s). The request will be transmitted via email from the COR to the PCO to the contractor’s Program Manager. An expedited repair request shall be a collaborative process for detailing all aspects of the expedited initiative; i.e., the specifics associated with RTATs and costs. The expedited repair activity shall be mutually agreed upon, documented in the modification or TO, and funded according to the negotiated cost as agreed to by the Contractor and the Government.

3.4.5. Notification of Repair Completion

Within five working days of the completion of a repair action, the contractor shall notify the PCO and COR. The notification shall be submitted via email transmission with a copy of the applicable DD Form 1348-1A or 1149.

3.5. Configuration Management (CM)

The Contractor shall maintain a configuration management (CM) strategy for STARLite ER that is consistent with the Consolidated Bill of Material (CBOM) parts list in Section J of the base IDIQ contract (Attachment 004). The Contractor shall implement a mechanism for recording, tracking, and reporting the status of configuration items.

3.6. Item Unique Identification (IUID) Marking

The contractor shall mark items delivered per Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.211-7003, as set forth in Section F of this contract, and

IAW the requirements in this section of the PWS. IUID markings are to be done at the Line Replaceable Unit (LRU) and blower level.

The contractor shall inspect items received for repair which require IUID markings to determine if the markings are present. In cases where the IUID marking is damaged or missing, the contractor shall apply such markings as specified in this section of the PWS. The contractor shall request clarification from the COR when IUID marking requirements for a given item are not clear.

3.6.1. IUID Features

The application and features of the IUID markings shall comply with the following requirements specified in MIL-STD-130:

3.6.1.1. Paragraph 4.1, Methods of Applying.

3.6.1.2. Paragraph 4.2, Location, Size, and Content.

3.6.1.3. Paragraph 4.3, Permanency and Legibility.

3.6.1.4. Paragraph 4.5, Deleterious Effect.

3.6.2. IUID Marking Symbology and Priority

IUID markings shall comply with the minimum machine-readable information marking symbology specified in Figure 10 of MIL-STD-130. The order of priority for information shall be based on space availability, from limited space to sufficiently available space, as follows:

3.6.2.1. First Priority - The 2D data matrix symbol which is a machine readable IUID, is the minimum requirement when there are severe space limitations.

3.6.2.2. Second Priority - The human-readable characters.

3.6.2.3. Third Priority - The linear bar code.

3.6.3. IUID Listing

The Contractor shall maintain an accurate, current list of the IUIDs applied to items requiring IUID markings on this contract. Dates of manufacture/repair, substitutions, and shop changes, at a minimum, shall be included on this list.

The list shall be available for inspection by the Government at any time during this contract, upon request of the PCO or COR. The contractor shall provide this list to the Government at the end of the contract.

3.6.4. IUID Registry

In determining items requiring IUID markings, the Contractor shall comply with DFARS clause 252.211-7003 and enter data into the IUID Registry. NOTE: Specify US ARMY as the SERVICE/AGENCY/COMMAND data element in the information reported to the IUID Registry.

3.6.5. Wide Area Workflow (WAWF) Users and the IUID Registry

WAWF users shall report information to the IUID Registry by Direct submission via an X12 Ship Notice/Shipment and Billing Notice (856/857) transaction, an IUID XML transaction, an IUID flat file transaction, a WAWF IUID Material Inspection and Receiving Report/Combo Universal Data File (UDF) through the Global Exchange (GEX) Service, or manually, via the IUID Web Entry Site at:

http://www.bpn.gov/iuid . For WAWF users, these methods do not replace the current WAWF interaction, but are performed in addition, after the shipment has been accepted, to provide IUID data that cannot be provided via WAWF.

3.6.6. Commercial Markings

The contractor shall ensure that items not requiring IUID markings have acceptable commercial markings that meet the guidelines in the Department of Defense (DoD) Guide to Uniquely Identifying Items at: http://www.acq.osd.mil/dpap/pdi/uid/index.html

3.7. Packaging and Shipping

The final STARLite ER asset repair activity consists of packaging and shipping assets. Preservation, packing, and marking for shipment shall be IAW MIL-STD-2073-1 and MIL-STD-129. In the event the contractor completes a T&I of a STARLite ER asset and the Government determines that it is not in the best interest of the Government to move forward with repairs, the packaging and shipping associated with said asset shall be identified. Costs associated with an asset of this nature shall only consist of packaging and shipping. This does not apply to the disposal of BER items. BER items require PCO/COR direction and approval prior to disposition.

3.7.1. Wood Packing Material (WPM)

WPM includes, but is not limited to: pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. This requirement excludes materials that have under gone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board.

3.7.2. Heat Treatment Quality Control

http://www.bpn.gov/iuid http://www.acq.osd.mil/dpap/pdi/uid/index.html http://www.acq.osd.mil/dpap/pdi/uid/index.html

The contractor shall ensure that all WPM used is in compliance with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KDHT) IAW the American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations; see http://www.alsc.org/.

3.7.3. Certification/Quality Markings

The Contractor shall ensure that all WPM used includes certification/quality markings per the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block, on diagonally opposite sides of the pallet, and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with International Standards for Phytosanitary Measures No. 15 (ISPM 15), and be marked with an ALSC approved DUNNAGE stamp.

3.7.4. Noncompliance Ramifications

Failure of the contractor to comply with the requirements in the WPM section of this PWS may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government resulting from the contractor’s noncompliance.

3.7.5. Shipping Instructions

The Contractor shall ensure repaired and other items returned to the Government are accompanied by a DD 1348-1A and a DD Form 1149, which may be obtained at http://www.dtic.mil/whs/directives/forms/eforms/dd1149.pdf. The DD Form 1348-1A is the official shipping document from a Government depot or other Government designated location to the contractor’s repair facility. The DD Form 1149 may be used as alternative. If the item is shipping to Defense Logistics Agency (DLA) facilities, the item must include a DD Form 1348-1A. In order to perpetuate asset visibility, the contractor shall ensure that the DD Form 1149, block 6, Requisition Number, contains the ORIGINAL DOCUMENT NUMBER as provided on the DD Form 1348-1A, block 24, card column numbers 30-43. Each document number contains 14 digits and starts with W15GK8. When submission of a DD Form 250 applies, the contractor shall include the document number and NSN of the returned item(s) in block 16 of the form.

3.7.6. Shipping Destination

http://www.alsc.org/.

DODAAC: W25G1W

W1A8 DLA DIST-TOBYANNA

http://www.alsc.org/ http://www.alsc.org/

GIBBS AND FIFTH STREETS

WAREHOUSE 6 BAY 4

TOBYHANNA PA 18466-5059

USA

POC: Joe Henshaw (570-580-3328)

3.7.7. Notification of Shipment

Within five (5) working days of the shipment of an item, the contractor shall notify the PCO and COR via email. The contractor shall also include a copy of the DD Form 1348-1A and DD Form 1149 with the email.

3.8. Material

The contractor shall economically and efficiently manage labor needs to fulfill the requirements of this PWS section, and to the extent practicable, multipurpose resources to provide the Government with the most efficient cost possible.

The contractor shall manage all Government owned material associated with this effort. Lay-in material inventory will consist of Government purchased stock and bond, End of Life (EOL)/Life of Type (LOT) procurements, and material transferred from previous contracts.

This, as a whole, is Government Furnished Property (GFP), and shall be used exclusively in support of this IDIQ contract.

3.8.1. Lay-in Material

To facilitate expeditious repairs under this IDIQ contract award, the Contractor shall establish and maintain a lay-in material inventory for the life of the IDIQ ordering period; sixty (60) months. The Contractor shall procure, produce, and store lay-in material inventory in accordance with historical failure rates, material consumption rates, and past sustainment performance. The Contractor shall propose lay-in material quantities sufficient to support repair requirements and facilitate reduced repair turnaround times when solicited. The Contractor shall use this lay-in material exclusively for this base IDIQ contract award.

In no instance shall the Government be charged for the use of this inventory, which is for the “remove and replace” process designed to expedite RTATs associated with this contract.

The Government intends to provide funds for lay-in material inventory replenishment purchases yearly, but reserves the right to provide funds based on an accelerated schedule, dependent upon availability.

The lay-in material purchased shall be for the exclusive use of this base IDIQ contract award. New lay-in materials will be ordered at the request of the Government to supplement STARLite ER existing lay-in material inventory throughout the IDIQ base contract POP. CDRLs A007 and A012 are required in support of this paragraph.

In addition to the annual lay-in material report, a monthly inventory report is required. This report, as specified in CDRL A007, is a once-a-month report submitted on the 10th day of each month. The report will reflect current inventory versus the expended items to facilitate the tracking of repairs. The remaining lay-in material shall be stored under Government stock and bond, and shall remain available for future TOs under this base IDIQ contract award exclusively.

3.8.2. Diminishing Manufacturing Sources and Material Shortages (DMSMS) Material

The Contractor shall procure material associated with Diminishing Manufacturing Sources and Material Shortages (DMSMS), obsolescence or End of Type/Life issue in accordance with negotiated mitigation proposals submitted under PWS sections 3.9.1 and 3.9.1.1.

3.9. Technical Services

The Contractor shall provide technical services for each of the 12 month performance periods of the corresponding TOs in the functional areas of: DMSMS monitoring and mitigation;

Provisioning/Design Change Notice (DCN); Test Equipment Services; Mission Assurance; and Contract Administration/ Operations Security (OPSEC) Plan. The Contractor shall propose their support based upon historical actuals needed to support the STARLite ER sustainment program.

The Contractor shall propose costs associated with the individual CLINs, as set forth in Section B of the TO, in support of the Technical Services required, and shall separately identify portions to each of the following categories: DMSMS monitoring and mitigation;

Provisioning/Design Change Notice (DCN); Test Equipment Services; Mission Assurance; and Contract Administration/ Operations Security (OPSEC) Plan. The Contractor shall propose support for 12 month periods, unless otherwise noted. The Contractor shall propose based on historical actuals needed to support the STARLite ER sustainment program in the individual Technical Services areas. The Contractor shall provide their basis of estimate (BOE) as part of the proposal.

3.9.1. DMSMS Monitoring and Mitigation

The Contractor shall maintain a proactive DMSMS management program, applying their existing DMSMS management processes to this contract at the TO level to the maximum extent necessary, while complying with the specific contract requirements. The Contractor’s current internal DMSMS Management Plan (DMP) shall be available for review by the Government on request. Details of the Contractor’s DMSMS program and plan may also be a topic at scheduled reviews or Integrated

Product Team (IPT) reviews when requested by the Government.

The Contractor shall propose twelve (12) months of obsolescence and DMSMS monitoring and mitigation support for each TO performance period, unless otherwise noted in the task order. The Contractor shall monitor the STARLite ER Bill of Materials (BOM) for obsolescence and DMSMS issues that will impact the Government’s ability to execute sustainment services.

The Contractor shall submit CDRL A006 on a semi-annual basis detailing issues identified during the DMSMS surveillance and proposed mitigation plans. The Contractor shall notify the PCO and COR of obsolescence and DMSMS issues at least ninety (90) calendar days before an item will be obsolete, or within five (5) working days of discovering the issue or being notified by a sub-vendor.

3.9.1.1. Case Management and Contractor Recommendations

As part of the case management function, the Contractor shall assess possible solutions and provide a recommendation to resolve DMSMS issues. The recommendations may include form, fit, and function replacement components/items, a Life-of-Type buy, or other alternative solutions; a comprehensive list of possible DMSMS solutions is contained in SD-22. If replacement parts or a redesign is recommended, the end item shall be required to successfully pass testing as specified in the TO; e.g., acceptance testing, airworthiness testing, etc. If an EOL/LOT buy is recommended, the Contractor shall submit a letter to the PCO identifying their recommendation on the quantity of hardware to be purchased to mitigate the DMSMS issue for approval at least ninety (90) calendar days prior to the requirement for a decision to be made, or within 5 working days of discovering the issue or being notified by their sub-vendor. If approved, the PCO will prepare a bilateral modification to the Contractor. The PCO may request that an ECP be submitted and approved prior to choosing a DMSMS alternative. All case management reports shall be IAW the requirements and format of the Contractor’s internal DMP and shall be submitted quarterly under the CDRL A006.

3.9.1.2. DMSMS Configuration Management

The Contractor shall notify the Government of DMSMS items and materials that suppliers/ vendors have declared obsolete or discontinued, and that may impact production or logistics support of systems, subsystems, software, or equipment. The Contractor shall take appropriate action and make appropriate notification in response to DMSMS reports from the Contractor or Government that are electronically distributed, which may impact the performance of materials procured hereunder.

3.9.1.3. DMSMS/Obsolescence Bill of Materials (BOM)

In accordance with the CDRL A006 and this PWS, the Contractor shall submit and update semiannually a BOM for Logistics and Supply Chain Risk Management: Production Phase. The BOM shall include the system breakdown to the component level for all electronic, electrical, and electro-mechanical parts, assemblies and software components in the design. The BOM shall also include data entries for the known or projected EOL/LOT and case status, if a DMSMS case has been established for the item. In the special case of items which meet the FAR definition of commercial or a COTS item, the Contractor shall work with the design owner to forecast when the item will no longer be available and provide a single line entry on the BOM for the item.

In the case of an item developed exclusively at private expense which does not meet the definition of a commercial item, the Contractor shall submit the BOM to the component-level. The Contractor shall ensure that the BOM accurately reflects the current approved design IAW the Contractor’s DMSMS Management Plan and contract configuration management procedures.

3.9.1.4. Obsolescence Working Group (OWG)

The Contractor shall attend and participate at government Obsolescence Working Group (OWG) meetings in accordance with requirements detailed at the task order level. The purpose of the OWG is to review open DMSMS cases, the current metrics, and other DMSM issues suggested by either the Contractor or the Government. OWG meetings will take place at the Contractor’s facility.

3.9.2. Requirements for Design Change Notice (DCN) and Provisioning

The Contractor shall submit design change notices (DCN) IAW this PWS and CDRL A002. DCNs shall document ECPs that have been approved by the appropriate Government authority. DCNs shall document Performance Parts List (PPL) changes and impacts to any technical manuals. DCN data shall be provided to the Government on the required medium by completion of data blocks as shown by the Data Requirements Form located in Section J, Attachment 0006.

The Contractor shall propose DCN services as part of the Design Change Notice (DCN) and Provisioning CLIN. The level of DCN services support proposed on the initial TO shall be scoped based on historical average yearly DCN submissions.

3.9.2.1. Two-way interchangeable items are those items wherein both the newer part and the older part will satisfy all requirements of both the new and old applications. Two-way interchangeable, non-repairable items shall be assigned to the same provisioning lines as the old part number. The new part number will be assigned as the primary reference number and the old part number will become an additional reference. Interchangeability information on the F card for this provisioning line shall contain the approved ECP number. Two-way interchangeable repairable items shall be assigned a unique provisioning line. Both the new and the old item's C and D cards shall be updated with the identical Next Higher Assembly (NHA) and usable on code information. The new provisioning line F cards shall list the approved ECP.

3.9.2.2. Not interchangeable items are those wherein the new part cannot be used in all applications. However, the old part can no longer be used in its present configuration. If the old part cannot be modified or reworked to the new version, it should be discarded for reasons such as safety, etc. The new part shall be assigned a unique provisioning line and contain all appropriate NHA and usable on code data. The F card shall contain the approved ECP number. DCNs are not required for changes which have no impact on provisioning documentation; e.g., changes to the finish, tolerances, etc.; if they do not require a change to the part number.

3.9.2.3. The Contractor shall prepare Provisioning Technical Documentation (PTD) as specified above and IAW CDRL A002, Section J, Attachment 0005, Provisioning Requirements Statement, Attachment 0006, Data Requirements Form, and Attachment 0007, Provisioning Data Element Definitions. Efforts to be performed may be divided into the following general areas:

• Revise PPL by updating existing data elements to include any changes and/or additions.

• Prepare changes to the PPL caused by design change notices or addition of a new model Use On Code (UOC).

• Prepare Engineering Data for Provisioning (EDFP).

• Prepare DCNs.

3.9.2.4. The blocks checked on the data requirement form are the minimum requirements for provisioning technical documentation, which shall appear on the 036 report/PPL. If the Contractor uses the provisioning requirements data tables for internal purposes, it is permissible to use additional data blocks. These additional data blocks will not have to be removed from the 036 report/PPL. The Contractor is also permitted to use the data tables to document items other than those that appear on the 036 report/PPL.

3.9.2.5. If a new model is added to the PPL, the usable on code of the new model must be added to all provisioning lines that are common to the old model.

Only the unique parts shall be given new provisioning lines. Special tools required to fault isolate and repair the repairable items listed in the PTD shall be included in the PTD. Special tools are defined as tools, Test Measurements and Diagnostics Equipment (TMDE), or other support equipment designed and developed to perform a specific maintenance operation on specific assemblies or subassemblies of an end item. Common tools, or those having multiple applications, shall not be listed in the PTD.

The beginning provisioning line for the special tools shall be T001. DCNs shall be submitted in either ASCII Text or Microsoft WORD processor format using the delivery medium as specified in Block 16 of CDRL A002.

Each Compact Disc/Digital Versatile Disc (CD/DVD) shall be plainly marked with its contents.

3.9.2.6. Technical Manual Impacts. The Contractor shall notify the Government of any change to the PPL that affects the technical manuals. DCNs shall be supplied for changes to equipment or parts supplied by the Contractor for any change that affects any part numbers or assemblies listed in the PTD;

any changes that affect the piece parts for a repairable assembly listing; and any change that affects technical manuals. PPL changes documented in the PTD should be developed IAW the following information:

One-way interchangeable items are those wherein the newer part will satisfy all the requirements of both the old and new applications. However, the older part will not meet the requirements of the new application. The new, superseding part shall be delivered in the 036 report format under its own, unique provision line. On the 036 report, the C card shall contain the provisioning line of the NHA and the D card shall contain the identifying usable on code assigned to each end item of which it is a part; at a minimum, the D card should list the newer models usable on code.

Interchangeability information on the F card shall contain the approved ECP number.

3.9.3. Test Equipment Services

The Contractor shall maintain test equipment to perform Test & Inspect, fault isolation, repair activities.

Scheduled maintenance inclusive of calibration will be performed annually or as required by manufacturer. Ensure operating software or test software updates/upgrades on these test equipment to comply with the current OPSEC plan.

The Contractor shall implement the same version of the test software and test computer operating system (Microsoft Windows) loaded on the System or LRU test set/equipment located in Tobyhanna Army Depot (TYAD). The Contractor shall provide instruction documentation for replacing the old software with the new on the test computer. The Contractor shall ensure TYAD receives any test software or OFP updates when they occur. The Contractor shall provide “reach-back” support from TYAD with any technical questions related to the Test equipment and their updates/upgrades that may come up. The Contractor shall propose 12 months of test equipment services on the technical support services CLIN for each task order, unless otherwise specified. The Contractor shall scope their proposed support based on historical actuals needed to support the STARLite ER sustainment program. The Contractor shall provide their basis of estimate as part of their proposal.

3.9.4. Operations Security (OPSEC) Plan

The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan IAW CDRL A004 within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer. This SOP/Plan shall include the Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how it is protected. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator. The Contractor shall ensure this individual becomes OPSEC Level II certified per AR 530-1.

3.9.5. Mission Assurance

The Contractor shall be responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan or Quality Assurance Surveillance Plan (QASP). The Contractor must ensure the effective planning, operation and control of its processes.

3.9.6. Contract Administration

The Contractor shall support customer contract actions, customer meetings, program reviews, teleconferences, and activities independent of specific repair activities.

The Contractor shall propose the Lay-in material replenishment to ensure adequate and timely Lay-in buys to minimize and meet negotiated repair turnaround time (RTATs). Lay in material replenishment should be proposed in accordance with task order requirements.

The Contractor shall generate and submit the CDRL deliverables within this PWS.

3.10. Studies and Analyses

The Government may require the submission of studies and analyses. Subject areas may vary, but examples could include, concerns related to obsolescence, parts investigation, alternative parts and impacts, etc. The COR will initiate a request via email to the PCO for forwarding to the Contractor Program Manager detailing the study or analysis objectives, or specific requirements will be detailed at the task order level.. The contractor would then submit a cost estimate to the PCO for consideration.

Should the Government elect to move forward, negotiations would occur, and ultimately, release of a bilateral modification or TO. The contractor would then prepare and submit the study and analysis IAW

CDRL A009.

3.11. Program Reviews

It is the objective of the Government to have program reviews and IPTs.