Amendment 0008 W5168W23C0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to 1) Update Attachment H, Dugw ay Pricing Matrix, formulas w ithin cells G66, J66, M66, P66 and S66, 2)

Update Section L - Instructions, Conditions and Notices to Bidders for vendors to submit their proposal from PIEE CCM to PIEE Solicitation, 3)

Include Attachment S - PIEE Solicitation Vendor Posting Offer Training, and 4) Update Section J - List of Documents, Exhibits and Other

Attachments, ATTACHMENT LIST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jun-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W5168W23R0002

X 9B. DATED (SEE ITEM 11)

27-Jan-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jun-2023

CODE

FDO FSH IRC

2371 INFANTRY POST RD, BLDG 602

FORT SAM HOUSTON TX 78234

W5168W 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W5168W23R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENT LIST

LIST OF ATTACHMENTS AND TECHNICAL EXHIBITS

Attachments # Descriptions

A Annex A – Overarching PWS

B Annex B – CLS 400 Facility Maintenance Instructions

C Annex C CLS 200 UPH Management Operation

C1 CLS 201 AFH Management Operation

D Reserved

D1 CLS 403 Solid Waste Management

D2 Annex F CLS 404 Grounds Maintenance

D3 CLS 406 Real Property Administration

D4 Annex G CLS 408 Pavement Clearance

D6 Annex H CLS 411 Facility Maintenance Vertical

D6 Annex I - CLS 414 Facility Maintenance AFH

D7 Annex J - CLS 420 Facility Maintenance Horizontal

E CLS 500 Electrical Services

E1 CLS 502 Water Services

E2 Reserved

E3 Annex L - CLS 503 Wastewater Services

E4 Reserved

F Annex M - CLS 510 Pest Management

G Installation Fueling Services

H Pricing Matrix

I Reserved

I1 Reserved

J Collective Bargaining Agreement (CBA)

J1 Service Contract Act WD

K DB Residential

L DB Building

M DB Heavy

N DB Highway

O Staffing Matrix

P Past Performance Questionnaire

P1 Sample Consent Letter for Release of Past Performance Info

P2 Specific Relevant Contracts Reference Sheet

Q PIEE CCM Vendor Training

R Cross Reference Matrix

S PIEE Solicitation Vendor Posting Offer Training

TECHNICAL EXHIBITS

TE Number Description

TE-A Automation Technology

TE-AA Pure Live Seed Mixture

TE-AAA AST & UST

TE-AAAA ArMA Process

TE-B Contractor Typical Certifications

TE-BB Reserved

TE-BB-1 Daily Report

TE-BBB AST-Visual Inspect Form

TE-BBB-1 AST-Ullage Log

TE-BBBB Crosswalk of Repair Terminology

TE-C ISR Requirements

TE-CC FY-23 Approved Pesticides

TE-CC-1 Out of Cycle Request

TE-CCC Auto Gates & Arms

TE-CCCC Reserved

TE-CP DPG Cathodic Protection

TE-D Reserved

TE-DD Paved Roads & Parking Sections

TE-DDD Deliverable Schedule

TE-DDDD OSHA Confined Spaces

TE-E Reserved

TE-EE Unpaved Roads

TE-EEE Unaccompanied Housing Facilities

TE-EEEE Lighting Guidelines

TE-EL DPG Electrical System Summary

TE-F Subcontract Report Example

TE-FD FY22 Annual Fuel Delivery

TE-FDC Fugitive Dust Control

TE-FF Snow Removal Priorities

TE-FF-1 Historical Snowfall Data

TE-FFF VTS Location & Data

TE-FFFF EDS Distribution

TE-G Burn Rate Report Spreadsheet Example

TE-GG Reserved

TE-GGG Fire Alarm and Fire Suppression System List

TE-GGGG Water Line Flush Record

TE-H List of Provisioning Material Under FAR Clause_52.245-2

TE-H-1 Material Demand Data

TE-HH PCB SOP

TE-HHH Clean Agent Fire Suppression System

TE-HHHH Publications and Forms

TE-J Government Furnished Equipment List

TE-J -1 List of Incidential Property

TE-JJ Generator List

TE-JJ-1 Generator Hour Report

TE-JJJ Fire Pump Data

TE-JJJJ Grease Traps

TE-K List of Government Facilities Authorized for Contractor Use

TE-KK Emergency Light Label Example

TE-KKK Government Owned Propane Tanks

TE-KKK-1 Amerigas Owned Propane Tanks

TE-KKKK Snow, Ice and Sand Removal Plan

TE-L Irrigation Systems Drawing 1-35

TE-LL Uninterruptable Power Source Locations

TE-LLL Utility Data

TE-LLL-1 DPW Utility Meters

TE-LLL-2 DPW Utility Reimbursable Meters

TE-LLLL Water Treatment Description

TE-M High Priority Facilities

TE-MM Lightning Protection

TE-MMM Gas Leak Survey Requirements

TE-MMMM Dugway Area Map Place of Performance

TE-N Water Contamination Threat

TE-NN Boiler Operating Log

TE-NNN Gas Leak and Repair Report

TE-NNNN Monthly Pest Management Operations Record

TE-P Real Property PM Task List

TE-PP Boiler List 28MAR16

TE-PPP Spill Report Form

TE-PPPP Builder Facilities List

TE-Q Real Property Facilities

TE-Q-1 2019-2022 Historical WorkLoad Data

TE-QQ Water Treatment Standards for Individual Boilers

TE-QQQ Sewage Treatment Monthly Log

TE-QQQQ List of Lift Stations and locations

TE-R Historic Buildings

TE-RR Locations of Furnaces and Unit Heaters

TE-RRR Wastewater Treatment System

TE-RRRR List of Lighted Traffic Control Devices

TE-S Operation and Maintenance Plan listing

TE-SS Air Conditioner Systems

TE-SSS Water Operating Logs

TE-SSSS Stored Pesticides Report Example

TE-T Hantavirus Contamination Prevention

TE-TT Chiller Water Chemistry

TE-TTT Well Water Report

TE-TTTT Pesticide Use Record Example

TE-U English Village Improved Area

TE-U-1 Ditto Improved Area

TE-UU Exhaust Fans

TE-UUU List Back Flow Preventers

TE-UUUU Overhead Doors

TE-V English Village Semi-Improved Land Area

TE-V-1 Ditto Semi-Improved Land Area

TE-V-2 MAAF Avery Semi-Improved Land Area

TE-V-3 Baker Semi-Improved Land Area

TE-V-4 Carr Semi-Improved Land Area

TE-VV Air Compressors

TE-VVV Reserved

TE-VVVV Master Keys, duplicate keys and locks

TE-W Mowing Requirements Ranges

TE-WW Air Dryers

TE-WWW List Army Housing Units

TE-WWWW Work Capability Levels

TE-X Reserved

TE-XX HVAC Filters

TE-XXX Annual Estimated Appliances Replacements

TE-XXXX Tank List

TE-Y Irrigation Systems Components

TE-YY Evaporative Coolers

TE-YYY Number Movements & Placements

TE-YYYY Monthly Delivery Report

TE-Z Top Dressing Soil Mix Specifications

TE-ZZ Food Service Equipment

TE-ZZZ Self Help Stock Level

TE-ZZZZ Priority Facilities

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION TO OFFERORS

1.0 GENERAL INSTRUCTIONS AND INFORMATION

This section provides general guidance, as well as specific instructions on format and content, for preparing proposals. The Offeror’s proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may eliminate the Offeror from further consideration for award. It is the Offeror's responsibility to ensure the completeness of the proposal submitted. Evaluation of a proposal will be conducted solely on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified.

Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform. Offerors are advised that their proposals are presumed to represent their best efforts and must provide complete responses to this Request for Proposal (RFP). Proposals that simply reiterate the contents of this RFP, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal. Instructions contained herein prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

1.1 POINT OF CONTACT

All questions, concerns, or clarifications shall be addressed to the Procuring Contracting Officer (PCO) listed below as the sole point of contact for this acquisition. All inquiries must be made in writing and submitted electronically to the Contract Specialist with a copy to the PCO. The SUBJECT LINE shall be “W5168W23R0002, Question. . .

ATTN: Jeffery D. Harris”. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up electronically with the points of contact listed below:

Contract Specialist:

Name: Andrew S. Graham

Email: andrew.s.graham6.civ@army.mil

Procuring Contracting Officer:

Name: Samuel J. Colton Jr

Email: samuel.j.colton.civ@army.mil

1.2 PROPOSAL CLARITY

The proposal shall be clear, concise, and include sufficient detail enabling effective evaluation to substantiate the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the Offeror intends to meet the requirements. The Government will consider statements and phrases such as “standard procedures will be employed” or “well known techniques will be used," etc. unacceptable. The Offeror shall assume the Government has no prior knowledge of the Offeror’s capabilities or experience; and as such, that the Government will base its evaluation solely on the information presented in its proposal and information obtained through sources identified in past performance. As set forth in

Federal Acquisition Regulation, FAR 52.215-1 Alternate I (f)(4), the Government intends to evaluate proposals and award a contract after conducting discussions with Offerors whose proposals have been determined to be within the competitive range.

1.3 RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans, that the

Offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the Offeror wishes to restrict the proposal; the Offeror shall mark it in accordance with FAR 52.215-1(e).

1.4 DISPOSITION OF PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the electronic submission.

1.5 POST AWARD NOTICES & DEBRIEFINGS

Post-award notices will be provided, and debriefings will be conducted in accordance with FAR 15.506. The PCO will notify unsuccessful Offerors in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing in accordance with FAR 15.505 or 15.506, as applicable. Offerors desiring debriefings must make their requests in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.6 RESTRICTIONS OF CONTACTS

Concurrent with the release of this RFP, appropriate Government offices will be advised that a source selection action is in progress for the proposed award and that contact by participating Offerors on the subject of this RFP is inappropriate. Recipients of this RFP shall not attempt contact with other Government parties apart from the PCO and Contract Specialist identified in paragraph 1.1 during this period.

mailto:andrew.s.graham6.civ@army.mil mailto:samuel.j.colton.civ@army.mil

1.7 DISCREPANCIES

If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale. The Offeror is reminded that the

Government reserves the right to award this contract based on the initial proposal, as received, without discussion.

1.8 EVALUATION

The selection of a source for award purposes will be conducted using source selection (negotiated) procedures as delineated in FAR Part 15.3. Proposals will be evaluated IAW Section M of the RFP, Evaluation Factors for Award.

The Offeror’s responses to this RFP will be used as a validation tool for the Offeror’s capabilities in reference to, and understanding of, the mission capability factors. Failure to comply with the RFP will render the proposal unacceptable, and may eliminate the proposal from consideration for contract award.

1.9 NOTICE OF PRE-PROPOSAL CONFERENCE/SITE VISIT

1.9.1 A site visit will be held at Building 5330, Dugway, UT 84022 on 2 February 2023 beginning 9:00 am MST.

There will be a tour of facilities and short briefing conducted during the site visit. The purpose of the site visit is to allow Offerors to see the site and to Offeror make notes of questions for submission to the Contracting Officer at a later date. Prospective Offerors are highly encouraged to attend the site visit. Remarks and explanations provided by Government representatives during the site visit shall not change the terms of the RFP. Any change to the RFP terms will be conveyed through an amendment to the RFP. Failure to attend the site visit will not disqualify the

Offeror; however, the Offeror acts at its own risk and will not be relieved from complying with the terms and conditions of any resultant contract by reason of such failure. In no event will a failure to inspect the site constitute grounds for a claim after award of a contract.

1.9.2 Offerors are limited to two (2) attendees per firm due to room space limitations. Offerors must notify the

Contracting Officer and Contract Specialist, by electronic mail no later than 2:00 PM CST on 26 January 2023, if attending the site visit. Include in the Subject Line: “W5168W23R0002, Site Visit.” Notification shall include full name, company, email address and phone number. If no response is received, the conference may be cancelled. No other pre-proposal conference will be scheduled. Attendance is at the expense of the Offerors. The Government cannot guarantee access to Dugway Proving Ground at any other time.

1.9.3 Attendees must arrive on time to be included in the site visit. The visit will start promptly at 9:00 AM MST and anyone arriving after that time will be denied admission. Be advised that Dugway Proving Ground is a limited access installation, and people entering its gate are subject to entrance requirements and possible search. To gain access to DPG, attendees must complete the Visitor Request Form, Attachment S, then email it to Contracting

Officer and Contract Specialist no later than 2:00 PM CST, 26 January 2023. Attendees must arrange their travel to accommodate for these procedures. It is the responsibility of the Offeror to gain access to the Government installation.

All DPG visitors who do not possess a military identification card or Common Access Card (commonly called a

CAC card and issued to government employees and authorized contractors) must undergo a computer background check of individual records through the National Crime Information Center prior to gaining entry to the proving ground. These checks are conducted by DPG's Visitor Control Center when receipt of the Visitor Request Form is received. All visitors must also possess: 1) Driver's license; 2) Vehicle registration; 3) Proof of insurance.

Since these background checks require U.S. or Canadian identification, they cannot be conducted on visitors who are not U.S. or Canadian citizens. This means that unescorted access to Dugway Proving Ground for these individuals will no longer be granted. Other foreign nationals may only obtain access to the proving ground by being always escorted by an authorized official.

The Visitor Control Center is open for visitor background checks and credentialing Monday through Thursday 7:00

AM to 17:30. All attendees shall use the main gate to access the facility.

1.9.4 Comments and/or questions are prohibited to be asked during the site visit. Offerors shall submit all comments and/or questions in writing to be answered later. This will ensure all Offerors have the same opportunity to receive a correct and accurate answer. This also removes any risk of an incorrect answer being provided verbally without first verifying its accuracy. All comments and/or questions must be submitted via a SINGLE email per

Offeror, preferably in a Microsoft Word document attached to the e-mail. Submit to the point of contact in paragraph 1.11.2 above no later than 2:00 PM CST on Wednesday, 9 February 2023.

1.9.5 At the site visit, there will be no cameras, audio recordings, or videotaping or other recordings allowed, except that done by the Government. Cellular phones with cameras are allowed, but no pictures are permitted to be taken.

2.0 PROPOSAL FORMAT INSTRUCTIONS

2.1 PROPOSAL FORMAT

In order to maximize efficiency and minimize the time for proposal evaluation, the electronic proposal submissions shall meet format requirements specified. The proposal shall be limited to the submission of the volumes specified in Table 3.1.1 below.

2.1.1 TEXT

Text type shall be Times New Roman. Except for the reproduced sections of the RFP document, the text size (font) shall be no less than 12-point with normal proportional spacing. Text lines shall have 1.5 line spacing. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

2.1.2 PAGE LIMITATIONS

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. For electronic submission, no hidden fields, macros, comments will be read. All information shall be written clearly and be easily accessible. Page limitations may also be placed on evaluation notices (ENs), if required. The page limitations for ENs, if any, will be identified in the correspondence forwarding the ENs to the Offerors. Each volume shall contain a detailed table of contents, (with the exception of Volume IV) to delineate what is in the respective volume, which will not be counted in the page limits. In addition, the following will also not be counted in the maximum page limits: cover sheets, cross-reference matrix, and glossaries. The page limitations specified in Table 3.1.1 shall be treated as maximum limits to assist in the evaluation of each proposal.

2.1.3 PAGE SIZE

A page is defined as each face of an 8 ½ x 11-inch sheet of paper containing information (excludes such things as blank pages, title pages, table of contents, tabs, dividers, glossaries, and indices). Page margins shall be a minimum of 1-inch each for the top, bottom, and sides. All material must be contained within the page limits identified for each volume or appendix. The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal Revisions (FPR) are required, the same initial proposal page limitations apply for each volume or appendix. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs, and electronic proposals.

2.1.4 TABLES, CHARTS, GRAPHS, AND FIGURES

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and/or task layout, schedules, plans. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size when printed. Foldout pages shall fold entirely within the volume and count as two (2) pages. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10 point. Text lines in all tables, charts, graphs, and figures shall have single (1) line spacing. Any tables, charts, graphs and/or figures containing smaller than Times New Roman 10-point font will be disregarded. This restriction applies to electronic proposals.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.5 TAB INDEXING

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

2.1.6 GLOSSARY OF TERMS

Volume I through III shall contain a glossary of all abbreviations, acronyms and/or terms used, with explanation corresponding definition for each. Glossaries do not count against the page limitations for their respective volumes.

2.1.7 LABELING

Each digital volume shall be separately labeled and clearly identified by file name. A cover sheet should be included in each volume (with the exception of Volume IV), clearly marked as to volume number, title, RFP number and the Offeror's name. Be sure to apply all appropriate markings including those prescribed in accordance with

FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of

Offeror Bid or Proposal Information and Source Selection Information.

2.1.8 ELECTRONIC MEDIA OFFERS AND SUBMISSION

2.1.8.1 To enable the Government to successfully view the proposals electronically, the Offerors shall submit their proposals in Microsoft Office (i.e., Microsoft Word or Microsoft Excel) or PDF format. All documents shall be submitted as an attachment only, no linked documents to external software (i.e., google) will not be accepted.

Staffing and Pricing Matrix shall be submitted in Microsoft Excel format only. The Government will use the electronic copies in the evaluation process. The electronic submitted proposal shall be deemed and treated as the official version for all purposes.

2.1.8.2 File Preparation. All text, including table and figure identifiers, shall be indexed and 100% searchable text using Microsoft Word, Excel, or Adobe Acrobat . All text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document.

2.1.8.3 Font and Page Setup. Text font and layout shall be as stated for digital copies.

2.1.8.4 Other Requirements. The Offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

2.1.8.5 Proposal Format and Structure. Volume information can be combined (with the exception of the

Pricing/Staffing Matrix) into a single file as long as the file does not exceed 50MB. All files shall be labled using the following format example:

Volume_I_ General_and_Contract_Documentation (If documents are combined)

Volume_II _Table_of_Contents

Volume_V_Pricing Matrix

Volume_I_TAB_D_Warranty_Plan

Volume_II_TAB_B_Subfactor_2_Workflow_Execution

Volume_III_Factor_3_Meaningful_Relationship_Letter

2.1.8.6 Proposal Table of Contents file. This file serves as a table of contents for the proposal information. Also, include the list of key terms used in the proposal with their definitions, and a list of acronyms and abbreviations used in the proposal.

2.1.8.7 Viewing Environment. The Government anticipates viewing the electronic submittals with the Microsoft

Office or Adobe Acrobat Reader.

2.1.9 ELECTRONIC REFERENCE DOCUMENTS

All referenced documents for this RFP are available at the System for Award Management (SAM) website at http://www.sam.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when updates have been posted to the website for this solicitation.

2.1.10 PRICE INFORMATION

All price information shall be addressed only in SF-33 required in Volume I and the Pricing Matrix required in

Volume IV. References to work hour estimates and material may be addressed in other volumes only as appropriate for justifying labor hours and material.

3.0 PROPOSAL PREPARATION INSTRUCTIONS

3.1 VOLUMES

Offers will consist of four (4) separate proposal volumes: General and Contract Documentation, Mission Capability, Past Performance, and Price.

3.1.1 PROPOSAL VOLUMES ORGRANIZATION AND NUMBER OF COPIES

The Offeror shall prepare the proposal as set forth in Table 3.1.1 and these instructions. The titles and contents of the volumes shall be in accordance with Table 3.1.1. If final proposal revisions are required, the Offer shall clearly indicate the revision number within the Volume Name. (Revision X with X indicating the number of the revision.)

http://www.sam.gov/

Table 3.1.1 – Proposal Organization

Volume Volume Title Volume Content

No. of

Digital

Copies

Page

Limit for

Volume

Content

Digital

Format (Submitting in format other than prescribed will make your proposal non-responsive)

Exclusions From

Page Limitation

I

General and

Contract

Documentation

Cover Sheet 1 1

MS Word, PDF

None

Cover Letter 1 2 None

Table of Content 1 No Limit None

Glossary of Terms 1 No Limit None

TAB A - Exceptions Or Assumptions to

Terms And Conditions 1 No Limit None

TAB B - Solicitation, Offer and Award 1 No Limit None

TAB C - Section K (Representation, Certifications, and Other Statements of

Offerors)

1 No Limit None

TAB D - Other Documents 1 No Limit None

II

Mission Capability

(Factor 1)

Cover Sheet 1 1 MS Word, PDF None

Table of Content 1 No Limit

MS Word, PDF, Excel

None

List of Tables and Drawings 1 No Limit None

Cross Reference Matrix (Attachment R) 1 No Limit None

Glossary of Terms 1 No Limit None

TAB A: Subfactor 1 - Key Personnel 1

100 pages

Combined

None

TAB B: Subfactor 2 - Workflow

Execution 1 None

TAB C: Subfactor 3 - Organization and

Staffing.

1 None

TAB C: Staffing Matrix (Attachment O) 1 No Limit MS Excel Only None

III

Past Performance

(Factor 2)

Cover Sheet 1 1 MS Word, PDF None

Table of Content 1 No Limit MS Word, PDF, Excel

None

Summary Page - Describe the role of the

Offeror and each affiliate, subcontractor, teaming partner, and/or joint venture partner.

1 5 MS Word, PDF None

Organizational Structure Change

History 1 3

MS Word, PDF, Excel

Pre-published items such as brochures, flyers, reference articles, etc. are excluded

Consent Letters (Attachment P1) 1 No Limit

MS Word, PDF

None

Client Authorization Letters 1 No Limit None

Specific Relevant Contract Reference

Sheets (Attachment P2) 1 10 None

Meaningful Relationship Commitment

Letters 1 No Limit None

Summary List of Questionnaire

Recipients 1 No Limit None

IV Price (Factor 3) Pricing Matrix (Attachment H) 1 No Limit MS Excel Only None

4.0 PROPOSAL SUBMITTAL AND COMMUNICATIONS REGARDING THIS SOLICITATION

4.1 Offeror shall submit proposal via the Procurement Integrated Enterprise Environment (PIEE) Solicitation

Module to Sam Colton (Contracting Officer) and Andrew S. Graham (Contract Specialist). The link to access PIEE is https://piee.eb.mil/. The Offerors will be required to have WAWF Vendor access in PIEE, therefore should ensure that access is granted prior to the closing date and time of the solicitation. Attachment S- PIEE Solicitation

Vendor Posting Offer Training, contains training information on creating a message and attaching documents in

PIEE Solicitation. The Offerors submission through PIEE Solicitation must be made no later than (NLT) the closing date and time specified in the solicitation. You will need the following information:

Contracting Officer: Samuel J. Colton Jr, Email: samuel.j.colton.civ@army.mil

Contract Specialist: Andrew S. Graham, Email: andrew.s.graham6.civ@army.mil

Contracting Office Location Code: W5168W

Contract or Solicitation Number Type: Solicitation – DoD

Contract or Solicitation Number: W5168W23R0002

5.0 VOLUME I – GENERAL & CONTRACT DOCUMENTATION

5.1 Volume I must be clearly marked “VOLUME I - GENERAL & CONTRACT DOCUMENTATION, RFP

W5168W23R0002.” Offerors are required to submit a completed SF 33 (Solicitation, Offer and Award) (including acknowledgment of all Amendments), Section B, Section K. All final monetary extensions shall be in whole dollars

ONLY (to include unit prices). The General Volume shall be organized as follows and contain the identified information. Under no circumstances shall this information and documentation be included in Volume II and Volume

III of the Offeror’s proposal.

5.1.1 Cover Page – The Offeror’s shall provide a cover page that include the following information:

a. Solicitation number.

b. Formal name and address of the Offeror; proposed subcontractors, all joint venture members, and all limited liability company members, as applicable; CAGE code and SAM Unique ID number for each of the above entities.

c. Names, addresses, titles, telephone and facsimile numbers, and e-mails of persons authorized to sign the offer and negotiate on behalf of the Offeror in connection with this solicitation.

d. A statement that the Offeror grants to the AGENCY and its authorized representatives the right to examine, for purposes of verifying the information submitted, those books, records, documents, and other supporting data that will permit adequate evaluation.

e. The names, company titles, telephone numbers, and email addresses of two (2) individuals that the

Offeror has designated as responsible for receiving and responding to Government Evaluation Notices

(ENs) through ASSIST2Industry (See paragraph 9.0).

5.1.2 Content of General & Contract Documentation Volume - The Offeror’s General & Contract Documentation

Volume shall be organized as shown in table 3.1.1 and according to the following general outline:

5.13 TAB A, Exceptions Or Assumptions to Terms And Conditions (If Required) - the requirements specified in this solicitation, the offeror shall clearly identify the applicable solicitation document, page / paragraph, requirement

/ portion, and its rationale / impact. Offerors are cautioned that taking an exception may render the offer ineligible for award.

https://piee.eb.mil/ mailto:samuel.j.colton.civ@army.mil mailto:andrew.s.graham6.civ@army.mil

This information shall be provided in the format below in Table 1.

Table 1 – Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale & Impact

PWS

Evaluation Factors for

Award, etc.

Applicable Page and

Paragraph Numbers.

Identify the requirement or portion to which exception is taken.

Describe the rationale and impact of the exception on the performance, schedule, cost, to include any benfit that accrues to the Government, An assumption is an Offeror’s fact or facts based on its interpretation of the solicitation requirements. If the offeror finds it necessary to list its assumptions in reponse to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable solicitation document, page / paragraph, requirement / portion, and a narrative why the facts(s) used to make an assumption was necessary to develop a proposal.

This information shall be provided in the format below in Table 2.

Table 2 – Solicitation Assumptions

Solicitation Document Page/Paragraph Requirement/Portion Narrative

PWS

Evaluation Factors for

Award, etc.

Applicable Page and

Paragraph Numbers.

Identify the requirement or portion for which the assumption is made.

Describe why the fact(s) used to make an assumption was necessary to develop a proposal.

5.1.4 TAB B, Solicitation, Offer and Award - The SF33 shall be submitted fully completed. The Offeror is cautioned that the SF33 must contain a signature in block 17 of the form. The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF33 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror’s company contractually. Also, identify those individuals authorized to negotiate with the

Government.

5.1.5 TAB C, RFP Section K (Representation, Certifications, and Other Statements of Offerors) – The Offeror shall ensure that Section K of the RFP is completed and submitted with the proposal.

5.1.6 TAB D, Other Documents – Offerors shall submit the documents listed below with its proposal. These documents will not be included in the source selection evaluation or be considered in the basis for award. However, they will be reviewed for solicitation compliance. Failure to submit the following acceptable plans will make the

Offeror ineligible for award of a contract:

➢ Warranty Plan, provide Offerors shall submit the plan IAW PWS 2.2.4.5

➢ Property Management Plan, The PMP is to provide an overview of “how” the Offeror intends to manage

Government Property in its possession in accordance with FAR 52.245-1 requirements. The PMP shall also include any customary commercial practices, voluntary consensus standards, or industry leading practices the Offeror plans to use in managing Government Property. provide IAW FAR Subpart 45.201

➢ Mission Essential Contractor Services Plan, Offerors shall submit the plan IAW DFARS Provision

252.237-7024, Notice of Continuation of Essential Contractor Services.

➢ Labor Dispute Contingency Plan, Offerors shall submit the plan IAW PWS 2.5.6.4

6.0 VOLUME II – FACTOR 1: MISSION CAPABILITY

6.1 GENERAL

Volume II must be clearly marked “VOLUME II – MISSION CAPABILITY, RFP W5168W23R0002.” The

Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Your responses will be evaluated against the

Mission Capability Factor and Subfactors defined in Section M, Evaluation Factors for Award. Offerors are cautioned that “parroting” of the technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or the capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors shall assume that the

Government has no prior knowledge of their technical capabilities and past experience, and that the Government will base its evaluation on the information presented in the Offeror’s proposal.

6.2 FORMAT AND SPECIFIC CONTENT

The proposal will be evaluated against the Mission Capability Factor and Subfactors defined in Section M, Evaluation Factors for Award. The section will be prepared in an orderly format and in sufficient detail to enable the Government to make the full evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. In the Mission Capability volume, Offerors shall address their proposed approach to meeting the requirements of each evaluation subfactor.

6.3 VOLUME ORGANIZATION

The Mission Capability volume shall be organized as shown in table 3.1.1 and according to the following general outline:

6.3.1 TAB A, SUBFACTOR 1: KEY PERSONNEL

Offerors shall provide the following information for key personnel (see PWS paragraphs 2.1.11.1). Key personnel shall consist of the Project Manager and GFEBs Program Manager (PM) Coordinator Lead.

a. Project Manager (PM): The Offeror shall identify the PM by name. The Offeror shall provide the following information for the PM: the duties and responsibilities to be performed and the PM's experience and capabilities to perform assigned duties and responsibilities. Offeror shall provide a firm commitment letter for named personnel with their proposal.

b. GFEBs PM Coordinator Lead: The Offeror shall identify the GFEBs PM Coordinator Lead by name. The Offeror shall provide the following information for the GFEBS Manager: the duties and responsibilities to be performed, the

GFEBs PM Coordinator Lead’s experience and capabilities to perform assigned duties and responsibilities. Offeror shall provide a firm commitment letter for named personnel with their proposal.

6.3.2 TAB B, SUBFACTOR 2: WORKFLOW EXECUTION. The Offeror shall delineate their specific processes for executing all Maintenance Services Workload.

• For PMOs, the Offeror shall fully explain how they will develop their PMO plan (i.e., equipment verification, equipment identification, maintenance task identification, frequencies, etc.) and how their

PMO Plan will be entered into GFEBS in accordance with PWS paragraph 2.2.4. Additionally, Offerors shall provide their workflow process for how they utilize their PMO plan in GFEBS to execute all PMO workload (i.e., reports, scheduling, tracking, marking, and closing PMOs, etc.).

• For DMOs, the Offerors shall describe their workflow process for how they will execute all DMO workload (reference overarching PWS, paragraph 2.2.3). Their process shall cover the time a service order is identified, opened, how it is prioritized, shop assignment, recorded in GFEBS, how the actual work is executed and how the service order is closed out in GFEBS.

6.3.3 TAB C, SUBFACTOR 3: ORGANIZATION AND STAFFING.

• The Offeror shall submit a detailed organizational chart that depicts its proposed organizational structure.

The Offeror’s organizational chart shall include each organizational element (i.e., Management/Division/

Branch/Team). The organizational chart shall include a narrative that identifies what work each element is responsible for managing and accomplishing; where decision making authority lies within the organization;

and describe the work performed by teaming partners. The Offeror shall describe and explain its proposed interface (vertical and horizontal communication) between on-site project management and off-site corporate management to accomplish the mission. Additionally, it shall describe and explain its interface with the Government (corporate, project teams, Government project managers, contracting officials, inspectors, and users) to ensure smooth mission accomplishment and cooperation with all team members.

• The staffing plan shall include the following: proposed staffing by labor categories to perform the required services in each Common Level of Service (CLS) contained in the PWS. Offerors shall utilize the Staffing

Matrix Attachment O, for depicting their staffing for Capability 1, Band 2 for X016, Band 3 for X004, X012, and Band 4 for CLIN X007, and X010. The Staffing Matrix is not included in the total page count.

In addition, Offerors shall clearly identify and explain their methodology for accommodating fluctuating workloads and explain any proposed cross-utilization of personnel.

7.0 VOLUME III – FACTOR 2: PAST PERFORMANCE

7.1 GENERAL

Volume III must be clearly marked “VOLUME III – PAST PERFORMANCE, RFP W5168W23R0002” The Past

Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past

Performance, focusing on and targeting performance that is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M.

7.1.1 Content of Past Performance Volume - The Offeror’s Past Performance Volume shall contain the information required in table 3.1.1. Additional detail for submission requirements is included in para 7.2.

7.1.2 Early Proposal Information. In order to expedite evaluations, Offerors are encouraged, but not required, to submit their Past Performance Volumes any time prior to the closing of the RFP, to the Contracting Officer at the email address specified in paragraph 1.1.

7.2 FORMAT AND CONTENT

Past Performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 10% or greater of the proposed effort, based on the total proposed price. The Offeror shall submit, along with the information required in this paragraph, a consent letter (Attachment P1), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter similar to Attachment P1, authorizing release to the Government requested information on the Offeror's performance. The Offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than five (5) years for the submitted data from the date in

Block 6 of the SF33. The past performance data shall document a successful history of past contract performance.

7.2.1 Submission Requirements. The Offeror shall submit a Past Performance Volume containing the following:

7.2.1.1 Summary Page - Offeror shall provide a summary page describing the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner which the Offeror is required to provide Past Performance

Specific Relevant Contract Reference Sheets.

7.2.1.2 Organization Structure Change History—Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by independent sources, as well as that provided by the Offeror(s), your

"roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

7.2.1.3 Consent Letters - The Offeror shall provide Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter is attached as attachment P1.

7.2.1.4 Client Authorization Letters - The Offeror shall provide Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the Offeror’s performance.

7.2.1.5 Specific Relevant Contract Reference Sheet - Specific Relevant Contract Reference Sheet (Attachment

P2) shall alligned with the Past Performance Questionnaire (Attachment P) and are limited to ten (10) pages per reference. The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor, involving the same or similar in nature of work, size, scope, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, scope, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The

Offeror shall submit up to 5 Specific Relevant Contract Reference Sheets identifying active or completed contracts, either Government or commercial. Attachment P2 should identify active or completed contracts, either Government or commercial, for the prime, team, and/or joint venture (within the same division or cost center) also each subcontractor who will be completing 10% or more of the technical work.

7.2.1.6 Affiliate Past Performance – If applicable, Offeror’s may provide the experience or past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the

Offeror. The Offeror shall demonstrate that the resources of the parent or affiliate or predecessor company (its workforce, management, facilities, or other resources) shall be provided or relied upon for contract performance such that the parent or affiliate or predecessor will have meaningful involvement in contract performance.

7.2.1.6.1 Meaningful Relationship, If appliable. The Government will allow an Offeror to take credit for relevant experience project(s), system(s), or certification(s) from a parent or affiliated or predecessor company to an Offeror

(including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) so long as there is a meaningful relationship to the offeror and commitment letters are provide to the Government.

A “meaningful relationship” exists within a corporate structure when at least one of the following conditions exist:

• An entity is a wholly owned subsidiary of a parent organization.

• An entity is a parent of a wholly owned subsidiary.

• An entity operates under a single internal operational unit.

• An entity operates under a consolidated accounting system.

• An entity operates under a consolidated purchasing system.

• An entity operates under a consolidated human resources or personnel system.

• An entity operates under common policies and corporate guidelines.

• Operating structure between the entities includes internal organization reporting lines and management chains for “lines of business” that operate across the formal corporate subsidiaries.

7.2.1.6.2 Meaningful Relationship Commitment Letters, If appliable - When an Offeror is sharing resources from other entities by way of a meaningful relationship within a corporate structure, only one offer (i.e., proposal) from that corporate structure shall be submitted. For each meaningful relationship identified for proposal elements, the Offeror shall provide Meaningful Relationship Commitment Letters that include the following:

• Clear and legal identification of the meaningful relationship between the Offeror and the entity identified.

• A statement of commitment as to the performance and utilization of the identified entity’s resources under the resulting contract.

• Each applicable proposal element shall be clearly and specifically identified.

• Signatures of both the Offeror and meaningful relationship entity.

In the event that a parent organization has complete and full control over all meaningful relationships’ entities, the parent entity may prepare a single Meaningful Relationship Commitment Letter that identified all elements required above.

Meaningful Relationship Commitment Letters will be incorporated as an attachment in any resulting contract award.

7.2.1.7 Past Performance Questionnaire - For the contracts identified on each Specific Relevant Contract

Reference (Attachment P2), the Offeror shall forward a copy of the Past Performance Questionnaire (Attachment P) to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the Contracting Officer, not later than the proposal due date and time. Any questionnaires not returned directly to the Contract Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the Offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that questionnaires cannot be provided.

7.2.1.7.1 Summary List of Questionnaire Recipients - Offerors shall provide a summary list of questionnaire recipients to include POCs and phone numbers.

8.0 VOLUME IV – FACTOR 3: PRICE

8.1…