Pre-Bid - Slides.pdf

13 May 2020

Pre-Bid Conference/Site Visit

Solicitation Number W50S87-20-B-5002

Replace HVAC Equipment/Systems - Charlotte

Agenda

• Introduction

• Administrative Items

• Process for Questions and Answers

• Project Overview

• Solicitation, Plans, Specifications and Amendments

• Invitation for Bid Basics and Bid Requirements

• Break – approx. 10 min

• Site Visit to follow conference

Introduction

• 1st Lt Zachary Leddy – Contracting Officer

• Maj James Eaton – Contracting Officer’s Representative

(COR)

Administrative items- Attendance Roster

• Ensure you sign in on the attendance roster

• We will post this roster to www.beta.sam.gov in order to facilitate communication between potential subs and prime contractors

• A site visit will follow this presentation

• Any questions you have during the site visit should be sent in writing for an official response in accordance with the solicitation.

http://www.beta.sam.gov/

• Submit questions to 1st Lt Zachary Leddy. See Section 00100 for instructions.

• Questions and official answers will be posted on a non-attribution basis with solicitation information at www.beta.sam.gov

• Submit questions NLT 14 business days prior to bid opening. Do not contact the A/E or any Gov engineering personnel directly.

• Amendments will be only issued only if there is a change in the solicitation, specifications, or plans 5

Process for Questions and Answers

Project Overview

• This project includes, but is not limited to:

– Replacement of chillers, split systems, and package systems.

– The existing smart meters and reporting system will be expanded to include 11 electrical and natural gas smart meters (Brand name requirement – Alerton).

Project Overview

• A Firm Fixed Price contract will be awarded

• Invitation for Bid Procedures (FAR Part 14)

• Small Business Set-Aside

• NAICS: 236220

• Period of Performance: 180 calendar days after Notice to

Proceed is issued

• NTP will be issued after approval of Performance and

Payment Bonds and all required pre-construction submittals

• CLINs: 2 (to include CMRA)

Project Overview- Bid Schedule

Base:

CLIN 0001, FFP

Base Bid: Replace HVAC Equip/Systems Charlotte QUANTITY: 1 UNIT: Job Non personal services: Provide all plant, labor, new and current material, transportation, tools, equipment, appliances, supplies, services, permits, insurance and supervision necessary to replace HVAC equipment/systems in accordance with specs and drawings dated March 2020 and Statement of Work dated 16 March 2020.

CLIN 0002, FFP

Base Bid: Contractor Manpower Reporting QUANTITY: 1 UNIT: Job Non personal services: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: (855) 723-2672. UIC: H91LFTQK.

Solicitation, Plans, Specifications and Amendments

• Located on the Contract Opportunities portion of the www.beta.sam.gov website

• The Government is not liable for information furnished by any other source

• Amendments (SF30) will be posted to www.beta.sam.gov. It is the offerors responsibility to check the website periodically for any amendments to the solicitation.

Bid Requirements

What you must submit (see Section 00010)

• SF 1442, (Blocks 14-20c)

– Do not enter less than 90 days in Block 17

• Section 00010, Bid Schedule- all items must be priced

– IAW Clause 252.236-7008, Contract Prices- Bidding Schedules.

The prices shown in the Bidding Schedule must reflect ALL costs involved in performing the work, as described in the plans, specifications, and statement of work.

• Section 00600, Reps and Certs

– In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov

• Acknowledge all Amendments (SF 30)

• Bid Bond and Power of Attorney

• The bid opening will occur at the time and date specified in Block 13 of the SF1442 at 4930 Minuteman Way, Charlotte, NC 28208 (map included in solicitation attachments).

• Hand Carried Bids - must be deposited in the repository prior to the time established for opening of bids.

• Mailed bids - must be received at the location specified in block 7 of the SF1442 prior to the time established for opening of bids.

• Electronic bids - must be received via email to zachary.d.leddy.mil@mail.mil prior to the time established for opening of bids.

• Repository and Mailing Address: 4930 Minuteman Way, Charlotte, NC 28208. Attention: Contracting Office, 1st Lt Zachary Leddy

• Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR

14.304 and in accordance with clause 52.214-7. 11

Bid Requirements- Bid Submission mailto:zachary.d.leddy.mil@mail.mil

Invitation for Bids Procedures What to expect at the Bid Opening

• Bid opening officer (BOO) will announce exact time bids are due and that no more bids will be accepted

• Bids are opened and read out loud with no discussion or comment on responsiveness (FAR 14.301) of bids, and recorded

• BOO opens Government estimate, records

• Abstract will be certified and posted to www.beta.sam.gov as soon as practical.

Invitation for Bids Procedures Determination of Responsibility

IMPORTANT: Refer to the solicitation and FAR Part 9 for details

• A bidder is determined to be responsible in accordance with FAR

9.104

• After bids are publicly opened, an award will be made with reasonable promptness to that responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price.

• To establish its responsibility, the apparent low bidder will be requested by the Government prior to award, to submit a statement/documents regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work.

Break