Solicitation attachment 6 - SAP Single Source Determination - HVAC Charlotte.pdf
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- Attached to
- Replace HVAC Equipment/Systems - Charlotte Federal contract opportunity
- Solicitation number
- W50S87-20-B-5002
About this file
This document provides a single source justification for a federal contract opportunity issued by the Department of the Army North Carolina Army National Guard. The solicitation seeks to replace HVAC equipment and systems at Charlotte with Alerton Direct Digital Control software and hardware. As the 145th Airlift Wing currently uses Alerton DDC as its standard building automation system across 36 buildings at Charlotte and 49 buildings at Stanly County, implementing a different control system would require substantial cost to remediate existing facilities and result in unacceptable delays. No adequate purchase description or alternative information is available given the proprietary nature of integrating disparate DDC systems. The government will continue market research to identify non-proprietary solutions and seek cost-effective proposals meeting requirements for future acquisitions.
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Text version
SIMPLIFIED ACQUISITION PROCEDURES (SAP)
SINGLE SOURCE DETERMINATION FOR ACQUISITIONS NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD AS DEFINED IN
FAR 2.101
SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER (within its warrant authority) DETERMINES THAT ONLY ONE SOURCE IS AVAILABLE IAW FAR 13.106-1(b). THIS DETERMINATION SHALL BE SUPPORTED WITH FULL JUSTIFICATION FOR SINGLE SOURCE FROM THE CUSTOMER. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:
QUOTE/SOLICITATION NUMBER: W50S87-20-B-5002
ESTIMATED AMOUNT (Not exceeding $250,000):
DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:
The item required to be brand name is Alerton Direct Digital Control (DDC). It is a state of the art building automation system, which adds efficiency to the heating, ventilation, and air conditioning (HVAC) systems by being able to monitor and control air handling units in all buildings from one (1) main location.
UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR
SERVICES CAN BE USED:
The 145th Airlift Wing currently employs Alerton DDC software as a base wide installation standard to create uniformity and standardization with the HVAC control systems already in place. The use of a different DDC software will not enable the existing base standard software currently employed at the 145th Airlift Wing to communicate with an alternate manufacturer, as the Alerton DDC software is proprietary. If an alternate is used it will create an additional requirement to provide a software package that communicates between manufacturers that will result in an undue burden to the Government and will cost approximately to remediate. Sixteen facilities currently utilize the Alerton software, 13 at Charlotte and 3 at Stanly County. To convert the current 16 facilities utilizing the Alerton software to another manufacturer it is estimated to cost . There are currently 36 buildings at Charlotte and 49 buildings at Stanly County.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES AND DETAILED
DESCRIPTION OF MARKET RESEARCH PERFORMED:
As stated above, to install another manufacturer's equipment/systems would require substantial duplication of cost to the Government not expected to be recovered through competition and unacceptable delays in fulfilling the agency’s requirements would result. It is customary industry practice for manufacturers to limit proprietary information to technicians who have been properly trained and certified on how to install, maintain, repair, and integrate their equipment/systems.
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN
COMPETITION HAS NOT BEEN DEVELOPED OR IS NOT AVAILABLE:
Same as above.
PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO
COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:
The Government will continue to seek out vendors proposing cost-effective solutions that meet the Government's needs. Additionally, we will continue to conduct market research to find equipment/systems that are not proprietary in nature.
I certify that the statements above are complete and correct to the best of my knowledge.
Mr. Hanson J. Pedersen, Contracting Officer’s Representative, 145th AW CES
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DATE
Zachary D. Leddy, 1st Lt, Contracting Officer, 145th AW MSC
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