W-9.pdf

This W-9 form is associated with IFB No. 2026-390 issued by Collin County Information Technology department in Texas for the procurement of computers, peripherals, and accessories. The solicitation seeks sealed bids from qualified Dell Platinum or Titanium level resellers for business class computer equipment including desktops, laptops, tablets, all-in-ones, monitors, mice, keyboards, and comparable hardware accessories. All portable devices must be covered by a five-year manufacturer warranty including accidental damage protection. Bids are due by Thursday, October 15, 2026 at 2:00 pm, with inquiries directed to Lera Miller, Buyer II, at lmiller@co.collin.tx.us.

The contract will be awarded to the lowest responsive and responsible bidder meeting all mandatory requirements. Bidders shall provide a firm-fixed markup percentage applied to all authorized computers, peripherals, and accessories sourced through manufacturer or distributor pricing portals. This markup percentage remains firm and fixed throughout the contract term commencing upon award by Collin County Commissioners Court for an initial one-year period with two optional one-year renewal periods. Underlying product costs may fluctuate based on manufacturer or authorized distributor pricing changes. Bidders must pass through all manufacturer price reductions, promotional pricing, rebates, and applicable discounts available at time of purchase and provide documentation upon request to verify applicable manufacturer/distributor prices and contractual markup percentages.