Recycled_Material_Content_Questionnaire_and_Affidavit.pdf

This is a Recycled Material Content Questionnaire and Affidavit associated with Collin County Information Technology Department's IFB No. 2026-390 for the purchase of computers, peripherals, and accessories in Texas. The solicitation seeks sealed bids from qualified Dell Platinum or Titanium level resellers for business class computer equipment, including desktops, laptops, tablets, all-in-ones, monitors, mice, keyboards, and comparable hardware accessories. All portable devices must be covered by a 5-year manufacturer warranty including accidental damage protection. Bids are due by Thursday, October 15, 2026 at 2:00 pm, with inquiries directed to Lera Miller, Buyer II, at lmiller@co.collin.tx.us. The resulting contract will be awarded to the lowest responsive and responsible bidder meeting all mandatory requirements and will commence upon award by Collin County Commissioners Court for an initial one-year term with two optional one-year renewal periods.

Bidders must provide a firm-fixed markup percentage applied to all authorized computers, peripherals, and accessories through the manufacturer or distributor pricing portals, with this markup remaining constant throughout the contract term. The underlying product costs may fluctuate based on manufacturer or authorized distributor price changes, and bidders must pass through all manufacturer price reductions, promotional pricing, rebates, and applicable discounts available at the time of purchase. Upon request, bidders shall provide documentation to verify applicable manufacturer or distributor pricing and the contractual markup percentage. The recycled material content questionnaire and affidavit requirement indicates that environmental sustainability considerations, specifically regarding recycled content in materials, are part of the evaluation and compliance criteria for this solicitation.