Specifications_-_Collin_County_Standard_Hardware_2.xlsx

This is a specifications document and associated invitation for bid for computer equipment and accessories issued by Collin County Information Technology Department in Texas. The county is soliciting sealed bids from qualified Dell Platinum or Titanium level resellers for business class computer equipment including desktops, laptops, tablets, all-in-one computers, monitors, mice, keyboards, and related accessories. The specifications document details six primary product lines: Standard Laptop (Dell Pro Precision 5 16S with AMD Ryzen AI 7 PRO 450 processor), Enhanced Laptop (Dell Pro Precision 5 16S with Intel Core Ultra 7 366H vPro processor), Standard Micro Desktop (Dell Pro 5 Micro with Intel Core Ultra 7 366H vPro), accessories including monitors and docking stations, MDC Rugged Laptop with GOBI mobile connectivity (Dell Pro Rugged 14 with Intel Core Ultra 7 165U), and Detachable Laptop (Dell Latitude 7350 Detachable with Intel Core Ultra 7 164U vPro). Bids must be submitted by Thursday, October 15, 2026, at 2:00 p.m., with inquiries directed to Lera Miller, Buyer II, at lmiller@co.collin.tx.us.

The contract will be awarded on a firm-fixed markup percentage basis applied to all authorized products in the manufacturer or distributor pricing portals, with the markup remaining constant throughout the contract term. The contract term begins on the award date by Collin County Commissioners Court and continues for one year with options for two additional one-year renewal periods. All portable devices must be covered by five-year manufacturer warranty including accidental damage protection. Bidders shall pass through all manufacturer price reductions, promotional pricing, rebates, and applicable discounts available at the time of purchase. The county requires documentation to verify applicable manufacturer or distributor pricing and the contractual markup percentage. The resulting contract will be awarded to the lowest responsive and responsible bidder meeting all mandatory requirements.