CITY OF SANTA MONICA

TRANSIT RIDERSHIP SOFTWARE FOR NATIONAL TRANSIT

DATABASE (NTD) REPORTING

SaMoDOT

RELEASE DATE: January 20, 2026

DEADLINE FOR QUESTIONS: January 27, 2026

RESPONSE DEADLINE: March 2, 2026, 3:00 pm

APPROVED FOR ADVERTISEMENT

City of Santa Monica

Transit Ridership Software for National Transit Database (NTD) Reporting

Table of Contents

1. Introduction

2. Term

3. Scope of Work

4. Questions and Answers

5. Vendor Questionnaire

6. Evaluation Criteria

7. Award Process

8. Terms & Conditions

Attachments:

A - Proposer Checklist

B - PSA Agreement

C - Software as a Service Agreement

D - VISA Questionnaire

E - PSA Insurance Template With Professional Liability

F - Software Maintenance Agreement Agreement

G - Enterprise Core Technologies

H - Architecture Questionnaire

Transit Ridership Software for National Transit Database (NTD) Reporting

1 Introduction

1.1 Summary

The City of Santa Monica (the “City”) seeks proposals from qualified vendors for a comprehensive software system that will enable the City to efficiently and accurately collect, process, and report ridership data from Automatic Passenger Counters (APCs) on its Big Blue Bus (BBB) fleet to the National Transit Database (NTD), in compliance with the Federal Transit Administration (FTA) requirements.

1.2 Background

The City of Santa Monica's Department of Transportation (DOT) operates Big Blue Bus (BBB), a transit agency with 17 routes serving the City of Santa Monica and much of West Los Angeles. BBB currently operates a fleet of 195 buses, with 71 buses equipped with Automatic Passenger Counters (APCs). The expectation is that the entire fleet will eventually be equipped with APCs. BBB's fleet is expected to be between 188-195 vehicles during the duration of this contract. In FY2024-25, Big Blue Bus provided over 10 million rides in a 58-square-mile service area.

BBB's Planning and Performance Division is managing this procurement and is responsible for NTD reporting. The Planning and Performance Division is also responsible for planning and scheduling short- and long-term operations, as well as compliance with federal, state, and local laws regarding operations, federal reporting, and tracking key performance indicators.

1.3 Contact Information

Any inquiries or requests regarding this procurement should be submitted via OpenGov. Other City officers, agents, employees or representatives do not have authority to respond on behalf of the City. Contact with unauthorized City personnel during the selection process may result in disqualification.

Kellee Mac Donald Sr. Buyer 1685 Main St. Mail Stop #9 Santa Monica, CA 90401 Email: kellee.macdonald@santamonica.gov Phone: (310) 458-8797 Department:

SaMoDOT

Department Head:

Anuj Gupta Director SaMoDOT mailto:kellee.macdonald@santamonica.gov tel:(310)458-8797

Transit Ridership Software for National Transit Database (NTD) Reporting

1.4 Timeline

Proposal Calendar

The following is a list of key dates:

Release Project Date January 20, 2026

Question Submission Deadline January 27, 2026, 3:00pm

Question Response Deadline February 5, 2026, 3:00pm

Proposal Submission Deadline March 2, 2026, 3:00pm

2 Term

The City is inviting proposals from qualified persons or firms for a firm-fixed contract for an initial term of Three (3) years, with Two (2) years for renewal of One (1) year each, to be exercised at the City’s sole discretion.

3 Scope of Work

3.1 Primary Objectives

Primary Objectives

1. Implement a system that accurately processes APC data for NTD reporting of the following:

a. Unlinked Passenger Trips (UPT)

b. Passenger Miles Traveled (PMT)

2. Support BBB in obtaining and maintaining FTA approval for APC data usage by providing the following:

a. Sound sampling procedures

b. Data validation processes

3. Documentation of methodologies

4. Provide comprehensive ridership reporting capabilities for service planning purposes

5. Integrate with BBB's existing systems

6. Implement a solution that is user-friendly, reliable, and maintainable

7. Current Environment

Transit Ridership Software for National Transit Database (NTD) Reporting

a. Fleet Size: 195 buses total, with 71 buses currently equipped with APCs

b. APC Hardware: IRMA MATRIX Gen 4-5 APC

c. Scheduling Software: Trapeze FX/Blockbuster (Version 21) for fixed-route scheduling and run cutting

d. AVL System: Clever Devices applications for APC data and AVL capabilities

e. NTD Reporting Status: BBB has successfully obtained certification from the Federal Transit Administration to use the current APC system for NTD reporting

3.2 Scope of Work

3.2.1 APC Data Processing: The System shall process APC data from the IRMA MATRIX Gen 4-5 devices and CAD/AVL to generate accurate and reliable ridership information. The System shall scale to handle data from Big Blue Bus’s entire fleet (currently 195 buses, with 71 currently equipped with CAD/AVL-integrated APCs).

3.2.2 NTD Reporting Compliance (Mandatory): The System shall process APC data to generate NTD reportable statistics (UPT and PMT) that comply with FTA requirements.

Vendors shall demonstrate a successful track record of obtaining FTA approval for APC data reporting at other transit agencies.

3.2.3 Service Planning Analytics: The System should provide tools and reports to analyze ridership patterns for service planning purposes, including route-level, stop-level, by service day, and time-of-day analysis.

3.2.4 System Integration: The solution shall integrate with the Big Blue Bus existing environment, including Trapeze FX/Blockbuster (Version 21) for schedules and Clever Devices for CAD/AVL functionality.

3.2.5 User Experience: The System should be intuitive and user-friendly with web-based access, interactive dashboards and customizable reporting capabilities.

3.2.6 Support and Maintenance: The Vendor shall provide ongoing technical support, maintenance, and updates to ensure continued system functionality and compliance with evolving NTD requirements in accordance with the City’s SaaS requirements (attachment c) and in accordance with the City’s Vendor Information Security Assessment (VISA) form (attachment D).

3.2.7 Ownership and Confidentiality: The City will retain ownership of all data processed by the system. The Vendor must maintain confidentiality of all City information. Any custom development specifically for the City will be owned by the City.

Transit Ridership Software for National Transit Database (NTD) Reporting

3.3 Project Deliverables

The Vendor shall propose a detailed and realistic implementation timeline to deliver the following:

3.3.1 Software Solution: A fully functional turnkey Transit Ridership Software system that meets the requirements outlined in this RFP.

3.3.2 Implementation Services: Complete software installation, configuration, data migration, and integration with existing systems.

3.3.3 Training: Comprehensive in-person or virtual training for Big Blue Bus staff (minimum six individuals) to operate and maintain the system.

3.3.5 Support Services: Ongoing maintenance and technical support for the duration of the contract.

3.3.6 Project Management: Comprehensive project management including project schedule, integration plan, communication methods, quality assurance plan, and testing plan.

3.4 Technical Requirements Note: The City will not accept a

software system if the data it reports does not or cannot obtain FTA approval.

Data Collection and Processing

3.4.1 . APC Data Integration

A. The System shall integrate with the APC hardware

B. The System shall process APC data from Clever Devices systems

C. The System shall support both automated imports and manual data entry when needed

D. The System shall scale to handle data from the entire fleet once all 195 buses are equipped with integrated APCs

3.4.2 Data Processing Capabilities

A. The System shall clean and validate APC data using configurable business rules for data cleaning including:

1. Discard incomplete or anomalous trip data

2. Handle excessive boarding/alighting counts

3. Manage patron carryover between trips

4. Remove trips with timing anomalies

A. The System shall allow adjustment of data processing parameters

B. The System shall provide tools to identify and address data anomalies

C. The System shall maintain audit trails of data processing activities

Transit Ridership Software for National Transit Database (NTD) Reporting

D. The System shall retain historical data for reporting and analysis

E. The System shall retain valid APC surveys for a period of five (5) years

F. The System shall retain data rejected by business rules for a minimum of ninety

(90) days with the ability to review and analyze rejected data

3.4.3 Data Quality Management

A. The System shall identify and flag potential data quality issues

B. The System shall provide tools to validate APC data against manual samples

C. The System shall support the validation requirements for FTA certification

D. The System shall allow for data correction and adjustment when necessary

3.4.4 NTD Reporting Functionality

1. NTD Report Generation

A. The System shall generate accurate NTD reportable UPT and PMT statistics

B. The System shall support monthly and annual NTD reporting periods

C. The System shall apply statistically sound sampling methods

D. The System shall document data collection and reporting methodologies

E. The System shall provide tools to validate APC data against manual counts

2. Sampling and Validation Support

A. The System shall generate random samples for validation purposes

B. The System shall support manual data collection for comparison with APC data

C. The System shall provide manual data entry for completed surveys

D. The System shall provide side-by-side comparison reports of APC versus manual survey data

E. The System shall document validation methods for FTA certification

F. The System shall allow supervisory review of manual surveys before making them available to all users

G. The System shall ensure compliance with NTD requirements

3. Service Planning Analytics

A. The System shall analyze ridership by route, direction, pattern, trip and stop

B. The System shall report boardings, alightings, and passenger loads

C. The System shall analyze ridership by time, service day and day of week

D. The System shall identify peak load points and capacity utilization

E. The System shall support service planning and schedule adjustments through interactive dashboards and customizable reports

Transit Ridership Software for National Transit Database (NTD) Reporting

F. The System shall provide data visualizations (e.g. charts, graphs, heat maps, geographic mapping) to display ridership patterns and trends

G. The System shall enable users to create custom reports with filtering, sorting, and export capabilities

H. The System shall support comparative analysis tools to evaluate service performance across different time periods, routes, or operational scenarios

I. The System shall export data and reports to common file formats including Excel, PDF, CSV, and database formats

3.4.5 System Architecture and Integration

1. System Architecture

A. The Vendor shall provide Software as a Service (SaaS) deployment as the preferred option, or Vendor-hosted deployment as an alternative

B. The System shall be compatible with virtual servers (VMWare, AWS)

C. The System shall support web-based user interfaces accessible from multiple devices

D. The System shall support the latest stable versions of major web browsers, including Chrome, Edge, Safari, and Firefox, and be fully usable on both desktop and mobile devices without requiring a native app

E. The System shall comply with WCAG 2.1 Level AA accessibility standards to ensure usability by individuals with disabilities.

F. Where installation of system software is required on City computers, the software shall be compatible with Windows 11 and all future Microsoft Windows operating system releases.

2. Integration Requirements

A. The System shall use standard communication protocols for system integration, including secure file transfer protocols (SFTP/FTPS)

B. The System shall integrate with Trapeze FX/Blockbuster (Version 21) scheduling system

C. The System shall integrate with Clever Devices CAD/AVL system to import APC data and vehicle information

D. The System shall support GTFS (General Transit Feed Specification) compatibility for route and schedule data export where applicable

E. The System shall provide open APIs for data import and export capabilities, supporting both real-time data access and bulk data transfer operations

F. The Vendor shall provide comprehensive API documentation including data schemas, authentication methods, and rate limiting specifications

G. The System shall support standard data formats including JSON, XML, and CSV for data exchange operations

Transit Ridership Software for National Transit Database (NTD) Reporting

H. The Vendor shall ensure all API integrations include proper error handling, logging, and monitoring capabilities

3. Performance and Reliability

A. The System shall support Big Blue Bus’s operational scale and data volumes

B. The System shall ensure adequate system response times

C. The System shall provide data backup and recovery capabilities and shall, on written request from the City, provide a copy of the backup to the City

D. The System shall include system monitoring and alerting functionality

3.4.6 Service Level Requirements

A. Level “A” Priority – System error that renders the System inoperable. Vendor shall assign resources within the first hour and shall continue to work on the problem until resolved. Average resolution time shall be less than eight (8) hours.

B. Level “B” Priority – System error that seriously impairs System operations but does not render the System inoperable. Vendor shall assign resources within four (4) hours and continue to work until resolved.

C. Level “C” Priority – Minor problem of sufficient severity to warrant correction before the next scheduled upgrade or update. Vendor shall assign resources sufficient to resolve within no more than thirty (30) days.

D. Level “D” Priority – Other minor problems that do not severely affect System operation. Vendor shall incorporate corrections into the next scheduled upgrade or update.

3.4.7 Security Requirements

1. Access Controls

A. The System shall integrate with the City’s Microsoft Entra ID system for end user authentication.

B. The System shall support mapping of Microsoft Entra ID security groups to System roles to automate permission assignment during user login

C. The System shall support secure authentication (including strong password policies)

D. The System shall generate and retain audit logs for all user authentication events and administrative actions, including account creation, role changes, and data export activity

E. The System shall allow for multiple security levels (read-only, update, administrator)

F. The System shall support integration with agency authentication systems

(AD/LDAP)

2. Data Protection

Transit Ridership Software for National Transit Database (NTD) Reporting

A. The System shall encrypt all data in transit using TLS 1.2 or higher and encrypt all data at rest using industry-standard algorithms such as AES-256

B. The System shall implement secure communication protocols

C. The Vendor shall apply “critical” patches or remediations within 30 days of identification; all other patches shall be applied within 90 days

D. The System shall protect against unauthorized access

E. The Vendor cloud hosting environment shall maintain third-party certifications for information security and operational controls, including SOC 2 Type II and ISO 27001

F. The System shall retain NTD-related data and supporting documentation for a minimum of three (3) years following submission of the annual NTD report or until all audits are resolved, whichever is longer, in accordance with Federal Transit Administration requirements

G. The System shall provide automated data purging capabilities that allow for secure disposal of NTD-related data that has exceeded its required retention period

H. The Vendor shall provide audit trails and documentation for all data retention and purging activities

I. The System shall maintain backup copies of retained data with the same security protections as primary data storage

G. Implementation and Support

3.4.8 Implementation and Support

1. Implementation / Project Management

A. The Vendor shall provide a detailed project plan with milestones and deliverables

B. The Vendor shall assign a dedicated project manager for the duration of implementation

C. The Vendor shall conduct regular project status meetings

D. The Vendor shall implement a change management process

E. The Vendor shall develop and execute a comprehensive testing plan to ensure the software solution conforms with all scope of work requirements and specifications prior to delivery

2. System Setup and Configuration

A. The Vendor shall install and configure all system components

B. The Vendor shall migrate relevant historical data if applicable

C. The Vendor shall configure system integrations with existing Big Blue Bus systems

Transit Ridership Software for National Transit Database (NTD) Reporting

D. The Vendor shall perform system testing and quality assurance

E. The Vendor shall support user acceptance testing

3. APC Certification Support

A. The Vendor shall provide documentation supporting Big Blue Bus’s FTA certification renewal process

B. The Vendor shall implement and maintain data validation processes that comply with current FTA requirements

C. The Vendor shall support benchmarking and maintenance plan development

D. The Vendor shall assist with the FTA certification renewal process

E. The System shall ensure compliance with FTA requirements

4. Training and Documentation

4.1 Training

A. The Vendor shall provide comprehensive training for at least six (6) Big Blue Bus staff members, including administrator training and end-user training

B. The Vendor shall conduct training either on-site at Big Blue Bus headquarters or remotely

C. The Vendor shall provide training materials and reference guides

D. The Vendor shall offer ongoing training for new features and refresher courses as needed

4.2 Documentation

A. The Vendor shall deliver complete system documentation, including user manuals and quick reference guides

B. The Vendor shall provide technical documentation for system administrators

C. The Vendor shall document data processing methodologies

D. Documentation shall include NTD reporting procedures and best practices

3.4.9 Service Level Agreement and Technical Support

1. Ongoing Service Delivery and Support

A. Service level commitments as specified in Section 3.4 shall apply throughout the contract term

B. The Vendor shall meet or exceed the response time commitments specified in Section 3.4

C. The Vendor shall define remedies for non-compliance

D. The Vendor shall provide ongoing software updates and enhancements

E. The Vendor shall promptly implement security patches and bug fixes

F. The System shall support compliance with evolving NTD requirements

Transit Ridership Software for National Transit Database (NTD) Reporting

G. The Vendor shall offer preventive maintenance and system optimization

H. The Vendor shall provide a detailed plan for ongoing system hosting, including infrastructure management, capacity planning, and performance monitoring

2. Technical Support

A. The Vendor shall provide multiple support channels (phone, email, web)

B. The Vendor shall offer responsive issue resolution, including a defined escalation process for critical issues

C. The Vendor shall offer responsive issue resolution during business hours

D. The Vendor shall support system troubleshooting and user assistance

E. The Vendor shall assist with ongoing NTD reporting issues and compliance questions

F. The Vendor shall provide emergency contact procedures for critical system failures outside of business hours

4 Questions and Answers

Vendor Queries Due Questions must be submitted online in the “Q&A” tab. The City will only accept or respond to questions submitted through the online vendor portal.

One question per submittal. (This does not mean one question per vendor.) Submittals containing multiple questions will not be answered.

5 Vendor Questionnaire

5.1 Proposal

5.1.1 Letter of Transmittal*

A. Please upload your letter of Transmittal as a PDF here. Make sure to include the following items.

B. Identify the submitting organization;

C. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized by the organization to contractually obligate the organization;

D. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized to negotiate the contract on behalf of the organization;

E. Identify the names, titles, telephone and fax numbers, and e-mail addresses of persons to be contacted for clarification;

Transit Ridership Software for National Transit Database (NTD) Reporting

F. Be signed by the person authorized to contractually obligate the organization;

G. Acknowledge receipt of any and all amendments to this RFP.

H. Company History and background

I. Organizational structure.

*Response required

5.1.2 Qualifications and Experience*

A. Company experience and stability

B. Technical expertise with transit technology implementations

C. Project team qualifications

D. Client references

E. Industry knowledge

F. List a minimum of three (3) transit agencies currently using the proposed software system that have obtained FTA approval for APC data and NTD reporting

G. Experience with similar-sized transit operations

H. Experience with Trapeze and Clever Devices systems

I. Relevant certifications and partnerships

J. Project team qualifications and experience

*Response required

5.1.3 Technical Solution*

A. Functionality and features

B. Description of the proposed solution

C. System architecture and deployment approach

D. Integration methodology for existing Big Blue Bus systems

E. Data processing and reporting capabilities

F. Sample reports and user interface screenshots

G. Explanation of how the solution meets each core requirement

*Response required

5.1.4 References*

A. List a minimum of three (3) transit agencies currently using the proposed software system that have obtained FTA approval for APC data and NTD reporting

B. Experience with similar-sized transit operations

Transit Ridership Software for National Transit Database (NTD) Reporting

C. Experience with Trapeze and Clever Devices systems

D. Relevant certifications and partnerships

E. Project team qualifications and experience

*Response required

5.1.5 Demonstrated Success with NTD Reporting*

A. Evidence of successful FTA approval for APC data

B. Experience with similar transit agencies

C. Track record of compliance with FTA requirements

D. Quality of NTD reporting capabilities

*Response required

5.1.6 Pricing*

A. Software licensing or subscription costs

B. Implementation services

C. Data migration

D. Integration services

E. Training

F. Documentation

G. Annual maintenance and support

H. Optional services and features

*Response required

5.1.7 Payment Schedule*

A. Proposed payment milestones

B. Payment terms

C. Total project cost

D. Ongoing costs for maintenance and support

E. Pricing for optional components or services

F. Annual maintenance fees will be invoiced at the beginning of each maintenance period.

*Response required

5.1.8 Deployment Model*

A. Saas delivery model preferred

B. Vendor-hosted solutions acceptable

Transit Ridership Software for National Transit Database (NTD) Reporting

C. On-premise solutions not preferred

*Response required

5.1.9 Implementation Approach*

A. Project management methodology

B. Implementation timeline

C. Resource allocation

D. Risk management

E. Testing approach

F. Proposed project schedule with key milestones

G. Staffing plan and resource allocation

H. Quality assurance approach

I. Risk management strategy

J. Testing methodology

*Response required

5.1.10 Support and Maintenance*

A. Technical Support structure

B. Service level commitments

C. Ongoing maintenance approach

D. Training and knowledge transfer

E. Documentation quality

F. Description of ongoing service delivery and support

G. Software update and enhancement process

*Response required

5.2 Other Required Responses

5.2.1 Business License Requirements

WHO NEEDS A BUSINESS LICENSE?

1. Is this vendor physically located in the City of Santa Monica?

Yes (Vendor must have a City of Santa Monica business license - contact the Business License unit for the appropriate forms. Skip question 2 & continue to “ADDITIONAL REQUIREMENTS” section below)

No (Continue to the next question)

Transit Ridership Software for National Transit Database (NTD) Reporting

2. Does this vendor physically come into the City of Santa Monica to conduct business and/or make deliveries?

Yes(Vendor must have a City of Santa Monica Out-of City Business License. contact the Business License unit for the appropriate forms. Continue to “ADDITIONAL REQUIREMENTS” section below)

No(STOP, no license needed)

ADDITIONAL REQUIREMENTS:

If this vendor is located in or comes into the City of Santa Monica to conduct business, in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, they will be required to have insurance (see agreement for descriptions).

The business license documentation is only required from the successful Proposer.

5.2.2 Notice Regarding Disclosure of Contents of Documents*

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica (City) shall become the exclusive property of the City. All proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act, or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

☐ Please confirm

*Response required

5.2.3 Oaks Initiative*

CITY OF SANTA MONICA OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING

DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY

OF SANTA MONICA

Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official

Transit Ridership Software for National Transit Database (NTD) Reporting votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

• OAKS_INITIATIVE_FORM.pdf

• OAKS_INITIATIVE_FORM_-_Exam...

*Response required

5.2.4 Living Wage Ordinance Certification*

CITY OF SANTA MONICA LIVING WAGE ORDINANCE

Certification for Providers of Services to the City of Santa Monica (Fiscal Year 25/26– July 1, 2025 through June 30, 2026)

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY

OF SANTA MONICA IN EXCESS OF $54,200

The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $20.32 for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.

An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and https://government-project.s3.us-west-2.amazonaws.com/47043/abd14927-fc28-4c52-b1d3-483bf17bebad_OAKS_INITIATIVE_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ASGPAE6V%2F20260120%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260120T233000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIAOGRLJrg48pRqH2UXB%2BMeLzY1PnKlvqCMXocvnTLJsGAiADqvVURZeC6dhDGOMDL6CwgcNp7Oa7whMV8gBNdgC5oSqVBQi4%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM4TFdOT%2Bb1vEleP3%2BKukEhwl0Xm6PXZL%2F1YzkVUplpAhUEZ4Xm66oGNqsfPkUjMMmM2Qf7Gan6LWYNZs%2Fm%2F2EOBxZchDH3DtVjn0zZIanHTJzCgvivKIcJiKVuJrcOqRwOiPibhByS1sK7TrMAYTiPQhkmQExZwuK%2FhX7FJuYOOXN9VQo0hymE75cSn805cYl9WPcUGangkHeXsUsyxDsnK%2BLJHwe7CrBSNquqOQ7AnQ93JJ%2FYCJK9pqZpLS3q7ONlrrGV9gPUG40jBInY%2Fs8vorGBul1c22s6kccUmMyj5tXrkKSO63CHTPPrWhzg1avZbGaLGSMt%2FNwzpd5E2jMwzImb71UMIYTh18ooZr6aP6OzLydcw2R4Tg6sBPIENPi6naoeVcFFTDU3VPuBmhgVAhhbYUqnE%2B9YWxlkmxogEs6vuNfjYhs91KySwfzCytxm8fRRstLepreh8U57Q3n0jQVxxzsmlaFfO2QfYMqa%2ByhutInCg%2BV48qbMJhuy%2FjCCr2BzEzH4GR7ivYd0LO87NIk6bU0m9VYD0Oq7%2B7RUTJ18I5j4tqVE3GevZvAEyJxLO9sKyIZUD%2FMLzNWfQDMdZMxxbTKt6MNPImeY3Om48AORXwPOxg7RbLqltXlE8JvK4X7g0FiPA9wCcyVRiRjtELNBr3y2dCTRua1SWv35AWXqnO0V0oPVCcjuwR6QzndiE5xA9XiI2gQp%2Bdy1B9qCfqGk8mcQNj1ZVflLMpdxI9ISignWTfX76AfLeg%2FwLEAPLHAWwH4x5eS%2Bt1ksFM2UDDwdxNj46QmSAu2Fr9ESR8upQjkGumQ7%2FIPtdt73nos%2FpG%2FbxaWO3Mw%2BI3AywY6mgFbddBCtUJXz%2FuZTzRG8fRXg3F0Wg%2Bu63wSSkEcbJyYslnRUTOFMFa09P1xWYFFqBMUsDd9%2BhJj8k%2FttrvUvdNFjOHuSyVBUX%2FNb36TNcXMpteQXEgowxvEUPslphkESgzX%2BCpkHj2dWGty%2BW45QZBW7kLX%2F%2BtLLkFFANvv%2Fr9CBv6MMJurCA2GVwvw18hVl93q0vZ9MA36C8i1&X-Amz-Signature=aac66a84ba01998a22dd78a1c2c0ed2c6fbdb8627c36e83e25f128e5973c947d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/3200d340-ceaf-43f6-8fdb-0244a0434690_OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ASGPAE6V%2F20260120%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260120T233000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIAOGRLJrg48pRqH2UXB%2BMeLzY1PnKlvqCMXocvnTLJsGAiADqvVURZeC6dhDGOMDL6CwgcNp7Oa7whMV8gBNdgC5oSqVBQi4%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM4TFdOT%2Bb1vEleP3%2BKukEhwl0Xm6PXZL%2F1YzkVUplpAhUEZ4Xm66oGNqsfPkUjMMmM2Qf7Gan6LWYNZs%2Fm%2F2EOBxZchDH3DtVjn0zZIanHTJzCgvivKIcJiKVuJrcOqRwOiPibhByS1sK7TrMAYTiPQhkmQExZwuK%2FhX7FJuYOOXN9VQo0hymE75cSn805cYl9WPcUGangkHeXsUsyxDsnK%2BLJHwe7CrBSNquqOQ7AnQ93JJ%2FYCJK9pqZpLS3q7ONlrrGV9gPUG40jBInY%2Fs8vorGBul1c22s6kccUmMyj5tXrkKSO63CHTPPrWhzg1avZbGaLGSMt%2FNwzpd5E2jMwzImb71UMIYTh18ooZr6aP6OzLydcw2R4Tg6sBPIENPi6naoeVcFFTDU3VPuBmhgVAhhbYUqnE%2B9YWxlkmxogEs6vuNfjYhs91KySwfzCytxm8fRRstLepreh8U57Q3n0jQVxxzsmlaFfO2QfYMqa%2ByhutInCg%2BV48qbMJhuy%2FjCCr2BzEzH4GR7ivYd0LO87NIk6bU0m9VYD0Oq7%2B7RUTJ18I5j4tqVE3GevZvAEyJxLO9sKyIZUD%2FMLzNWfQDMdZMxxbTKt6MNPImeY3Om48AORXwPOxg7RbLqltXlE8JvK4X7g0FiPA9wCcyVRiRjtELNBr3y2dCTRua1SWv35AWXqnO0V0oPVCcjuwR6QzndiE5xA9XiI2gQp%2Bdy1B9qCfqGk8mcQNj1ZVflLMpdxI9ISignWTfX76AfLeg%2FwLEAPLHAWwH4x5eS%2Bt1ksFM2UDDwdxNj46QmSAu2Fr9ESR8upQjkGumQ7%2FIPtdt73nos%2FpG%2FbxaWO3Mw%2BI3AywY6mgFbddBCtUJXz%2FuZTzRG8fRXg3F0Wg%2Bu63wSSkEcbJyYslnRUTOFMFa09P1xWYFFqBMUsDd9%2BhJj8k%2FttrvUvdNFjOHuSyVBUX%2FNb36TNcXMpteQXEgowxvEUPslphkESgzX%2BCpkHj2dWGty%2BW45QZBW7kLX%2F%2BtLLkFFANvv%2Fr9CBv6MMJurCA2GVwvw18hVl93q0vZ9MA36C8i1&X-Amz-Signature=3cb6ad854edb943a3674feccc215a87697842732b947f08747455718dfb38065&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf%22&x-id=GetObject

Transit Ridership Software for National Transit Database (NTD) Reporting rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.

Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

Please direct any questions to:

City of Santa Monica Finance Department Attention: Living Wage Compliance Section 1685 Main Street, Mail Stop 09 Santa Monica, CA 90401

You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.

• FY25-26_Living_Wage_Certifi...

*Response required

5.2.5 Certificate of Compliance*

Please upload your completed Certificate of Compliance document here.

• Certification_of_Compliance...

*Response required

5.2.6 Non-Discrimination Policy, Debarment Certification & Non- Collusion Declaration*

Please download the below documents, complete, and upload.

• Proposal_Forms_(10).pdf

*Response required

5.2.7 Levine Act Disclosure Form*

Please download the below documents, complete, and upload.

• Levine_Act_Disclosure_Form.pdf

• Disclosure_Form_cover_memo.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/205152/e7b7f6b6-791c-40cf-9a25-9043c8f6d46e_FY25-26_Living_Wage_Certification_Fillable_6-3-25.pdf https://government-project.s3.us-west-2.amazonaws.com/47043/294f31b8-a812-425c-9a19-649387ed2d22_Certification_of_Compliance_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ASGPAE6V%2F20260120%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260120T233000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIAOGRLJrg48pRqH2UXB%2BMeLzY1PnKlvqCMXocvnTLJsGAiADqvVURZeC6dhDGOMDL6CwgcNp7Oa7whMV8gBNdgC5oSqVBQi4%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM4TFdOT%2Bb1vEleP3%2BKukEhwl0Xm6PXZL%2F1YzkVUplpAhUEZ4Xm66oGNqsfPkUjMMmM2Qf7Gan6LWYNZs%2Fm%2F2EOBxZchDH3DtVjn0zZIanHTJzCgvivKIcJiKVuJrcOqRwOiPibhByS1sK7TrMAYTiPQhkmQExZwuK%2FhX7FJuYOOXN9VQo0hymE75cSn805cYl9WPcUGangkHeXsUsyxDsnK%2BLJHwe7CrBSNquqOQ7AnQ93JJ%2FYCJK9pqZpLS3q7ONlrrGV9gPUG40jBInY%2Fs8vorGBul1c22s6kccUmMyj5tXrkKSO63CHTPPrWhzg1avZbGaLGSMt%2FNwzpd5E2jMwzImb71UMIYTh18ooZr6aP6OzLydcw2R4Tg6sBPIENPi6naoeVcFFTDU3VPuBmhgVAhhbYUqnE%2B9YWxlkmxogEs6vuNfjYhs91KySwfzCytxm8fRRstLepreh8U57Q3n0jQVxxzsmlaFfO2QfYMqa%2ByhutInCg%2BV48qbMJhuy%2FjCCr2BzEzH4GR7ivYd0LO87NIk6bU0m9VYD0Oq7%2B7RUTJ18I5j4tqVE3GevZvAEyJxLO9sKyIZUD%2FMLzNWfQDMdZMxxbTKt6MNPImeY3Om48AORXwPOxg7RbLqltXlE8JvK4X7g0FiPA9wCcyVRiRjtELNBr3y2dCTRua1SWv35AWXqnO0V0oPVCcjuwR6QzndiE5xA9XiI2gQp%2Bdy1B9qCfqGk8mcQNj1ZVflLMpdxI9ISignWTfX76AfLeg%2FwLEAPLHAWwH4x5eS%2Bt1ksFM2UDDwdxNj46QmSAu2Fr9ESR8upQjkGumQ7%2FIPtdt73nos%2FpG%2FbxaWO3Mw%2BI3AywY6mgFbddBCtUJXz%2FuZTzRG8fRXg3F0Wg%2Bu63wSSkEcbJyYslnRUTOFMFa09P1xWYFFqBMUsDd9%2BhJj8k%2FttrvUvdNFjOHuSyVBUX%2FNb36TNcXMpteQXEgowxvEUPslphkESgzX%2BCpkHj2dWGty%2BW45QZBW7kLX%2F%2BtLLkFFANvv%2Fr9CBv6MMJurCA2GVwvw18hVl93q0vZ9MA36C8i1&X-Amz-Signature=74261ec9fd6a0428e38eee05f8abd7417b5b69d8b39bd453eb40ea5164f12908&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_of_Compliance_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/38578718-f7ba-4c5d-ad88-08ae33fdd4f7_Proposal_Forms_%2810%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ASGPAE6V%2F20260120%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260120T233000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIAOGRLJrg48pRqH2UXB%2BMeLzY1PnKlvqCMXocvnTLJsGAiADqvVURZeC6dhDGOMDL6CwgcNp7Oa7whMV8gBNdgC5oSqVBQi4%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM4TFdOT%2Bb1vEleP3%2BKukEhwl0Xm6PXZL%2F1YzkVUplpAhUEZ4Xm66oGNqsfPkUjMMmM2Qf7Gan6LWYNZs%2Fm%2F2EOBxZchDH3DtVjn0zZIanHTJzCgvivKIcJiKVuJrcOqRwOiPibhByS1sK7TrMAYTiPQhkmQExZwuK%2FhX7FJuYOOXN9VQo0hymE75cSn805cYl9WPcUGangkHeXsUsyxDsnK%2BLJHwe7CrBSNquqOQ7AnQ93JJ%2FYCJK9pqZpLS3q7ONlrrGV9gPUG40jBInY%2Fs8vorGBul1c22s6kccUmMyj5tXrkKSO63CHTPPrWhzg1avZbGaLGSMt%2FNwzpd5E2jMwzImb71UMIYTh18ooZr6aP6OzLydcw2R4Tg6sBPIENPi6naoeVcFFTDU3VPuBmhgVAhhbYUqnE%2B9YWxlkmxogEs6vuNfjYhs91KySwfzCytxm8fRRstLepreh8U57Q3n0jQVxxzsmlaFfO2QfYMqa%2ByhutInCg%2BV48qbMJhuy%2FjCCr2BzEzH4GR7ivYd0LO87NIk6bU0m9VYD0Oq7%2B7RUTJ18I5j4tqVE3GevZvAEyJxLO9sKyIZUD%2FMLzNWfQDMdZMxxbTKt6MNPImeY3Om48AORXwPOxg7RbLqltXlE8JvK4X7g0FiPA9wCcyVRiRjtELNBr3y2dCTRua1SWv35AWXqnO0V0oPVCcjuwR6QzndiE5xA9XiI2gQp%2Bdy1B9qCfqGk8mcQNj1ZVflLMpdxI9ISignWTfX76AfLeg%2FwLEAPLHAWwH4x5eS%2Bt1ksFM2UDDwdxNj46QmSAu2Fr9ESR8upQjkGumQ7%2FIPtdt73nos%2FpG%2FbxaWO3Mw%2BI3AywY6mgFbddBCtUJXz%2FuZTzRG8fRXg3F0Wg%2Bu63wSSkEcbJyYslnRUTOFMFa09P1xWYFFqBMUsDd9%2BhJj8k%2FttrvUvdNFjOHuSyVBUX%2FNb36TNcXMpteQXEgowxvEUPslphkESgzX%2BCpkHj2dWGty%2BW45QZBW7kLX%2F%2BtLLkFFANvv%2Fr9CBv6MMJurCA2GVwvw18hVl93q0vZ9MA36C8i1&X-Amz-Signature=2b8a30af6be7bc96789b40a4c4c1414a70e0e70bd79a6cde5d48dcbc365e62a5&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposal_Forms_%2810%29.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/029e03b7-b15f-489c-aca1-50a376b035d1_Levine_Act_Disclosure_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ASGPAE6V%2F20260120%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260120T233000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIAOGRLJrg48pRqH2UXB%2BMeLzY1PnKlvqCMXocvnTLJsGAiADqvVURZeC6dhDGOMDL6CwgcNp7Oa7whMV8gBNdgC5oSqVBQi4%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM4TFdOT%2Bb1vEleP3%2BKukEhwl0Xm6PXZL%2F1YzkVUplpAhUEZ4Xm66oGNqsfPkUjMMmM2Qf7Gan6LWYNZs%2Fm%2F2EOBxZchDH3DtVjn0zZIanHTJzCgvivKIcJiKVuJrcOqRwOiPibhByS1sK7TrMAYTiPQhkmQExZwuK%2FhX7FJuYOOXN9VQo0hymE75cSn805cYl9WPcUGangkHeXsUsyxDsnK%2BLJHwe7CrBSNquqOQ7AnQ93JJ%2FYCJK9pqZpLS3q7ONlrrGV9gPUG40jBInY%2Fs8vorGBul1c22s6kccUmMyj5tXrkKSO63CHTPPrWhzg1avZbGaLGSMt%2FNwzpd5E2jMwzImb71UMIYTh18ooZr6aP6OzLydcw2R4Tg6sBPIENPi6naoeVcFFTDU3VPuBmhgVAhhbYUqnE%2B9YWxlkmxogEs6vuNfjYhs91KySwfzCytxm8fRRstLepreh8U57Q3n0jQVxxzsmlaFfO2QfYMqa%2ByhutInCg%2BV48qbMJhuy%2FjCCr2BzEzH4GR7ivYd0LO87NIk6bU0m9VYD0Oq7%2B7RUTJ18I5j4tqVE3GevZvAEyJxLO9sKyIZUD%2FMLzNWfQDMdZMxxbTKt6MNPImeY3Om48AORXwPOxg7RbLqltXlE8JvK4X7g0FiPA9wCcyVRiRjtELNBr3y2dCTRua1SWv35AWXqnO0V0oPVCcjuwR6QzndiE5xA9XiI2gQp%2Bdy1B9qCfqGk8mcQNj1ZVflLMpdxI9ISignWTfX76AfLeg%2FwLEAPLHAWwH4x5eS%2Bt1ksFM2UDDwdxNj46QmSAu2Fr9ESR8upQjkGumQ7%2FIPtdt73nos%2FpG%2FbxaWO3Mw%2BI3AywY6mgFbddBCtUJXz%2FuZTzRG8fRXg3F0Wg%2Bu63wSSkEcbJyYslnRUTOFMFa09P1xWYFFqBMUsDd9%2BhJj8k%2FttrvUvdNFjOHuSyVBUX%2FNb36TNcXMpteQXEgowxvEUPslphkESgzX%2BCpkHj2dWGty%2BW45QZBW7kLX%2F%2BtLLkFFANvv%2Fr9CBv6MMJurCA2GVwvw18hVl93q0vZ9MA36C8i1&X-Amz-Signature=3d1a5d346f17992b648f359ac27959da3f3d4b3e4851cb76d20f82177421e90a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Levine_Act_Disclosure_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/011dc5e8-6371-4db8-8334-010963a2a81f_Disclosure_Form_cover_memo.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ASGPAE6V%2F20260120%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260120T233000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEO%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIAOGRLJrg48pRqH2UXB%2BMeLzY1PnKlvqCMXocvnTLJsGAiADqvVURZeC6dhDGOMDL6CwgcNp7Oa7whMV8gBNdgC5oSqVBQi4%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM4TFdOT%2Bb1vEleP3%2BKukEhwl0Xm6PXZL%2F1YzkVUplpAhUEZ4Xm66oGNqsfPkUjMMmM2Qf7Gan6LWYNZs%2Fm%2F2EOBxZchDH3DtVjn0zZIanHTJzCgvivKIcJiKVuJrcOqRwOiPibhByS1sK7TrMAYTiPQhkmQExZwuK%2FhX7FJuYOOXN9VQo0hymE75cSn805cYl9WPcUGangkHeXsUsyxDsnK%2BLJHwe7CrBSNquqOQ7AnQ93JJ%2FYCJK9pqZpLS3q7ONlrrGV9gPUG40jBInY%2Fs8vorGBul1c22s6kccUmMyj5tXrkKSO63CHTPPrWhzg1avZbGaLGSMt%2FNwzpd5E2jMwzImb71UMIYTh18ooZr6aP6OzLydcw2R4Tg6sBPIENPi6naoeVcFFTDU3VPuBmhgVAhhbYUqnE%2B9YWxlkmxogEs6vuNfjYhs91KySwfzCytxm8fRRstLepreh8U57Q3n0jQVxxzsmlaFfO2QfYMqa%2ByhutInCg%2BV48qbMJhuy%2FjCCr2BzEzH4GR7ivYd0LO87NIk6bU0m9VYD0Oq7%2B7RUTJ18I5j4tqVE3GevZvAEyJxLO9sKyIZUD%2FMLzNWfQDMdZMxxbTKt6MNPImeY3Om48AORXwPOxg7RbLqltXlE8JvK4X7g0FiPA9wCcyVRiRjtELNBr3y2dCTRua1SWv35AWXqnO0V0oPVCcjuwR6QzndiE5xA9XiI2gQp%2Bdy1B9qCfqGk8mcQNj1ZVflLMpdxI9ISignWTfX76AfLeg%2FwLEAPLHAWwH4x5eS%2Bt1ksFM2UDDwdxNj46QmSAu2Fr9ESR8upQjkGumQ7%2FIPtdt73nos%2FpG%2FbxaWO3Mw%2BI3AywY6mgFbddBCtUJXz%2FuZTzRG8fRXg3F0Wg%2Bu63wSSkEcbJyYslnRUTOFMFa09P1xWYFFqBMUsDd9%2BhJj8k%2FttrvUvdNFjOHuSyVBUX%2FNb36TNcXMpteQXEgowxvEUPslphkESgzX%2BCpkHj2dWGty%2BW45QZBW7kLX%2F%2BtLLkFFANvv%2Fr9CBv6MMJurCA2GVwvw18hVl93q0vZ9MA36C8i1&X-Amz-Signature=20ab55f7b52d5d691a4261e12dc934fe0866113d2cda6686696fe5d8f7c39644&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Disclosure_Form_cover_memo.pdf%22&x-id=GetObject

Transit Ridership Software for National Transit Database (NTD) Reporting

6 Evaluation Criteria

Should the City decide to conduct demonstrations, there will be a second evaluation phase.

1. Phase One Short Listing

a) The first phase will identify the top three (3) preliminary scoring proposals to be short listed.

2. Phase Two Oral Presentation/Demonstration

a) Short listed vendors will be invited 9not limited to): on-site interviews, demonstration testing, and evaluation of performance.

b) The same evaluation criteria shall be used for each phase; however, scoring is not cumulative from the first phase to the second (i.e., an independent score will be developed in the second phase for Proposers using the same evaluation criteria).

c) Such presentations and/or demonstrations will be conducted either virtually or at a facility within the City of Santa Monica.

d) Proposers are responsible for all travel expenses incurred. The City reserves the right to award a contract without Proposer presentations.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Vendor Qualifications

a. Company experience and stability

b. Technical expertise

c. Project team qualifications

d. Client references

e. Industry knowledge

Points Based 15 (15% of Total)

2. Technical Solution

a. Functionality and features

b. Integration capabilities

c. Scalability and reliability

d. User experience

e. Reporting capabilities

Points Based 20 (20% of Total)

3. Demonstrated Success with NTD Reporting

a. Evidence of successful FTA approval for APC data

b. Experience with similar transit agencies

c. Track record of compliance with FTA requirements

d. Quality of NTD reporting capabilities

Points Based 20 (20% of Total)

Transit Ridership Software for National Transit Database (NTD) Reporting

4. Cost

a. Total cost of Software as a Service

b. Implementation costs

c. Ongoing maintenance costs

d. Pricing structure

Points Based 20 (20% of Total)

5. Deployment Model

a. Saas delivery model preferred

b. Vendor-hosted solutions acceptable

c. On-premise solutions not preferred

Points Based 10 (10% of Total)

6. Implementation Approach

a. Project management methodology

b. Implementation timeline

c. Resource allocation

d. Risk management

e. Testing approach

Points Based 5 (5% of Total)

7. Support and Maintenance

a. Support structure

b. Service level agreements

c. Ongoing maintenance approach

d. Training and knowledge transfer

e. Documentation quality

Points Based 10 (10% of Total)

7 Award Process

7.1 Selection

The City of Santa Monica, through either the City Council or the City Manager (or his designee) has the sole authority to select the consulting firm and reserves the right to reject any and all proposals. The City reserves the right to approve or reject all sub-consultants and engineers proposed to be retained by the prime consultant. Upon signing of the agreement, no change in proposed personnel or sub-consultants can be made without the City’s review and written authorization.

By submitting a response to this RFP, prospective consultants waive the right to protest after award or seek any legal remedies whatsoever regarding any aspect of this RFP.

The City reserves the right to select any number of finalists. In addition, the City reserves the right to issue written notice to all prospective consultants of any changes in the RFP terms or proposal submission schedule, should the City determine in its sole and absolute discretion that such changes are necessary.

Transit Ridership Software for National Transit Database (NTD) Reporting

The City reserves the right to request additional information from any proposing consultant and to reject any and all proposals. All original work products, including computer files, shall remain the property of the City.

The City reserves the right to retain an expert to evaluate the proposing consultant’s work or qualifications at all stages in the selection process. Additionally, any contract entered into will be subject to termination at any stage if in the judgment of the City, such termination is in the best interest of the City. In the event such decision is made, appropriate written notice would be given before any termination and the consultant would be compensated on a pro-rata basis for work performed.

The responsible proposer whose proposal is the most advantageous to the City, taking to consideration all the evaluation factors will be recommended for the contract award.

Notwithstanding the Evaluation Team’s selection, the City reserves the right to award this RFP and the resultant Contract in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion. The City is the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP.

7.2 Contract Award and Execution

Selection of a proposer with whom the City enters into contract negotiations with, or a recommendation of an award by the Evaluation Committee or any other party, does not constitute an award of Contract. Once the City formally awards the contract, the successful consultant will be notified to enter into an agreement. If the selected consultant does not enter into the agreement, the City will begin negotiations with the second highest ranking proposing consultant.

Please review all contract forms prior to submitting a proposal. The City of Santa Monica intends to use these forms as the baseline agreements with the successful consultant. The City will not entertain proposals to make material changes to the contract form once the project has been awarded. If you wish to request changes to the contracting forms, you must do so during the proposal process. In addition, the City requires compliance with several other policies and ordinances, proposing consultants will need to complete these Exhibits and submit with their Proposal.

The RFP document and the successful proposal response, as amended by agreement between the City of Santa Monica and the successful consultant, will become part of the contract documents. Additionally, the City of Santa Monica may verify the successful consultant’s representations that appear in the proposal. Failure of the successful consultant to perform as represented may result in elimination of the successful consultant from further negotiation or in contract cancellation or termination.

No oral explanation or instruction of any kind or nature whatsoever given before the award of a contract to a consultant shall be binding. The City of Santa Monica shall not be bound, or in any way obligated, until the City has awarded the contract and all documents have been executed. The proposing consultant may not incur any chargeable costs prior to final contract execution.

Transit Ridership Software for National Transit Database (NTD) Reporting

8 Terms & Conditions

8.1 Best Qualified Person Or Firm

The award, if any, will be made to the best qualified…