Table_A_-_Cost_Allocation_Matrix.pdf
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- Solicitation number
- RFQ-036-3075805-JM
- Issued by
- Orange County, San Diego City, California
About this file
This is a Cost Allocation Matrix prepared for the County of Orange's Progressive Design Build for New Emergency Operation Center project in California. The document establishes the cost categorization framework for identifying which party—the Design-Builder, Construction Phase Services, General Requirements, Overhead and Profit (OH&P), or Owner—bears responsibility for various project costs throughout the construction phase. The matrix covers jobsite staffing costs including project managers, engineers, and safety personnel; construction labor wages and fringe benefits; materials, equipment, and subcontract costs; temporary facilities such as office trailers, scaffolding, and safety equipment; temporary utilities and cleaning services; indirect and miscellaneous costs including insurance premiums and permit fees; hoisting and crane services; main office overhead expenses; and design elements encompassing architectural, structural, mechanical, electrical, and specialized design disciplines. The allocation structure distinguishes between costs that constitute direct project costs, those covered under construction phase services, items included in general requirements, costs subject to OH&P markup, and expenses paid directly by the Owner.
The matrix provides detailed line-item classifications across multiple cost categories to ensure transparent cost allocation and prevent cost disputes during the design-build delivery process. Notably, the document specifies that certain corrective work items are excluded from contingency provisions, and it establishes parameters for small tools, vehicle usage, and trade contractor bonuses. The design elements section segregates costs between those included in the design fee, direct costs, OH&P, owner allowances within the guaranteed maximum price, and owner costs outside the GMP. This comprehensive allocation framework serves as the contractual foundation for cost management throughout the emergency operations center project, enabling clear delineation of financial responsibility and cost tracking between the Design-Builder and the County.
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Text version
Construction Phase Jobsite Staff Direct Cost of Work Construction Phase
Services
General
Requirements OH&P Paid by Owner Notes
1 Project Manager X
2 Project Superintendent X
3 Project Engineer X
4 Scheduling Engineer X
5 Field Engineer and consultant X
6 Estimating Change Orders X
7 Drafting and Detailing X
8 All other GC field staff titles significantly involved in the project X
9 As-Built drawings and specifications X
10 Create and/or update Record Drawings X
11 Field Accountant X
12 Time Keeper X
13 Secretarial X
14 Clerk/ Typist X
15 Job Assigned Safety and. E.E.O. Officer X
16 Job site safety and cost of safety per OCIP standards X
17 Fringe Benefits for Job Site Services Staff X
18 Vacation Time for Const. Phase Services Staff X
19 Sick Leave for Const. Phase Services Staff X
20 Subsistence for Const. Phase Services Staff X
21 Periodic drug testing X
22 Jobsite Laborers X
23 Bonuses for staff X
24 Reasonable suspicion and post-accident drug testing X
Construction Work Direct Cost of Work
Services
General
Requirements OH&P Paid by Owner
1 Wages of Construction Labor X
2 Labor Fringe Benefits and Burden X
3 Subcontract Costs X
4 Material X
5 Equipment X
6 Protection of installed work X
7 Small Tools – Purchase X
8 Small Tools – Rental X
9 Small Tools – Purchase (General Requirement Tasks) X
10 Small Tools – Rental (General Requirement Tasks) X
11 Independent Surveyor X
12 Warranty Work and Coordination X Not contingency
13 Corrective Work Damaged by Design-Builder or subcontractors X Not contingency
14 Corrective Work Non-Conforming with Specs X Not contingency
15 All Design-Builder Staff Vehicles X Even if used to pick-up / move materials.
Job Site Temporary Facilities Direct Cost of Work
Services
General
Requirements OH&P Paid by Owner
1 Office Trailers, including Inspectors and Owners X
2 Storage Trailer and Tool Shed X
3 Office Furniture and Equip X
4 Copy machine and Printer X
5 Postage/UPS/FedEx X
6 Project Photographs X
8 Project Sign X
7 Temporary Toilets X
9 Scaffolding X
10 Temporary Fencing and Enclosures X
11 Covered Walkways X
12 Barricades X
13 Temporary Stairs X
14 Opening Protection X
15 Safety Railing and Nets X
16 Drinking Water/Cooler/Cup X
17 Safety/First Aid Supplies X
18 Fire Fighting Equipment X
19 Security Guards X
20 Watchman / Service (Day or Night) incl. Fire Watch X
Temporary Utilities And Cleaning Direct Cost of Work Construction Phase
Services
General
Requirements OH&P Paid by Owner
1 Telephone Installation X
2 Telephone Monthly Charges X
3 Electric Power Installation X
4 Electric Power Distribution Wiring X
5 Electric Power Monthly Charges X
6 Water Service – Installation X
7 Water Service - Monthly Costs X
8 Heating and Cooling Costs X
9 Light Bulbs X
10 Final Clean X
11 Periodic Job Site Clean-Up X
12 Dump Permits and Fees X
13 Trash Removal and Hauling X
14 Flagman and Traffic Control X
15 Dust Control X
16 SWPP Installation and Maintenance X
17 SWPP Inspection X
18 Temporary Road Construction X
19 Temporary Road Maintenance X
20 Trash Chute and Hopper X
Indirect and Miscellaneous Costs Direct Cost of Work Construction Phase
Services
General
Requirements OH&P Paid by Owner
1 Performance and Payment Bond premiums for Design-Builder’s bonds X
2 Design-Builder Insurance Premiums X
3 Builders Risk Insurance Premiums X
4 Trade Contractor Performance and Payment Bond Premiums X
Insurance premium for trade contractors enrolled in any Design-Builder sponsored program such a CCIP X
6 Trade contractor default insurance Premiums X
Any other premium associated with any sort of product related to additional risk mitigation X
8 Insurance deductible by Design-Builder or trade contractor X
9 Printing plans and specifications X
10 Initial Soils Investigation X
11 Hydraulic Testing for dewatering X
12 Testing and Inspection X
13 Code Required Specialty/Deputy Inspection X
14 Maintenance after occupancy X
15 Facility operator training by Design-Builder or trade contractors X
16 Fees- Plan Check X
17 Fees- Building Permit X
18 Fees- Sidewalk Permit X
19 Fees- Water Connection Permit X
20 Fees- Water Meter X
21 Fees- Sanitary Sewer X
22 Fees- Storm Drain X
23 Fees- Gas Service X
24 Fees- Power Service X
25 Fees- Curb and Gutter permit X
26 Fees- Signs X
27 Elevator Inspection and Permits X
28 Fees, assessments, licenses, inspections required for Construction X
29 Business Licenses and Fees X
30 LEED registration - If applicable X
31 LEED certification - If applicable X
32 Commissioning Coordination X
33 County Health Department Fee X
Hoisting (multi-trade) Direct Cost of Work
Services
General
Requirements OH&P Paid by Owner
Specialty hoisting for single trades may be included in subcontracts however, the Design-Builder shall consolidate general jobsite equipment to the extent feasible and efficient with consideration of the amount of available space on the jobsite.
1 Hoist and Tower Rental X
2 Hoist Landing and Fronts X
3 Hoist Operator X
4 Hoist Material Skips/ Hoppers X
5 Erect and Dismantle Cranes and Hoists X
6 Crane Rental X
7 Crane Operators X
8 Crane Raising/ Jumping Costs X
9 Temporary Elevator Rental X
10 Elevator Operation Costs X
11 Cage Rider at Elevator X
12 Forklift Rental X
13 Forklift Operator X
14 Hoisting Safety Inspections X
15 Fuel, Repairs, Maintenance, Service X
Main Office Direct Cost of Work
Services
General
Requirements
OH&P
Paid by Owner
1 Corporate Executives X
2 Principal in Charge X
3 Operation Manager X
4 Project Executive X
5 Estimating X
6 Value Engineering X
7 Scheduling X
8 Drafting and Detailing X
9 Purchasing and Writing Contracts X
10 Accounting and Bookkeeping X
11 Safety and E.E.O Officer X
12 Secretarial X
13 Clerk/Typist X
14 Computer/Data Processing X
15 Legal - General and Pertaining to Project X
16 Travel and Subsistence X
17 Fringe Benefits and Burden X
18 Vacation Time/Main Office X
19 Bonuses/Main Office X
Item Design Elements Include in Design
Fee
Include in Direct
Cost
OH&P
Owner Allowance
(inc. in GMP)
Owner Other
(outside of GMP)
1 Architectural X
2 Structural X
3 Mechanical X
4 Electrical X
5 Plumbing X
6 Design-Build Trade Partner Design & Preconstruction Fees X
7 Design-Assist Trade Partner Design & Preconstruction Fees X
8 Data and Tel-com design and coordination X
9 Data and Tel-com Equipment Selection X
10 AV Design X
11 Interior Design X
12 Acoustical X
13 Lighting X
14 Code Analysis X
15 Civil/Utilities X
Distributed Antenna System and Two Way Communications design and rough-in coordination.
X
Distributed Antenna System and Two Way Communications system design
X
18 Fire Protection X
19 Fire Alarm X
20 Security - Access Control/CCTV X
21 Curtain Wall Systems X
22 Pre-Engineered Pipe Systems X
23 Seismic Bracing X
24 Pre-Engineered Products X
25 Manufacturer's Proprietary Eng. X
26 Elevator Design Coordination X
27 Elevator Engineering X
28 Landscape X
29 FFE Design Coordination X
30 FFE Selection X
31 Energy Modeling (Title 24) X
32 BMS Controls X
33 OFOI Equipment X
34 Commissioning Agent - Enhanced for LEED X
35 Commissioning Coordination X
36 Foundation Structural Design X
37 Shoring X
38 Dewatering System Engineering X
Environmental (Branding) Graphics/ Signs – Coordination, scope and solicitation. Allow 4 design meetings with user groups.
X
40 Environmental (Branding) Graphics/ Signs – Design X
Item Phase 1 Site Investigation Include in Design
Fee
Include in Direct
Cost
OH&P
Owner Allowance
(inc. in GMP)
Owner Other
(outside of GMP)
1 Subsurface Utility Mapping X
2 Potholing / trenching X
3 Survey / scanning X
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