WWEC_WP_PREPROPOSAL_AS_OF_28_MAR_19.pptx

DLA ENERGY

Western Pacific

(WESTPAC)

Preproposal Conference

SPE602-19-R-0707

May 20, 2019

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST

AGENDA

Introductions Recommended WWEC Workshops WESTPAC Overview Offeror Entry Tool (OET) Quality Procurement Process Overview Contract Administration Program Participants Q&A

INTRODUCTIONS

*Note: The Contracting Officer is the only Government representative with the authority to execute and modify contracts.

Candis Schiefer Division Chief

Candis.Schiefer@dla.mil 571-767-9307 Avril Penn Contract Specialist

Avril.Penn@dla.mil 571-767-1342 Armenthia Massey Contract Specialist

Armenthia.Massey@dla.mil 571-767-3857 Sonja Rocks Contract Specialist

Sonja.Rocks@dla.mil 571-767-0767 Christopher Clement Contract Specialist

Christopher.Clement@dla.mil 571-767-6189 Michelle Sands Contract Specialist

Michelle.Sands@dla.mil 571-767-1764 Roger Wilson Contract Specialist

Roger.Wilson@dla.mil 571-767-9310 Justin Wingo Contracting Officer*

Justin.Wingo@dla.mil 571-767-9665

RECOMMENDED WORKSHOPS

Bulk Fuels Bid Evaluation Model (BEM)

Submitting Offers Using the Bulk Fuels Offer Entry Tool (OET)

-- See program agenda for dates/times --

Djibouti, Qatar, Oman, UAE

Guam, Japan, Korea, Marshall Islands, Philippines, UK, Wake Island

WESTPAC OVERVIEW

REQUIREMENTS:

F76 (Fuel, Naval Distillate; 1.1A): 207,426,000 USG *JA1 (Turbine Fuel, Aviation; 1.1H): 151,948,000 USG *JA1 With Additives (Turbine Fuel, Aviation; 1.1H): 175,000,000 USG JP5 (Turbine Fuel, Aviation; 1.1C): 77,822,000 USG RME 180 (Fuel Oil, Intermediate; 1.1A): 4,200,000 USG

*JA1 with/without additives is procured ILO JP8 as part of DLA commercialization of purchase program (once injectors are in place at each requiring customer location, only neat JA1 will be purchased). The RFP will identify the required/optional additives at each customer location.

DELIVERY MODES:

FOB Origin: Tanker* FOB Origin/Destination: Railcar, Barge, Pipeline and/or Tank Truck *FOB Destination Tanker may only be considered and evaluated under exceptional circumstances.

ORDERING PERIOD:

Date of Award ~November 1, 2019 – December 31, 2020

DELIVERY PERIOD:

January 1, 2020 – December 31, 2020; plus a 30-day carry-over period

REQUEST FOR PROPOSAL (RFP)

FULL AND OPEN COMPETITION

No Small Business (SB) Set-asides

CONTRACT TYPE:

Multiple Awards, Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with 75% minimum lift guarantee

PRICING:

Fixed-Price with Economic Price Adjustment (EPA)

SOLICITATION CLOSING DATE/TIME:

- 31 May 2019 / 1:00 pm EDT (“late is late!”)

BEST VALUE SOURCE SELECTION:

Lowest Price, Technically Acceptable Evaluation (LPTA)

Factor 1: Technical Acceptability Subfactor 1: Supplies or Services and Prices/Cost, Section B Subfactor 2: Description/Specifications/Statement of Work, Section C Subfactor 3: Inspection and Acceptance, Section E Subfactor 4: Deliveries or Performance, Section F

Factor 2: Price

WESTPAC OVERVIEW

The Bulk BEM is a mixed-integer linear optimization program used to find the minimum laid down cost for the entire requirements of a purchase program.

Laid Down Price includes:

Offered product price

All transportation costs

All additive costs

All intermediate DFSP distribution costs (fixed and variable costs) Excess throughput charges Unique costs for specific receipt mode

Offer specific evaluation factors Base Reference Price evaluation factors

Offer Conditions

How does it calculate the laid down price for each offer…

RESPONSIBILITY DETERMINATIONS (FAR PART 9):

Preaward Surveys (may take 30-45 days to coordinate/complete) Ensure your offer information is complete so that survey requests may be conducted in a timely manner.

Eligibility Reviews - Debarment, Suspension, and Ineligibility

TRADE AGREEMENTS ACT (FAR PART 25):

Designated / Qualifying Countries Determination whether to both request and grant a waiver DLA Commander approval; determination follows final pricing round

Solicitation Sections:

OFFER ENTRY TOOL (OET)

Online platform, mandated use for all offer submissions. Located at https://offerwizard.dla.mil/bulkoet/bulkoet.html

Vendor Registration – AMPS, OET

Resources:

Matthew Shuster, User Manual

OFFER ENTRY TOOL (OET)

Daniel Baniszewski Chief, Product Technology & Standardization Division Daniel.Baniszewski@dla.mil 571-767-8740

Richard Knapp WESTPAC Program Manager, Quality Operations Division Richard.Knapp@dla.mil 571-767-8738

QUALITY OPERATIONS

Jet A1 Specification: Def Stan 91-091 issue 10 NOTE: The FAME contamination language has moved from Table 1 to Annex C Quality Assurance Provisions (QAPs): C16.09

SPECIFICATIONS

JP-5

Specification: MIL-DTL-5624W

QAP: C16.01

Reminder: See guidance on Thermal Stability testing and FAME contamination Reminder: See guidance on aromatics, smoke point, and FSII requirements Reminder: Batch sampling requirement

F-76 Specification: MIL-DTL-16884P Reminder: The latest Storage Stability requirements are in Table 1.

QAP: C16.23

New Flash Point requirement: All origin F-76 shipments must have a 62.5⁰C Flash Point at acceptance.

Reminder: Traceability of additives and materials Reminder: Batch sampling requirement Reminder: Reference MIL-PRF-32490, Feb 3, 2014, ADDITIVE, LUBRICITY IMPROVER, DIESEL (LIA) See Qualified Product List (QPL) for approved manufacturers.

RME180

Specification: ISO 8217 New Sulfur Requirement: 0.5% sulfur by 2020 as required by MARPOL 73/78 Annex VI Regulations 14 and 18 DLA Energy is still evaluating the impact of this requirement and any industry in put will be appreciated.

Latest edition of ISO 8217 released in March 2017

QAP: C36

RENEWABLE/ALTERNATIVE/BIOFUELS

MILSPEC F-76/JP-5

Max 50% HEFA and FT blends, Max 10% SIP blends (JP-5), MAX 20% SIP blends (F-76)

Jet A-1 See DEF STAN 91-091 and ASTM D7566 for Max allowable blending component percentages.

Biofuel offers are encouraged. However, it should be noted that Biofuel offers must be competitive with standard petroleum products.

PROCUREMENT PROCESS OVERVIEW

Offeror Input Contracting/Technical

KEY

*Last opportunity to revise shipping points, modes, FOB point **One or more rounds; participation limited to offers rated Technically Acceptable

Issue RFP

Close RFP / Initial Offers

Initial Evaluations

Open Negotiations

Interim Prices Requested*

Close Negotiations

Final Proposal Revisions Requested

Final Technical Evaluations

Reverse Auction(s)**

TAA Waiver Determination

Awards

Contract Administration

CONTRACT ADMINISTRATION

ADMINISTRATION POINTS OF CONTACT:

DLA Energy contract team manages contracts from “cradle-to-grave” – from solicitation through evaluations, to award, administration and close-out.

MODIFICATIONS:

Unilateral or Bilateral Agreements to changes in the contract. Examples include, but are not limited to CLIN Changes, Administrative changes, Alternate Shipping Points, Alternate Modes, Clause/Provision Changes, Extensions, Novation Agreements, Change of Name, Waivers, Assignment of Claims, Terminations, etc.

DEMURRAGE

FAILURE TO DELIVER

PROGRAM PARTICIPANTS

FORT BELVOIR SUPPORT

DEMAND PLANNERS (-QEVS)

TRANSPORTATION DISTRIBUTION (-FENBA)

INVENTORY MANAGEMENT (-FENBB)

TANKER OPERATIONS (-FENBC)

QUALITY ASSURANCE (-DQA)

QUALITY TECHNICAL (-DQT)

CONTRACT SPECIALISTS/OFFICERS (-FEBC)

PROCUREMENT PROCESS SUPPORT (-BP)

BUSINESS PROCESS SUPPORT ANALYSTS (BPAs) (-BP)

COUNSEL (-G)

FINANCE (-F8F)

SOURCE SELECTION AUTHORITY

REGION SUPPORT

REGIONAL CONTRACT SPECIALISTS/OFFICERS

QUALITY ASSURANCE

SUPPLY PLANNERS

Q&A

DEFENSE LOGISTICS AGENCY

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