WWEC_WP_PREPROPOSAL_AS_OF_28_MAR_19.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST

DLA ENERGY

Western Pacific

(WESTPAC)

Preproposal Conference

SPE602-19-R-0707

May 20, 2019

WARFIGHTER FIRST

AGENDA

• Introductions

• Recommended WWEC Workshops

• WESTPAC Overview

• Offeror Entry Tool (OET)

• Quality

• Procurement Process Overview

• Contract Administration

• Program Participants

• Q&A

Candis Schiefer Division Chief

Candis.Schiefer@dla.mil 571-767-9307

Avril Penn Contract Specialist

Avril.Penn@dla.mil 571-767-1342

Christopher Clement Contract Specialist

Christopher.Clement@dla.mil 571-767-6189

Armenthia Massey Contract Specialist

Armenthia.Massey@dla.mil 571-767-3857

Sonja Rocks Contract Specialist

Sonja.Rocks@dla.mil 571-767-0767

Michelle Sands Contract Specialist

Michelle.Sands@dla.mil 571-767-1764

Roger Wilson Contract Specialist

Roger.Wilson@dla.mil 571-767-9310

Justin Wingo Contracting Officer*

Justin.Wingo@dla.mil 571-767-9665

INTRODUCTIONS

*Note: The Contracting Officer is the only Government representative with the authority to execute and modify contracts.

mailto:Candis.Schiefer@dla.mil mailto:Avril.Biscombe@dla.mil mailto:Christopher.Clement@dla.mil mailto:Shafinah.Clement@dla.mil mailto:Courtney.Fluellen@dla.mil mailto:Timothy.Weatherspoon@dla.mil mailto:Roger.Wilson@dla.mil mailto:Justin.Wingo@dla.mil

RECOMMENDED WORKSHOPS

• Bulk Fuels Bid Evaluation Model (BEM)

• Submitting Offers Using the Bulk Fuels Offer Entry Tool (OET)

-- See program agenda for dates/times --

Djibouti, Qatar, Oman, UAE Guam, Japan, Korea, Marshall Islands, Philippines, UK, Wake Island

WESTPAC OVERVIEW

• REQUIREMENTS:

F76 (Fuel, Naval Distillate; 1.1A): 207,426,000 USG

*JA1 (Turbine Fuel, Aviation; 1.1H): 151,948,000 USG *JA1 With Additives (Turbine Fuel, Aviation; 1.1H): 175,000,000 USG

JP5 (Turbine Fuel, Aviation; 1.1C): 77,822,000 USG RME 180 (Fuel Oil, Intermediate; 1.1A): 4,200,000 USG

*JA1 with/without additives is procured ILO JP8 as part of DLA commercialization of purchase program (once injectors are in place at each requiring customer location, only neat JA1 will be purchased). The RFP will identify the required/optional additives at each customer location.

• DELIVERY MODES:

- FOB Origin: Tanker*

- FOB Origin/Destination: Railcar, Barge, Pipeline and/or Tank Truck

*FOB Destination Tanker may only be considered and evaluated under exceptional circumstances.

• ORDERING PERIOD:

- Date of Award ~November 1, 2019 – December 31, 2020

• DELIVERY PERIOD:

- January 1, 2020 – December 31, 2020; plus a 30-day carry-over period

• REQUEST FOR PROPOSAL (RFP)

• FULL AND OPEN COMPETITION

- No Small Business (SB) Set-asides

• CONTRACT TYPE:

- Multiple Awards, Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with

75% minimum lift guarantee

• PRICING:

- Fixed-Price with Economic Price Adjustment (EPA)

• SOLICITATION CLOSING DATE/TIME:

- 31 May 2019 / 1:00 pm EDT (“late is late!”)

• BEST VALUE SOURCE SELECTION:

- Lowest Price, Technically Acceptable Evaluation (LPTA)

Factor 1: Technical Acceptability Subfactor 1: Supplies or Services and Prices/Cost, Section B Subfactor 2: Description/Specifications/Statement of Work, Section C Subfactor 3: Inspection and Acceptance, Section E Subfactor 4: Deliveries or Performance, Section F

Factor 2: Price

• The Bulk BEM is a mixed-integer linear optimization program used to find the minimum laid down cost for the entire requirements of a purchase program.

• Laid Down Price includes:

o Offered product price o All transportation costs o All additive costs o All intermediate DFSP distribution costs (fixed and variable costs) o Excess throughput charges o Unique costs for specific receipt mode o Offer specific evaluation factors o Base Reference Price evaluation factors o Offer Conditions

• RESPONSIBILITY DETERMINATIONS (FAR PART 9):

- Preaward Surveys (may take 30-45 days to coordinate/complete) Ensure your offer information is complete so that survey requests may be conducted in a timely manner.

- Eligibility Reviews - Debarment, Suspension, and Ineligibility

• TRADE AGREEMENTS ACT (FAR PART 25):

- Designated / Qualifying Countries

- Determination whether to both request and grant a waiver DLA Commander approval; determination follows final pricing round

• Solicitation Sections:

Section B: Supplies or Services and Prices/Costs Section C: Descriptions/Specifications/Statement of Work Section D: Packaging and Marking Section E: Inspection and Acceptance Section F: Deliveries or Performance Section G: Contract Administration Data Section H: Special Contract Requirement Section I: Contract Clauses Section J List of Documents, Exhibits and Other Attachments Section K: Representations, Certifications, and Other Statements of

Offerors or Respondents Section L: Instructions, Conditions, and Notices to Offerors or

Respondents Section M: Evaluation Factors for Award

• OFFER ENTRY TOOL (OET)

- Online platform, mandated use for all offer submissions. Located at https://offerwizard.dla.mil/bulkoet/bulkoet.html

• Vendor Registration – AMPS, OET

• Resources:

- Matthew Shuster, User Manual

OFFER ENTRY TOOL (OET)

https://offerwizard.dla.mil/bulkoet/bulkoet.html

Daniel Baniszewski Chief, Product Technology & Standardization Division

Daniel.Baniszewski@dla.mil 571-767-8740

Richard Knapp WESTPAC Program Manager, Quality Operations Division

Richard.Knapp@dla.mil 571-767-8738

QUALITY OPERATIONS

mailto:Daniel.Baniszewski@dla.mil mailto:Richard.Knapp@dla.mil

Jet A1 Specification: Def Stan 91-091 issue 10

– NOTE: The FAME contamination language has moved from Table 1 to Annex C Quality Assurance Provisions (QAPs): C16.09

SPECIFICATIONS

JP-5

Specification: MIL-DTL-5624W

QAP: C16.01

– Reminder: See guidance on Thermal Stability testing and FAME contamination

– Reminder: See guidance on aromatics, smoke point, and FSII requirements

– Reminder: Batch sampling requirement

F-76 Specification: MIL-DTL-16884P

– Reminder: The latest Storage Stability requirements are in Table 1.

QAP: C16.23

– New Flash Point requirement: All origin F-76 shipments must have a 62.5⁰C Flash Point at acceptance.

– Reminder: Traceability of additives and materials

– Reminder: Batch sampling requirement

– Reminder: Reference MIL-PRF-32490, Feb 3, 2014, ADDITIVE, LUBRICITY

IMPROVER, DIESEL (LIA)

• See Qualified Product List (QPL) for approved manufacturers.

RME180

Specification: ISO 8217

– New Sulfur Requirement: 0.5% sulfur by 2020 as required by MARPOL 73/78 Annex VI Regulations 14 and 18

• DLA Energy is still evaluating the impact of this requirement and any industry in put will be appreciated.

– Latest edition of ISO 8217 released in March 2017

QAP: C36

RENEWABLE/ALTERNATIVE/BIOFUELS

• MILSPEC F-76/JP-5

Max 50% HEFA and FT blends, Max 10% SIP blends (JP-5), MAX 20% SIP blends (F-76)

• Jet A-1 See DEF STAN 91-091 and ASTM D7566 for Max allowable blending component percentages.

• Biofuel offers are encouraged. However, it should be noted that Biofuel offers must be competitive with standard petroleum products.

PROCUREMENT PROCESS OVERVIEW

Issue RFP Close RFP / Initial Offers

Initial Evaluations

Open Negotiations

Interim Prices Requested*

Close Negotiations

Final Proposal Revisions

Requested

Final Technical Evaluations

Reverse Auction(s)**

TAA Waiver Determination Awards Contract

Administration

Offeror Input

Contracting/Technical

KEY*Last opportunity to revise shipping points, modes, FOB point **One or more rounds; participation limited to offers rated

Technically Acceptable

CONTRACT ADMINISTRATION

• ADMINISTRATION POINTS OF CONTACT:

DLA Energy contract team manages contracts from “cradle-to-grave” – from solicitation through evaluations, to award, administration and close-out.

• MODIFICATIONS:

Unilateral or Bilateral Agreements to changes in the contract. Examples include, but are not limited to CLIN Changes, Administrative changes, Alternate Shipping Points, Alternate Modes, Clause/Provision Changes, Extensions, Novation Agreements, Change of Name, Waivers, Assignment of Claims, Terminations, etc.

• DEMURRAGE

• FAILURE TO DELIVER

PROGRAM PARTICIPANTS

FORT BELVOIR SUPPORT

• DEMAND PLANNERS (-QEVS)

• TRANSPORTATION DISTRIBUTION (-FENBA)

• INVENTORY MANAGEMENT (-FENBB)

• TANKER OPERATIONS (-FENBC)

• QUALITY ASSURANCE (-DQA)

• QUALITY TECHNICAL (-DQT)

• CONTRACT SPECIALISTS/OFFICERS (-FEBC)

• PROCUREMENT PROCESS SUPPORT (-BP)

• BUSINESS PROCESS SUPPORT ANALYSTS (BPAs) (-BP)

• COUNSEL (-G)

• FINANCE (-F8F)

• SOURCE SELECTION AUTHORITY

REGION SUPPORT

• REGIONAL CONTRACT SPECIALISTS/OFFICERS

• QUALITY ASSURANCE

• SUPPLY PLANNERS

Q&A

DEFENSE LOGISTICS AGENCY