OET_Overview_-_WWEC_WP.pptx.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

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BULK

OFFER ENTRY TOOL (OET)

Matthew Shuster May 2019

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AGENDA

What is the Offer Entry Tool (OET)

Solicitation/OET Sequence

Getting Access

Parts of an OET Offer

Best Business Practices

Getting help with OET

OFFER ENTRY TOOL (OET)

Bulk OET

An electronic tool for use in submitting offers

Replaces some or all of the hard copy offer submission package

URL: https://offerwizard.dla.mil/bulkoet/bulkoet.html

Bulk vs Direct Delivery OET

Different systems

Is OET is required?

Solicitation will state if OET is mandatory

OET offers must comply with solicitation closing date/time https://offerwizard.dla.mil/bulkoet/bulkoet.html

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Solicitation/OET Sequence

Solicitation posted to Federal Business Opportunities

(https://www.fbo.gov/)

Solicitation published to OET with Open/Close date to match solicitation

Vendors receive automated email notification

Vendor inputs offer in OET, and submits

OET round closes

Offers are imported into the Bid Evaluation Model (BEM)

Review/evaluation https://www.fbo.gov/

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OET Rounds Example

INITIAL OFFERS /

OET ROUND 1

OPEN NEGOTIATIONS

INTERIM OFFERS /

OET ROUND 2

CLOSE NEGOTIATIONS

FINAL OFFERS /

OET ROUND 3

PRICE REDUCTION ROUND

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OET OFFER SEQUENCE

Initial

Required for all OET solicitations

An initial offer must be submitted to be eligible for later rounds

Interim

Use at the Contracting Officer’s discretion

There may be more than one interim round

Participation is optional

- If no offer is submitted during an interim round, previously offered data is retained.

Final Proposal Revision

Last standard round

Price Reduction Round

Use at the Contracting Officer’s discretion

There may be multiple rounds

Only price can be changed

Obtaining OET Access

1. Obtain a CAGE CODE for your company

Register in System for Award Management (SAM) https://www.sam.gov/

CAGE code issued by SAM

OET account is linked to your CAGE code(s)

One OET account can have multiple CAGE codes

Multiple users per CAGE code allowed

2. Create an account in the Account Management And Provisioning

System (AMPS) to apply for OET access https://amps.dla.mil/oim https://www.sam.gov/ https://amps.dla.mil/oim

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3. Log into your AMPS account to request the OET role

Click ‘Energy Applications’ on the Browse Roles by Application Tab

Select ‘Energy OET’

Select ‘Energy OET Prod – Bulk Vendor Role OET -105’

Complete all information and submit request

- During initial account request list all CAGE codes you will be using to submit offers in the CAGE Code for Bulk Fuels attribute field

4. Username and password will sent to you via email

User ID and Password for AMPS are NOT the same as for BULK

OET

Obtaining OET Access

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Initial Log In to OET

OET URL

https://offerwizard.dla.mil/epst_oet/oet.htm

Change Password

Minimum 15 characters

At least 1 Upper case, 1 lower case, 1 number, 1 special character

Update ‘My Account’ information

Company Name for SF1449 and BEM

E-mail address for notifications and password resets

Company size status

Select your purchase program under Buy Selection https://offerwizard.dla.mil/epst_oet/oet.htm

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OET Solicitation Menu

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Parts of An OET Offer

Three Primary Sections to OET Offer data

1. My Account

- Update contact information

- Reset password

2. Offer Details

- Submit specifics for product, quantity and price

- Specify offer conditions

3. Offer Submission Package

-‘Fill in’ clauses

-Replaces the paper OSP for OET solicitations

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User Account Information

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Origin and Destination Offer

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Conditional Statements

OET provides you with the opportunity to define your offer in great detail by defining the conditions applicable to you offer

You do NOT have to use any conditional statements

You CAN use more than one conditional statement

Ensure your conditional statements do not conflict with each other (i.e.: Stating your minimum award by Tanker is 5 million and stating your overall maximum award is 3 million)

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Minimum Offer Requirement

To be successfully submitted in OET, your offer must contain:

At least one shipping point (Shipping Point Physical Abilities

Table)

At least one FOB Origin or FOB Destination Bid

- Must include shipping point, product, max quantity, mode, product price, additive costs (if any)

Electronically signed SF1449

Complete Offer Submission Data (OSP) portion of OET package

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Access

Allow 1-2 weeks to gain access

Ensure OET account is active

One account can have multiple CAGE codes

There can be multiple users for one CAGE code

Do not share OET access

Only the Account holder can submit for reset of account/password

When accessing OET, if the browser states that this is an untrusted website, download the DoD Root Certificates. Link for the download is available on the OET homepage

Account Settings

Select the purchase programs you’re interested in

Use personal email, no group accounts

If you are not receiving emails, check your Junk mail and internal firewall setting

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Submitting Offers

Real time and auto-saved

Ensure conditions do not conflict

To check offer data that has been entered in OET, click on the Bid Package

Report function. This report will reflect offer data entered in OET. If the offer data has been submitted, there will be a time and date stamp next to the Submitted field in the header of the report.

Review the Technical Review Report for accuracy.

Select “Submit Offer Package” to submit offer

Watch for a confirmation email

Once an offer is submitted and the vendor goes back to offer screen, a message will appear giving the vendor the option to view or edit the offer.

Click view to view the offer only. Click edit to make changes. Clicking edit will automatically un-submit the offer. Ensure that any changes made are submitted by resubmitting the offer. If the offer is not resubmitted, data from last submitted offer will be evaluated.

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Getting Help with OET

OET User Manual

Available on the OET main page https://offerwizard.dla.mil/bulkoet/bulkoet.html

For questions specific to the offer, please contact the Contracting

Officer listed on the solicitation

For questions concerning the functionality of OET, please contact:

Matthew Shuster

Matthew.Shuster@dla.mil

(571) 767-9250 https://offerwizard.dla.mil/bulkoet/bulkoet.html mailto:Matthew.Shuster@dla.mil

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QUESTIONS???