1-_IEGC_Program__Solicitation_&_Overview.pdf

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRSTWARFIGHTER FIRST

DLA Energy Bulk Petroleum Products Inland/East/Gulf Coast/Offshore (IEGC)

Program and Solicitation SPE602-18-R-0717 Overview

Dan Ferry Contracting Officer

Domestic Bulk Petroleum Products Phone: 571-767-8411

Email: Daniel.ferry2@dla.mil

WARFIGHTER FIRSTWARFIGHTER FIRST

Program Description

• Overview:

– The IEGC program covers the estimated annual domestic bulk fuels requirements under the IEGC regions and Purchase Programs, serving the IEGC Military/DoD Facilities

• Ordering period:

– Date of award through March 31, 2020

• Delivery period:

‒ April 01, 2019 through March 31, 2020, plus a 30 day carry-over period

Solicitation Overview

• Requirements:

– Estimated requirements based on past consumption as received from DLA Energy Inventory and Distribution demand planning considering historical trends, and Service input on mission changes

*JAA is the product code for Jet A

• Method of delivery:

– FOB Origin/Destination: Tanker, Barge, Tank Truck, Railcar and/or Pipeline

Product Quantity (USG)

Turbine Fuel, Aviation JAA* 920,481,000

Turbine Fuel, Aviation JP8 600,000

Turbine Fuel, Aviation JP5 215,914,000

Fuel, Naval Distillate F76 145,000,000

• Solicitation:

‒ Negotiated Request for Proposal (RFP)

‒ Intend to award without discussions

• The initial offer should contain the offeror’s best terms from a price and technical standpoint.

‒ System for Award Management (SAM) registration required at https://www.sam.gov. Profile must be active at time of award.

‒ The RFP is posted on Federal Business Opportunities website

(www.fbo.gov) ‒ New in this solicitation: M10.100 EVALUATION – ALL OR NONE)

• Historically, offerors have been able to “tie” products together (i.e.

tie JP5 and JAA for a combined award of both products)

• The clause above includes language that prevents tying any and all products together.

‒ Standard Form (SF) 1449

• Section B - Supplies or Services and Prices/Costs

• Section C - Descriptions/Specifications/Statement of Work: (Quality Assurance

Provisions : C-QAPS)

• Section D - Packaging and Marking: N/A

• Section E - Inspection and Acceptance: (Quality Assurance Provisions: E-QAPS)

• Section F - Deliveries or Performance

• Section G - Contract Administration Data

• Section H - Special Contract Requirement

• Section I - Contract Clauses

• Section J - List of Documents, Exhibits and Other Attachments

• Section K - Representations, Certifications, and other Statements of Offerors or

Respondents

• Section L - Instructions, Conditions, and Notices to Offerors or Respondents

• Section M - Evaluation Factors for Award

• Competition:

‒ Full and Open Competition IAW FAR 6.1 ‒ Full and Open Competition after Exclusion of Sources

IAW FAR 6.2

‒ 43% set aside for small business concerns

• Contract Type:

‒ Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with

75% minimum guarantee ‒ Fixed-Price with Economic Price Adjustment (EPA) ‒ Multiple awards

• Offer Submission Via Bulk Offer Entry Tool (OET) ‒ Mandatory ‒ Allows direct import of offer into the Bulk Bid Evaluation

Model (BEM) ‒ Standard Form (SF) 1449 is electronically signed ‒ Allows upload of documents (e.g. Supply Commitment

Letters, Quality Control Plans) ‒ Current SAM registration

• Offer Evaluation Method:

‒ Lowest price, technically acceptable source selection process described under FAR 15.101-2 ‒ Tradeoffs will not be permitted in this acquisition

‒ Factor 1: Technical Acceptability

• A technically acceptable offer is one that meets the Government's supply and schedule requirements in Section B, product specification requirements in Section C, quality assurance requirements in Section E, delivery or performance in Section F

• Offeror proposed exceptions to any of the foregoing requirements will be thoroughly reviewed for acceptability

• Offeror bears the risk of unacceptability

• Offer Evaluation Method Continued:

‒ Factor 2: Price

• DLA Energy uses a computer evaluation model, the BEM, to factor in numerous variables

• Variables include proposed prices, fuel types, min/max award quantities, shipping locations, shipment mode capabilities, min/max cargo sizes, customer receipt locations, receipt mode capabilities, and conditions included in the offerors’ proposals

• The BEM calculates overall distribution of fuel from offerors’ facilities to specific customer locations that represent the lowest total combination of price for product and transportation

• Offer Evaluation Method (Continued):

‒ Price Reduction Round Process:

• After closing of negotiations and if requested, submission of final proposal revisions (FPRs), offerors may be given the opportunity to provide a further discount during the Price Reduction Round

• Each Offeror will be provided their own Minimum Cost Bid Evaluation Worksheet (MCBEW) and a Laid Down Cost Report (LCR). Offerors can review these tools to determine whether their current pricing is successful at any location to which they are evaluated

• Offerors can then access the Offer Entry Tool to reduce their final offered price to make their proposal more competitive

• Multiple Price Reduction Rounds may be conducted

• After all Price Reduction Rounds, a final BEM will be run to determine the lowest laid down cost and overall bid award pattern

• Responsibility Determinations (FAR Part 9) ‒ FAR 9.103: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only

‒ To be determined responsible, a prospective contractor must:

• meet the responsibility criteria prescribed in FAR 9.104

• comply with requirements in DLA Energy Clause L2.07.100:

Evidence of Responsibility, DLA Energy Clause L2.09.100, Evidence of Responsibility (Operating Criteria)

• Milestones

– RFP Closing date: August 8, 2018

– Open negotiations: Anticipated date: September 3, 2018

– Close negotiations: Anticipated date: October 17, 2018

– Expected award date (not later than): February 1, 2019

Questions/Answers