DDWG_Janitorial_Site_Visit_and_PPC_Presentation.pptx

Janitorial Services at DLA Distribution Warner Robins, Georgia

Informal Pre-Proposal Conference

SP3300-19-R-0001

April 4, 2019

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Welcome DLA Distribution Warner Robins

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Agenda Administrative Contracting Team Ms. Kimberly Sprenkle, Contracting Officer Mr. Edward A. Ruud Jr., Contracting Specialist Ms. Michele Sherwood, Acquisition Specialist Mr. Dan Matibe, ACOR Mr. Brian Bowers, COR Rules of Engagement Goals

Solicitation Review

Ground Rules for Questions Questions will not be accepted during or upon conclusion of the solicitation overview

Attendees are asked to submit their questions to the Contracting Specialist

Questions and Answers will be posted to FedBizOpps in an amendment

Overall Goal: To assist potential Offerors in preparing a responsive, complete, and competitive proposal

Presentation highlights specific key sections of the Solicitation/Request for Proposal (RFP)

Site Visit will provide a visual of the facilities and allow potential Offerors to see the property and locations that will be required to be cleaned

Additional Goal: To stress our desire to work with you through the proper communication channels

Goals of This Event

Representations, Certifications, & Other Statements of Offerors Key Points:

The North American Industry Classification System (NAICS) Code for this acquisition is 561720 – Janitorial Services See FAR 52.219-14 Deviation 2019-O0003

The Small Business Size Standard is $18M

Competitive 8(a) Set-aside

Supplies or Services and Price/Costs Key Points Period of Performance Estimated dates are:

Phase-In Period: 07/28/19 - 08/27/19 Full Performance: 08/28/19 - 07/27/20 Option Year 1 (If exercised): 07/28/20 – 07/27/21 Option Year 2 (If exercised): 07/28/21 – 07/27/22 Option Year 3 (If exercised): 07/28/22 – 07/27/23 Option Year 4 (If exercised): 07/28/23 – 07/27/24

Solicitation Schedule Questions are due by April 12, 2019 by 11:00 AM EST Submit to Edward A. Ruud Jr., Contracting Specialist, via email: Edward.Ruud@dla.mil

Date and hour for receipt of offers will be April 22, 2019 @ 1:00 PM EST. Extension of the closing date for the solicitation is not anticipated.

Hard copies (1 original & 1 copy) and electronic zipped file shall be received by the time provided in the Instructions to Offerors (FAR 52.212-1 Instructions Addendum)

Offerors shall sign and submit amendments to the solicitation with their proposals

Solicitation, Offer, and Award

Ensure the Documents (SF1449, SF30, proposal) are signed

Offerors must be registered in System for Award Management (SAM) at time of offer submittal- this includes Joint Ventures

The Offeror is reminded that the Government reserves the right to award this effort based on initial proposal, as received, without discussions; so ensure the initial proposal is your best offer

Inspection and Acceptance

Quality/Performance Evaluation Government will use a Quality Assurance Surveillance Plan (QASP) to monitor compliance with the terms and conditions; identify conforming and nonconforming services to determine appropriate action under the Inspection of Services and Termination for Default contract clauses.

QASP will be tailored from the Contractor’s Quality Control/Contractor Surveillance Plan and sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract.

List of Solicitation Attachments Attachment 1 - PWS with attachments (1A-1H)

Attachment 2 - DOL Wage Determination 15-4495, Revision No. 8, Date of Revision 01/01/2019

Attachment 3 - Past Performance Questionnaire

Attachment 4 – Other Than Certified Cost and Pricing Data

List of Attachments to Performance Work Statement 1A - Building SF and SubCLINs List 1B - Locations of Janitor Storage Cabinets 1C - Bulk Warehouse and Cob Web SF 1D - Ash Urns, and Refuse container Location 1E - Minimum Acceptable Performance Levels(APLs) 1F - Cleaning Schedules 1G - Production Rate Staffing 1H – Proposed Equipment List

Performance Work Statement Attachments

Instructions, Conditions, & Notices to Offerors

PROPOSAL PREPARATION REQUIREMENTS

Important proposal instructions regarding such topics as number of copies required, page size/format, page limitations (see table beginning on pg. 52) Detailed instructions/requirements for each of the three proposal volumes Volume I – Solicitation, Offer, Award Documents, & Price Proposal Volume II - Technical Proposal Volume III - Past Performance All documents submitted must be clearly marked with the Offeror’ s Name, solicitation number, and the following statement: "FOR OFFICIAL USE ONLY -- SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND FAR 3.104” All pages of all resumes shall be marked “PERSONALLY IDENTIFIABLE INFORMATION (PII) SAFEGUARD IAW DOD PRIVACY PROGRAM AND PRIVACY ACT OF 1974””

Volume I Price Proposal Completed Standard Form 1449 Signed acknowledgements of amendment (SF30). (Applicable only if any amendments are issued against this solicitation) Completed certifications and representations located at FAR 52.212-3 and DFARS 252.212-7000 Completed CLIN pricing as detailed in the Continuation of Supplies and Services Pricing Tables- Attachment 4 Other Than C and P Data

Instructions, Conditions, & Notices to Offerors

Attachment 4 Other Than Certified and Pricing Data- Pricing Tables

Tables 1-5 (CLIN Detail) Table 6 (Total Contract Values) Table 7 (ODC’s) Tables 8-12 (Materials) Table 13 (Overhead Costs) Table 14-18 (Labor Rates) Instructions, Conditions, & Notices to Offerors

Offerors to complete table for X001, X004, and X007. Offerors are not limited to the number of rows in the table above. Offerors shall use as many rows as appropriate to capture the requested data.

CLIN Structure CLINs X001- FFP: shall be paid on firm fixed price on a monthly basis as price per square foot.

CLINS X0002 through X 0010- FP: shall be paid per occurrence at a fixed price.

CLINs X0011 FFP: shall be paid on firm fixed price basis once per year after CMRA submittal.

CLIN 0012 FFP: if priced shall be paid on firm fixed priced basis after successful completion of phase-in.

Volume II Technical Proposal Lowest Price Technically Acceptable

The Government will evaluate proposals to determine the following factors acceptable/unacceptable

Factor 1: Management Capability

Factor 2: Technical Capability

Factor 3: Past Performance Evaluation Factors for Award

Volume II Technical Proposal Introduction This section shall provide any necessary background information and an overview of the proposal which the Offeror believes will assist in the understanding and accurate evaluation of the proposal.

Factor 1: Management Capability Subfactor (a): Management Plan The Offeror shall describe their overall management methodology and how that methodology will translate into successful contract performance. The Offeror shall provide a detailed description of the responsibilities and authorities for operation and management of this contract. The Offeror shall include such elements as lines of communication. The discussion shall address the processes for resolving priority conflicts for resources and tasks identified in the PWS.

Subfactor (b): Staffing Plan The Offeror shall list, in matrix format, all key and non-key personnel proposed for assignment as discussed in Key Personnel section of the PWS the labor category that they represent, their years of experience, degree/education, and their personnel qualifications and experience.

Factor 2: Technical Capability Subfactor (a): Technical Approach The Offeror shall submit a detailed description of their technical approach to perform each task in the PWS. The Offeror’s technical approach must demonstrate an understanding of the requirements in the PWS and the ability to perform all performance tasks and objectives listed in the PWS while maintaining quality and timeliness. This cannot be a mere summary of the requirements stated in the PWS, but rather the Offeror’s detailed approach to performing the requirements that clearly demonstrates his understanding of that work.

Evaluation Factors for Award

Subfactor (b): Quality Control Plan The vendor shall provide an initial Quality Control Plan (QCP) in accordance with the PWS with their proposal. The QCP shall include an approach to maintaining acceptable quality standards throughout contract performance, and should address the methods for meeting the performance standards, customer requirements, and complying with applicable regulations. The plan shall provide the quality control methodology, processes, techniques, and tools that will result in meeting or exceeding the performance requirements for quality and timeliness.

Subfactor (c): Phase-In Plan The Offeror shall provide a detailed Phase-In Plan, which discusses the Offeror’s scheduling, phasing in all functional activities, and milestone dates for implementation. The phase in period shall have a duration of no more than 30 business days.

Volume III Past Performance The Offeror shall provide information on its Past Performance Record. This information will be utilized to determine the relevancy and quality of the Offeror’s past performance record to the proposed effort as outlined in the Performance Work Statement (PWS) in order to determine if the Offeror has an acceptable performance record for recent, relevant actions. Of particular emphasis is performance that was performed in accordance with the same or similar scope and magnitude that is described in the PWS.

To be considered recent experience must have occurred within the past five (5) years

Government will evaluate based on ability and willingness to perform:

A quality service Timeliness Business relationships Management of personnel

To be considered acceptable and eligible for award, an Offeror must address separately all the factors set forth in accordance with the instructions of this solicitation. A major item and/or gross omission which precludes meeting solicitation objectives that cannot be corrected prior to or during discussions without major revision or complete resubmission of the proposal will cause a proposal to be found technically unacceptable.

If a proposal has been determined acceptable under each of the non-price factors listed above, the Government will then evaluate the proposal for the lowest price. The proposed total price (the sum of the total estimated amount for all CLINS) between offers that are determined to be technically acceptable will be the determining factor in the selection of a proposal for award.

Conclusion Technical Proposal Tips Be sure to read entire solicitation Technical Approach must address “how” you propose to perform the requirements Shall not be a reiteration of the requirements in the PWS Be sure to read the Instructions to Offerors Address all requirements When in doubt, send us a question We generate multiple solicitations – what may seem clear to us may not be clear to you

Help us Help you

Conclusion

Keep the questions relevant to the issues in the solicitation Reading and understanding the solicitation reduces questions Monitor FedBizOpps for Amendments issued against the solicitation Don’t expect extensions from the due date and time Make the initial proposal your best offer as the Government intends to award without discussions Communicate through the proper channels (Contracting Officer and Contract Specialist)

Please Work With us

Thank you for your Interest in this procurement image2.jpeg image3.png image1.png