Sol_140P2121R0063.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2121R0063 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-06, effective July 12, 2021.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 541430, Graphic Design Services with a size standard of $8 million.

REQUIREMENT: The contractor shall provide all labor, materials, equipment, facilities, and travel necessary to complete planning and design services for a signage wayside system for Hawai‘i Volcanoes National Park in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2121R0063. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ED on August 19, 2021. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be entertained. All questions concerning this request for proposal should be referred to Shelia D. Bender, Contracting Officer via email at dee_dee_bender@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

Proposals are due via email by 10:00 AM ED on September 7, 2021. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email.

Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

mailto:dee_dee_bender@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

541430

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/07/2021 1000 ED

08/05/2021

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2121R0063

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 61 0040540665OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Hawai`i Volcanoes National Park

This is a combined synopsis/solicitation for commercial items prepared in accordance with Sub-Part 12.6, as supplemental with additional information included in this notice.

The contractor shall provide the National Park Service with all with all labor, materials, equipment, facilities, and travel necessary to complete planning and design services for Hawai`i

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Shelia Bender

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

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UNIT PRICE

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UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Volcanoes National Park, in accordance with the specifications as detailed in this solicitation and its attachments.

Legacy Doc #: NPS

00010 HAFC HAVO WAYFINDING

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 10/01/2021 to 12/15/2022

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

61 2 of

Solicitation Number 140P2121R0063

PLANNING, DESIGN AND FABRICATE SIGNAGE

HAWAI’I VOLCANOES NATIONAL PARK

I. BACKGROUND AND PURPOSE

Hawai‘i Volcanoes National Park protects some of the most unique geological, biological, and cultural landscapes in the world. Extending from sea level to 13,677 feet, the park encompasses the summits of two of the world's most active volcanoes - Kīlauea and Mauna Loa. The park is looking to create a wayfinding plan for the Kīlauea Summit Area only and a recommendation report for the entire park. This plan will help visitors navigate through the park by foot and by vehicle.

The purpose of this contract is to provide planning, design, fabrication and delivery for a signage wayfinding system for the Kīlauea Summit Area of Hawai‘i Volcanoes National Park and a recommendation report for the entire park.

II. SCOPE AND OBJECTIVES

The contractor shall provide the National Park Service with all labor, materials, equipment, facilities, and travel necessary to complete planning, design, fabricate and deliver signage to the site in accordance with the specifications as detailed in this contract and its attachments. This contract consists of the following components:

Sign Survey, Assessment, and Sign Master Plan Design. The contractor will survey and write an assessment for the all front country areas of the park that will include overall park recommendations. The contractor will create a Sign Master Plan for the Kīlauea Summit Area of the park. The Sign Master Plan shall include planning and design for all signage for areas within the Summit Area of the park; which includes the Entrance Station, Kīlauea Visitor Center, 1877 Volcano House (aka Volcano Art Center Gallery), Volcano House Hotel, Haʻakulamanu (Sulphur Banks), Steam Vents, Wahinekapu (Steaming Bluff), Ōhiʻa Wing, entrance to Kilauea Military Camp, Uealoha (Byron Ledge), Kapinaʻi Pali (Waldron Ledge), Kilauea Iki, Devastation, Pu‘u Pua‘i, Old Crater Rim Drive/Keanakakoʻi crater, and Kīlauea Overlook (Attachment Q - HAVO Kilauea Summit map). The design of the signs for the summit area shall consider that the overall design will be used throughout the park to complete a full park master plan. The contractor shall provide sign templates with fabrication details of each sign type to be used by park staff to complete a full park master sign plan.

A. General Requirements

1. Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract. The Project Manager shall be the single point of contact between the contractor and the NPS Contracting Officer's Representative (COR). The Project Manager shall be in contact with the COR on no less than a weekly basis. In addition, the Project Manager shall perform the following work:

a) Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

b) Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals and submit to the NPS COR for approval. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR. The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

c) Meetings

The project manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

1) Post Award Teleconference

The Project Manager, COR, and park staff shall attend the Post Award Teleconference to review contract and set parameters of the project, project scope and sign components, establish the master schedule, major review meetings, project review process, approval strategy, and overall design approach and clarity other item as that will lead to project success. Prepare written summary meeting notes including project parameters and other scope of work decisions.

2) Site Visit Meeting

Conduct a Site Visit Meeting with the Contracting Officer’s Representative (COR) and Hawaiʻi Volcanoes National Park staff.

This trip shall include an orientation tour of the park site and its major program areas to be designed in this contract.

Meeting Purpose

Location Required Contractor Attendees Days on site

Site Visit At Park Key Personnel (Project Manager, Designer)

1-3 days

3) Teleconference with CO, COR, and Park Staff to present Park Wide Recommendation Report, Visual Sign Type Menu and Sign Messaging and Present Sign Master Plan.

The contractor shall present the overall visual look of their sign designs, sign messaging, and location for every sign in the Summit Area and present the final master plan for all signs in the Summit Area, as follows:

Meeting Purpose Location Required Contractor Attendees

Duration

Park Wide Recommendation Report, Visual Sign Type Menu and Sign Messaging.

Virtural Meeting (Teams)

Key Personnel (Project Manager, Designer)

Two, 3-hour meetings if needed

Present Final Sign Master Plan

Virtural Meeting (Teams)

Key Personnel (Project Manager, Designer)

Two, 3-hour meetings, if needed

d) Submittals

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution.

Forward all submittals to the COR for distribution, review and approval.

Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1) Approved Submittals

Ensure that all changes, revisions, or additions are noted, and instructions are revised, updated and forwarded to the COR.

2) Rejected Submittals

When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

2. Travel

The contractor shall be responsible for all travel necessary in the performance of this contract. The contractor will be reimbursed for such travel in accordance with the current official Standard Government Travel Regulations. Only coach class for common carriers will be reimbursed. The Contracting Officer must approve additional project travel, not authorized in this contract, in writing before it is performed.

B. Park Wide Reccomendation Report and Summit Sign Master Plan.

The contractor will survey and write an assessment for the all front country areas of the park that will include overall park recommendations.

The contractor shall create a Sign Plan for the Summit Area of the park. This shall include planning and design for all signage for areas within the Summit Area of the park; The Sign Master Plan shall include planning and design for all signage for areas within the Summit Area of the park; which includes the Entrance Station, Kīlauea Visitor Center, 1877 Volcano House (aka Volcano Art Center Gallery), Volcano House Hotel, Haʻakulamanu (Sulphur Banks), Steam Vents, Wahinekapu (Steaming Bluff), Ōhiʻa Wing, entrance to Kilauea Military Camp, Uealoha (Byron Ledge), Kapinaʻi Pali (Waldron Ledge), Kilauea Iki, Devastation, Pu‘u Pua‘i, Old Crater Rim Drive/Keanakakoʻi crater, and Kīlauea Overlook (Attachment Q - HAVO Kilauea Summit map). The contractor shall produce production ready design layouts with all text and graphics.

The contractor shall prepare a final fabrication package detailing all sign layouts, structures, material, paints, footer and other structural components, and panel art. Final fabrication documents shall be supplied in the native design program such as Adobe Illustrator and via pdf. The final sign plan and all supporting documents shall be organized so it is easy to understand the types of signs, their location, quantity and specification. The final plan shall include the Sign Drawing and Fabrication Specification Package, Sign Location Plan, and Sign Demolition Plan.

The contractor shall develop templates from the sign plan that will be used by the park to complete a full park wide sign master plan based on the recommendations in the survey assessment. A template and fabrication details for each sign type shall be included.

Attachments A through L contains Sign Standards Manuals and other contractor resources for design and producing NPS signs. Attachments M – P contains trip reports and maps from Harpers Ferry’s visit in March 2020. Attachments R – V contains Hawaii Department of Transportation plan for Motorist Guidance signage. Attachments X – AD contains Park Focus information including Fact Sheets, Style Guide, Foundation Document, general Management plan, Interpretive Plan, and special Centennial Publications.

Planning and design shall cover all park signage including motorist guidance, identity, pedestrian wayfinding, warning/danger, and temporary/closure, and the following component areas and sign types:

1. Sign Types:

a) Motorist Guidance, Traffic, and Parking Regulatory

The park currently has a State Department of Transportation(DOT) provided motorist guidance plan, See Attachments R – V. These signs will be fabricated and installed at a later date. The contractor is to review current signs planned for the Summit Area (Attachment R-V) and plan motorist directionals and parking regulatory signs that are not covered in the DOT motorist guidance plan . Vehicular signs shall follow the NPS Sign Standards, Federal Highway Administration, and the Hawai‘i State Department of Transportation design Standards.

b) Identity Signs

This includes small facility identity signs that will be used to identify key areas of the Summit. This includes reccomendations to update main identity sign at entrance. Identity signs should follow the NPS Sign Standards for Identity Signs.

c) Pedestrian Wayfinding This component shall include the design of a series of standard pedestrian signs utilizing standard NPS hardware that include maps, park information, mileage, rules and regulations, and park site information.

Pedestrian signs should provide directional information and distance when needed. Pedestrian signs to include but not limited to fingerboard directionals, standard sign panel directionals, warnings/cautions, regulations, things to do, hours, ADA Signs, and entrance fees.

The main design for pedestrian wayfinding shall be fingerboard style. The post shall be round and designed in such a way that when installed the fingerboards are adjustable to point in any directions. The fingerboards must also be removable when necessary; if facilities close. When needed the pedestrian wayfinding signs may require 1 to 2 frames attached to the post if regulations, safety, or a map of the area is needed. Pedestrian signs should follow the NPS Sign Standards for Visitor Information System.

d) Warning signs

There are a number of hazards and closures around the park that need to be made aware to the visitors. These will be designed to fit within the VIS hardware system. Warning signs should follow the NPS Sign Standards for Visitor Information System

e) Temporary Signs

Areas of the park will need to be closed due to volcanic activity or other hazards. These signs will need to be movable but very structurally stable.

Temporary signs should follow the NPS Sign Standards for Visitor Information System

f) Trailhead and Informational Kiosks

This component shall include the design of a series of standard trailhead signs utilizing standard NPS hardware that include maps, park information, mileage, rules and regulations, and trail information. The contractor shall include the design for all on trail signs providing trail directional information and mileage. All trail systems and mileages will require ground-truthing by the contractor. The sign system devised for trailheads shall also include options for trailhead brochure dispensers.

Create all text. Content experts and reference material shall be provided during the site visit by park staff.

Current maps of the park are available:

https://www.nps.gov/carto/app/#!/maps/alphacode/HAVO. If smaller area maps are decided necessary to complete trailhead design contractor shall update and change colors and fonts to match style if required.

Trailhead and Informational Kiosks should follow the NPS Sign Standards for Visitor Information System. Trailhead and Informational Kiosks should follow the NPS Sign Standards for Visitor Information System.

NPS sign types covered under this scope of work include Park and Facility Identity Signs, Motorist Guide Signs, and Visitor Information Signs and follow the standards in Attachments A-L). All Signs when appropriate must be ADA compliant (concerning but not limited to placement, structure, font size, colors, and contrast) and follow the NPS Programmatic Accessibility Guidelines. Only NPS Standard Fonts should be used on all signage, NPS Rawlinson HFrutiger, and Clearview. Hawaiin place names use diacritical marks and HFrutiger must be used.

2. Design Tasks

This contract includes the components outlined above and is divided into the following:

a) Park Wide Recomendation Report

The contractor will survey and write an assessment for the all front country areas of the park that will include overall park recommendations. Survey entire park site and write overall park recommendation report. The purpose of this pre-design component is that it will identify any current signs in place, allow assessment of current site conditions, provide a strategy for understanding the site, determine limitations in locating new signs, provide information on footer requirements and other mounting techniques required for the site signs. Using data collected from the site orientation, site surveys, and park files the contractor shall prepare a sign assessment of current signage. Assessment shall include documentation, which provides photographic references with current site conditions and park wide recommendations.

https://www.nps.gov/carto/app/#!/maps/alphacode/HAVO

b) Summit Survey

Using Attachment W – HAVO Sign Inventory, the contractor will develop the Summit Area Sign Survey. The contractor will survey and locate all existing signs in the Summit Area and update missing information, photos, and signs. The purpose of this pre-design component is that it will identify any current signs in place, allow assessment of current site conditions, provide a strategy for understanding the site, determine limitations in locating new signs, provide information on footer requirements and other mounting techniques required for the site signs and provide the final demolition plan for sign removal.

Develop Sign Summit Survey - Using data collected from the site survey prepare sign survey document which provides photographic reference with all current site conditions.

Develop Existing Sign Location Plan - Using data collected from the site survey prepare an existing sign location plan that locates each sign on a map by a numerical identifier.

Prepare and submit Sign Summit Survey and Sign Location Plan.

c) Sign Menu and Programming

Develop a Visual Sign Type Menu - Based on recommendations, site surveys, sign needs, park discussions, review of NPS Sign Standards and understanding of project goals, the contractor shall develop a visual sign type menu for all signs required.

Develop a Sign Message Programming - The contractor shall provide messaging by sign type for park review including key messaging strings for Identity Signs, off-site and on-site Motorist Guide Signs, and Visitor Information Signs.

Develop a Sign Demolition Plan - The Sign Demolition Plan shall be based on the existing sign location plan and will show all existing signs and list whether each sign is to be removed or kept.

Develop a New Sign Location Plan - The sign plan shall include all signs numerically keyed and located.

Prepare and submit Visual Sign Type Menu, Sign Message Programming, Sign Location Plan and Sign Demolition Plan.

d) Sign Design and Fabrication Details

Based on the approval of the documents listed in the Section c), the contractor shall develop sign plan documents including creating all sign type drawings with layouts and dimensions, color schemes, proposed mounting and structural design, specifications, and a developed sign location plan. Components of this task shall include:

Design Development of all Sign Type Drawings with all Panel Layouts and Fabrication Details to all signs.

Prepare and submit Sign Type Drawings with Layouts and Details and Sign Location Plans.

e) The contractor shall prepare and submit sign templates of all sign types in the Sign Type Menu with fabrication details. Sign templates shall be created in Adobe Illustrator.

f) The contractor shall prepare and submit production ready and design intent fabrication drawings with specifications and location plans, to include a pdf set of drawings, the drawings in the native design program, all design, production specification, location and demolition plans, map and art files required to fabricate the final signs. The production files shall include all necessary specifications, including hi-res production files, art, map art, and supporting files. Production files shall be delivered and prepared per the NPS submission guidelines. The final plan shall include the Final Sign Type Drawings with Layouts and Details, Sign Location Plan, and Sign Demolition Plan.

C. DELIVERABLES AND DESTINATION POINT

All sign designs shall be prepared in accordance with the National Park Service UniGuide Sign Standards. These standards provide defined grids, sign types, layouts, colors, typography, and structures for all NPS signs. Sign structures may be modified as required to reflect the character of the park. Where applicable, sign designs may vary in material nature and where required to meet state and other local code considerations for highway and vehicular signs. Variations to NPS standards shall be proposed in the initial design phases and all variations shall be approved by the NPS Sign Program Office and the Park

(COR).

All designs shall be prepared in standard drawing programs including Adobe Illustrator CS6 with CADTools Dimensioning Plug-In, excluding designs for Temporary Signage.

Temporary Signage shall be prepared in Adobe InDesign CS6 at full size for park to use in-house. All designs shall be rendered in scale and shall be fully dimensioned, detailed, and specified. The contractor shall prepare design drawings in accordance with NPS requirements and document all details and specifications as necessary to fabricate all signs. All design documents shall be presented to the COR for review and approval. All deliverables shall be submitted as pdf files and be uploaded through the NPS ftp site or emailed directly to the COR for review and approval. Final documents shall be supplied in the native design programs and pdf files and be mailed to the COR for review and approval. Distribution of all design documents for all tasks shall be handled by the COR.

Sign Master Plan Design Deliverables:

a) Written Summary Meeting Notes from Kick-Off Meeting

b) Park Wide Recommendation Report

c) Updated Existing Summit Sign Survey

d) Existing Sign Location Plan

e) Visual Sign Type Menu

f) Sign Message Programming

g) Sign Demolition Plan

h) New Sign Location Plan

i) Sign Types Drawings with Panel Layouts and Fabrication Details of All Signs

j) Sign Templates and Fabrication Drawing Details

k) Production ready files of Sign Master Plan in native design files

Seven calendar days prior to delivery of final files, the contractor shall contact the COR and advise of exact dates and arrangements made for delivery.

Upon completion of the work, the contractor shall send the deliverables to the following:

A. COR Deliverables:

National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Harpers Ferry, West Virginia 25425

B. The Site Visit will be conducted at the following:

Hawai‘i Volcanoes National Park 1 Crater Rim Drive P.O. Box 52 Hawaii National Park, HI 96718

III. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting the date of award and ending December 15, 2022.

IV. POINT OF CONTACT FOR DELIVERY

Prior to delivery, the contractor shall contact the Contracting Officers Representative (COR) to advise of exact dates and arrangements made for delivery.

V. REVIEW AND APPROVAL

The COR will notify the contractor, in writing, of approval or rejection of the work within 30 days. Any additions or corrections shall be completed within 30 calendar days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

VI. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the project.

VII. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

VIII. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

IX. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

X. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, the government identifies defective workmanship, materials, or equipment, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government. Action may include, but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, material, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the Notice of Corrective Action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor's obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. Point or the point of acceptance) to the contractor's plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

Warranties included in the contractor’s proposal will become a part of the resultant contract.

XI. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XII. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

XIII. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

XIV. SITE VISITS

The government may conduct site visits during the period of performance of this acquisition.

XV. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act (5 USC 552).

XVI. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The contractor shall use the most recent version of the following referenced documents:

1 - Attachment A – NPS Sign Program Identity Manual, pdf, 213 pages 2 - Attachment B – ID Sign Grids, PDF, 14 pages 3 - Attachment C – Identity Panel Color Options, PDF, 4 pages 4 - Attachment D – NPS Sign Program Motorist Guidance Manual, PDF, 141 pages 5 - Attachment E – MG_Grids, PDF, 41 pages 6 - Attachment F – NPS_Motorist-Guide-Fab, PDF, 19 pages 7 - Attachment G – VIS_Hardware_Manual_Rev 3, PDF, 186 pages 8 - Attachment H – Trailhead Examples, PDF, 2 pages 9 - Attachment I – Firearm, PDF, 1 page 10 - Attachment J – 03_Cane Detect Rail Wayside Drawing, PDF, 1 page

11 - Attachment K – Visitor Information System Templates, PDF, 15 pages 12 - Attachment L – NPS Programmatic Accessibility Guidelines, October 2019, MSWord, 85 pages 13 - Attachment M – HAVO_trip_report_2020, PDF, 10 Pages 14 - Attachment N – SignTripReview2020, PDF, 309 pages 15 - Attachment O – Map of SignTripReview2020, PDF 16 - Attachment P – Notes of SignTripReview2020, XML, 1 page 17 - Attachment Q – HAVO Kilauea Summit map Priorities for sign project, PDF, 2 pages 18 - Attachment R – Motorist Sign Plan – CofC, PDF, 53 pages 19 - Attachment S – CRD_entrance_to_parking_area, PDF, 7 Pages 20 - Attachment T – CRD_to_COC, PDF, 7 pages 21 - Attachment U – Highway11, PDF, 1 page 22 - Attachment V – W633-7, PDF, 1 page 23 - Attachment W – HAVO SIGN INVENTORY, XML, 1 Page 24 - Attachment X – HAVO Fact Sheet, PDF, 2 Pages 25 - Attachment Y – HAVO Style Guide, PDF, 11 Pages 26 - Attachment Z – HAVO Foundation Document, PDF, 58 Pages 27 - Attachment AA – HAVO General Management Plan, PDF, 126 pages 28 - Attachment AB – HAVO Comprehensive Interpretive Plan, PDF, 210 pages 29 - Attachment AC – Special Centennial Publications - Fire, PDF, 20 Pages 30 - Attachment AD – Special Centennial Publications -Gathering, PDF, 32 Pages 31 - Attachment AE- Cost Esitmate Form, XLSX 32 - Attachment AF – Past Porformance Questionnaire, PDF

XVII. PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price shown below:

A. Completion and acceptance of the written Summary Meeting Notes and the Park Wide Recommendation Report $ ***

B. Completion and acceptance of Sign Summit Survey and Sign Location Plan $ ***

C. Completion and acceptance of Visual Sign Type Menu, Sign Message Programming, Sign Location Plan and Sign Demolition Plan

D. Completion and acceptance of Sign Types Drawings with Layouts and Fabrication Details of All Signs and New Sign Location Plan

E. Completion and acceptance of Sign Type Menu with fabrication details and Sign templates $ ***

F. Completion and acceptance of all Production ready files and design intent fabrication drawings. $ ***

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

XVIII. 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

A. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

B. The Contracting Officer will designate a Contracting Officer’s Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor’s performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

C. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor’s right to proceed; and

(5) Obligate in any way, the payment of money by the government.

D. The contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The contractor need not proceed with direction that it considers to have been issued without proper authority.

The contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the contractor considers to exceed the COR’s appointment, within three days of the occurrence. Unless otherwise provided in this contract, the contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in Paragraph C prior to receipt of the Contracting Officer’s response issued under Paragraph E of this clause.

E. The Contracting Officer shall respond in writing within 30 days to any notice made under Paragraph D of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

F. The contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

G. Any action(s) taken by the contractor, in response to any direction given by any person acting on behalf of the government or any government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the contractor’s risk.

XIX. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html

Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

XX. CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address: www.acquisiton.gov

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance OCT 201 8 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

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