017800-Closeout_Submittal_5-2014.docx

SECTION 017800 – CLOSEOUT SUBMITTALS PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Maintenance of documents and samples.

B. Marking devices.

C. Recording.

D. Project record documents.

E. Operation and maintenance data.

F. Manuals for equipment and systems.

G. Spare parts and maintenance products.

H. Product warranties and product bonds.

I. Maintenance service.

J. Submittal.

1.2 MAINTENANCE OF DOCUMENTS AND SAMPLES

A. Maintain at Site for Owner one record copy of:

1. Drawings.

2. Specifications.

3. Addenda.

4. Change Orders and other Modifications to Agreement.

5. The Contracting Officer’s Representative (COR) Instruction to Contractor or written instructions.

6. Reviewed Shop Drawings and Samples.

7. Field test records.

B. Store documents and Samples in Contractor's field office apart from documents used for construction.

1. Provide files and racks for storage of documents.

2. Provide locked cabinet or secure storage space for storage of Samples.

C. Maintain documents in clean, dry, legible condition and in good order. Do not use record documents for construction purposes.

D. Make documents and Samples available at all times for reference by the COR.

CLOSEOUT SUBMITTAL

Housing Compounds Electric Upgrade 5-2014 017800/ 3

1.3 MARKING DEVICES

A. Provide felt tip marking pens for recording information in color code designated by the COR.

1.4 RECORDING

A. Label each document "PROJECT RECORD" in neat large printed letters.

B. Record information concurrently with construction progress. Do not conceal any Work until required information is recorded.

C. Drawings shall be legibly marked to record actual construction:

1. Field changes of dimension and detail.

2. Changes made by Instruction to Contractor or by Change Order.

3. Details not on original contract Drawings.

D. Specifications and Addenda shall be legibly marked to record:

1. Manufacturer, trade name, catalog number, and supplier of each product and item of equipment actually installed.

2. Changes made by Instruction to Contractor or by Change Order.

1.5 PROJECT RECORD DOCUMENTS

A. Maintain on site one set of the following record documents; record actual revisions to the Work:

1. Drawings.

2. Specifications.

3. Addenda.

4. Change Orders and other modifications to the Contract.

5. Reviewed Shop Drawings, Product Data, and Samples.

6. Manufacturer's instruction for assembly, installation, and adjusting.

B. Ensure entries are complete and accurate, enabling future reference by the Contracting Officer’s Representative (COR).

C. Store record documents separate from documents used for construction.

D. Record information concurrent with construction progress, not less than weekly.

E. Specifications: Legibly mark and record at each product section description of actual products installed, including the following:

1. Manufacturer's name and product model and number.

2. Product substitutions or alternates utilized.

3. Changes made by Addenda and modifications.

F. Submit two hard copies of marked up documents, and one soft (electronic) copy on CD. Drawings shall be provided in AutoCad (2011) format, and other documents shall be provided in Microsoft Word or Excel format. The Contractor may obtain a soft copy of the Contract documents (drawings and specifications for use in the preparation of the record documents.

G. Submit documents to the COR with claim for final Application for Payment.

1.6 OPERATION AND MAINTENANCE DATA

A. Operation and maintenance data shall be in English language.

B. Submit data bound in A4 text pages, D side ring binders with durable plastic covers.

C. Prepare binder cover with printed title "OPERATION AND MAINTENANCE INSTRUCTIONS," title of project, and subject matter of binder when multiple binders are required.

D. Internally subdivide the binder contents with permanent page dividers, logically organized as described below; with tab titling clearly printed under reinforced laminated plastic tabs.

E. Drawings: Provide with reinforced punched binder tab. Bind in with text; fold larger drawings to size of text pages.

F. Contents: Prepare a Table of Contents for each volume, with each product or system description identified, typed on white paper, in three parts as follows:

1. Part 1: Directory, listing names, addresses, and telephone numbers of the COR, Contractor, Subcontractors, and major equipment suppliers.

2. Part 2: Operation and maintenance instructions arranged by system and subdivided by specification section. For each category, identify names, addresses, and telephone numbers of Subcontractors and suppliers. Identify the following:

a. Significant design criteria.

b. List of equipment.

c. Parts list for each component.

d. Operating instructions.

e. Maintenance instructions for equipment and systems.

3. Part 3: Project documents and certificates, including the following:

a. Shop drawings and product data.

b. Air and water balance reports.

c. Certificates.

d. Photocopies of warranties.

G. Submit draft copy of completed volumes 21 days prior to final inspection. Draft copy will be reviewed and returned, with Embassy’s comments. Revise content of all document sets as required prior to final submission.

H. Submit two sets of revised final volumes, within 15 days after final inspection.

1.7 MANUALS FOR EQUIPMENT AND SYSTEMS

A. Preliminary

1. Provide two copies as shipped with equipment.

2. Submit two copies to the COR.

3. Submit two copies to the COR of proposed formats and outlines of contents prior to start of Work. The COR will review draft and return 1 copy with comments.

B. For equipment, or component parts of equipment put into service during construction and operated by the COR, submit documents within ten days after acceptance.

C. Submit one copy of completed volumes 15 days prior to final inspection. Copy will be reviewed and returned, with Embassy’s comments. Revise content of all document sets as required prior to final submission.

D. Submit two sets of revised final volumes in final form within ten days after final inspection.

E. Each item of equipment and each system: Include description of unit or system, and component parts. Identify function, normal operating characteristics, and limiting conditions. Include performance curves, with engineering data and tests, and complete nomenclature and model number of replaceable parts.

F. Panelboard circuit directories: Provide electrical service characteristics, controls, and communications.

G. Operating procedures: Include start-up, break-in, and routine normal operating instructions and sequences. Include regulation, control, stopping, shut-down, and emergency instructions. Include summer, winter, and any special operating instructions.

H. Provide servicing and lubrication schedule, and list of lubricants required.

I. Include manufacturer's printed operation and maintenance instructions.

J. Include sequence of operation by controls manufacturer.

K. Provide control diagrams by controls manufacturer as installed.

L. Provide Contractor's coordination drawings, with color-coded piping diagrams as installed.

M. Provide charts of valve tag numbers, with location and function of each valve, keyed to flow and control diagrams.

N. Provide list of original manufacturer's spare parts, current prices, and recommended quantities to be maintained in storage.

O. Include test and balancing reports as specified in Section 01400.

1.8 SPARE PARTS AND MAINTENANCE PRODUCTS

A. Provide spare parts, maintenance, and extra products in quantities specified in individual specification sections.

B. Deliver to Project site; obtain receipt prior to final payment.

1.9 PRODUCT WARRANTIES AND PRODUCT BONDS

A. Obtain warranties and bonds executed in duplicate by responsible subcontractors, suppliers, and manufacturers, within ten days after completion of the applicable item of work.

B. Execute and assemble transferable warranty documents and bonds from subcontractors, suppliers, and manufacturers.

C. Verify that documents are in proper form, contain full information, and are notarized.

D. Co-execute submittals when required.

E. Provide Table of Contents and assemble in ring binder with durable plastic cover.

F. Submit prior to final Application for Payment.

G. Time of Submittals:

1. For equipment or component parts of equipment put into service during construction with Embassy’s permission, submit documents within ten days after acceptance.

2. Make other submittals within ten days after Date of Substantial Completion, prior to final Application for Payment.

3. For items of Work for which acceptance is delayed beyond Date of Substantial Completion, submit within ten days after acceptance, listing the date of acceptance as the beginning of the warranty or bond period.

1.10 MAINTENANCE SERVICE (If Required by Contract)

A. Furnish service and maintenance of components indicated in specification sections.

B. Examine system components at a frequency consistent with reliable operation. Clean, adjust, and lubricate as required.

C. Include systematic examination, adjustment, and lubrication of components. Repair or replace parts whenever required. Use parts produced by the manufacturer of the original component.

D. Maintenance service shall not be assigned or transferred to any agent or Subcontractor without prior written consent of the COR.

1.11 SUBMITTAL

A. At Agreement close-out, deliver record documents to the COR.

B. Accompany submittal with transmittal letter in duplicate, containing:

1. Date.

2. Project title and number.

3. Contractor's name and address.

4. Title and number of each record document.

5. Signature of Contractor or its authorized representative.

END OF ECTION 01780