Section 0400 - Specifications.pdf

Part IV

PART IV

SCOPE OF WORK

REQUIREMENTS

FOR RFP NUMBER 00027273

ON-CALL EMERGENCY CLEAN-UP RESPONSE

RFP No. 00027273 On Call General Contracting Services for Emergency Clean Up Response University of Maryland, College Park, MD

TABLE OF CONTENTS

PART IV

DIVISION I GENERAL PROVISIONS PAGE #

Implementation of On-Call Contractors pg. 3

DIVISION II GENERAL SPECIFICATONS

Scope of Work pg. 7

Protection of Facilities pg. 8 Lifting Devices for Equipment pg. 8 Protection of work, storage & Transportation Of Materials/Equipment pg. 8 Temporary Water & Electrical Service pg. 9 Cleaning Up & Removal of Debris pg. 9 Employee Identification pg. 10 Tools & Moveable Equipment pg. 10 Material Cost pg. 11 University’s Right to Furnish Material & Equip pg. 11 Subcontracts pg. 11 Vehicles pg. 11 Supervision pg. 12 Daily Reports pg. 12 Codes & Permits pg. 12 Request for Temporary use of Keys pg. 12 Performance Quality pg 13

Workmanship, Installation & Construction pg. 14 Safety Precautions pg. 15 Project Closeout pg. 16 “As Built” Drawings pg..16

DIVISON III RECORDS

Record of Project Costs pg. 17

DIVISION I – GENERAL PROVISIONS

A. IMPLEMENTATION:

1. CONTRACTOR: The intent of this procurement is to establish under $200,000.00 to qualified General Contractors for the Department of Facilities Management and its Service Center Locations as noted in Section 0100.

2. AWARD: It is the University’s intent to make multiple awards to multiple

Contractors.

3. IMPLEMENTATION: The On-Call Contractors are to be awarded projects on the following basis:

Projects under $ 50K:

The University may elect to rotate among the selected On-Call Services for Emergency Clean-Up Response on projects that are under $ 50K that are considered highly technical in nature. All Task Orders will be sent to the On- Call Services for Emergency Clean-Up Response by the Procurement Office;

the task order will confirm the scope of work, commencement and completion dates, time frames and bid price.

a. The University may (i) prepare a written scope (specifications and/or drawings on which specifications noted) of work on each project inclusive of time frame/schedule; one (ii) may conduct a site visit with all available On-Call Services for Emergency Clean-Up Responses.

b. The on-call contractor will provide a competitive firm-fixed lump sum

Bid Price and a statement as to the proposed time frame to complete the work (Proposal).

c. Then a Task Order will be sent to the On-Call Services for Emergency

Clean-Up Response by the Procurement Office; this task order will confirm the scope of work, commencement and completion dates, time frame and bid prices.

d. The University reserves the right to request a complete breakdown of materials (by item, price and quoted mark-up) and labor costs (by position, hours and quoted rate) for any project.

e. The selected On-Call Services for Emergency Clean-Up Response will complete work for a particular project under the bid price and will bill for actual costs for materials and equipment rental and subcontractors plus the quoted mark-up and actual hours worked per the quoted rates.

In no instance will a project cost the University more than the bid price unless the following occurs: additional scope added by the University, design changes, unforeseen conditions and/or delays by the University, all of which has been incorporated via a change order. If a project does exceed the bid price, the Contractor will be solely responsible for the costs in excess.

Projects over $ 50K:

a. The University will (i) prepare a written bid with a scope (specifications and/or drawings on which specifications noted) of work on each project inclusive of time frame/schedule; (ii) may conduct a site visit with all available On-Call Services for Emergency Clean-Up Responses.

Contractor(s) agree that all bid prices are valid for 120 days from the date of University receipt of the Bid.

b. Lump Sum Bid: At the sole discretion of the University, projects done under this contract may be competitively bid amongst all available On Call Pipe Insulation Contractors for a firm fixed lump sum price. If a project is done under this method, the successful on call pipe insulation contractor would provide a schedule of values on which its progress payments will be based. The scope of work provided by the University would indicate how the On-Call Services for Emergency Clean-Up Response are to bid the work – that is either as

i. Not-to-exceed time and material basis; or)

ii. a lump sum bid.

c. Not-To-Exceed Bid: Each on-call contractor will provide a competitive not-to-exceed bid price and a statement as to the proposed time frame to complete the work (Time and Material).

d. The University will select from the on-call contractors the contractor whose price and time frame best serves the University’s interest and meets all University requirements. At that time, a Task Order will be issued to the On-Call Contractor by the Procurement Office; this Task Order will confirm the scope of work, commencement and completion dates, time frames and bid prices.

e. The University reserves the right to request a complete breakdown of materials (by item, price and quoted mark-up) and labor costs (by position, hours and quoted rate) and/or schedule of values for any project.

f. The selected On-Call Contractor will complete work for a particular project under the not-to-exceed bid price and will bill for actual costs for materials and equipment rental and subcontractors plus the quoted mark-up and actual hours worked per the quoted rates. In no instance will a project cost the University more than the bid price unless the following occurs: additional scope added by the University, design changes, unforeseen conditions and/or delays by the University, all of which will be incorporated via a change order. If a project does exceed the bid price and the above items weren’t incorporated then the Contractor will be solely responsible for the costs in excess.

4. Work Initiation Conference (WIC): Contractors will be required to attend

WIC’s at the start of each project. The purpose of the WIC is to provide a systematic approach to the start of a project where all concerned parties (Construction Project Manager, Design Team, Construction Contractor(s) and client representative, etc.) discuss and understand the priorities, schedule and coordination requirements of the project.

5. Progress Meetings: The contractors will be required to attend progress meetings. Both the Construction Project Manager and Superintendent shall attend. The contractor should take meeting minutes and distribute within twenty four (24) hours. The purpose of the meetings will be to facilitate communication within the Project Team, both contractor and university personnel, related to project progress. Progress meetings will be scheduled generally every two weeks; however this may vary depending on the size, complexity and duration of a project. Note: It is expected that the meeting will be attended by Contractors issued the Task Order and not only attended by the Subcontractors, etc.

6. Estimated cumulative dollar volume for this general contracting work is

$250,000.00 annually. All proposers are advised that such dollar volumes are estimates only and represent the total amount of work projected regardless of the number of contracts awarded. All proposers further understand and agree in providing such estimates, the University makes no guarantee that any or all of the estimated work will be assigned to the selected On-Call Contractor(s).

7. For projects that exceed $1,000,000 and are considered construction will require Board of Public Works approval.

8. All communications on projects after the award is made (issuance of Task

Order) are to be directed to the designated Project Manager of Facilities Management, Operations and Maintenance & Residential Facilities only. No instructions, directions, and information are to be given to the Contractor by any other University Personnel. All Change Order work shall not proceed until a Change Order to the Task Order is issued by the University Procurement Office confirming this additional work and the applicable additional cost.

9. If during the term of this contract, an On-Call contractor is awarded other construction projects (i.e., General Contracting work, Construction Manager work or Design-Build work) at any of the institutions noted in Section 00100, it is expected that the Contractor will assign separate work crews and supervisory teams to all concurrent projects to ensure that no job schedule is affected by inadequate manpower levels.

10. Any staff changes by the selected On-Call Contractor(s) in the Project

Executive, Project Managers, Field Superintendent and Project Scheduler must be reviewed and approved by the Procurement Officer and University Project Manager(s) via the issuance of a contract modification prior to any reassignments being made.

11. Liquidated Damages: The University reserves the right to establish liquidated damages (LD’s) for specific projects. The University will provide this information in the solicitation documents that will be sent out for all projects.

Time is an essential element of all work and it is important that the work be completed as specified. For each day that any work shall remain uncompleted beyond the time(s) specified in the task order, the Contractor shall be liable for liquidated damages in the amount(s) provided for in the specifications, provided, however, that due account shall be taken of any adjustment of specified completion time(s) for completion of work as granted by approved task order change orders.

12. Performance evaluations will be conducted on all projects following completion. An unsatisfactory performance evaluation may render the contractor ineligible to participate in future projects.

END OF SECTION

DIVISION II – GENERAL SPECIFICATONS

1.01 SCOPE OF WORK

A. The Contractor(s) shall provide all labor, supervision, materials, tools, and equipment and incidentals necessary to complete all work as shown on the contract drawings for each specific project or as specified herein, including operation, installation and maintenance where so required.

B. The Contractor is to coordinate all trade work with his forces and other trade Contractors as well as any contractors separately assigned by the University.

C. The Contractor shall complete their work in the time required by the

University and in accordance with the requirements stated in the written scope of work or task order.

D. The majority of this general contracting work will be interior renovations done in occupied buildings and in some cases, with ongoing scientific research and living spaces. The selected On-Call Contractor (s) will be required to take special care when working in such environments.

E. The work to be included under the General Contracting On-Call Contracts is as described, but not limited, the following Divisions. For further detail go to http://www.facilities.umd.edu and select On-Call

General Contractor Specs. All work performed shall be in accordance with the “On-Call General Contractors Specifications” Revised” or the most recent posted specifications.

DIVISION 1 GENERAL REQUIREMENTS

DIVISION 2 SITE CONSTRUCTION

DIVISION 3 CONCRETE

DIVISION 4 MASONRY

DIVISION 5 METALS

DIVISION 6 WOOD AND PLASTICS

DIVISION 7 THERMAL & MOISTURE PROTECTION

DIVISION 8 DOORS AND WINDOWS

DIVISION 9 FINSIHES

DIVISION 10 SPECIALTIES

http://www.facilities.umd.edu/

DIVISION 11 EQUIPMENT

DIVISION 12 FURNISHINGS

DIVISION 13 SPECIAL CONSTRUCTION

DIVISION 14 CONVEYING SYSTEMS

DIVISION 15 MECHANICAL

DIVISION 16 ELECTRICAL

1.02 PROTECTION OF ADJACENT FACILITIES AND PROPERTY

The Contractor is advised that the location of projects under this Contract will likely be in a congested area of the campus, subject to a heavy vehicular traffic and limited parking. Every precaution shall be exercised to protect people from injury and disruption of traffic from work performed. The Contractor will be required to provide a staging plan for each project at the Work Initiation Conference to show this is being taken into consideration, if applicable

1.03 LIFTING DEVICES FOR EQUIPMENT

Supply all cranes, lifts, hoists, etc., for the proper and efficient movement of all materials. All shall be provided with proper guides, bracing, safety devices, etc., as required by law and good practices. All associated workmen must be OSHA certified.

1.04 PROTECTION OF WORK, STORAGE AND TRANSPORTATION OF

MATERIALS/EQUIPMENT

A. All materials/equipment must be installed and/or stored indoors immediately upon arrival at the project site. If storage is required, a suitable space may be designated by the University. Not all sites will lend themselves to inside storage;

therefore it is the contractor’s reasonability to protect all materials/equipment.

Under no circumstances shall materials/equipment be stored outdoors or in public areas such as hallways and corridors.

B. Transportation: All materials/equipment shall be so crated, packaged, blocked and otherwise protected during transportation and handling to prevent damage of any kind. This shall include the provision of any necessary lifting devices or machines and skilled personnel to operate such machines.

C. Protecting Work in Place: Provide all necessary protection of completed work to prevent any and all damage. Walk off mats shall also be required at the entrances and exits of all work sites. Masonite hardboard (1/4 inch think) is required to protect the construction site flooring. Six (6) mil plastic sheeting is required to protect the surrounding area with dust/debris barrier, existing equipment (including lab equipment) and furniture and computers.

D. Prior to using any University elevator for transporting materials, the Contractor shall verify applicable load weights and insure proper loading of the elevator with the UMD elevator shop and Project Manager. The contractor will be responsible for the protection of the interior elevator finishes when transporting materials.

1.05 TEMPORARY WATER AND ELECTRICAL SERVICE

A. Unless otherwise specified in writing, the water, electricity or other utilities required to complete work assigned under this Contract will be provided by the University at no extra cost to the Contractor.

B. No utility interruptions shall be initiated without the prior authorization of the

Project Manager. The Project Manager is the only authorized person to arrange for utility shut down. The contractor must provide a minimum of ten (10) days advanced notice for any required outage.

C. It is the Contractor's responsibility to provide electricity and water as may be required during construction at the job site. Water will be provided by the University without cost to the Contractor. Contractor shall use its own hoses and supply equipment.

1.06. CLEARING, CLEANING UP, & REMOVAL OF DEBRIS

A. The Contractor shall at all times keep the premises free from the accumulation of waste materials and rubbish at all times. All debris shall be removed by the Contractor as the work progresses on a daily basis and adhere to the following directions:

1. The University will provide a suitable container adjacent to the job site to receive all debris. The location will be coordinated with the University’s Project Manager.

2. The Contractor shall separate all construction material landfill vs recycling and create a monthly report of disposal.

3. The University will remove and replace the container as needed (where applicable).

4. If suitable parking adjacent to the job is not available, the Contractor will be directed to deliver the materials to a designated location on or in close proximity to the College Park Campus.

B. The Contractor shall be responsible for cleaning work areas as the work progresses.

Woodwork, painted or decorated surfaces, finished floors, etc., shall be sponged or washed as necessary to remove plastering materials and prevent damage to finished surfaces.

C. On completion of the work, areas shall be left thoroughly cleaned, free from abrasive or materials that may cause damage. The contractor shall patch and refinish to match all the existing areas damaged in conjunction with the work.

D. The Contractor shall as a “Job Cost”, perform all sorting recycling services or material delivery to such designated areas as described above.

1.07. EMPLOYEE IDENTIFICATION

A. Due to the nature of routine on-call work and required security, the Contractors shall obtain identification for all of his employees and Subcontractors that will be utilized. The identification shall consist of all employees wearing shirts with their company logo clearly visible on them.

EMPLOYEE IDENTIFICATION OF WORKMEN ASSIGNED TO

THE UNIVERSITY PROJECTS SHALL BE VISIBLE AT ALL

TIMES.

B. All vehicles and mobile equipment should be identified with the Contractors

Name displayed in a highly visible manner.

1.08 TOOLS AND MOVEABLE EQUIPMENT

The Contractor shall furnish as part of his overhead cost included in the material mark-up percentage, all necessary protective equipment, concrete mixing boxes, water barrels, wheelbarrows, hoes, shovels, tools, mortar boards, ladders, tools, shop equipment and fabricating items customary to the trade, etc., and all other moveable equipment necessary to completing the work performed under this contract. The furnishing of tools shall include all maintenance, loss and breakage.

Any equipment rental must be included in the bid price.

1.09 MATERIAL COSTS

Material costs which will be reimbursed to the Contractor shall be based on the cost of materials to the Contractor from his usual sources of supply with all usual trade practice discounts deducted. All cost discounts shall be deducted in determining materials costs. The Contractor shall provide equipment and material as specified by the University from sources at least cost to the University. Competitive quotations shall be secured wherever feasible and in all instances when requested by the University. Contractor will be required to provide copies of invoices and proof of payment when requested by the University. Contractor is responsible for receiving their own materials, including unloading of delivery trucks, checking deliveries, and transportation to the work area. University employees are not responsible for receipt of deliveries. The quoted mark-up for materials is to include all delivery/pick-up/handling costs associated with the material if a) delivered directly to job site by supplier; b) picked up by the On Call Contractor representative, or c) drawn from Contractor’s warehouse stock.

1.10 UNIVERSITY'S RIGHT TO FURNISH MATERIAL AND EQUIPMENT

The University reserves the right to furnish materials/equipment. The Contractor will be reimbursed only for his labor cost used on the materials/equipment furnished. Any University materials/equipment not used on the project shall be returned to University's stock for any applicable credit to project.

1.11 SUBCONTRACTS

Before any such Subcontracts are awarded, the University shall be furnished with complete information in writing as to the fees which would be paid to the Subcontractor. The subcontractor shall furnish to the contractor the complete records as to labor and material cost and fees. The Contractor(s) shall submit such records to the University with all requests for payment which include payment on such Subcontractors, when requested.

1.12 VEHICLES

The Contractor and Subcontractor shall apply for a University permit through Campus Parking at 301-314-7275 at https://transportation.umd.edu All costs associated with parking shall be the responsibility of the contractors and included in the total of your bid prices for individual projects. The On-Call Contractor and any Subcontractors will be required to coordinate with the Project Manager on the loading and unloading of materials and where parking is allowed. In general, parking is not permitted in faculty/staff lots adjacent to the buildings and is not https://transportation.umd.edu/ allowed on sidewalks, landscape areas, etc.

1.13. SUPERVISION OF THE WORK

The Superintendent shall have general supervision and direction of the work which shall include, but not be limited to, the following:

A. Determination of a weekly work schedule for coordination of crafts.

B. Project starting and completion dates.

C. Inspect all work for compliance with University Standards & Project scope.

1.14 DAILY REPORTS:

The Contractor shall maintain a detailed daily report of all events and construction activities which occur at the job site or elsewhere, and which affect, or may be expected to affect, project progress. The daily report shall record manpower, equipment usage, weather data, including minimum and maximum temperatures, precipitation type and amount, sky conditions, and wind velocities. The daily report shall also record visitors, and include a detailed list of material deliveries to the site. The daily report shall be submitted into the University’s online project management system daily

1.15 CODES AND PERMITS

All work performed under this Contract shall be in compliance with all applicable codes, standards, regulations, and permits.

1.16 REQUEST FOR TEMPORARY USE OF KEYS BY CONTRACTORS

A. Building Security can issue keys for long term projects to the On-Call

Contractors. A written authorization request shall be issued by the UM Project Manager.

B. On-Call Contractors can request from UM Project Manager to change existing core(s) to construction cores.

C. Facilities Management/Work Control Center: On-Call Contractors can gain access by drawing keys and access card from Work Control Center.

1. Keys & Access cards are to be issued and returned on a daily basis, no exceptions.

2. Keys & Access cards are not to be turned over to someone else to be returned.

3. Individual signing out a key and access card is responsible for the security and return of that key and/or access card.

4. Keys and access cards may be issued to On-Call Contractor with proper identification as long as written authorization has been received from Project Managers.

5. Keys and access cards are not issued to sub-contractors.

D. Individuals issuing and controlling keys are responsible for obtaining proper identification prior to issue of keys or access cards.

E. University keys, in the possession of Contractors and/or Service Personnel, will not be loaned to others, tampered with or duplicated.

F. All keys must be returned to the University prior to the final payment on any project.

1.17 PERFORMANCE QUALITY

A. Quality of work: Workmanship shall be equal in all respects to the best accepted standards of practice of the respective trade and shall be subject to University's approval. Work which is found to be deficient by the University or the University's representative shall be repaired or replaced by the Contractor at no additional cost to the University.

B. Materials and equipment shall be accurately assembled, plumb, true, properly aligned and securely fastened.

1. Unless otherwise noted, all materials furnished shall be new without any indication of damage or breakage. If normally packaged, they shall be brought to the site in original, unbroken, labeled containers.

2. Brand names and/or Manufactured mentioned together with the phrase "or equal" indicate that another make of equal quality and suitability may be used subject to written approval by the

University’s Project Manager. Use of materials substitution during the bidding process must be submitted for approval seven (7) days prior to bid submission. NO SUBSTITUTES WILL BE

ALLOWED AFTER ISSUANCE OF TASK ORDER UNLESS

REQUESTED BY THE UNIVERSITY ONLY.

3. Materials not specified but required shall be the best adapted for the purpose.

C. Surfaces shall be in true plane, uniform in color and texture, clean and neat in appearance, with positive drainage.

D. Install, apply and connect all materials and equipment per manufacturer's recommendations, directions, details and specifications.

E. If details or specifications are in conflict with manufacturer's specifications, notify University before commencing work on item in question.

F. Before starting work, inspect surfaces or work to which noted items are to be attached or applied and on which work is dependent for perfect workmanship or fit. Make corrections to such adjoining work as may be necessary. Immediately notify the University in writing, of any unsatisfactory condition. Initiation of work will indicate acceptance of conditions.

G. Before starting work, Contractor shall tour the project with the

University's representative and point out areas where there is damage or discrepancy which will not be addressed by the Work. Contractor shall photo document these areas once they have been brought to the University's attention, for their record.

H. Promptly advise the University when features that are to remain are damaged or destroyed in the course of work or require relocation because of the Work.

I. Fully check peculiarities, limitations of space available for installation of material/equipment. Make easily accessible all equipment which must be reached for operation and maintenance.

1.18 WORKMANSHIP, INSTALLATION, CONSTRUCTION

A. All General Contracting work must be accomplished in as clean a manner as possible. The Contractor shall protect adjacent work and materials from damage; suitably cover when required. Immediately remove dirt, spots, and stains, there from. The Contractor must also:

1. Keep site neat and orderly at all times.

2. Keep areas where materials are stored neat and clean.

3. Keep debris wetted to reduce dust. All block and brick must be cut using a wet saw.

4. Remove any soiled or used rags, waste, rubbish, etc. from site every night. Take every precaution to avoid danger to students, faculty and staff.

B. Preparation for Other Trades: When applicable, the Contractor must prepare, construct, and reinforce work for installation or application of work of other trades.

C. Areas for material storage will be designated by the University. The Contractor shall be responsible to provide locked enclosure to protect his materials/equipment from theft or vandalism. The University accepts no responsibility thereof.

D. The Contractor shall attend meetings called by the University as required, for the purpose of justifying payment requests, for coordination of work within the project area, for inspection, selection and approval of mortar samples, and to maintain quality control.

1.19 SAFETY PRECAUTIONS

A. Contractor shall provide and maintain all necessary temporary rails, walks, night lighting devices, as may be required to properly mark hazards and obstructions in general compliance with the contract. At the Work Initiation Conference, the Contractor shall provide a Staging Plan detailing the activities prescribed herein.

B. Contractor must provide safe means of egress to and from buildings, including temporary walks and fences over uncompleted materials if deemed necessary.

C. Contractor shall ensure circulation travel paths within the building are kept clear of all construction materials and debris, to include primary egress paths and other, secondary corridors.

D. Contractor shall keep rubbish outside buildings to a minimum.

E. Contractor must call "Miss Utility" at 1-800-257-7777 and University of Maryland Department of Facilities Management and must confirm that utilities have been marked prior to starting work on a project.

F. Contractor must protect drops and holes with barricades and night lights.

G. Contractor should keep a first aid kit handy on each project site.

H. Contractor must keep a fire extinguisher near welding and torches, no welding shall take place without a UMD DES Hot Works Permit.

I Pedestrian and handicapped entry to all campus buildings shall be maintained by the Contractor at all times.

J. The Contractor shall make every reasonable attempt to prevent the need for temporary closure of building entry points, by available means such as scheduling of work, etc.

K. The Contractor and University's Project Managers shall agree to any temporary closure of a particular building entry point, and to the duration of such a closure.

L. In the event of a temporary closure, adequate and reasonable measures must be taken by the Contractor to assure safe egress of pedestrian, handicapped, and service needs.

M. If necessary, the Contractor shall move the construction fence to keep pedestrians away from the construction site. The Contractor shall move the construction fence, as required and as directed by University’s Project Manager, to allow for campus use of portions of work deemed 100% complete, and suitable for pedestrian use. All workmen must be OSHA certified in the work or equipment operation.

N. OSHA approved PPE must be worn at all times on the construction site.

O. A designated site safety inspector must be on the construction site at all times.

P. Contractor must comply with all MSOHA (Maryland Occupational Safety and Health) standards.

1.20 PROJECT CLOSEOUT

A. Delivering Guarantees: The Contractor, shall, prior to final payment, submit to the Owner all guarantees and certificates of inspection and test delivery invoices, etc., as required by Contract Documents.

B. Preparation of Punch List: When Contractor and Subcontractors have inspected work and have satisfied themselves that all work is substantially complete, the Contractor shall prepare for submission to the Owner in writing as requested for an Interim Inspection. If it is obvious that the Contractor and Subcontractor have not inspected the work, the Owner will withhold preparation of final “punch list” until all readily apparent faults and omissions have been corrected. Once project received final acceptance from the University of Maryland’s Project Manager, contractor is expected to submit final payment within 90 days.

1.21 “AS BUILT” DRAWINGS

A. Recording information: Contractor to record all changes and departures from design drawings and precise locations of underground and other concealed work, recording them by ruled lines in red ink on a set of blue print drawings. When detail drawings are more effective, attach them to the drawings. Recording shall be made immediately after work is completed and not less often than weekly. Each recording must be dated.

B. Before receiving final payment, Contractor shall deliver approved “As

Built” drawings in good condition to the Owner for future reference.

DIVISION III – RECORDS AND INVOICE

1.01 RECORDS OF PROJECT COSTS TO BE PROVIDED BY THE

CONTRACTOR

A. Records: All the below listed items, records and reports shall be furnished to the University as required by the Contractor's office staff (the cost of which is included in the Contractor’s quoted labor rates). See paragraph B.

below as to documentation to be provided by the Contractor with Certificates of Payment. When requested by the University, the Contractor is required to furnish any records within ten (10) days of the request. The following records shall be retained by the Contractor for five (5) years after completion of a project.

1. Purchase Orders and invoices for materials inclusive of tool rentals as well as proofs of payments (cancelled checks);

2. Subcontract agreements as well as proofs of payments (cancelled checks);

and Payroll records for all of the Contractor's personnel inclusive of Project Managers, Field Superintendents, and trade people. Note - that payroll records for task orders which required prevailing wage rates are to be filed by the on call contractor as required directly with the Maryland Department of Labor, Licensing, and Regulation. The University is not responsible for submitting these records to DLLR.

B. Billing Format:

1. Contractor is to provide a schedule of values to the University for approval prior to the submission of the billing.

Department of Operations, Maintenance and Utilities Incident Response Unit

ON-CALL EMERGENCY CLEAN-UP RESPONSE

SERVICES SCOPE OF WORK

FOR THE UNIVERSITY OF MARYLAND - COLLEGE PARK

Summary: The University of Maryland, College Park (UMCP) Facilities Management is seeking to establish on-call contracts for Emergency Clean-Up Response Services. The purpose of this Scope of Work (SOW) is to define the requirements for one or more Contractors to provide all labor, materials, equipment, and supervision necessary to perform emergency clean-up services on an as-needed basis across the UMCP campus and USM Service Center locations.

The selected Contractor(s) shall respond promptly within (two (2) hours) to emergency incidents including, but not limited to, fire and smoke damage, flood and water intrusion, mold remediation, sewage backflow, and trauma/biohazard clean-up. Services shall be available 24 hours per day, 7 days per week, including holidays.

Contractor will ensure the security and integrity of Buildings, Rooms, and Spaces during working hours. Contractor will secure all spaces at the end of the work day. No security measures will be bypassed including but not limited to (propping, doors or windows, covering security equipment, etc.).

SCOPE OF SERVICES

The Contractor(s) shall provide the following services:

● Emergency response, containment, and mitigation of water, fire, mold, or biohazard incidents.

● Restoration and cleaning of affected areas in accordance with applicable standards

(IICRC, OSHA, EPA).

● Removal and disposal of contaminated materials in accordance with state and federal regulations.

● Coordination with University representatives to ensure safety, communication, and minimal disruption to campus operations.

● Documentation of response activities, including daily logs, material/equipment use, and post-clean-up reporting.

CONTRACTOR PERSONNEL REQUIREMENTS

Project Manager

Person responsible for managing all “on-call” projects under this contract. Serves as the primary point of contact with University personnel regarding pricing, staffing, and contract performance.

Site Supervisor

Responsible for on-site coordination and supervision once a project begins. The Site Supervisor ensures the project is executed safely and efficiently and manages daily operations, material deliveries, and coordination with trade contractors.

Foreman

Leads the emergency response team from project start to completion. Responsible for overall management of assigned emergency clean-up crews.

Technician(s)

Provides hands-on emergency clean-up and restoration labor under supervision.

Bloodborne Pathogen Technician(s)

Specialized personnel trained for trauma and biohazard clean-up.

EQUIPMENT REQUIREMENTS

Contractor(s) shall maintain and provide equipment necessary for emergency clean-up operations. The University may request the following equipment at published daily and weekly rates:

● Dehumidifier (Commercial Flood up to 300 pint)

● Air Mover/Blower (Up to 3000 CFM)

● HEPA Air Scrubber/Negative Air Machine (up to 500 CFM)

○ Note: Filter replacement costs shall be provided as an attached breakout pricing sheet.

HOURLY LABOR RATES

The Contractor shall provide hourly regular and afterhours/overtime rates for the following classifications:

● Project Manager

● Site Supervisor

● Foreman

● Technician

● Bloodborne Pathogen Technician

RESPONSE EXPECTATIONS

● Contractors must maintain the ability to respond to emergency requests within two (2) hours of notification.

● Response may include after-hours, weekends, and holidays.

● University representatives will provide direction and oversight during all emergency activations.

● Upon completion, a post-incident report shall be submitted including response timeline, materials used, personnel hours, and photographs documenting the work performed.

SITE SUPERVISION

Contractor(s) must have field supervision on site whenever they have staff present/working. Too many times, a supervisor or foreman tells their crew what to do, then disappears, leaving no one in charge on site.

PROJECT DOCUMENTATION

Contractor will provide to the FM Project Manager, daily updates of the completed progress and objectives for the next 24 hours. Reports will be detailed to include photographs that represent the overall condition of the impacted areas and any spaces of concern. For water loss incidents contractor will conduct daily moisture mapping to include ambient space temperature, relative humidity, and impacted building, materials moisture content. Mapping will be broken down by a functional space designator (room number).”