DEPARTMENT OF PROCUREMENT AND BUSINESS SERVICES

REQUEST FOR PROPOSALS (RFP)

RFP NO. 00027273

Issue Date: Friday, January 16, 2026

PROJECT NAME

ON-CALL SERVICES FOR

Emergency Clean Up Projects

University of Maryland College Park

This is a Certified Small Business Procurement

Minority Business Enterprises Are Encouraged to Respond to this

Solicitation

UNIVERSITY OF MARYLAND, COLLEGE PARK

RFP KEY INFORMATION SUMMARY SHEET

Request for Proposal: On-Call Emergency Clean Up Services

RFP Number: 00027273

RFP Issue Date: Friday, January 16, 2026

RFP Issuing Office: University of Maryland College Park Construction & Facilities Procurement 2113-R, Chesapeake Building 4300 Terrapin Trail College Park, MD 20742-3111

Procurement Officer: Brennitta Welcher Phone: (301) 405-5821 e-mail: bwelcher@umd.edu

Project Management: University of Maryland College Park Department of Facilities Management

Pre-Proposal Conference: Friday, January 23, 2026 at 10 AM EST https://umd.zoom.us/j/8989534133?omn=97390112

082&jst=3

Meeting ID: 898 953 4133

Deadline for Questions: Monday, February 2, 2026 at 1 PM EST

Proposals are to be sent to:

https://umd.app.box.com/f/d2f80db002564a6090edc 5e1559c8d39

Proposal Due Date and Time: Monday, February 12, 2026 at 3 PM EST

MBE Subcontracting Goal: N/A

Contract Type: Firm fixed price

Contract Duration: Two (2) Years with four (4) one-year renewals

CSB Designation: Yes https://umd.zoom.us/j/8989534133?omn=97390112082&jst=3 https://umd.zoom.us/j/8989534133?omn=97390112082&jst=3

The State of Maryland’s Small Business Reserve Program requires Maryland State Agencies, including the University of Maryland, to reserve at least 20 % (increased from 15%) of their total procurements each year for competition exclusively among Maryland-certified Small Business Enterprises. The overall goal is to increase economic opportunities for small businesses.

Once a solicitation has been designated as “SBR,” an award can only be made to a registered SBR vendor.

Registration is an online process through eMaryland Marketplace. Vendors attest to meeting the eligibility standards and must re-certify annually. There is no cost to participate in the SBR Program.

A Small Business is defined as a for-profit business, other than a broker, that meets the following criteria:

• Is independently owned and operated; the business is not a subsidiary of another business; and the business is not dominant in its field of operation;

AND

• The wholesale operations of the business did not employ more than 50 persons, or the gross sale of the business did not exceed an average of $4,000,000 in its most recently completed three (3) fiscal years*;

• The retail operations of the business did not employ more than 25 persons, or the gross sale of the business did not exceed an average of $3,000,000 in its most recently completed three (3) fiscal years*;

• The manufacturing operations of the business did not employ no more than 100 persons, or the gross sale of the business did not exceed an average of $2,000,000 in its most recently completed three (3) fiscal years*;

• The service operations of the business did not employ no more than 100 persons, or the gross sale of the business did not exceed an average of $10,000,000 in its most recently completed three (3) fiscal years*;

• The construction operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years*.

• The architectural and engineering services of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed 3 fiscal years*.

*If a business has not existed for three years, the gross sales average is computed for the period of the business’s existence. For newly formed businesses the determination will be based upon employment levels and projected gross sales.

o register in the SBR program, vendors register in eMaryland Marketplace and complete the SBR screens:

• eMaryland Marketplace : http://www.emarylandmarketplace.com

• For Vendor Instructions, Quick Reference Guides and FAQs: scroll down to the section on Small Business Reserve

Certification and click on “Register Your Business with eMaryland Marketplace”

• To Register: scroll down to the bottom and click “Register” button.

For eMaryland Marketplace website technical support, call Maryland Department of General Services at 410-767-1492 or sbadmin@dgs.state.md.us.

University of Maryland College Park Business Diversity Programs

Phone: (301) 405-6055 Email: bizdiversity@umd.edu

The State of Maryland’s Small Business Reserve Program requires Maryland State Agencies, including the University of Maryland, to reserve at least 20 % (increased from 15%) of their total procurements each year for competition exclusively among Maryland-certified Small Business Enterprises. The overall goal is to increase economic opportunities for small businesses.

Once a solicitation has been designated as “SBR,” an award can only be made to a registered SBR vendor.

Registration is an online process through eMaryland Marketplace. Vendors attest to meeting the eligibility standards and must re-certify annually. There is no cost to participate in the SBR Program.

A Small Business is defined as a for-profit business, other than a broker, that meets the following criteria:

• Is independently owned and operated; the business is not a subsidiary of another business; and the business is not dominant in its field of operation;

AND

• The wholesale operations of the business did not employ more than 50 persons, or the gross sale of the business did not exceed an average of $4,000,000 in its most recently completed three (3) fiscal years*;

• The retail operations of the business did not employ more than 25 persons, or the gross sale of the business did not exceed an average of $3,000,000 in its most recently completed three (3) fiscal years*;

• The manufacturing operations of the business did not employ no more than 100 persons, or the gross sale of the business did not exceed an average of $2,000,000 in its most recently completed three (3) fiscal years*;

• The service operations of the business did not employ no more than 100 persons, or the gross sale of the business did not exceed an average of $10,000,000 in its most recently completed three (3) fiscal years*;

• The construction operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years*.

• The architectural and engineering services of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed 3 fiscal years*.

*If a business has not existed for three years, the gross sales average is computed for the period of the business’s existence. For newly formed businesses the determination will be based upon employment levels and projected gross sales.

To register in the SBR program, vendors register in eMaryland Marketplace and complete the SBR screens:

• eMaryland Marketplace : http://www.emarylandmarketplace.com

• For Vendor Instructions, Quick Reference Guides and FAQs: scroll down to the section on Small Business Reserve

Certification and click on “Register Your Business with eMaryland Marketplace”

• To Register: scroll down to the bottom and click “Register” button.

For eMaryland Marketplace website technical support, call Maryland Department of General Services at 410-767-1492 or sbadmin@dgs.state.md.us.

http://www.emarylandmarketplace.com/ http://www.emarylandmarketplace.com/

ATTENTION ALL

CONTRACTORS/SUBCONTRACTORS

HELP PREVENT FRAUD AND

ABUSE IN THE MINORITY

BUSINESS ENTERPRISE PROGRAM

REPORT KNOWN OR SUSPECTED VIOLATIONS TO:

UNIVERSITY OF MARYLAND AT COLLEGE PARK

DEPARTMENT OF PROCUREMENT & BUSINESS SERVICES

COLLEGE PARK, MARYLAND

MBE HOTLINE

301-405-6055

Examples of MBE Fraud Include:

! MBE's Acting As "Fronts" For ! MBE's Re-Contracting To Prime Contractors Non-MBE Firms

! Prime Contractors ! Falsifying Documents Managing MBE's Workforces ! Bribery

! Prime Contractors Naming MBE’s without permission or not using MBE’s named in their Participation Plan without prior Procurement Office authorization.

Rev. 8/11

TABLE OF CONTENTS

PART I PAGE

RFP KEY INFORMATION SUMMARY SHEET 1 - 1

SECTION 00100 INSTRUCTIONS TO PROPOSERS 1 - 17

SECTION 00200 INFORMATION AVAILABLE TO PROPOSERS 1 - 1

SECTION 00300 PROPOSALS & EVALUATION 1 - 11

PART II GENERAL TERMS AND CONDITIONS OF

THE CONTRACT (Under Separate Cover) 1 – 95

PART III LONG FORM CONTRACT (Sample Copy) 1 - 4

MODIFICATION OF CONTRACT (Sample Copy) 1 - 1

PERFORMANCE BOND (Sample Copy) 1 - 2

PAYMENT BOND (Sample Copy) 1 - 2

PART IV SPECIFICATIONS AND GENERAL REQUIREMENTS

(Under Separate Cover)

PART V PROPOSAL FORM 1 - 3

ATTACHMENT A PROPOSAL AFFADAVIT 1 - 7

ATTACHMENT B CONFLICT OF INTEREST 1 - 2

INFORMATION/AFFIDAVIT

AND DISCLOSURE

ATTACHMENT D SOCIAL RESPONSIBILITY 1 – 3

AFFIDAVIT

ATTACHMENT E CERTIFICATION REGARDING 1 – 1

INVESTMENT ACTIVITIES

IN IRAN

UNDER SEPARATE COVER

LOOSE FORMS PACKAGE-TECHNICAL

Key Personnel Forms 1 – 5

General Contractor Experience Form 1 – 1

Company Profile 1 – 1

Annual Sales Volume 1 – 1

Current Workload Form 1 – 1

SOLICITATION SCHEDULE

Issue Date Request for Proposal Friday, January 16, 2026

Pre-Proposal Conference Friday, January 23, 2026 at 10 AM EST

Technical Proposal Due Thursday, February 12, 2026 at 3 PM EST

SECTION 00100

INSTRUCTIONS TO PROPOSERS

RFP No. 00027273 On-Call General Contracting Services for Emergency Clean-up Response Services University of Maryland, College Park, MD

Rev. 7/18 - 1 - 00100

SECTION 00100 INSTRUCTIONS TO PROPOSERS

A. OBJECTIVE

1. The objective of this Request for Proposal (RFP) is for the University of Maryland, College Park (herein referred to as the University of UMCP) to select one or more on-call Contractors to provide all labor, materials equipment and supervision for projects on and “as needed basis” for “Emergency Clean up” projects for the University of Maryland College Park and its Service Center locations limited to UMCP and USM Service Centers area. For purposes of this procurement and the resulting contracts, the meaning of “on-call” is as follows:

The Contractor (s) are to be available (on call) as projects arise to provide emergency clean up services for UMCP; the University cannot, however, forecast what the frequency of use will be. To include: fire and floor, restoration, mold remediation, sewage and trauma clean-up.

2. The successful contractor(s) will furnish all labor, materials, equipment, supplies, supervision and other resources as required for Emergency Clean up Service.

This RFP has been designated as a Certified Small Business Solicitation.

Contractor(s) must be registered in the Program in order to be awarded on this RFP. (https://procurement.maryand.gov) click “eMMA” eMaryland Marketplace Advantage.

3. All work performed under this contract shall be in accordance with the University of Maryland, College Park General Terms and Conditions of the Contract (PUR 050 (10/14 REVISED – AUGUST 2025) as supplemented by the contract drawings, technical specifications, any amendments, supplementary conditions and, other components/sections of the contract documents as listed herein.

4. The initial contract is to be for a period of two (2) years from date of award. The

University retains, at its sole discretion, the right to renew any resulting contract(s) for four (4) additional one-year periods, under the same terms and conditions of the original contract except as follows:

a. Labor rate increases may be negotiated only at the time of renewal.

Written notice of the University’s intention to renew will be given approximately ninety (90) days prior to the expiration date of each contract period.

b. If the University elects to exercise the option to renew the contract for https://procurement.maryand.gov/

Rev. 7/18 - 2 - 00100 any additional successive one-year period, any requests for adjustments to contract price(s) for the additional one year shall not exceed the current contract increased/decreased by no more that the percentage increase/decrease of the “All Urban Consumers (Current Series)” for Washington All Items (DC-VA-MD-WV) of the CPI-U Section of the Consumer Price Index (Series ID:CUURS35ASA0) of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available. Increase shall not exceed 5% for any annual increase.

5. The University anticipates making multiple awards to suppliers. Upon selection of suppliers and approval by the Maryland of Public Works, the Contracts will be executed.

B. INSTRUCTIONS FOR SUBMITTAL OF PROPOSALS

For detailed information on preparation and submittal of Proposals see Section 00300.

C. ISSUING OFFICE

The Issuing Office shall be the sole point of contact with the University for the purpose of preparation and submittal of the proposal in response to this RFP.

The Issuing Office shall be the sole point of contact with the University for questions and inquiries regarding preparation and submittal of this proposal. See RFP Key Information Summary Sheet for contact information

D. PRE-PROPOSAL CONFERENCE:

1. A Pre-proposal conference will be held at the date, time and specified in the RFP Key Information Summary Sheet.

2. Attendance is strongly recommended.

3. There is no allowance of artificial intelligence (AI) tools during this virtual conference.

E. TERMINOLOGY

All references in this Proposal Request to Contractor, Proposer, Architect, and other

Rev. 7/18 - 3 - 00100 person or persons are made relative to the singular person, male gender (e.g. "he", "him", "his", etc.) These are intended only as generic terms relative to number and gender, and are employed solely to simplify text and to conform with commonly used construction specification language.

F. QUESTIONS AND INQUIRIES

1. Questions and inquiries shall be directed to the individual referenced in RFP Key Information Summary Sheet. The Issuing Office is open from 8:00 a.m.

to 5:00 p.m. weekdays.

2. The sole point of contact between Contractors and the University will be formally made at scheduled meetings or in writing through the Issuing Office.

Requests for clarification or additional information must be made in writing to the Procurement Officer and received at the Issuing Office no later than Monday, February 2, 2026 at 3:00 PM EST. Such requests should contain the following: Questions: RFP # 00027273. Only written communications relative to the procurement shall be considered. Hard copy, facsimile and electronic mail are acceptable methods for submission of questions. It is incumbent upon the Contractor to verify University receipt of their questions.

3. All questions shall be answered in writing. Both questions and answers will be posted, without identification of the inquirer(s), on eMaryland Marketplace Advantage. No oral communications can be relied upon for proposal purposes.

G. TECHNICAL & FINANCIAL PROPOSAL DUE DATE AND TIME

1. The Technical Proposals shall be prepared and submitted as specified in Section 00300 of this RFP. Technical must arrive at the Issuing Office, by the date and time specified in the RFP Key Information Summary Sheet in order to be considered. Proposers shall clearly mark both original copies as such.

2. Proposers shall allow sufficient delivery time to ensure timely receipt of proposals by the Issuing Office. Proposals or unsolicited amendments arriving after the due date and time will not be considered.

3. LATE PROPOSALS: Any proposal, request for withdrawal, or modification of a proposal that is not received at the designated location, time and date set forth herein will be deemed late and therefore not be considered. Delivery of the proposal to the specified location by the prescribed time and date is the sole

Rev. 7/18 - 4 - 00100 responsibility of the Contractor. Exceptions may be authorized, at the sole discretion of the Procurement Officer, when the reason for the late proposal, late request for withdrawal or late modification of a proposal is due to the action or inaction of the University. A record of the late proposal, request for withdrawal, or modification of a proposal, shall be made in the appropriate procurement file.

H. SITE INVESTIGATION

Once projects are bid by submitting a proposal, the proposer acknowledges that he has investigated and satisfied himself as to the conditions affecting the work, including but not restricted to those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water, and electric power. Any failure by the offeror to acquaint himself with the available information will not relieve him of responsibility for estimating properly the cost of successfully performing the work. The University shall not be responsible for any conclusions or interpretations made by the proposer of the information made available by the University.

I. PROPOSAL SECURITY

1. Due to the “On-call” nature of this procurement, a five percent (5%) proposal bond is not required with this solicitation, but will be required when submitting bids for individual projects.

2. Evaluation of a proposal takes a considerable length of time. Maryland law does not permit any information regarding the evaluation to be released prior to the award.

J. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

The University reserves the right to reject any and all proposals, or to accept any proposal, when it is in the best interest of the State of Maryland. For the same reason, the University reserves the right to waive any technicality or minor irregularity in a proposal.

K. DURATION OF PROPOSAL OFFER

Proposals shall be valid for a minimum of one hundred twenty (120) days following the closing date of this RFP. If an award is not made during that period, the proposal shall automatically extend for another one hundred twenty (120) days, unless the Contractor gives specific written notice to the Procurement Officer at least fifteen (15) days before the expiration of the then current one hundred twenty (120) day period. Proposals shall

Rev. 7/18 - 5 - 00100 automatically renew for an additional one hundred twenty (120) days until such time as an award is made or proper written notice is given to the University of Contractor's intent to withdraw its proposal. By submission of a proposal, Contractor guarantees that its offer shall be firm for the period specified above.

L. LICENSES AND QUALIFICATIONS

1. Proposers must be licensed as required by the Business Regulation Article of the Maryland Annotated Code, (Sections 17-301 through 17-308) and shall submit proof of current licensing with their technical offers.

2. The University reserves the right to require a proposer to demonstrate that he has the skills, equipment and other resources to satisfactorily perform work of the nature and magnitude necessary to complete the project within the proposed contract schedule.

M. CLARIFICATIONS AND AMENDMENT

1. Should a proposer find discrepancies in the proposal documents, or be in doubt as to the meaning or intent of any part thereof, the proposer must, no later than seven (7) calendar days prior to the technical or price proposal due date, request clarification in writing from the Issuing Office. Failure to request such clarification is a waiver of any claim by the proposer for expense made necessary by reason of later interpretation of the proposal documents by the University.

Requests shall include the proposal number and title.

2. Oral explanations or instructions will not be binding; only written Amendments will be binding. Amendments will be posted to eMaryland Marketplace.

Proposers shall acknowledge receipt of all amendments in the space provided on the price proposal form.

N. CANCELLATION OF SOLICITATION

1. Cancellation Before Opening - Before opening of bids or proposals, a solicitation may be cancelled in whole or in part when the University and when the procurement officer determines that this action is fiscally advantageous to the University or otherwise in its best interest.

2. Rejection of All Bids or Proposals - After opening of bids or proposals but before award, all bids or proposals may be rejected in whole or in part by the University

Rev. 7/18 - 6 - 00100 when the procurement officer determines that this action is fiscally advantageous or otherwise in the University’s best interest.

3. Additional information and details can be found in the University System of Maryland Procurement Policies and Procedures as follows:

https://www.usmd.edu/usm/procurement/procedures.html

O. PROPOSAL ACCEPTANCE

1. The University reserves the right to accept or reject any and all proposals, in whole or in part, received as a result of this Request for Proposal; or to waive minor irregularities. Further, the University reserves the right to make a whole award, multiple awards, a partial award, or no award at all.

2. In order to be considered for an award, a bidder/proposer must be registered on eMaryland Marketplace. For registration, please visit their website at https://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage.

P. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer's offer to meet the requirements.

Q. MODIFICATIONS AND WITHDRAWAL OF PROPOSALS

1. Withdrawal of, or modifications to, technical or price proposals are effective only if written notice thereof is filed with the Issuing Office prior to the time such proposals are due. A notice of withdrawal or modification must be signed by an officer with authority to commit the proposer.

2. No modifications will be accepted after the time technical or price proposals are due.

R. TELEGRAPHIC/FACSIMILE PROPOSAL MODIFICATIONS

Proposers may modify their technical or price proposals by telegraphic or facsimile communication at any time prior to the due date and time set for receipt of technical or price proposals, provided such communication is received by the University's issuing https://www.usmd.edu/usm/procurement/procedures.html https://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage.

Rev. 7/18 - 7 - 00100 office prior to such time and, provided further, that the University is satisfied that a written confirmation of the modification, over the signature of the proposer, was mailed prior to the time and date set for receipt of technical or price proposals. The communication shall not reveal the proposal price, but provide addition(s), subtraction(s), or other modifications so that the final prices, percentages or terms will not be known to the Issuing Office until the sealed price proposal is opened. If written confirmation is not received within two (2) days after the scheduled opening, no consideration will be given to the modification communication. No telephone proposal prices, price modifications or requests for withdrawal will be accepted.

S. FINANCIAL DISCLOSURE BY PERSONS DOING BUSINESS WITH THE

STATE

Proposers providing materials, equipment, supplies or services to the University must comply with Section 13-221 of the State Finance and Procurement Article of the Annotated Code of Maryland, which requires that every business which enters into contracts, leases or other agreements with the State and receives in the aggregate $100,000 or more during a calendar year shall, within thirty (30) days of the time when the $100,000 is reached, file with the Secretary of State a list containing the name and address of its resident agent, each of its officers, and any individual who has beneficial ownership of the contracting business.

T. CONFIDENTIALITY/PROPRIETARY INFORMATION

Proposers should give specific attention to the identification of those portions of technical proposals deemed to be confidential, proprietary information or trade secrets, and provide justification of why such materials, upon request, should not be disclosed by the University under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6 of the Annotated Code of Maryland. Contractors must clearly indicate each and every section that is deemed to be confidential, proprietary, or a trade secret. It is not sufficient to preface the technical offer with a proprietary statement.

U. REGISTRATION AND TAX PAYMENT:

All proposers must execute the Certificate of Corporation Registration and Tax Payment portion of the Proposal Affidavit and submit it with their proposal. A proposer that cannot execute the Certification may not contract with the University.

V. AFFIDAVITS

Rev. 7/18 - 8 - 00100

1. The Proposal Affidavit enclosed with this document (Attachment A) must be executed by each responding proposers and submitted with the price proposal.

2. Conflict of Interest Information/Affidavit and Disclosure enclosed with this document (Attachment B) must be executed by each responding proposers and submitted with the price proposal.

3. Social Responsibility Affidavit enclosed with this document (Attachment D) must be executed by each responding proposers and submitted with the price proposer.

4. Certification Regarding Investment Activities in Iran enclosed with this document (Attachment E) must be executed by each responding proposers and submitted with the price proposal.

W. ARREARAGES

By submitting a response to this solicitation, the proposers represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so during the term of the contract.

The proposer is also informed that the Comptroller (per State Finance and Procurement Article § 7-222) may not, except under the conditions specified therein, issue a warrant for payment to a person if the person owes $50 or more to the State, a unit of the State government, or any governmental entity under the control of the State. Therefore, applications for payment submitted by a contractor and approved by the University for payment may not be processed by the Comptroller for payment to the contractor if an arrearage in excess of $50 exists.

X. MULTIPLE/ALTERNATIVE PROPOSALS

Proposer may not submit more than one (1) proposal in response to this request, nor may proposers submit alternative proposals.

Y. TIME OF COMPLETION AND LIQUIDATED DAMAGES

Work associated with each project solicited under the master contracts awarded as a result of this solicitation must be completed within the time specified for each project following notice to proceed and shall be certified substantially complete as provided in the General Terms and Conditions of Contract. Liquidated Damages will be established

Rev. 7/18 - 9 - 00100 as applicable and identified in the task order solicitation document.

Z. INCURRED EXPENSES

The University will not be responsible for any costs incurred by any vendor/firm in preparation and submittal of a proposal.

AA. DISCUSSIONS

This solicitation is a request for Competitive Sealed Proposals under University System of Maryland, Procurement Policies and Procedures. The University may elect to engage in discussions with one or more proposers on issues involving price or technical factors at any time prior to selection of the prospective awardee.

BB. DEBRIEFING OF UNSUCCESSFUL PROPOSERS

A debriefing of an unsuccessful proposer shall be conducted upon written request submitted to the Procurement Officer within ten (10) days of the date on which the proposer knew, or should have known, its proposal was unsuccessful. The debriefing shall be limited to a discussion of the proposer’s unsuccessful proposal. The debriefing will be oral and shall provide information on areas in which the proposal was deemed weak or insufficient. The debriefing may NOT include discussion of a competing offeror's proposal or discussion, thoughts, notes or ranking from an individual evaluation committee member. A summarization of the procurement officer's rationale for the selection may be given.

CC. ELECTRONIC FUNDS TRANSFER (EFT)

Note: This provision applies to all contracts over $200,000 requiring approval by the Board of Public Works.

By submitting a response to this solicitation, the Offeror agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller’s Office grants an exemption. The selected Offeror shall register using the COT/GAD X-10 Vendor Electronic Funds Registration Request Form, which may be found on the following website:https://www.marylandtaxes.gov/forms/state-accounting/static-files/GADX10Form.pdf

Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form and must include the https://www.marylandtaxes.gov/forms/state-accounting/static-files/GADX10Form.pdf https://www.marylandtaxes.gov/forms/state-accounting/static-files/GADX10Form.pdf

Rev. 7/18 - 10 - 00100 business identification information as stated on the form and include the reason for the exemption.

See Payment of University Obligations clause in the University of Maryland, College Park - General Terms and Conditions for additional information.

DD. MINORITY BUSINESS ENTERPRISE (MBE) NOTICE

Minority business enterprises are encouraged to respond to this solicitation.

EE. E-MARYLAND MARKETPLACE ADVANTAGE

All vendors interested in conducting business with the University of Maryland must register at https://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage.

Registration is free. EMaryland Marketplace Advantage (eMMA) is the State of Maryland’s Internet-based procurement system. Registered vendors can access bid solicitations and receive email notification when new solicitations are posted.

FF. COMMERCIAL NONDISCRIMINATION CLAUSE

A. “As a condition of entering into this Agreement, Contractor represents and warrants that it will comply with the State's Commercial Nondiscrimination Pol icy, as described under State Finance and Procurement Article, Title 19, Annotated Code of Maryland. As part of this compliance, Contractor may not discriminate on the basis of race, color, religion, ancestry or national origin, sex, age, marital status, sexual orientation, or disability or other unlawful forms of discrimination in the solicitation, selection, hiring, or commercial treatment of subcontractors, vendors, suppliers, or commercial customers, nor shall Contractor retaliate against any person for reporting instances of such discrimination. Contractor shall provide equal opportunity for subcontractors, vendors, and suppliers to participate in all of its public sector and private sector subcontracting and supply opportunities, provided that this clause does not prohibit or limit lawful efforts to remedy the effects of marketplace discrimination that have occurred or are occurring in the marketplace. Contractor understands that a material violation of this clause shall be considered a material breach of this Agreement and may result in termination of this Agreement, disqualification of Contractor from participating in State contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

Rev. 7/18 - 11 - 00100

B. The Contractor shall include the provision in §A of this regulation in all subcontracts to the State contract.

C. The following provision is mandatory for all State contracts: “As a condition of entering into this Agreement, upon the request of the Maryland Commission on Human Relations, and only after the filing of a complaint against Contractor under State Finance and Procurement Article, Title 19, Annotated Code of Maryland, as amended from time to time, Contractor agrees to provide within 60 days after the request a complete list of the names of all subcontractors, vendors, and suppliers that Con tractor has used in the past 4 years on any of its contracts that were undertaken within the State of Maryland, including the total dollar amount paid by Contractor on each subcontract or supply contract. Contractor further agrees to cooperate in any investigation conducted by the State pursuant to the State's Commercial Nondiscrimination Policy as set forth under State Finance and Procurement Article, Title 19, Annotated Code of Maryland, and to provide any documents relevant to any investigation that is requested by the State. Contractor understands that violation of this clause is a material breach of this Agreement and may result in contract termination, disqualification by the State from participating in State contracts, and other sanctions."

GG. RECIPROCAL PREFERENCE FOR RESIDENT RESPONDERS

As set forth in § 14-401 of the State Finance and Procurement article of the Annotated Code of Maryland, a non-resident firm submitting a proposal, in response to a solicitation, is to attach to its proposal a copy of the current statute, policy, procedure, or executive order of the resident firm’s State if that State gives a preference to its residents firms. Where such a statute, policy, procedure, or executive order is in effect in the responder’s resident state, the University may apply a preference identical to that applied by the respondent firm’s resident state as long as application of that preference is not in conflict with a federal law or grant affecting the procurement contract.”

HH. SMOKING POLICY

Smoking is prohibited on the campus.

Ref. https://www.usmd.edu/regents/bylaws/SectionVI/VI810.pdf https://www.usmd.edu/regents/bylaws/SectionVI/VI810.pdf

Rev. 7/18 - 12 - 00100

II. MARYLAND LAW PREVAILS.

This Contract shall be construed, interpreted and enforced according to the laws of the State of Maryland, without reference to its conflicts of law principles.

END OF SECTION 00100

SECTION 00200

INFORMATION AVAILABLE TO PROPOSERS

On-Call General Contracting Services for Emergency Clean-up Services

Rev. 07/09 - 1 - 00200

SECTION 00200 - INFORMATION AVAILABLE TO PROPOSERS

A. CONTRACT DOCUMENTS

1. Contract Documents consisting of the contents of this RFP, the Specifications and General Requirements (Refer to Part IV), the UMCP General Terms and Conditions of the Contract, (PUR050 10/14 (Rev 8/2025), the contract documents (i.e., contract and bond forms, etc. found in Part V), the Loose Forms Package, and any Amendment that may be issued prior to the proposal due date, all of which describe the scope of work to be furnished, shall be furnished to all interested parties.

2. All of these materials will be included in the Contract that the University awards as a result of this RFP NO. 00027273, and will be among the Contract documents.

The proposer, by submitting his proposal, agrees, if awarded the Contract, to be bound under the Contract to all the terms and conditions of the Contract Documents.

B. AVAILABLE RECORD DOCUMENTS

1. For each Task Order solicitation, the University of Maryland College Park upon request, will make accessible to proposers any available record drawings, utility plans, and other data pertinent to existing conditions to the extent that such material is available. The University, however, can offer no assurances that such drawings, property descriptions, or other data are accurate, current or complete.

5. Such documents must be used, or copied, at the UMCP Facilities

Management/Department of Capital Projects & Construction, unless permission is granted in writing from UMCP otherwise. Proposers shall assume responsibility for cost of reproduction and for replacing any damaged or lost documents.

3. Any time, expense, and effort devoted by the proposer to research of the available record documents discussed in this Section is strictly voluntary, and no compensation or extension of the proposal due date(s) will be granted as a result of this research.

END OF SECTION 00200

SECTION 00300

PROPOSALS & EVALUATION

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SECTION 00300 PROPOSAL & EVALUATION

A. TRANSMITTAL LETTER

A transmittal letter prepared on the proposer’s business stationery must accompany the technical proposal. The purpose of this letter is to transmit the technical proposal, therefore, it should be brief, but shall confirm the proposer’s intent to be bound by the technical proposal, if accepted, and be signed by an individual authorized to bind the firm to all statements contained therein. Please include name and email of person of whom Procurement is to contact during the evaluation process. In addition, please include the name and email address for Minority Business Enterprise reporting information.

B. SIGNING OF FORM

The technical and price proposals if submitted by an individual, shall be signed by the individual; if submitted by a partnership, shall be signed by a member or members of the partnership having authority to bind the partnership; if submitted by a corporation, shall be signed by an officer, and attested by the corporate secretary or an assistant corporate secretary. If not signed by an officer, there must be attached a copy of that portion of the by-laws or a copy of a board resolution, duly certified by the corporate secretary, showing the authority of the person so signing on behalf of the corporation.

C. BASIS FOR AWARD: QUALIFICATION BASED SELECTION

The University will follow a Competitive Sealed Proposals process utilizing the Qualifications Based Selection (QBS) approach to select the contractors for the required services. Under this approach, a Qualification Committee (QC) reviews the Technical Proposals from proposing firms. After review of the Technical Proposals and oral presentations/interviews, which are optional, the QC establishes a ranking of the technically acceptable firms. The Procurement Officer will recommend contract award to the responsible contractors that provide the best technical qualifications, considering the evaluation factors in this RFP.

D. TECHNICAL PROPOSAL SUBMITTAL

1. The technical proposal should be prepared in a clear and precise manner. All appropriate points of the solicitation must be addressed. The requirements for the technical proposal are listed in this section.

2. Submit one original of the technical proposal. Supplemental information may be

- 2 - 00300 submitted as an appendix. Technical proposals shall be organized and tabbed according to the Technical Proposal Criteria listed below. The Technical Proposal and all required forms shall be completed in ink or typed; erasures and/or alterations shall be initialed in ink by the signer.

3. The technical proposal shall be one (1) package combined together (no separated by each form) and submitted via electronic box (See Key Information Summary). The Proposal shall have the proposer’s name, RFP number, and the project name prominently displayed, together with the words, “TECHNICAL PROPOSAL”.

4. The following items shall be included in the technical proposal:

(a) Detailed responses to the technical criteria listed in this section

(b) Submittal of all applicable forms provided in the attached Loose Forms

Package.

(c) Copy of proposer’s contractor license, per Section 00100 L 2.

(d) Information included in Paragraphs G and H of this section.

E. TECHNICAL PROPOSAL EVALUATION

As mentioned above, the University will establish an Evaluation Committee for the purpose of evaluating Technical Proposals submitted in response to this RFP. Evaluation of technical proposals will be based on a Qualification Based Selection (QBS) process. The University will utilize QBS approach to select the firms for which master on-call contracts will be awarded. The selection process will follow the guidelines established in USM’s Procurement Policies and Procedures (USM PP & P – Revision dated August 28, 2024).

Under this approach, a Qualification Committee (QC) reviews the Technical Proposals from the firm(s). After review of the technical proposals and interviews (if required), the QC will establish a ranking of the technically acceptable firms. The University requires the right to request clarifying information from any and all Proposers at any time during the evaluation process.

Only those Contractors meeting the technical qualification and business requirements will be considered for award. The Technical Evaluation Committee may request site visits for the purpose of evaluating proposers and/or Contractors’ responsibility. The Committee may request additional technical information from any source.

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F. TECHNICAL PROPOSAL EVALUATION FACTORS

The following information must be furnished in the Technical Proposal. Omission of any of the items noted below may result in the proposal being rejected as unacceptable.

Compile the technical proposal in the same order as the Technical Proposal Evaluation Factors listed below. Technical Proposal Evaluation Factors are listed below in relative order of importance.

1. Project Approach/Major Milestone Schedule

(a) Provide a brief, overall narrative description (developed in specific response to this proposal) of the proposer’s proposed approach to the development and processes for establishing an On-Call contract as outlined in this solicitation this project. This description of how the work will be done should include, but not be limited to the following factors: quality control, quality assurance, schedule control, and testing and inspection services, noting work to be done by the proposing firms’ own forces. Provide narrative of how to mobilize trades for on-call work.

i. Identify project challenge(s), and proposed approach(es). Identify past projects with similar challenges and their outcome.

EVALUATION CRITERIA: Proposers will be evaluated based on their understanding of the project scope, the general execution plan, and by their presentation of the project challenge.

2. Experience on Similar or Relevant Projects

(a) Complete the Experience Form (Loose Forms Package; duplicate as needed) for three (3) projects similar in magnitude and scope to that described herein, which the proposer has successfully completed within the past five (5) years.

(b) Project Type:

i. Only one (1) of the three (3) projects can be from the University of Maryland College Park

ii. One (1) of the three (3) projects must be scientific research project preferably in a higher education setting

iii. One (1) of the three (3) projects must be an academic project (with classrooms, auditorium, seminar rooms, etc.)

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iv. One (1) of the three (3) projects must be in a residence hall/apartment complex/living quarters

(c) Qualifying reference projects shall reflect work completed successfully by the proposer, and each valued at a minimum of $ 20,000.00

The projects submitted under the Firm Experience category are to be similar in size [i.e., cost] and complexity [facility type/use such as academic, scientific research, teaching facility, residence hall/apartment complex/living quarters in a higher education setting (highest consideration), urban site constraints, with emphasis on occupied setting, on call/time and material contracting method, etc.] to projects to be done under this contract.

All proposers are to base their responses on their three (3) most recently completed projects that reflects the size, complexity, and on call services required under this RFP.

(c) As indicated on the form, provide the following information for each project:

1) A concise but detailed description of the project (s) (including project type, setting and schedule);

2) Customer/Project Owner’s name, address, contact name and current telephone number (Note: All references provided will be contacted);

3) Proposal’s project manager and/or field superintendent for the reference project;

4) Contract method used (On-call, GC, etc.,);

5) The start date, the original completion date at time of award, and the actual completion date of the project; and

6) The proposal price, final project cost, and percentage increase (or decrease) for the construction contract.

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EVALUATION CRITERIA: Experience that clearly demonstrates the proposer’s knowledge of, and ability to, successfully perform work similar to that contemplated by these specifications.

Higher consideration will be given for experience involving projects most similar to the projects proposed by this RFP, in terms of size, scope and complexity. Ability to deliver projects on time.

Ability to deliver projects within cost established at award.

3. References

(a) Using the information provided by the proposer (above) for the purpose Of establishing experience, the University will contact all Customer/Project Owner references identified by the proposer. Proposers should verify the accuracy of reference contact information before submitting their proposal. The University will hold all reference data in strict confidence.

i. Provide contact name, address, and telephone number for each reference. Such references are to be from different projects; that is, only one reference per project is allowed. No more than one (1) reference may be from inside the University of Maryland College Park.

(b) The University reserves the right to check other reference sources at its sole discretion, including sources not identified by the proposer. The University may also consider the performance of the proposer on any/all projects performed for the University prior to submittal of this proposal, including ongoing/active projects, whether identified by the proposer or not.

EVALUATION CRITERIA: Positive feedback from references identified by the proposer.

Positive feedback from any other reference sources identified by the University. Satisfactory performance of work for the University on past (or active) projects).

4. Proposer‘s Personnel

(a) Key Personnel. Complete a separate Key Personnel Form (Loose

Forms Package; duplicate as necessary) for the: Project Manager, Site Supervisor, Foreman, Technician and Blood Pathogen Technician

Project Manager

Person from Contractor who will be involved on a continual basis on all “on-call” projects under this contract. This person will be responsible for

- 6 - 00300 the overall management of the team and the completion of each project.

This person is the primary point of contact for the University personnel regarding submittals of bid prices, assignment of appropriate personnel, and contract issues during the contract.

Minimum Requirements:

High school graduate or GED equivalent required. Minimum of five (5) years experience in occupied institutional settings, and construction/renovation projects. Considerable knowledge of Emergency on-call procedures, materials, methods and equipment. Knowledge of safety hazards and OSHA requirements. Ability to interpret contracts, plans and specifications for subcontractors. Project manager must speak fluent English

Site Supervisor

Person from contractor who will be on site 100% once project commences and will be responsible for the direct supervision of the trade contractors, daily coordination of the work on site to maintain the schedule, on site management such as material deliveries, etc.

Note: The Site Supervisor may not act as the Principal Coordinator on the contractor team.

Minimum Requirements:

High school graduate or GED equivalency required. Minimum of five (5) years experience in occupied/institutional settings, and construction/renovation projects. Considerable knowledge of Emergency ON-call procedures, methods and equipment. Knowledge of safety hazards and OSHA requirement. Ability to interpret contracts plans and specifications for subcontractors. The Site Supervisor must speak fluent English.

Foreman Person from contractor who will be involved on a continual basis from commencement of a task order until job completion. This person is responsible for overall management of the Emergency team assignment to a particular project and the completion of the project. Note: The Foreman may act in this role for any project. If this is the case, then this should be

- 7 - 00300 indicated on the Key Personnel form provided for the person; project experience in both roles should be demonstrated.

Minimum Requirements:

High school graduate or GED equivalency required. Minimum of two (2) years experience in laboratories or scientific research, teaching facilities, occupied and/or educational settings, and emergency projects. Considerable knowledge of flood and fire damage materials, procedures, methods and equipment. Knowledge of safety hazards and OSHA requirements. Ability to interpret contracts plans and specifications for subcontractors.

Technician(s)

High School graduate or GED equivalency required. Minimum of one (1) year experience performing this type of work at similar facilities.

Knowledge of safety hazards and OSHA requirements. Note: Successful firm(s) must maintain adequate persons in this position to accommodate the University’s needs. The University reserves the right to request staffing list prior to award.

Blood Pathogen Technician

High School graduate or GED equivalency required. Minimum of one (1) year experience performing this type of work at similar facilities. Knowledge of safety hazards and OSHA requirements.

Technician(s) will have received required OSHA initial and annual refresher training for proper blood borne hazard exposure control.

Technician(s) will be competent with adequate methods and procedures in cleaning and disinfecting different surfaces and substrates, utilizing EPA listed disinfectants.

Include the following for all Key Personnel:

1. Educational background, including degrees/certifications received.

2. Work experience with the proposing firm, including duration of employment, with dates, and position(s) held;

3. Work experience with prior employers, including duration of employment, with dates, and position(s) held.

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4. Specific project experience which is similar to the work to be done under this contract and the role this person played in each selected project. A minimum of three (3) projects are to be listed for each person.