Amendment 003 - RFP 00027273.pdf

Addendum form 2.2 November 11, 2001 Page 1 of 1

AMENDMENT OF SOLICITATION

1. AMENDMENT NUMBER A003

2. DATE ISSUED

2/6/2026

3. NUMBER OF PAGES

Eight (8) including cover page

4. ISSUED BY

UNIVERSITY OF MARYLAND

DEPARTMENT OF PROCUREMENT & BUSINESS SERVICES

2113-R CHESAPEAK BUILDING

4300 TERRAPIN TRAIL

COLLEGE PARK, MARYLAND 20742-1111

POINT OF CONTACT: Brennitta Welcher

TELEPHONE NUMBER: 301-405-5821

ELECTRONIC MAIL ADDRESS: bwelcher@umd.edu

5. ADMINISTERED BY (If other than Item 4)

6. NAME, ADDRESS AND FEI NUMBER OF CONTRACTOR

TO ALL PROPOSPECTIVE BIDDERS

7A. AMENDMENT OF SOLICITATION NUMBER

RFP # 00027273 On-Call Emergency Clean Up Response

7B. DATED

January 16, 2026

8. AMENDMENT OF SOLICITATION

The solicitation identified in 7A above is amended as set forth in Item 9.

The due date and time specified for receipt of offers/bids is extended, is not extended.

Contractor must acknowledge receipt of this amendment.

RECEIPT OF THIS AMENDMENT MUST BE ACKNOWLEDGED ON PART I – The Schedule, Section A-1 – Solicitation/Contract Form

FAILURE OF CONTRACTOR’S ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR RECEIPT OF OFFERS/BIDS PRIOR TO THE DUE DATE AND TIME SPECIFIED MAY RENDER CONTRACTOR’S OFFER UNACCEPTABLE/NON-

RESPONSIVE AND SUBJECT TO REJECTION.

9. DESCRIPTION OF AMENDMENT (Use additional pages if required)

A. Correction: Proposals are due on or before 3 PM Thursday, February 12, 2026.

B. Responses to the submitted questions, seven (7) pages

END OF AMENDMENT NUMBER THREE (3)

Except as provided herein, all terms and conditions of the document referenced in Item 7A, including previous amendments, if any, shall remain in full force and effect.

10A. NAME AND TITLE OF SIGNER (Type or Print)

11A. NAME OF

PROCUREMENT

OFFICER (Type or Print)

Brennitta Welcher

10B. CONTRACTOR SIGNATURE

(Signature of Person Authorized to Sign)

10C. DATE SIGNED

Questions & Responses

RFP # 00027273

Q1. In Section 00300, Technical Proposal Evaluation Factors, the RFP requires that one of the three submitted experience projects be a “scientific research project, preferably in a higher education setting.”

Given that this solicitation is for on-call emergency clean up and restoration services, including fire, flood, mold remediation, sewage, and trauma response, we respectfully request clarification regarding the University’s intent with this requirement.

Specifically, does the University consider emergency mitigation, remediation, or restoration work performed within laboratory, research, or scientific facilities to satisfy this criterion, even if the scope was emergency response rather than planned research construction? Alternatively, please advise if this requirement was included inadvertently from a different procurement and, if so, whether proposers may substitute another occupied institutional emergency response project of similar complexity.

A1. The intention of this requirement was that one (1) of the three (3) submitted experience projects will have taken place in a scientific, or research setting, preferably in a higher education setting. Yes, an example project of emergency mitigation, remediation, or restoration work performed within laboratory, research, or scientific facilities would satisfy this criterion.

Q2. Is this a new contract?

A2. No, this is a re-solicitation of the existing services.

Q3. Who is the incumbent contractor?

A3. Two awards were generated from the previous solicitation of these services, Infinity

Services and M&S Enterprises.

Q4. Is the previous bid tabulation available?

A4. A Public Information Act request must be submitted to obtain pricing and/costs as

UMCP Procurement is not permitted to provide that information. A formal request must be submitted to the following: https://umd.edu/maryland-public-information-act-request-form.

Q5. How much was spent during the last contract period?

A5. See response to Q4.

Q6. What is the anticipated budget for the next contract period?

A6. As this is solicitation is for emergency/urgent services, there is not a dedicated budget for these services.

Q7. Is this contract fully funded?

A7. See response to Q6.

Q8. Is bonding necessary for the bid/proposal?

A8. No, there is no payment, performance, or proposal bonding requirement. The insurance requirements can be found in Section 0200 of the RFP.

Q9. What is the expected start date?

A9. The projected award date is July 18, 2026.

Q10. What are the liquidation rates?

A10. There are not liquidation rates are not applicable to this solicitation.

Q11. Are there MBE/DBE requirements? If so, what percentage? Subcategories? Percentage that can be self-performed?

A11. MBE requirements will be required if/when the costs are expected over $ 100,000 and is a planned project.

Q12. Do we have to fulfill all categories of services for the contract?

A12. This is a qualifications based solicitation. A successful awardee will likely be able to fulfill all required services.

Q13. Can you please confirm the last contract price?

A13. See response to Q4.

Q14. Can you please confirm if any prevailing wage will be required under this contract?

MD minimum wage is acceptable?

A14. Prevailing wages do not apply to this solicitation, and Maryland’s minimum wage is required.

Q15. RFP Section 0300, F -Technical Proposal Evaluation Factors, # 2 - Experience on

Similar or Relevant Projects. What is meant by scientific research projects?

A15. See response to Q1

Q16. RFP Section 0200 - 12B. We do not understand this paragraph -please explain.

A16. Suppliers who invoice the University shall not owe the State of Maryland before resolving issue(s). Debts to the State may result in liability offset(s) to the supplier.

Q17. RFP Section 0200, 14A. Is it beneficial and or necessary to submit Insurance certificates in the bid before being awarded the bid?

A17. A successful contractor will be requested to submit a blanket certification of insurance with limits that equal to or greater than those listed in the Section 0200 previous to award of contract.

Q18. RFP Section 0200, -.29 Century compliance warranty. We do not understand this paragraph. Please explain.

A18. This language states that installed material(s) and/or equipment must be manufactured in the current century. This language likely does not apply to this solicitation.

Q19. Division 1, Section 0500 includes requirements that appear to align with both planned construction activities (e.g., work initiation conferences, staging plans, schedules, daily reporting, supervision, as-builts) and immediate emergency response services requiring rapid mobilization.

To ensure consistent compliance and accurate pricing, please clarify how Division 1 /

Section 0500 requirements are intended to apply during the initial emergency response and mitigation phase (e.g., active water intrusion, fire, biohazard events) versus post-stabilization or follow-on corrective work performed under a Task Order.

Specifically, please confirm:

1. Which Division 1 / Section 0500 requirements are mandatory at the time of initial emergency mobilization, and which apply after stabilization or under scheduled

Task Orders.

2. Whether emergency mitigation work may proceed under verbal authorization with written Task Order documentation to follow.

3. At what point emergency work is considered complete and subject to full construction administration requirements (WICs, schedules, supervision staffing, as-builts, etc.).

A19. See “Section 0400 – Part IV, Division 1, A, 3 - Implementation” for additional details.

Q20. Section 0100 references milestone schedules that appear to assume a defined scope, fixed start, and predictable completion timeline. Emergency response and mitigation services, however, are often condition-driven and subject to factors outside the contractor’s control (e.g., ongoing water sources, access restrictions, drying verification, University-directed pauses). Please clarify whether the milestone schedule in Section 0100 is intended to apply to:

1. Initial emergency response and mitigation activities, or

2. Only to post-stabilization or follow-on work performed under a Task Order with a defined scope and duration.

A20. The milestone schedules are evaluated on parameters that are within the reasonable control of the contractor such as (initial response time, availability of workers, availability of equipment, timeliness of equipment/drying monitoring (not the actual speed of the drying process).

Q21. Additionally, please confirm how schedule milestones are evaluated when emergency work duration is dependent on drying conditions, environmental readings, or

University-directed delays.

A21. The milestone schedules will be evaluated on the contractor's ability to have adequate staffing and equipment needed for the specific flood type. It will be expected that they follow industry standard best practices such as those laid out in ANSI/IICRC

S500 Standard for Professional Water Damage Restoration. The evaluation will not be determined on the timeliness of the drying process but rather that ability to follow best practices.

Q22. The RFP states that contractors must have field supervision on site whenever staff are present/working. For emergency restoration services, many incidents involve small crews, short durations, or routine monitoring activities where continuous on-site supervision is not typical industry practice.

Please clarify the University’s expectations regarding site supervision for restoration work, including:

A. Whether on-site supervision is required for all emergency response incidents regardless of size or duration, or only for incidents exceeding certain thresholds (e.g., crew size, duration, scope, or risk level).

B. Whether a foreman or lead technician may serve as the designated on-site supervisor for smaller incidents.

C. Whether remote supervision with periodic site visits is acceptable for routine mitigation or monitoring activities.

A22. See Section 0400 “Part IV”, DIVISION II – GENERAL SPECIFICATONS, 1.13.

SUPERVISION OF THE WORK.

Q23. The RFP describes multiple pricing and procurement approaches, including lump sum bids, time and material (T&M), and not-to-exceed task orders. To ensure consistent compliance and accurate pricing, please clarify the University’s intended application of these pricing methodologies. Specifically, please confirm:

A. Which pricing methodology is intended for initial emergency response and mitigation activities (e.g., water, fire, mold, biohazard incidents).

B. Whether the pricing methodology for a given incident is established at the time of activation or task order issuance, and whether it may change once work has begun.

C. Under what circumstances emergency work would be expected to be priced as a lump sum versus T&M or not-to-exceed.

D. Whether competitively bid lump sum pricing is intended only for post-stabilization or follow-on corrective work with a defined scope.

A23. Use Section 0500 for requested labor costs. Whether emergency and/or lump sum, the labor costs provided in Section 0500 will become the contracted rates the successful awardee will bill on projects.

Q24. Please confirm if emergency work can begin upon University authorization

(call/email) and that NTP/Task Order can follow without putting costs “at contractor risk.”

A24. Yes, typically emergency work is coordinated with University personnel and assigned contractor, performed, then the task order is issued for payment reference.

Q25. Are bonds required at the master on-call award level, or only on individual task orders that exceed the threshold?

A25. See response to Q8.

Q26. The Terms say rental rates must be agreed and reference AED rates, and also state reimbursement won’t be authorized if contractor-owned equipment is used. Please confirm how contractor-owned equipment is billed (daily/weekly rates vs actual cost basis) and what documentation is required.

A26. The labor costs provided in Section 0500 will become the contracted rates the successful awardee will bill on projects. University personnel will verify contractor-owned equipment and will approve at submission of invoice(s).

Q27. It says daily reports must be submitted into your online system daily. Please identify the system/platform, access process, required format, and whether our internal tools can be used if provide equivalent reporting.

A.27 Daily reports can be submitted in writing or email to the appropriate responsible

UMD project manager.

Q28. Could you please provide the last contract price?

A28. See response to Q4.

Q29. Could you confirm whether this contract is subject to prevailing wage, minimum wage, or if there is a specific wage rate applicable to all labor?

A29. See response to Q14. Use Section 0500 for requested labor costs.

Questions