Amendment 002 - RFP 00027273.pdf

Addendum form 2.2 November 11, 2001 Page 1 of 1

AMENDMENT OF SOLICITATION

1. AMENDMENT NUMBER A002

2. DATE ISSUED

1/23/2026

3. NUMBER OF PAGES

Twenty one (21) including cover page

4. ISSUED BY

UNIVERSITY OF MARYLAND

DEPARTMENT OF PROCUREMENT & BUSINESS SERVICES

2113-R CHESAPEAK BUILDING

4300 TERRAPIN TRAIL

COLLEGE PARK, MARYLAND 20742-1111

POINT OF CONTACT: Brennitta Welcher

TELEPHONE NUMBER: 301-405-5821

ELECTRONIC MAIL ADDRESS: bwelcher@umd.edu

5. ADMINISTERED BY (If other than Item 4)

6. NAME, ADDRESS AND FEI NUMBER OF CONTRACTOR

TO ALL PROPOSPECTIVE BIDDERS

7A. AMENDMENT OF SOLICITATION NUMBER

RFP # 00027273 On-Call Emergency Clean Up Response

7B. DATED

January 16, 2026

8. AMENDMENT OF SOLICITATION

The solicitation identified in 7A above is amended as set forth in Item 9.

The due date and time specified for receipt of offers/bids is extended, is not extended.

Contractor must acknowledge receipt of this amendment.

RECEIPT OF THIS AMENDMENT MUST BE ACKNOWLEDGED ON PART I – The Schedule, Section A-1 – Solicitation/Contract Form

FAILURE OF CONTRACTOR’S ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR RECEIPT OF OFFERS/BIDS PRIOR TO THE DUE DATE AND TIME SPECIFIED MAY RENDER CONTRACTOR’S OFFER UNACCEPTABLE/NON-

RESPONSIVE AND SUBJECT TO REJECTION.

9. DESCRIPTION OF AMENDMENT (Use additional pages if required)

A. Pre-proposal conference attendance list, one (1) page B. Pre-proposal conference meeting notes, four (4) pages C. Pre-proposal conference presentation, fifteen (15) pages

END OF AMENDMENT NUMBER TWO (2)

Except as provided herein, all terms and conditions of the document referenced in Item 7A, including previous amendments, if any, shall remain in full force and effect.

10A. NAME AND TITLE OF SIGNER (Type or Print)

11A. NAME OF

PROCUREMENT

OFFICER (Type or Print)

Brennitta Welcher

10B. CONTRACTOR SIGNATURE

(Signature of Person Authorized to Sign)

10C. DATE SIGNED

RFP # 00027273: Pre-Proposal Conference

Attendees:

Brennitta Welcher, UMD Procurement, bwelcher@umd.edu Leslie Mauck, UMD Procurement, lsiciak@umd.edu Patrick Walsh, UMD Procurement, walshpt@umd.edu Brian Trest, FM Incident Response Patrick Rhodes, DRF Incident Response Jason Wright, DRF Incident Response Kim Popowski , PBI Commercial Mikhael Cohn, SI Restoration Tara Herbert, Infinity Environmental, Inc.

Veronica Weisberg, Environmental Management Services, Inc.

Laurie Cohn, SI Restoration Michael Coates, Restoration 1 of Washington DC, Mike.coates@restoration1.com Steven Castellanos, PBI Commercial Bob Wiglesworth, Maryland Cleaning & Abatement Services Bob Reese, Paul Rockwell, PROCKWELL@SI-RESTORATION.COM Tricia Buchler, SERVPRO of Washington DC AV Scott, Olson Restoration Steven Castellanos, PBI Commercial, Steve@PBI1988.com Bob Wiglesworth, Maryland Cleaning & Abatement. Corp.

Bobby Wiglesworth, Maryland Cleaning & Abatement Services, bobjr@mcacorp.net Tiana McManus, McManus Legacy Group, LLC- info@mcmanuslegacygroup.com Emily Bratten, Olson Restoration, ebratten@servproteamolson.com Stephanie House, SERVPRO Raquel Carrasco, IG Services Raven Coates, Restoration 1 of Washington DC and Restoration 1 of Hyattsville Stacie Peoples, IG Services mailto:bwelcher@umd.edu mailto:lsiciak@umd.edu mailto:walshpt@umd.edu

RFP # 00027273: Pre-Proposal Conference Meeting Notes

Date: January 23, 2026 @ 10:00am

Attendance: UMCP Contacts - Brian Richard Trest (FM), Patrick Rhodes &

Jason Wright (RF).

Procurement Contacts: Brennitta Welcher, Patrick Walsh &

Leslie Mauck

Guest:

Kim Popowski - PBI Commercial

Mikhael Cohn - SI Restoration

Tara Herbert - Infinity Environmental, Inc.

Veronica Weisberg, - Environmental Management Services, Inc.

Laurie Cohn -SI Restoration

Michael Coates - Restoration 1 of Washington DC Mike.coates@restoration1.com

Steven Castellanos - PBI Commercial

Bob Wiglesworth - Maryland Cleaning & Abatement Services - bobjr@mcacorp.net

Bob Reese, Paul Rockwell – SI Restoration - PROCKWELL@SI-RESTORATION.COM

Tricia Buchler - SERVPRO of Washington DC

Anthony Scott - AV Scott - Olson Restoration

Steven Castellanos- PBI Commercial Steve@PBI1988.com

Michele Boeri - Maryland Cleaning & Abatement. Corp.

Tiana McManus - McManus Legacy Group, LLC- info@mcmanuslegacygroup.com

Emily Bratten - Olson Restoration, ebratten@servproteamolson.com

Stephanie House – SERVPRO

Raquel Carrasco - IG Services

Raven Coates - Restoration 1 of Washington DC and Restoration 1 of Hyattsville

Stacie Peoples - IG Services mailto:ebratten@servproteamolson.com

Brennitta Welcher – Introduction

Power Point Slide presentation

• Objectives

• CSB Designated

• Implementation

• General Info. – Solicitation Schedule

• Proposal Security

Teams on the Ground – Brian Richard Trest, Patrick Rhodes, & Jason Wright

Brian Trest - explanation of Scope of Work

Patrick Rhodes – possibility of additional circumstances

Note- University of Maryland has their own equipment and mostly this contract will be for man power. If the contractor brings their own equipment please make sure that it is labeled with their company information.

Technical & Price Proposal –

Directions of submissions – reiterated that bidders must follow the directions.

Make sure that you read the entire RFP for important directions

Reminder - Certificate of insurance requirements can be found in Section 0200.

General Information –

Sexual harassment – not tolerated

Parking - UMD is not responsible for contractor’s parking permits

Questions

1. What are the economic benefits to Maryland?

a. Answer: – The description and requirements can be found in Section

0300.

2. Asbestos concerns:

a. Does the University have an asbestos survey record for locations?

i. Answer: There are some records; however, a blanket statement will be added to most locations that asbestos is likely present.

b. If asbestos is positively identified, who is responsible?

i. Answer: UMD will handle any issue if asbestos is identified.

3. Where can the CSB qualifications be found?

a. Answer: The qualifications of the CSB program can be found at https://gomdsmallbiz.maryland.gov/Pages/sbr-Program.aspx.

4. The RFP on EMMA is listing as closed.

a. Answer: This has been addressed and rectified. eMMA has listed the solicitation as open as of 1/23/26:

https://emma.maryland.gov/page.aspx/en/bpm/process_manage_ex tranet/87842. At the Public Solicitations, add “emergency” to the “Keyword” field.

5. Two of the documents Specifications and Affidavits are exactly the same.

Affidavits is missing.

a. Answer: Amendment # 001 contains the corrected document “Section 0500” and is posted at eMMA.

Closing Remarks.

University of Maryland College Park

Request For Proposal (RFP) 00027273 On-Call Emergency Clean Up Response

Pre-Proposal Conference

AGENDA

Introductions Objective Participation Requirements Scope of Work Proposals & Evaluation General Information Questions

University of Maryland, College Park Staff

Department of Facilities Management Brian Trest, Manager, Incident Response , Operations & Maintenance

Department of Residential Facilities Patrick Rhodes, Assistant to the Assistant Director

Jason Wright, Senior O&M Projects Manager

Department of Procurement & Business Services Leslie Mauck, Construction & Facilities Procurement

Pat Walsh, Construction & Facilities Procurement

Brennitta Welcher, Procurement Officer

OBJECTIVE

To select one or more on-call contractors to provide all labor, materials equipment and supervision for projects on and “as needed basis” for “Emergency Clean up” projects for the University of Maryland College Park and its Service Center locations limited to UMCP and USM Service Centers area.

For purposes of this procurement and the resulting contracts, the meaning of “on-call” is as follows: The Contractor (s) are to be available (on call) as projects arise to provide emergency clean up services for UMCP; the University cannot, however, forecast what the frequency of use will be. To include: fire and floor, restoration, mold remediation, sewage and trauma clean-up.

NOTE: Any subcontracting of other trades must be approved by the UM Project Manager previous to work.

• This RFP has been designated as a Certified Small Business solicitation (CSB).

• Contractor(s) must be registered in the Program in order to be awarded.

• For instructions on registering, go to https://emma.maryland.gov/page.aspx/en/sup/ registration_extranet_manage

PROJECTS ESTIMATED

OVER $50,000

(> $ 50K)

PROJECTS ESTIMATED

UNDER $ 50,000

(< $ 50K)

• Projects will be bid among awarded on-call contractors

• Scope of work will be provided opportunity to visit the sight will be offered

• Assigned based on availability

• Equitable distribution of projects monitored by procurement

SOLICITATION SCHEDULE

• Pre-Proposal Conference: January 23, 2026 at 10:00 am

• Deadline for Questions: February 2, 2026 at 1 pm All questions must be submitted by email to Brennitta Welcher at bwelcher@umd.edu

• Technical & Price Proposals are due on or before February 12, 2026 at 3:00 pm

• Contract Award

– July 2026 {Projected}

PROPOSAL SECURITY

• Due to the “on-call” nature of this procurement, a five percent (5%) proposal bond is not required.

• Payment & Performance Bonds when project award exceeds $100K are not required.

SUBMISSION DIRECTIONS

Separate proposal as two documents (technical and pricing) with the naming convention (see below) to the

Box Folder found at the link below:

https://umd.app.box.com/f/d2f80db002564a6090edc5e1559c

8d39

1. SUPPLIER NAME RFP 00027273 PROPOSAL – Price

2. SUPPLIER NAME RFP 00027273 PROPOSAL – Technical https://umd.app.box.com/f/d2f80db002564a6090edc5e1559c8d39

EVALUATION FACTORS

1. PROJECT APPROACH

2. SIMILAR EXPERIENCES

3. REFERENCES

4. KEY PERSONNEL

5. COMPANY PROFILE

6. ECONOMIC BENEFIT TO MARYLAND

• Insurance Requirements: Listed in the RFP (section 0200)

• Should a Proposer be in doubt as to the meaning or intent of any part of the RFP, he/she shall request clarification from the Procurement Officer in the

Issuing Office.

• Clarifications/questions must be submitted via email to bwelcher@umd.edu

UNIVERSITY OF MARYLAND POLICIES

Sexual Harassment – Not Tolerated General Terms & Conditions (Section 9.08) contains the full policy

Parking on campus is NOT free!!!

For Parking Permits, Contact the Department of Transportation

Services for (DoTS) at

(301) 314-3687 or https://transportation.umd.edu/parking

QUESTIONS?

THANK YOU!