The file's text, extracted by GovTribe without its formatting.
NO.
| 1 |
| Section/Schedule B structure does not match or coincide with the Pricing |
Table 2 (.xls) file provided on FBO. Please confirm what format – Schedule B or Pricing Table 2 to supply our offer. Also, if were are to use the Section/Schedule B provided, is there a NTE value to use for the Cost Reimbursable (CR) CLINs?
See the attached Revised Pricing Table 2.
No there is no NTE value to use for the Cost Reimbursable CLINs.
| 2 |
| C.1.4 Labor Category Description – There are 2 “Program Management” sections with different requirements listed for each – please confirm which is correct. |
| Refer to sub header under the second program management – Operations Manager. |
| 3 |
| Who are the Onshore Delivery Leads and where are they located? |
| The onshore deliveries (refer to section entitled Transition Manger) refers to certain aspects of the work to be performed by the incoming vendor. For example, the delivery team leader established and maintains effective relationships with key customers; coordinates and manages the impact on the operation; manages relationships with both suppliers and contractors, etc. and would include any other stakeholders involved in the transition process of the vendor. Includes, but is not limited to the USG representative, other interested stakeholders such as CTP (current vendor for Training and Translations) as well as the outgoing vendor. |
| 4 |
| Some conflicted information about Key Personnel requirements is found in Section C and H. On page 10 in Section C, the Key Personnel is defined as Project Manager, Operations Manager and Finance/Contracting Officer. However, on page 66 and 67 or “Project Manager, Transition Manager and those individuals responsible for managing work” (page 67): a. Please clarify. Two separate functions – key personnel are defined as the program manager, operations manager and finance contracts manager. |
b. Is Project Manager the same as Program Manager?
The transition team is separate and a one- time function for this proposal. The vendor can utilize current proposed program manager to oversee the transition team.
Yes
Yes.
| 5 |
| Mobilization –Demobilization – Is there a mobilization or Phase-in period? |
| Yes, 30 days. |
| 6 |
| Which CLIN do offerors price in the Mobilization costs? |
| Refer to SOW |
| 7 |
| Physical Security at ILEA – What systems (make/model including HW & SW) is currently in place? Will that system remain in place for the follow-on contract? |
| INL is currently working with Diplomatic Security to perform security upgrades to the facility. Once DS approves the security plan, the USG will work with the vendor for the installation through a contract modification. |
| 8 |
| Use of ILEA Facility – How often does non-DOS sponsored activities/events occur annually? |
What are the responsibilities of the Facility Management and Maintenance contractor to support these non-DOS sponsored activities/events?
This approved by INL on a case by case basis and to date, there have only been three non-DOS sponsored events during the past fiscal year.
Provide access to the site and set-up for the outside groups for office space only.
| 9 |
| C.3.3.4 Building Access and Key Control – On page 15, the contractor is required to issue key or key cards to employees. Is the key card generated by a government furnished requirement? |
What Bldg. Access and Key Control system (make/model including HW & SW) is currently in place? Will that system remain in place for the follow-on contract?
Yes.
Yes, See Comments under C.3.3.4.
| 10 |
| C.3.4.2 Weekly Inspections – On page 17, how are the weekly updates currently provided? Are they provided verbally, by email or as a written report? |
| By e-mail. |
| 11 |
| C.3.7 Record Keeping – On page 18, would the government provide the copy of EO M-12-18 (dated August 24, 2012) as mentioned in the clause? |
| This available on line. |
| 12 |
| C.3.9.3.10 Training Requirements – On page 26, are the hours spent on the initial and/or refresher training for cleaning personnel reimbursable by the government? |
| No, this is the contractors responsibility to ensure their employees are complaint with OSHA and other Department of Labor requirements. |
| 13 |
| C.6.9 Fuel Card Management – Does the USG provide fuel cards or is fuel the responsibility of the contractor per C.6.3.2? |
| No, this managed by the contractor. |
| 14 |
| C.10 Contract Closeout – Is this section part of CLIN 0010 Cost Reimbursable Travel or the CLIN 0008 Demobilization/Transition (FFP)? |
| Neither, CLIN 0010 is Cost Reimbursable and CLIN 0008 is Demobilization is FFP. Contract Closeout shall be provided with last Option Period 4 of the contract. |
| 15 |
| Does C.10.C Determination of Indirect Rates apply to this contract as the majority is FFP? |
| Indirect Rates are determined by the FAR. |
| 16 |
| H.11 Transition – How long the government allow the new contractor to transition in? |
| 30 Days |
| 17 |
| Section J – Please number the attachments according to Section J |
Provide current Wage Determination – 2015-5455 Combine Pricing Table 1 and Pricing Table 2 into the same files Provide a copy of Attachment 2 – Non-Disclosures of Government Information/Documents, Outside of those who need to know.
Provide a copy of Attachment 5 – Cybersecurity Checklist & STIG (per CLIN 0004 IT/Business Machine Maintenance Plan)
SEE ATTACHED.
| 18 |
| Will the USG please provide a Sample Training Schedule for 2017-2018 0r beyond? |
| See Attached 2017 schedule. The 2018 schedule is currently under development. |
| 19 |
| Will the USG please provide any historical date regarding the Capital Improvements, janitorial supply usage, etc. over the last 5 years? |
| The current contract is a firm fixed price, therefore the USG does not have access to the vendors records. However in the last two years the only capitol improvement projects that have occurred at ILEA Roswell is the replacement of the commercial hot water heater, and the replacing one of the compressors on the air handling unit. |
| 20 |
| Attachment 7 – Is this a listing of all GFE and CFE or is it solely GFE? |
| GFE |
| 21 |
| Is Attachment 7 a complete listing of GFE (no vehicles or buses listed – see F.5)? |
| No, a complete inventory will be provided to the vendor during the transition period. See Attachment ILEA Inventory for Option Year 4. |
| 22 |
| Will the USG please provide a full inventory (add quantities, make/model, manufacturer information for each item) that will be provided as GFE? |
| See Answer to question 21. |
| 23 |
| Also, “The Contractor shall be provided government furnished equipment (GFE) to support 20-30 course deliveries (Refer to section F.6 Property Management) for up to 100 participants at a time.” This seem to imply greater numbers that the 324 delegates or 400-500 foreign government officials per year. Please clarify? |
| At least once during each fiscal year, ILEA Roswell hosts a double session from as many as six (6) different countries. |
| 24 |
| Solicitation Number and Proposal Due Date – Does the government intend to revise the entire solicitation document to update the solicitation number? |
Please confirm the correct proposal due date?
Yes
The correct proposal due date is April 17, 2017 at 4:00PM EST.
| 25 |
| L.6 – Per the “IMPORTANT “ note, will offerors be allowed to take photos of furniture/equipment on the site visit? |
| Yes |
| 26 |
| Also “Furniture/equipment procurement is a one-time, cost reimbursable item under this contract? |
| Yes, however since the USG is providing GFE, the vendor should focus on replacement furnishings and equipment only for the proposal. |
| 27 |
| IT equipment refresh/maintenance shall be priced in the Option Years? |
| Yes |
| 28 |
| Which CLIN will these Cost Reimbursable items fall under? |
And which areas of the Pricing Table 2?
CLIN 0004 and refer to the Statement of Work.
| 29 |
| Please confirm which is correct – the Price Proposal Information L.12.3 (7) or Price Proposal Instructions L.12.4 (14) and L.12.4 (15)? |
Specifically, L.12.3 (7) At this time, the Government does not require submission of the:
a) Offeror’s build- up of proposed fully- loaded hourly labor rates;
b) Subcontractor offerors’ build-up of proposed fully- loaded hourly labor rates;
c) Offeror’s breakdown of proposed unit prices for non-labor items; and
d) Subcontractor offerors’ breakdown of proposed unit prices for non- labor items.
OR
L.12.4 (14) In Pricing Table 3 (and any additional Detail Pricing Tables), each proposed fully- loaded hourly labor rate shall consist only of a proposed unloaded hourly labor rate, fringe benefits (if not included in applicable indirect costs), applicable indirect costs, and profit. However, at this time, offerors are not required to show such build- up.
L.12.4 (15) In Pricing Table 3 (and any additional Detail Pricing Tables), each proposed unit price shall consist only of a proposed unit cost, applicable indirect costs, and profit. However, at this time, offerors are not required to show such breakdown.
No the offeror’s build-up is required at proposal submission.
| 30 |
| Will the Government accept past performance from teaming partners? |
| Yes, the Government will consider the teaming partners past performance. |
| 31 |
| What is the current contract award? |
| Approximately $2.3 million. |
| 32 |
| What is the name of the current contractor? |
| TSAY Construction and Services. |
| 33 |
| Are there any incumbent employees currently performing? If yes, how many? |
| There are approximately 9 full time employees on site and 2 part time drivers. |
| 34 |
| Would incumbent employees have 1st right of refusal under this opportunity? |
| Yes. |
| 35 |
| In C.1.6.1 Operations Manager, it states that the contractor shall provide a full time Operations Manager who shall be on site and responsible for the performance of the work and coordinate all activities with the Finance/Contracting Officer. Then there is a discussion of a Program Manager. Is this the same person/position? |
| No, the program Manager is responsible for the overall management of the program. The operations manager is responsible for the day to day oversight of the contractor’s employees on site at Roswell. |
| 36 |
| The contractor shall be responsible for providing delegates with the appropriate plaques and other awards per C.3.1.2 Plaques, Certificates, Mementos. Is this a cost reimbursable item? Does the contractor have to propose the amount in the initial proposal? Can the INL provide historical information as a basis of estimate? Will INL be willing to provide a plug number so that the incumbent will not have information that the competitors do not have access? |
Yes, this is a cost reimbursable item. For budgeting purposes, the contractor will be required to provide approximately 400 short sleeve polo shirts with the ILEA Roswell logo embossed on the polo shirt; ball caps with the ILEA Roswell logo, badge holders and certificates during the fiscal year. Each graduating class is provided a plaque (Est 10 per year) that remains at the ILEA Roswell. The current vendor makes available to the delegates a miniature plaque that is purchased by the delegate through the contractor as a memento to take home; the contractor will provide one plaque for the course coordinator (appreciation for services) not to exceed 10 units per year.
Mementos include a portfolio with the ILEA Logo; pens with the ILEA Roswell name embossed on the pen; challenge coins (not to exceed 500 units per year); glass coffee mugs with the ILEA Roswell Logo embossed on the side (not to exceed 100 units per year).
| 37 |
| The Contractor shall provide polo shirts for delegates, visiting instructors and other INL personnel as directed by the COR. For the uniforms identified in C.3.2 Uniforms, is this a cost reimbursable item? Does the contractor have to propose the amount in the initial proposal? Can the INL provide historical information as a basis of estimate? Will INL be willing to provide a plug number so that the incumbent will not have information that the competitors do not have access? |
Yes, this is a cost reimburse bale item. The contractor should anticipate providing up to three (3) polo shirts and three slacks/pants for their employees. At present, there are up to 10 full time employees and 2 part time employees on staff at Roswell.
The polo shirt needs to identify the name of the contractor and is authorized to have the ILEA Roswell logo embossed on the polo shirt.
| 38 |
| Per C.3.2.1 Contractor Uniforms, the Contractor shall provide ILEA polo shirts with the ILEA Roswell seal and the title “STAFF” embroidered on them to all of its workers. Is this a cost reimbursable item? Does the contractor have to propose the amount in the initial proposal? Can the INL provide historical information as a basis of estimate? Will INL be willing to provide a plug number so that the incumbent will not have information that the competitors do not have access? |
| Yes, the cost should be included in the original proposal under Other Direct Costs. |
See response to question #37.
| 39 |
| In C.3.4 Additional Administrative Requirements, it states that upon request from the Government, the contractor shall provide management and technical information to the Government including but not limited to: Technical Evaluations, Congressional Inquiries, One-time reports, Material, equipment, facilities and other property listings or inventories, equipment maintenance records, Financial records, Audits, Recommendations for amending, revising or originating Government regulations or policies within the scope of this Contract, Information requested by the Contracting Officer Service provider’s account of its day-to-day expenditures. Should the ‘additional administrative requirements” be priced in the initial effort, in the FFP CLIN, or will INL request these requirements via separate task order after award? |
| The additional administrative report should be priced out under the FFP expenses. |
| 40 | |
| C.3.9.1 | Requirements for Products, Supplies, and Equipment, states that the contractor shall provide the following categories of cleaning products and supplies, the Cleaning Service provider shall use only environmentally preferable products: A. General-purpose cleaners, floor cleaners, bathroom cleaners, glass cleaners, and carpet cleaners; B. Floor finishes and floor strippers; C. Liquid hand soap; D. Toilet tissue and facial tissue; E. Paper towels and napkins; F. Plastic trash can liners shall contain a minimum of 10% post-consumer recycled content. Is this a cost reimbursable item? Does the contractor have to propose the amount in the initial proposal? Can the INL provide historical information as a basis of estimate? Will INL be willing to provide a plug number so that the incumbent will not have information that the competitors do not have access? |
| The facility is comprised of a 24000 square foot building with over approximately 12 office, two classrooms; cafeteria, several breakrooms (approx. 100 sf in size); a cafeteria and approximately 5 acres of grounds that require ongoing maintenance. | |
| 41 |
| In C.3.9.3 Vacuum Use/Maintenance, we are required to provide vacuum cleaners. How many vacuum cleaners are currently being used at the location? Is the price of the vacuum cleaners included in the FFP or CR? |
| This should be addressed as FFP. |
| 42 |
| C.3.9.3.1 Entryways Cleaning Service Providers describes the responsibilities of a Cleaning Service Provider: Is this the contractor or a vendor in which the contractor shall procure the cleaning services? Should this cost be included in the FFP or CR? Can the government provide a list and contact information for the services providers on site? |
| The current contractor currently uses in house staff for custodial services. |
| 43 |
| C.3.9.3.3 For restorative maintenance describes the responsibilities of a service provider: Is this the contractor or a vendor in which the contractor shall procure the restorative maintenance services? Should this cost be included in the FFP or CR? Can the government provide a list and contact information for the services providers on site? |
| Refer to the SOW on preventive maintenance and capital improvements. |
| 44 |
| Under C.3.9.3.8 Trash Collection and Recycling, Indoor Plants, the maintenance requirements are identified. How many indoor plants are in the facility that have to be maintained? |
| There are approximately 10 indoor plants that are kept in the common areas. Some staff has personal plants in their respective office that are not included in the services required. |
| 45 |
| C.3.9.3.10 Training Requirements indicates that all cleaning personnel shall be trained in the proper handling of chemicals, proper use and maintenance of capital equipment, and proper cleaning procedures. In addition, procurement officers shall be trained in the selection of green cleaning materials. Can we anticipate that the training should take place during the transition period or throughout contract performance? |
| Yes both. |
| 46 |
| CLIN 0003 Utilities (CR) states that the contractor shall provide, monitor and maintain all utilities for the ILEA Roswell Facility. We understand that the cost of utilities shall be addressed as a cost reimbursable expense. Is the contractor expected to bid the value in the initial proposal or will this be addressed after award? Is it anticipated that the utilities will have to be made in the name of the contractor? |
| The USG has no historical data to share with the vendor and should contact the local utilities for any historical data. The contractor should be able to provide an estimate of what they anticipate utility services will cost. Yes, the utilities will be held in the name of the contractor. Yes this is a cost reimbursable item. |
| 47 |
| C.4.0 Telephone Services states that the contractor shall provide a fully functional landline -corded telephone system to include phone sets in the offices and class room areas. Is the contractor expected to bid the value in the initial proposal or will this be addressed after award? Is it anticipated that the telephones will have to be made in the name of the contractor? |
| The ILEA Roswell already has a phone system in place that is VOIP that will be transferred to the new vendor during the transition period. The contractor should contact the local utility provider for any historical cost data. |
| 48 |
| In C.4.1 Prepaid Cell Phones it states that the contractor will make available up to sixty (60) basic prepaid cell phones with $20 of credit. Cell phones will be blocked from making international phone calls. The contractor will log all numbers and distributed to all participants for emergency use only. Participants are responsible for reimbursing the program for all non-emergency calls. Is this a CR item? Who are the recipients of the prepare cell phones? |
| Yes, this is a CR item. However the ILEA Roswell facility already has cell phones listed under GFP that will be transferred to the incoming vendor during the transition period. The current vendor is AT&T which should be contacted for any historical cost data. |
| 49 |
| CLIN 0004 IT/Business Machine Maintenance Plan (CR), states that the contractor shall provide all personnel and other items and non-personal services necessary to service and support the ILEA Roswell IT System, business machines as well as including the web portal used by ILEA Alumni from around the globe. We have reviewed the Furnishing and Equipment list however, it is not identified by vendor. Please provide a list of the IT / Business Machines and the current maintenance requirements? |
| The information listing the IT/Business equipment is listed on the property inventory. |
| 50 |
| C.4.2.8 Licenses and Warranties indicate that the Government may require the contractor to procure COTS software and equipment during emergencies. Is the contractor expected to price the licenses and warranties in the initial proposal? Is so, please provide the list of COTS software? If not, please indicate if this will be handled under a task order after award? |
| Anti- virus licenses have already been purchased for the current year. Any additional licenses that are necessary will be approved by the COR prior to authorizing any purchases and treated as a cost reimbursable item. |
| 51 |
| Printers/Faxes/Scanners/Copiers states that the Contractor shall furnish a combination 4 in 1 network machine centrally located in the main classroom area, the instructor’s office area, the training coordinators office and the administrative office area. This includes paper, toner and ink to maintain optimal functionality throughout the contract year. How many pieces of equipment are required? Should this price be included in the FFP? What types of items are currently in service? |
| Refer to the current property inventory at the ILEA Roswell facility. Yes, the price of the IT/Business machines should be included in FFP. |
The current contract currently includes this type of equipment (refer to property inventory), however the vendor should plan on replacing the equipment at some point in the contract due to wear and tear.
| 52 |
| In CLIN 0005 DELEGATION LOGISTIC SUPPORT (CR), C.5.1 In-Bound International Training Events, it is understood that the Contractor shall provide in-bound logistic support services for foreign government participants attending ILEA training courses and workshops in Roswell, NM. Is the contractor required to price the support in the initial proposal or will this be awarded as a task order after award? |
| Include the cost in the initial proposal. |
| 53 |
| We understand that the contractor shall be prepared to receive and support approximately 324 delegates for a total of eight sessions with an option for one additional session (making a total of nine [9] sessions.) Is this a yearly event? |
Yes, however the vendor should plan on supporting at least ten (10) sessions per year (based on past practice) with one of the session being a double session. In effect the double session would require the vendor to support up to seventy-two (72) delegates.
| 54 |
| Is the contractor required to procure interpreter services for the delegates? |
No, support for interpretation is provided by another vendor. The vendor however, will be required to initiate and/or support internal surveys provided to the delegates to measure the incumbent contractor’s quality of services under the requirement for quality control.
| 55 |
| In C.5.2 Lodging it states that the Contractor shall provide housing for up to fifty (50) delegates per session. Lodging cost will be on a cost reimbursable basis. There may be an occasion when a double training session will occur and the contractor shall provide housing for up to an additional 25 delegates when indicated on the annual training schedule. Does the event take place on a yearly basis? Do we include the price for the event in the CR in the initial proposal? What facility has been utilized in the past for this service? Will the government be able to secure government rates for the lodging? |
| Yes, based on past practice, a double event normally takes place on a yearly basis. |
Yes, include the cost in the initial proposal.
The type of facility used is vague, are you referring to lodging? If yes, the contractor is required to provide lodging.
Refer to the SOW about complying with the Federal Travel regulations.
| 56 |
| In C.5.3 Catering Services, C.5.3.1 General Requirements, the Contractor will provide a minimum of two (2) meals per day for each and every day the delegates are in session. Do we include the price for the event in the CR in the initial proposal? What facility has been utilized in the past for this service? Will the government be able to secure government rates for the lodging? Are there catering facilities available on government site? |
| Yes, include the cost of the two meals per day in the proposal. Provide a detail cost breakdown of the contractors cost per meal to include the cost of snacks on a per person rate. Indicate the cost of the evening meal that is covered through the issuance of per diem to the delegate by the contractor. |
| 57 |
| General Requirements Transportation for Catering Service. The Service Provider will furnish vehicles and drivers to transport meals and Service Provider personnel to ILEA Roswell Facility, and maintain proper temperature of both cold and hot foods during transport. What service provider is currently providing the services? Is this a CR item? |
CLIN 0006 FLEET MANAGEMENT (CR), C.6.1 Transportation states that Ground transportation services to/from airports, daily transportation services to/from hotel and the ILEA Roswell building and transportation to/from other program activities as needed. Is a schedule available to determine the required fleet and times of delegate arrival? How many vehicles are currently being used? Will the government provide parking spaces for the vehicles?
Summit Catering is the current vendor providing catering services to ILEA Roswell.
No, the overall cost of transportation should be included as part of the overall cost of providing meals to the delegates. See the response to question #22.
The schedule is listed as an attachment for the current calendar year. The 2018 schedule has not been published at this time. However the vendor should assume ten (10) sessions per year for pricing.
Refer to the attached property inventory for the equipment and vehicles currently being used on the contract.
The current vendor has a contract with the City of Roswell to lease space (the bus barn) to park the vehicles overnight and on weekends when not in use. The vendor should anticipate including this cost as part of the firm fixed price schedule.
| 58 |
| If a delegate’s luggage is severally damaged, it states that the Contractor shall assist the delegate in filing a claim with the appropriate airline and provide the delegate a replacement bag of similar size and type. Will the Contractor be able to seek reimbursement from the government for any replaced lugged? |
| The contractor is not expected to replace any damaged or missing luggage, only assist the delegate in filing a claim with the airline for reimbursement. |
| 59 |
| CLIN 0007 EMERGENCY MEDICAL SERVICE (CR) states that the Contractor shall provide a comprehensive, healthcare policy using a nationwide healthcare preferred provider network (PPN) to deliver quality, cost-effective, and accessible offsite inpatient and outpatient healthcare to international delegates attending the ILEA Roswell facility. The medical insurance policy will contain a $1,000.00 deductible. Which health care provider currently provides the services? Is the Contractor expected to submit a price for this service in the initial proposal or will this be handled as a task order after award? |
There are several health care providers in the local Roswell area. Any arrangements for health care support by local providers are up to the vendor to decide.
Yes, the contractor should include the cost of any health care insurance policy used by the vendor to support emergency medical care. Based on past historical data, the contractor can assume that at any given point at least one delegate will require medical care for every other session when it comes to the issue of out of pocket costs for emergency medical treatment.
| 60 |
| The section A standard form was a SF-1449, indicating a commercial procurement. However, the solicitation has been structured as a non-commercial procurement and includes cost-type CLINs. Can you please clarify? |
| See Attached SF-33. |
| 61 |
| Section L.12.1 references an SF33 vs. SF 1449. Can you please clarify? |
| See Attached SF-33. |
| 62 |
| Does the Government intend for all of the CLINs marked CR to be cost-reimbursable with no fee pool as defined in FAR 16.302? Many of the CLINs marked CR appear to include tasks which would merit a fee. |
| Yes, the government intends for all of the CLINs marked CR to be cost reimbursable with no fee. |
| 63 |
| Can the Government please clarify how the Section B CLIN structure maps to pricing template 2? |
| Pricing Table 2 has been revised to correspond with Section B. See Attached Revised Pricing Table 2. |
| 64 |
| Will the Government verify that the correct file was uploaded to FBO for pricing table 2? The template appears incomplete. Also, Section L.12.4 instructions indicates that the file which was released may be incomplete, there are no grey areas or formulas included. |
| See answer 64. The revised Pricing Table 2 does not include formulas. |
| 65 |
| Will the Government provide the following historical information related to the incumbent contract: labor categories, FTEs, average direct labor rates, seniority of incumbent personnel, historical non-labor costs, or other estimating information? |
No this is proprietary information. Refer to the attachment in the FBO marked Wage determination.
| 66 |
| L.12.2, Tab C Past Performance states “The offeror shall select three (3) of its customers, for which it has performed relevant work similar in size, scope and complexity within the past five (5) years, and forward copies of the contractor evaluation form to those agencies and or/firms for completion and submission to the Contracting Officer.” Is it three references for the entire offeror team, or three references from the prime and three from each subcontractor? |
| Three for the entire offeror team. See answer 70. |
| 67 |
| L.7 states, “The Offeror shall submit resumes for individuals proposed that it reasonably expects to perform on this contract.” However, L.12.2 states that “The Plan of Operation shall also contain resume(s) (no longer than 3 (three) pages per proposed personnel) for all proposed key personnel.” Please clarify whether resumes are required for all contract staff, or only for key personnel, at the proposal stage. |
| Key personnel only. |
| 68 |
| Is there a page limitation for the Past Performance tab? |
| Three pages. |
| 69 |
| L.12.2, Tab C Past Performance states that Offerors shall provide evaluations for three customers, but does not appear to limit the number of contracts Offerors can include in the narrative portion of the volume. However, Section M.4 states, “The past performance evaluation will examine how the Offeror’s past and present performance validates expected performance and customer satisfaction. The past performance evaluation will examine the Offeror’s actual performance on three (3) similar efforts within the past five (5) years.” Please clarify whether Offerors should limit their past performance narratives to three contracts. |
| Refer to question 66 L.12.2 above - three for the entire offeror team. |
| 70 |
| Section M.4 states, “The relevance of experience will be assessed only when such experience is that of the team member indicated to be the predominant performer of such work under the INL acquisition.” Can the government clarify this statement? May offerors present past performance contract references where they were a subcontractor? |
| The USG will accept two of the three references from the subcontractor. The USG wants to determine the primes experience as well. See answer 66. |
| 71 |
| H.6 states, “Unless otherwise noted all additional key personnel identified by the contractor shall have a Moderate Risk Public Trust (MRPT) certification.” Please confirm that key personnel can obtain their MRPT certification after proposal submission. |
| Yes, the contractor will need to request an interim MRPT until such time as a final MRPT CLEARANCE is awarded. |
| 72 |
| H.11 discusses a transition plan to be provided by the “contractor.” Please confirm that the formal transition plan is not due with the proposal. |
| The transition plan will be required to be delivered to the USG within five (5) days after award of the NTP. |
| 73 |
| Is FAR Clause 52.222-17 applicable to this opportunity? |
Yes
NONDISPLACEMENT OF QUALIFIED WORKERS (MAY 2014)
(a)Service employee, as used in this clause, means any person engaged in the performance of a service contract other than any person employed in a bona fide executive, administrative, or professional capacity, as those terms are defined in 29 CFR part 541. The term “service employee” includes all such persons regardless of any contractual relationship that may be alleged to exist between a contractor or subcontractor and such persons.
(b) The Contractor and its subcontractors shall, except as otherwise provided herein, in good faith offer those service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the service employees were hired, a right of first refusal of employment under this contract in positions for which the service employees are qualified.
| 74 |
| Will the USG provide GS grade equivalent salary ranges for the labor categories described? |
| Refer to Wage determination provided in FBO announcement. |
| 75 |
| Regarding the Export Control Regulations Reference on page 78 (1.85), does State intend to invite law enforcement personnel from Israel under this contract? If yes, will it be a joint session with law enforcement personnel from Arab league countries? |
| No |
| 76 |
| Page 5 states the the expected number of delegates as 500 with ten (10) 4-week programs. However, page 24 states the expected delegates at 324 with eight (8 ) 3 1/2-week programs and an option of 1 additional program. Please clarify. |
At present the vendor should assume up to 500 delegates with ten – 4 week training programs for pricing with the exception of the current training schedule. A copy of the 2017 schedule is attached. If the program requirements change, the USG will initiate a formal contract modification.
| 77 |
| Section C.1.3 – Scope – Page 5 – Section states contractor will be responsible for “. . . fleet management to include several vehicles and buses;” however there are no vehicles or buses listed in the Attachment labelled “Furnishings and Equipment.” Will the Government provide a list of the vehicles and buses assigned to this contract? |
| See attachment. ILEA Inventory Report for Option Year 4. |
| 78 |
| Section C.1.3 – Scope – Page 5 – Section states “The contractor shall provide logistical support to other US Government personnel and contractors engaged in supporting the program . . .” Will the government provide an estimated number of other government personnel and contractors for each session that will need logistical support? |
| Other contractors and USG personnel include interpreters, translators, instructors and department of state personnel to include the ILEA Director, COR, Course Coordinator, key note speakers and INL program management staff. |
| 79 |
| Section C.1.3 – Scope – Page 5 -- Section states “The contractor shall provide logistical support to other US Government personnel and contractors engaged in supporting the program . . .” What “logistical support” will be expected to be provided (i.e. lodging, meals, transportation, etc.)? |
Most government personnel are TDY and do not require any logistical support, however in cases of an medical emergency the contractor should be prepared to provide assistance as well as some as well as some assistance with making reservations only for lodging and or car rentals on a limited basis. The government employee will be responsible for any expenses incurred.
| 80 |
| Section C.1.6.1 – Key Personnel Requirements – Page 10 – Section states that the Operations Manager “. . .shall have no less than three years of management experience in facility management and a minimum of a bachelor’s degree.” Will the government consider experience in lieu of a degree? |
| Yes, however the offeror should be prepared to request a waiver from the USG for the education requirement. |
| 81 |
| Section C.3.0 – Administration – Page 12 – Section states “INL plans to host 400-500 foreign government officials per year. . .”. Section 1.3 states “. . . up to 500 delegates per year.” Can the government provide a better estimate of the number of delegates expected per year? |
No, unfortunately the budget approval process for the USG changes from year to year, however any changes n the number of delegates traveling to ILEA Roswell will be amended through a formal contract mod once the final schedule is approved by the INL program office.
| 82 |
| Section C.3.2 – Uniforms – Page 13 – Section states that the contractor will provide polo shirts to instructors, presenters, and staff. Will the government provide an approximately number of instructors and presenters that will need to be outfitted each session and how many polos the contractor will be expected to provide to each? |
The past practice has been to provide instructors with at least one polo, however for budgeting purposes the offeror should consider each instructor receiving two (2) polo shirts. On average there is also a minimum of two instructors per course with each course being a minimum of three days in length with a maximum of five days.
| 83 |
| Section C.3.2 – Uniforms – Page 13 – Section states that the contractor will provide polo shirts to instructors, presenters, and staff. Will the government provide the number of staff that will need to be outfitted and the number of polos each of the staff will receive? |
| See answer # 82. |
| 84 |
| Section C.3.3 – Physical Security – Page 14 – Section states that contractor will provide an emergency response plan that addresses . . . . CCTV monitoring with external coverage, and recording capability.” Will the government provide an account of security measures currently in place at ILEA-Roswell that will allow the contractor to provide an adequate emergency response plan. |
| No, the offeror will be provided the specific information only after award of the contract. |
| 85 |
| Section C.3.4.1 – Monthly Status Reports – Page 16 – Section states that the contractor should refer to Attachment 3 for the Monthly Status Report. Will the government provide a copy of Attachment 3 since it could not be found in the Statement of Work or other attachments |
| See attachment. |
| 86 |
| Section C.3.8 – Logistical Coordination – Page 19 – Section states “. . .the contractor shall include the cost of two events that will be held at the ILEA Roswell facility.” Will the government provide information regarding the types of the two events and the anticipated number of attendees? |
The USG anticipates holding at least one alumni outreach event, and an open house for law enforcement and community partners sometime during the year. The offeror should provide a cost for such events for up to 50 participants and should include catering services such as beverages, and a meal for the invited guests as an option.
| 87 |
| Section C.3.8 – Logistical Coordination – Page 19 – Section states “. . .the contractor shall include the cost of two events that will be held at the ILEA Roswell facility.” Is the government intending to hold two events per year or two events during the entire contract? |
| No, if the USG initiates any of the above referenced activity, a formal contract modification will be issued. |
| 88 |
| Section C.3.9.3.10 – Training Requirements – Page 26 – Section defines training requirements for the contractor staff. Does this requirement apply to all contractor staff or only the contractor staff responsible for Janitorial Services (the requirement is listed under C.3.9 Janitorial Services)? |
| The contractor will ensure that all mandated OSHA and Department of Labor training is provided to all personnel on site. Custodial staff will also receive training on blood borne pathogens in case a coworker or delegates injures themselves and blood is spilled. |
| 89 |
| Section CLIN 0003 Utilities (CR) – Page 26 – Section states that the contractor shall provide, monitor, and maintain all utilities for the ILEA Roswell Facility. Does this requirement also apply to the bus barn and will those utilities also be charged to this account? |
| Yes. |
| 90 |
| Section C.4.2.5 – Web and Application Development – Page 29 –Section states the contractor “. . .shall develop and maintain new and existing computer-based training (CBT) modules in support of the sustainment base training requirements . . .”. Will the government provide an indication of the number and frequency of the new CBT modules the contractor will be expected to develop annually. |
| The contractor is only required to support the technical requirements of courses in session. No additional CBTs will be developed by the contractor or maintained following a course. |
| 91 |
| Section C.4.2.5 – Web and Application Development – Page 29 – Section states the contractor “. . .shall support existing Computer Based Training (CBTs) modules”. Will the government provide a list or a number of the existing CBTs that the contractor will be responsible for maintaining? |
| See answer #90. |
| 92 |
| Section C.4.2.10 – Equipment Life Cycle – Page 32 – Section states the “. . . contractor shall ensure that equipment is replaced when the useful life expectancy occurs during the period of performance.” Will the government provide the contractor the current inventory of all items listed with their current age? |
| The facility was constructed in 2006. The information will be provided by the current vendor on station at the time of the transition along with a copy of the inventory for GFE. |
| 93 |
| Section C.4.2.10 – Equipment Life Cycle – Page 32 – Section states the “. . . contractor shall ensure that equipment is replaced when the useful life expectancy occurs during the period of performance.” Will the government provide reimbursement to the contractor for items needing replacement during the period of performance when indicated by the contractor? |
| Refer to CLIN 0009. |
| 94 |
| Section C.5.1 – In-Bound International Training Events – Page 34 – Section states “. . .contractor shall be prepared to receive and support approximately 324 delegates . .”. Section 3.0 states there will be 400-500 foreign delegates and Section 1.3 states 500 delegates. Will the government provide a consistent number of delegates expected to be supported during each option year of the contract? |
| See answer #81. |
| 95 |
| Section C.5.1 – In-Bound International Training Events – Page 34 – Section states that “Each session will be approximately 3.5 weeks in duration.” Section 1.3 states the session will be four weeks in length. What will be the consistent approximately length of the sessions? |
| Fiscal year 2017 is currently holding classes for 3.5 weeks. INL anticipates that beginning with fiscal year 18 that he class length will be increased to 4 weeks. |
| 96 |
| Section C.5.5 – Lodging – Pages 35 – Section states “. . .lodging rooms in various locations, quantities, and combinations depending upon the individual event. . .”. Besides arrivals and departures, what additional events may occur that would require lodging the delegates in other locations/cities? |
| To be determined, if INL wishes to add overnight cultural activities, the contract will be formally modified to add this requirement. |
| 97 |
| Section C.6.2 – Government Furnished Vehicles – Page 43 – Section states that there are government furnished vehicles, but a list of these vehicles do not appear in the Statement of Work or any of the attachments. Will the government provide a list of the government provided vehicles? |
| A copy of the most recent inventory from the current vendor is provided. |
| 98 |
| Section CLIN 0010 – Cost Reimbursable Travel – Page 49 – Section states “. . .contractor shall not exceed the maximum of two (2) checked bags per delegate.” Will the government provide reimbursement to the contractor for the two checked bags during their return travel to the home of record for the delegates? |
| No, funding for travel by the delegates is provided by the US embassies in their respective countries. Excess baggage fees are the responsibility of the delegate. |
| 99 |
| Section F.5 – Government Furnished Resources – Page 56 – Section states “contractor will provide fuel and maintenance for the vehicles required to manage the program to include support for the course coordinator and any other USG personnel authorized use of the CAGOP by the COR”. Will the government provide a list of vehicles and approximate usage by USG personnel and the class coordinator? |
| See attachment |
| 100 |
| Section F.11 – Quality Assurance Surveillance Plan – Page 59 – Section states that contractor should refer to Attachment 4 for the QASP. Will the government provide a copy of Attachment 4 since it could not be found in the Statement of Work or other attachments? |
See attachment.
