QA_FORM_1_-_Site_Visit_V1.docx

ILEA FACILITY - SITE VISIT

SAQMMA17R0042A

Paragraph F.5 (pg. 56), Will the Government be providing a complete list of Contractor Acquired Government Furnished Equipment (GFE) including vehicles so offerors can price this requirement accordingly?

Yes, an attachment for the property inventory has been forwarded to the Contracting officer for posting to Fedbizopps. SEE ATTACHED.

Proposal due date has been extended to April 24, 2017 at 4:00 PM EST.

C.1.6 – p. 10;

H.4, H.5, H.6, H.8 – pp. 66-67;

L.7 – p. 97;

L.12.2 – p. 102

Yes, resumes are only required for key personnel.

This relates to Volume 1 and it’s an example.

C.4.2.10 Equipment Life Cycle, pg. 32 and CLIN 0004 IT/Business Machine Maintenance Plan (CR) J.pg 28 What is manufacturer, model, age, condition and count of desktop computers?

Information listed in property inventory.

C.4.2.10 Equipment Life Cycle, pg. 32 and CLIN 0004 IT/Business Machine Maintenance Plan (CR) J. pg.28 What is manufacturer, model, age, condition and count of laptop computers?

Information listed in property inventory.

Information listed in property inventory.

CLIN 0004 IT/Business Machine Maintenance Plan (CR) J. pg.28

What is manufacturer, model, age and condition of servers?

Information listed in property inventory.

Information listed in property inventory.

pg.1 What is frequency and average cost of emergency medical event?

It varies, however during the past 18 months, there have only been three (3) delegates that required emergency medical treatment. The actual cost data is not available to the USG since the current vendor has a medical insurance policy for the delegates. However, the average cost of medical insurance on average is approximately $75,000.00 per year. The current vendor submits a claim for reimbursement for any medical cost that exceeds the insurance cap.

Information listed in property inventory.

The internet service provider is a firm call Plateau.

AT&T. The current vendor also utilizes VOIP for phone service. The internet service provider is a firm call Plateau.

Please clarify – if you are asking about overhead and G&A the answer is no; those CLINs are cost reimbursable with no fee.

Currently there are no plans for CBT at ILEA Roswell, however INL has awarded a separate contract for the ILEA Global Network (IGN) with the understanding that the computer based training module if implemented with be performed through the ILEA Global Network.

No

No, the course curriculum is hosted on the file server

No. The web portal is hosted by the current vendor’s subcontractor.

None – anyone accessing the ILEA Web portal need a login id and password.

Yes, the current vendor utilizes a local vendor to generate the certificates.

Network administration security is required to comply with DOS Cybersecurity and NIST standards.

The Pricing Table 2 has been amended to be consistent with Section B. Revised Pricing table 2 has been posted with previous Q&As.

Information listed in property inventory.

There is no backup generator at ILEA Roswell.

Information listed in property inventory.

There is no video teleconference equipment at ILEA Roswell.

CLIN0001 Admin/Mgmt (FFP) & C.3.1.2 Plaques,etc.

Pg. 11-13

CLIN 0003 Utilities (CR)

PG 26

Will the USG please provide the historical data regarding the utility expenses for the past 5 years.

The USG does not have this data.

Existing SW and licensing being utilized for added efficiencies and cost savings.

Watchguard; Norton Antivirus; Microsoft Word, Adobe

Refer to property inventory for quantities.

C.4.2.11 Information Tech equipment Pg. 32-33 It was mentioned during the site visit that the computer lab may be repurposed and the 40 computers may not be replaced – please confirm offerors may need to replace and/or support in the interim and after replacement.

The offeror will need to ensure that the computers in the lab are supported until such time as they are repurposed and removed from the property inventory list.

L.12.1 Tab (g) Status of Property Management System

During the site visit it was mentioned that a COTS Facility Management Tracking System was acceptable. Is a COTS system for Property Inventory Management also acceptable and if so can the requirement for the ACO and Government Property Manager determination of adequacy be removed from the requirement?

C.1.5 Plan of Operations

F.9 Quality Control Plan

The USG would prefer for the Finance Contract Mgr. be on site, however if the vendor can demonstrate through their proposal how the function would be accomplished form a remote site, the USG would be amenable to the Finance contracts mgr. being off site.

The Program Mgr. is not required to be onsite. See #34 for comments regarding Finance Contracts Mgr.

Yes, all three positons are key positons.

SF 1449

Please confirm the RFP No. FBO states an RFP no “SAQMMA-17-R-0042A” however, all solicitation documents state that the RFP No is “SAQMMA-17-R-0042”. Will there by an amendment to correct?

N/A Yes. See Attached revised SOW SAQMMA17R0042A.

N/A Proposal due date is now April 10, 2017 at 4:00PM EST.

L.8 (2) Delivery of Proposal, p.98;

L.12.3 (1) Price Proposal Information, p.104

L.8 (2) Delivery of Proposal, p.98 B.3 Schedule of Services; p.1;

B.4 Site Visit; p.2;

Attachment E Pricing Table 2

Please confirm which positions are considered ‘key personnel.”

Dell Latitude 3470 XCTO Windows 7 Professional English, French, Spanish 64bit (Includes Windows 10 Pro License) Intel i5-6200 CPU Intel Dual Core i5-6200U Processor with Nvidia GeForce GT920M Graphics 14.0” HD (1366 x 768) Anti Glare (16:9) WLED 8GB (1x8GB) 1600MHz DDR3L Memory

2.5 inch 256GB SATA Class 10 Solid State Drive Dell Wireless™ 1802 802.11AGN Dual-Band Wi-Fi + BT 4.0 Wireless Card (2x2) 3 Year ProSupport with Next Business Day Onsite Service 3 Year Accidental Damage Service

Yes the cultural activities are a CR item.

b) Are Cost Reimbursable CLINS to be included on Table 2? If no, where should they be included?

Pricing Table 2 includes Cost Reimbursable CLIN items and doesn’t follow the CLIN structure. As an example, Administration (CLIN 0001) is not included on Table 2. Lodging is part of CLIN 0005 and is a Cost Reimbursable CLIN and is listed on Table 2.

CR CLINs should be reported in B.3 Schedule of Services – include cost rational in cost proposal and technical narrative identifying assumptions used by offeror to justify cost.

a) Section C.1.6 seems to indicate there are only two key personnel, an Operations Manager and a Finance/Contracting Officer. Further, Section C.1.6.1 Operations Manager – uses Program Manager and Operations Manager interchangeably. Section H.4 clearly lists three key personnel, a Program Manager, an Operations Manager and a Finance/Contracts Officer. Request clarification on the number of key personnel resumes required to be submitted with the proposal.

b) Is there a page limit for each resume?

a) None

b) Recommend 3 pages per resume

Three (3) key personnel – Program Mgr.; Operations Mgr.; Finance/Contracts Mgr.

a) Request the Government please extend proposal due date pending release of missing solicitation documents and answers to questions and to allow Offerors time to review additional solicitation documents and answers to questions and incorporate necessary changes into proposals.

b) Request the Government please update SF 1449 to reflect proposal submission date.

a) Recommend proposal due date of 17 April 2017

b) N/A The new proposal due date is April 10, 2017 at 4:00PM EST.

Utilities are a CR item.

No

Yes

The project mgr. is only a key positon for the purpose of the transition.

Section 1.6 should read program mgr.

30 days for mobilization; 30 days for demobilization.

The period for mobilization and demob will be driven by the contract award date.

That is proprietary information and is not available for reference.

SEE ATTACHED MONTHLY STATUS REPORT

SEE ATTACHED CYBER SECURITY CHECK LIST

As needed.

Refer to the inventory – you will see a column when the item was placed in service.

324 delegates in eight sessions.

SEE ATTACHED QASP

See response to item #47

SEE ATTACHED NON-DISCLOSURE OF GOVERNMENT INFORMATION

Proposals can be delivered either hard copy or electronically to postellbj@state.gov. Please see page 97 section L.8 Delivery of Proposals.

Proposal will be due on April 10, 2017 at 4:00 PM EST.

SEE ATTACHED PAST PERFORMANCE SURVEY.

Must be created by Offeror.

Such, all items marked CR need to include supporting documents when submitting invoices for payment.

Total cost – best value. Please refer to section M.6 pg. 111.

Significant subcontractors are those subcontractors that perform a significant part of the work separate from the prime contractor. In terms of dollar expenditures, subcontractors in excess of $150,000.00 would be considered significant and would require the CO’s approval prior to subcontract award. Lodging is not considered a significant subcontractor.

Provide an itemized cost breakdown by CLIN as noted in the solicitation.

Attachment 5 – Quality Assurance Surveillance Plan (QASP)

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate the Contractor’s actions while implementing the requirements/objectives listed in the Statement of Work (SOW). It is designed to provide an effective surveillance method of monitoring the Contracting firm’s performance for each listed objective in the SOW.

The QASP provides a systematic method to evaluate the services the Contractor is required to furnish. It is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and an evaluation that a service contract is the best means of achieving those objectives.

The Contractor, and not the Government, is responsible for implementing their own management and quality control procedures to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the hotel inspection report, food meal plan and inspection reports are the drivers for ensuring the delivery of quality products. The Contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the approved work plan provides the measures needed to lead the contractor to success. Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: The Government Contracting Officer’s Representatives (COR’s) will monitor the contractor’s work and will be the designated person to receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited below in Table 1 for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

The Performance Requirements Summary (PRS) in Table 1 outlines the Government’s performance requirements for this contract.

Performance Objective

Identification of Responsible Officials,

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY