SAQMMA16R0502.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

DO

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA16R0502 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

07/21/2016

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and __1__ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until __15:30:00__ local time __09/09/2016 __

10. FOR

INFORMATION

E-MAIL:

A. NAME

Fabiola F. Bellevue 703-875-7201

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

bellevuef@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 26-37

X B SUPPLIES OR SERVICES AND PRICES/COSTS 5-6 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 6-11 X J LIST OF ATTACHMENTS 36

X D PACKAGING AND MARKING 12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 13 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

39-52

X F DELIVERIES OR PERFORMANCE 14

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 53-60X G CONTRACT ADMINISTRATION DATA 15-17

X M EVALUATION FACTORS FOR AWARD 61-71X H SPECIAL CONTRACT REQUIREMENTS 18-25

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE:25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Fabiola F. Bellevue

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

03/24/2015

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA16R0502

001 Pricing Structure in is Attachment A 0.00 LT Doc Ref No:

Delivery Date

FOB:

Identifier Title Date Number of Pages

1 Attachment B- Past Performance 07/08/2016 5 2 Attachment D- Sample Task Order 1 07/08/2016 7 3 Attachment E- Sample Task Order 2 07/08/2016 5 4 Attachment F- Sample Task Order 3 07/08/2016 14 6 Attachment H - Participant Course Evaluation Form 07/08/2016 7 Attachment I - Observer Evaluation Form 07/08/2016

Section B SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION B-SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BRIEF DESCRIPTION OF SERVICES

The purpose of this contract is to provide training, logistics, information technology, country assessment and analysis, and course de-velopment support for Department of State efforts to advance the strategic trade control systems of partner countries around the globe through the Export Control and Related Border Security (EXBS) program.

B.2 TYPE OF CONTRACT

This is a multiple award indefinite delivery/indefinite quantity (IDIQ) contract, with at least one Small Business. As defined in FAR Part 16, Type of Contract. Fixed Price with Cost Reimbursable Clins for travel and Material.

B.3 MINIMUM AND MAXIMUM QUANTITIES

During the contract period of performance (including any options exercised), DoS shall place orders with each IDIQ contractor total-ing a minimum of $100,000 (inclusive of all costs and fee) over the life of the contract.

The maximum IDIQ amount (i.e., the maximum ceiling across all IDIQ holders) shall not exceed $75 million (inclusive of all costs and fee) over the life of the contract.

B.4 COST REIMBURSABLE TRAVEL

(a) Allowable costs for a contractor's travel and transportation allowances are governed by the Federal Acquisition Regulation (“FAR”) travel cost principle at FAR 31.205-46.

(b) The Contractor shall obtain the express approval of the Contracting Officer’s Representative (COR) prior to incurring any travel-related costs.

(c) The Contractor shall be reimbursed for its reasonable actual travel expenses, excluding profit or fee, in accordance with its usual accounting practices consistent with FAR Subpart 31. All travel shall be directly related to and required for performance under this contract.

(d) The Contractor shall include a breakdown of all authorized travel expenses as an attachment to each invoice. In no event shall

SAQMMA16R0502

Line Item Summary

Solicitation Number:

SAQMMA16R0502

Contract Number: Title: ISN/ECC Services Date of Solicitation:

07/21/2016

Line Item No. Description Quantity Unit Unit Price Total Cost travel expenses be burdened with profit or fee. The COR may require submission of additional supporting documentation (such as ticket stubs or receipts) before authorizing payment for invoiced travel costs.

(e) Regular commuting expenses of Contractor personnel shall not be reimbursable.

(f) Notwithstanding business class travel authorizations permitted by the Federal Travel Regulations, the Government will only reim-burse the Contractor for economy (coach) class airfare for all travel conducted under this contract. Any airfare costs beyond economy class will be at the Contractor’s own expense, and shall not be directly reimbursable under this contract.

(g) The Contractor shall be responsible for timely and complete submittal of the necessary information and forms directly to the ap-propriate entity for all required passports, visas, licenses, and permits.

B.5 TRAINING MATERIALS, MANUALS, AND WORKS UNDER THIS CONTRACT

All documents produced under this contract are the property of the USG. The USG reserves the right to reproduce, distribute, perform or display the training documents under this contract. The Contractor is not to reproduce, distribute, perform, or display the training documents under this contract outside of the EXBS Program except with the express permission of the ISN/ECC program office.

All SOPs developed by the contractor will be submitted to the COR for review, comment and approval.

Section C DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

SECTION C – DESCRIPTION, SPECIFICATIONS/STATEMENT OF WORK

C.1 INTRODUCTION

The DoS Export Control and Related Border Security (EXBS) program provides assistance to foreign governments to ensure that their strategic trade control (STC) systems meet international standards, to assist in establishing appropriate national legal authorities and independent capabilities to regulate legitimate trade in dual-use items and conventional arms, create authorities and capabilities to identify, interdict, and investigate illicit shipments by nefarious actors seeking to bypass the authorization system, and to prosecute those who violated the law.

EXBS draws on the expertise of U.S. Government agencies, foreign government experts, the private sector, and academic community to organize over 250 different capacity-building training and outreach activities in approximately 67 countries worldwide, focused on developing national capacities in five critical areas: legal and regulatory frameworks; licensing systems; enforcement; industry out-reach; and interagency and international coordination and cooperation.

EXBS program implementation includes technical assistance and training activities, legal-regulatory consultations, assessments of na-tional export control systems in EXBS partner countries, equipment maintenance and repair, global and regional conferences, deploy-ment and enhancement of automated licensing systems and upgrade of other tools, and training curriculum development. These activ-ities facilitate long-term, systemic change by building capacity in five (5) core subject areas that we refer to as the EXBS program pil-lars. The design of activities in each pillar is tailored to partner countries’ specific needs.

The 5 EXBS Program Pillars

All of the work activities listed in section C.3 are in support of the 5 EXBS Program Pillars listed in Section C.1 of this SOW.

The first pillar is the development of comprehensive legal / regulatory frameworks for STC systems. Governments cannot do much unless they have the legal authority to regulate trade in controlled items and enforce these laws. EXBS organizes legal-regulatory consultations to provide feedback on draft legislation, and senior policy exchanges and parliamentary outreach to raise stakeholder awareness.

The second pillar is the establishment of effective STC licensing procedures and practices. EXBS organizes a broad range of technic-al training events to familiarize partner government officials with control list nomenclature, provides end-use/end-user analysis train-ing, facilitates interagency coordination meetings to facilitate licensing review, and supports deployment of automated license pro-cessing systems to underpin licensing operations.

The third pillar is facilitating government outreach to strategic industry sectors. This includes organization of outreach events target-ing domestic manufacturers, shippers, as well as academic and financial institutions in EXBS partner countries to explain the value of strategic trade controls and encourage compliance with national regulations. EXBS industry outreach efforts may focus on specific controls, such as intangible technology transfers, and may include activities conducted jointly with international partners, such as the UN Office on Drugs and Crime (UNODC) or the European Union.

The fourth pillar is developing enforcement capacity at and between points of entry on the border. EXBS provides training to customs and border security officials on detection, inspection, and interdiction techniques, disposal of controlled items, as well as investigation methodologies, and prosecution of violations. These activities include classroom instruction often combined with hands-on, practical exercises, conducted at seaports, airports, land, and rail border crossing points.

The fifth pillar is fostering interagency cooperation and information sharing and supporting international collaboration. EXBS does this in many ways, including through global and regional conferences, which we use to cultivate a community of policymakers and technical experts committed to championing Strategic Trade Control reforms in their own countries. EXBS also leverages efforts and partnerships of other donors and international organizations, including the European Union, Australia, and Japan and the World Cus-toms Organization (WCO) and UNODC.

C.2 PURPOSE/OBJECTIVE

The contractor shall provide:

• Training delivery and expert consultations on all areas of a comprehensive strategic trade control (STC) system, in-cluding legal/regulatory development, licensing procedures and practices, government outreach to industry, border control inspection/detection/interdiction, investigation and prosecution of STC violations, interagency coordination, and International cooperation.

• Assessments of partner countries’ STC systems and EXBS program processes plus provision of program analytical support.

• Logistical support for multilateral conferences and training seminars to facilitate regional and global cooperation that help share experiences and best practices regarding strategic trade controls and build a community of like-minded countries contributing to the fight against WMD proliferation.

• Information technology support services to enhance and sustain the licensing, industry outreach, border control, and interagency coordination capabilities of partner countries.

• Course development and curriculum review that will produce course to train foreign government officials in interna-tionally-accepted export and border control policies, processes, and practices.

The nature of the work has a strong international emphasis with performance often occurring in remote locations (e.g., Central Asia, Eastern and Central Europe, the Balkans, the Caucasus, South Asia, Middle East, and Southeast Asia) and sometimes in unpredictable and possibly unsafe locations. The work requires significant knowledge of export/import control systems, customs duties, and value added tax (VAT). The contractor will face the difficulty of working in countries where security will be limited and English is not spoken. Delays and interruptions to actions required by host government components are common. In addition, the need to coordin-ate work performance among a variety of parties outside of DoS introduces a variety of uncertainties into the work environment. The contractor shall work to anticipate these possibilities and establish processes and contingency plans to mitigate the impact of delays.

All of the work activities listed in section C.3 are in support of the 5 EXBS Program Pillars listed in Section C.1 of this SOW.

C.3 WORK ACTIVITIES

In support of the 5 EXBS Program Pillars, the contractor shall provide:

1. I. Activity 1: Training Delivery: A core EXBS initiative is training and consulting with foreign govern-ment officials in internationally-accepted export control policies, processes, and practices.

1. CONUS delivery: Services shall include all logistical arrangements necessary for delivering the training, such as (but not limited to): securing a training venue and catering, arranging travel for course instructors, arranging travel for in-ternational participants, providing translated course materials to each training participant, providing simultaneous in-terpretation support during training, and any other incidental logistical considerations. Materials shall incorporate minimum subject matter proficiency standards, and include a method for evaluating student proficiency against those standards. Proficiency standards and evaluation must measure each individual student’s progress towards desired course outcomes. Proficiency evaluation could include such elements as minimum attendance require-ments, student participation in class discussion, practical exercises, and subject matter testing; or some combination thereof. All materials shall be furnished to ISN/ECC in electronic and paper copy.

2. International delivery. Services shall include all logistical arrangements necessary for delivering the training, such as (but not limited to): securing a training venue and catering, arranging travel for course instructors, arranging travel for out-of-town participants, providing translated course materials to each training participant, providing simultan-eous interpretation support during training, and any other incidental logistical considerations. Training shall be con-ducted in the local language with all course materials translated as appropriate. Materials shall incorporate minim-um subject matter proficiency standards, and include a method for evaluating student proficiency against those standards. Proficiency standards and evaluation must measure each individual student’s progress towards desired course outcomes. Proficiency evaluation could include such elements as minimum attendance requirements, stu-dent participation in-class discussion, practical exercises, and subject matter testing; or some combination thereof.

3. Train-the-trainer. To develop a self-sustaining capacity for partner countries to train their own officers, EXBS will conduct regular training in the train-the-trainer format. These materials shall incorporate best practices in adult learning, including lecture, group discussion, and participant presentations formats. The Train-the-Trainer courses shall be suitable for a group of up to six (6) partner country trainers. Implementers must be prepared to assist host country instructors with presenting regular training materials to the host nation audience.

4. Instructor development course (IDC). To develop a self-sustaining capacity for partner countries to train their own officers on best practices and techniques covered in EXBS training, EXBS will develop instructional materials and exercises and carry out training designed to develop host government instructor cadre. To cultivate the cadre of trainers in the host country, IDC course materials shall emphasize instructional system design, communication and presentation skills, lesson development and planning. The course should be suitable for a class of up to ten (10) in-structors. The total course duration shall not exceed three (3) days.

5. Consultations. Arrange for subject matter experts (SMEs) to travel to partner country capitals and support the efforts of governments to develop comprehensive strategic trade control (STC) systems that meet international require-ments. Consultations shall be provided across the 5 EXBS program pillars of an effective STC system, i.e., legal/ regulatory, licensing, enforcement, industry outreach, interagency cooperation, and international cooperation.

Expert consultations shall include, but are not limited to, reviewing and providing comments on STC laws, assisting in drafting implementing regulations for STC laws, critiquing border enforcement operations and training programs, assisting in the design of industry outreach strategies, and advising on requisite STC improvements for joining multi-lateral export control regimes. Logistics support associated with consultations includes, but is not limited to, provid-ing:

• Travel arrangements for SMEs

• Local transportation

• Venue

• Catering

• Note takers

• Audiovisual equipment

• Interpretation services

• Translation services

Performance Standards Applicable to each Task Order for Training Delivery:

Performance Objective PWS Para Performance Standard/ Thresholds

Frequency of Surveillance

Target training delivery dates are met

I.a.

I.b.

I.c.

I.d.

I.e.

Target training delivery dates are met based on the approved Mas-ter Training Schedule 90% of the time

Draft agenda provided one (1) month before the beginning of the training delivery 95% of the time

Final agenda provided 1 week before the beginning of the train-

Monthly

Periodic reports from the con-tractor and from EXBS staff ing delivery 95% of the time

Program objectives achieved from a participant’s perspective

I.a.

I.b.

I.c.

I.d.

I.e.

Participants mark “Agree” or better on their Course Evaluation Forms 90% of the time

Participant Course Evaluation Forms completed after every training delivery

Program objectives achieved from an observer’s perspective

I.a.

I.b.

I.c.

I.d.

I.e.

Observers mark “Satisfactory” or better on their Evaluation Forms 90% of the time

Observer Evaluation Forms com-pleted after training delivery

Effective communication I.a.

I.b.

I.c.

I.d.

I.e.

Contractors respond to GTM/ COR emails and phone calls within one (1) working day

Periodic communication

Monthly Status Report I.a.

I.b.

I.c.

I.d.

I.e.

Draft report provided to the COR within five (5) working days of the end of the month 95% of the time

Respond to COR comments within five (5) working days of receipt 95% of the time

Monthly

Meeting and teleconference sum-maries

I.a.

I.b.

I.c.

I.d.

I.e.

Draft report provided to the COR within three (3) working days 95% of the time

Draft report is 95% accurate

After every meeting or telecon-ference

1. II. Activity 2: Analysis and Evaluations

1. Assessments: Every year, EXBS conducts 6-12 third-party assessments of partner countries' strategic trade control systems in an ongoing effort to evaluate each partner’s assistance needs by assessing its progress against estab-lished international nonproliferation standards in the areas of dual-use and munitions licensing, enforcement, gov-ernment outreach, and international commitments. Assessments are conducted using a Rating Assessment Tool (RAT) Methodology and may involve significant in-country travel. Implementers must demonstrate ability to identify, collect, and analyze international legal documents and relevant open-source materials, conduct interviews with U.S.

and foreign government officials, and review implementation data to develop conclusions about status of strategic trade controls in EXBS partner countries and make recommendations for future EXBS engagements. Expertise in strategic trade control standards, RAT methodology, and exceptional interviewing techniques are required to carry out EXBS assessment efforts.

2. Evaluations: Every year, EXBS conducts one process evaluation of an element of its programmatic activities. The annual evaluation is a requirement under 2015 State Department Evaluation Policy. Services shall include evalu-ation design to fit the needs of security sector capacity building programs, including foreign travel, as appropriate.

Implementers must possess Secret security clearance, and have experience in effectively communicating evaluation findings to relevant stakeholders.

3. Performance measurement: On an annual basis, EXBS collects program-wide performance metrics. Implementers shall be prepared to evaluate effectiveness of EXBS performance metrics, propose new performance metrics as ap-propriate, and develop presentations/data visualization to communicate EXBS performance metrics to the external stakeholders.

Performance Standards Applicable to each Task Order for Analysis and Evaluations

Performance Objective PWS Para Performance Standard/ Thresholds

Frequency of Surveillance

Assessment Planning II.a. Draft list of agencies and site visits generated three (3) months before a tentative assessment start date delivery 95% of the time

List of questions to individual agencies provided at least one

(1) month before the beginning of each assessment 95% of the time

Weekly phone calls

Monthly status reports

Periodic reports from the con-tractor and from EXBS staff

Post Assessment Presentation for ISN/ECC staff

II.a. Post Assessment Presentation at ISN/ECC scheduled on a quarterly basis 90% of the time

Quarterly

Draft Assessment Report II.a. Provided within two (2) months of assessment completion 95% of the time

Monthly

Evaluations/ Performance Meas-urement plans

II.b.

II.c.

Draft Master Design Plan for Evaluation/performance meas-urement submitted within forty-five (45) days of award 100% of the time

Forty-five (45) days after award

Evaluations/ Performance Meas-urement Conclusions and Re-commendations

II.b.

II.c.

Findings and implementable re-commendations are provided in accordance with the agreed upon Final Master Design Plan 90% of the time

Monthly

Effective communication II.a.

II.b.

II.c.

Contractors respond to GTM/ COR emails and phone calls within one (1) working day

Periodic communication

Monthly Status Report II.a.

II.b.

II.c.

Draft report provided to the COR within five (5) working days of the end of the month 95% of the time

Respond to COR comments within five (5) working days of receipt 95% of the time

Monthly

Meeting and teleconference sum-maries

II.a.

II.b.

II.c.

Draft report provided to the COR within three (3) working days 95% of the time

Draft report is 95% accurate

After every meeting or telecon-ference

1. III. Activity 3: Logistical Support

1. Exchange support (IVPs/senior policy exchange): Provide all CONUS logistical support necessary to facilitate events to include planning, coordination, and execution with minimal ISN/ECC involvement. The exchanges typic-ally last no more than fourteen (14) days and would include no more than seventy-five (75) participants to include high-level USG and foreign government officials.

This logistical support includes, but is not limited to, providing:

1. Venue

2. Lodging

3. Catering

4. Travel arrangements for all participants

5. Local transportation

6. Meeting scheduling and confirmation

7. Note takers

8. Audio/Visual equipment

9. Interpretation services 10.Translation services 11.Group photograph 12.Tracking and Consolidating participants lists 13.Developing logistical information sheets 14.Coordinating invitations and RSVPs 15.Post-conference reporting and follow up.

16.Production of 508-compliant conference materials.

1. Conferences/seminars: Provide all OCONUS logistical support necessary to facilitate events to include planning, coordination, and execution with minimal ISN/ECC involvement. The exchanges typically last no more than five (5) days and would include no more than seventy-five (75) participants to include high-level USG and foreign govern-ment officials.

This logistical support includes, but is not limited to, providing:

1. Venue

2. Lodging

3. Catering

4. Travel arrangements for all participants and speakers

5. Local transportation

6. Note takers

7. Audio/Visual equipment

8. Interpretation services

9. Translation services 10.Group photograph 11.Tracking and Consolidating participants lists 12.Developing logistical info sheets 13.Coordinating invitations and RSVPs 14.Post-conference reporting and follow up.

15.Production of 508-compliant conference materials.

Performance Standards Applicable to each Task Order for Logistical Support

Performance Objective PWS Para Performance Standard/ Thresholds

Frequency of Surveillance

Logistics Planning III.a.

III.b.

Formalize arrangements with the providers of the following ap-plicable services thirty (30) days before the start of the event 100% of the time:

Venue Lodging Catering Local transportation Audio/Visual Equipment

Periodic reports from the con-tractor and from EXBS staff

Program objectives achieved III.a. Observers mark “Satisfactory” or Observer Evaluation Forms com-from an observer’s perspective III.b. better on their Evaluation Forms 90% of the time pleted after delivery

Event summary documentation III.a.

III.b.

After action report submitted by the Contractor within 30 days of the final day of the event 100% of the time

Monthly

Effective communication III.a.

III.b.

Contractors respond to GTM/ COR emails and phone calls within one (1) working day

Periodic communication

Monthly Status Report III.a.

III.b.

Draft report provided to the COR within five (5) working days of the end of the month 95% of the time

Respond to COR comments within five (5) working days of receipt 95% of the time

Monthly

Meeting and teleconference sum-maries

III.a.

III.b.

Draft report provided to the COR within three (3) working days 95% of the time

Draft report is 95% accurate

After every meeting or telecon-ference

1. IV. Activity 4: Information Technology (IT) Support

Provide IT services in support of implementing the EXBS program that include but are not limited to the following:

1. Host, update, and troubleshoot existing EXBS online software tools designed to support partner government licens-ing activities, such as Restricted Parties Screening Tool, Classification Search Tool, and Internal Compliance Pro-gram.

2. Develop new automated tools in support of licensing, enforcement, and industry compliance activities.

3. Assist EXBS partner governments in developing and maintaining web sites that include strategic trade control laws, regulations, licensing requirements and procedures, and other relevant materials for enterprises seeking to engage in the legitimate transfer of WMD dual-use commodities and conventional arms.

4. Assist partner governments in developing and implementing automated licensing review processes that enhance in-teragency coordination and promote transparency of decision making.

5. Assist partner governments in developing national internal compliance programs to promulgate to enterprises en-gaged in transfers of dual-use commodities and conventional arms.

1. Provide technical support for partner government efforts to establish strategic trade control web sites, implement automated licensing processes, deploy a national internal compliance program, employ EXBS electronic tools, etc.

May include ad-hoc system support and troubleshooting, limited provision and replacement of hardware and soft-ware, technical consultations on system configuration and compatibility issues, user training, and system mainten-ance.

2. Assist DoS in making existing EXBS courses available on-line for partner countries and EXBS team members around the world.

3. Establish temporary sites for training/conference registration, exchange of materials, and storing information.

4. Assist DoS in developing the technical framework for EXBS e-learning courses training tools/components to support distance learning courses.

Performance Standards Applicable to each Task Order for Information Technology (IT) Support

Performance Objective PWS Para Performance Standard/ Thresholds

Frequency of Surveillance

Logistics Planning IV.a.

IV.b.

IV.c.

IV.d.

IV.e.

IV.f.

IV.g.

IV.h.

IV.i.

All logistical arrangements for IT support are made in accord-ance with the agreed upon Mas-ter IT Development Schedule

Monthly

Periodic reports from the con-tractor and from EXBS staff

Timely, accurate, and complete deliverables

IV.a.

IV.b.

IV.c.

IV.d.

IV.e.

IV.f.

IV.g.

IV.h.

IV.i.

All deliverables are complete and provided in accordance with the agreed upon Master IT De-velopment Schedule

Monthly

Periodic reports from the con-tractor and from EXBS staff

Effective communication IV.a.

IV.b.

IV.c.

IV.d. IV.e.

IV.f.

IV.g.

IV.h. IV.i.

Contractors respond to GTM/ COR emails and phone calls within one (1) working day

Periodic communication

Monthly Status Report IV.a.

IV.b.

IV.c.

IV.d. IV.e.

IV.f.

IV.g.

IV.h. IV.i.

Draft report provided to the COR within five (5) working days of the end of the month 95% of the time

Respond to COR comments within five (5) working days of receipt 95% of the time

Monthly

Meeting and teleconference sum-maries

IV.a.

IV.b.

IV.c.

IV.d. IV.e.

IV.f.

IV.g.

IV.h. IV.i.

Draft report provided to the COR within three (3) working days 95% of the time

Draft report is 95% accurate

After every meeting or telecon-ference

1. V. Activity 5: Curriculum Development: DoS frequently works with contractors to develop new EXBS courses to employ in training foreign government officials in internationally-accepted export and border control policies, processes, and practices. DoS also has contractors assist it in reviewing and revising existing EXBS cur-ricula to ensure they correlate to current international standards and best practices. These activities typically in-clude:

1. Developing a new course or revamping government furnished course materials drawing on the efforts of instruction-al designers and subject matter experts. The Contractor is expected to rely on its own expertise to determine appro-priate course development/refinement methodologies and course content as long as it comports within the DoS-established course objectives, international best practices, and standards established by respected governments and international organizations.

2. Incorporating minimum subject matter proficiency standards for participants in the course, and devise a method for evaluating participant proficiency against those standards

3. Utilizing adult learning best practices, including lecture, group discussion, and interactive exercises, and include ref-erence resources that will enable EXBS Advisors to continue independent learning:

4. Working closely with DoS to refine course modules and include DoS feedback.

5. Producing all required course materials to include PowerPoint slides, presenter notes, texts, illustrations and dia-grams, student reference materials, student proficiency assessment plans, and any other appropriate materials.

6. Conducting a proof of concept delivery in a partner country.

7. Refining the course and producing a final version of it that incorporates lessons learned, the feedback received dur-ing pilot delivery, and DoS feedback/guidance.

8. Providing the revised course materials package to DoS for its retention.

9. Delivering the final course in another country (ies).

Performance Standards Applicable to each Task Order for Curriculum Development:

Performance Objective PWS Para Performance Standard/ Thresholds

Frequency of Surveillance

Course Development V.a.

V.b.

V.c.

V.d.

V.e.

V.g.

V.h.

Contractor meets course devel-opment milestones in accordance with the agreed upon Master Curriculum Development Schedule 90% of the time

Monthly

Course Refinement V.d. Contractor incorporates 95% of DoS-directed changes during rolling review and after Proof of Concept Delivery

Periodic communication

Program objectives achieved from a participant’s perspective

Proof of Concept Delivery

Subsequent Course Deliveries

V.f.

V.i.

Participants mark “Agree” or better on their Course Evaluation Forms 90% of the time

Participant Course Evaluation Forms completed after every training delivery

Program objectives achieved from a observer’s perspective

Proof of Concept Delivery

Subsequent Course Deliveries

V.f.

V.i.

Observers mark “Satisfactory” or better on their Evaluation Forms 90% of the time

Observer Evaluation Forms com-pleted after course delivery

Final Course Package V.h. Submitted within 60 days of Proof of Concept Delivery

Monthly

Effective communication V.a.

V.b.

V.c.

V.d.

V.e.

V.f.

V.g.

V.h.

V.i.

Contractor responds to GTM/ COR emails and phone calls within one (1) working day

Periodic communication

Monthly Status Report V.a.

V.b.

V.c.

V.d.

V.e.

V.f.

V.g.

Draft report provided to the COR within five (5) working days of the end of the month 95% of the time

Respond to COR comments within five (5) working days of

Monthly

V.h.

V.i.

receipt 95% of the time

Meeting and teleconference sum-maries

V.a.

V.b.

V.c.

V.d.

V.e.

V.f.

V.g.

V.h.

V.i.

Draft report provided to the COR within three (3) working days 95% of the time.

Draft report is 95% accurate.

After every meeting or telecon-ference

C.4 Deliverables

RFP Reference Report Delivery Schedule B.7 Monthly Status Report Within 5 working days of the end of the month B.8 Meeting Minutes Within 3 working days of the meeting B.9 Draft Quality Control Plan Due to the COR 30 days following award B.9 Final Quality Control Plan Due to the COR 60 days following award

Clause Title

52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997)

Section D Packaging and Marking

D.1. DATA PACKAGING REQUIREMENTS.

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D.2. MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and Business address of the Contractor;

(b) Contract number and task order number, if applicable;

(c) Date of report; and

(d) Program office(s).

D-3 PACKING AND MARKING OF SUPPLIES AND EQUIPMENT FOR SHIPMENT

All packages shall be marked in accordance with ISN/ECC standards as set forth in each individual task order. Supplies and equip-ment shall be packed for shipment in a manner that will ensure compliance with international standards, acceptance by common carri-ers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D-4 PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and task order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

Clause Title

52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001)

52.246-16 Responsibility for Supplies (Apr 1984)

52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996)

Section E Acceptable Levels Of Performance

(a) The Government Surveillance Plan will be based upon the Contractor’s Performance Plan and will be used to evaluate the Con-tractor’s efforts. More specifically, it will document the Government's process for ensuring that the Contractor's activities (i.e., tech-nical and quality control) delineated within the Contractor's Performance Plan are performed in accordance with Contractor's Perform-ance Plan. In addition to assessing the Contractor’s performance under the current task order(s), the Government will use the results of its surveillance of current task order(s) in the issuance of future task order(s).

(b) The Government Surveillance Plan will be unilaterally produced and maintained by the Government and incorporated into the res-ulting contract within thirty (30) calendar days of contract award. It will become effective upon receipt.

Clause Title

52.211-8 Time of Delivery (June 1997)

52.242-15 Stop-Work Order (Aug 1989)

Section F Deliveries or Performance

F.1. DELIVERY INFORMATION

Specific delivery terms, to include date of delivery and point of delivery will be set forth in each Task Order issued under the contract.

F-2 PERIOD OF PERFORMANCE (05/95)

This contract is comprised of one (1) base period and four (4) option periods. It shall be effective on the date of the cognizant Con-tracting Officer’s signature, unless otherwise so noted. More specifically, the Contract’s Period-of-Performance shall subscribe to the following schedule:

Period/Option Period Period-of-Performance

Base Period 29 Deceember 2016 28 December 2017 Option Year 1 29 Deceember 2017 28 December 2018 Option Year 2 29 Deceember 2018 28 December 2019 Option Year 3 29 Deceember 2019 28 December 2020 Option Year 4 29 Deceember 2020 28 December 2021

Period/Option Period Period-of-Performance

F-3 PLACE OF PERFORMANCE (05/95)

The principal place of performance for this contract shall be as specified in each task order.

F-4 TIME OF PERFORMANCE (05/95)

The Contractor shall perform the stated services as stated in each task order.

Section G Contract Administration Data

G.1. DESIGNATION OF ADMINISTRATIVE CONTRACTING OFFICE.

G.1 CONTRACT ADMINISTRATION DATA (07/01)

Contracting Officer Fabiola A. Bellevue Office of Acquisition Management

A/LM/AQM/IP

Phone: 703-875-6298

FAX: 703-875-7370

E-mail: BellevueF@state.gov

First Class Mailing: U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery: U.S. Department of State Office of Acquisition Management Room 200 (Visitor's entrance via 17th Street) 1701 N. Ft. Myer Drive Arlington, Virginia 22209

Contracting Officer's Gregory C. Moore, Program Analyst Representative (COR): Office of Export Control Cooperation

ISN/ECC

Phone: 202-647-4724 E-mail: MooreGC2@state.gov

Alternate Contracting Max C. McClellan, Lead Program Analyst Officer's Representative Office of Export Control Cooperation

(COR): ISN/ECC

Phone: 202-647-1228 E-mail: McClellanMC@state.gov

G.2. CONTRACTING OFFICER (CO)

The CO has sole authority to modify the terms of this contract. The Contractor is responsible for ensuring that all modifications to or deviations from contract requirements are approved by the CO in advance. The CO will appoint the usual and customary contracting representatives, such as a Contracting Officer’s Representative (COR) and Government Technical Monitors (GTMs), to help carry out the CO’s responsibilities under this con-tract.

G.3. DOSAR 652.242-70 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract (and individual task orders) will be appointed in writing by the Contracting Of-ficer after award. The Contracting Officer may appoint other designees as representatives (e.g. Government Technical Monitors) at a later date.

G.4. ORDERING PROCEDURES

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) The task order(s) will be the vehicle through which contract performance will occur. Orders placed under this contract shall contain the following information:

1) Date of order;

2) Contract number and order number;

3) Item number and description, quantity, and unit price;

4) Delivery or performance date;

5) Place of delivery or performance (including consignee);

6) Packaging, packing, and shipping instructions, if any;

7) Accounting and appropriation data;

8) Security clearance level(s), applicable to the order, if any; and

9) Any other pertinent information.

(c) Issuance of orders by facsimile or via e-mail is authorized in accordance with FAR 52.216-18 "ORDER-

ING."

G.5. INVOICE INSTRUCTIONS

G.5.1. General Invoice Instructions.

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

1) Name and Address of the Contractor.

2) Dun and Bradstreet Universal Number System (DUNS).

3) Date of invoice.

4) Unique Vendor Invoice Number Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

5) Remittance Contact Information.

6) Shipping Terms, Ship to Address.

7) Payment Terms.

8) Total Quantity of Items.

9) Total Invoice Amount.

10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

11) Order line item number and information (see below instructions).

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the follow-ing information [see also Section G.8.2 (Expanded Invoice Instructions) below]:

1) Description of the services rendered for each line item.

2) Line Item Quantity.

3) Line Item Unit Price.

4) Total Line Item Invoicing Amount.

5) Delivery Date.

6) Contract Line Item Number (CLIN).

7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agree-ment (BPA).

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are registered in the System for Award Management (SAM) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance ad-dress in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service E-mail: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Section H Special Contract Requirements

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. SAFEGUARDING OF INFORMATION.

(a) The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions.

They shall not communicate to any person any information known to them by reason of their performance of services under this con-tract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Con-tracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, re-cording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall not refer to this award in any public or private ad-vertising without the prior written approval of the Contracting Officer. Media communication releases pertaining to any aspect of the award or performance there under shall not be made without the prior written approval of the Contracting Officer.

(b) Requests for authorization shall be in writing and shall identify the specific information to be released, the medium to be used, the proposed recipients, and the purpose for the release. The contractor shall submit its request to the Contracting Officer and to the COR at least 45 calendar days before the proposed date for release. All subcontractor requests shall be routed to the Contracting Officer and COR through the prime contractor.

(c) The contractor agrees to immediately notify the Contracting Officer in writing in the event that the contractor determines or has reason to suspect breach of this requirement.

(d) The Contractor shall include the substance of this clause in all contracts of employment and in all subcontracts hereunder.

H.2. IDENTIFICATION BADGES.

(a) Contractor employees will be issued identification badges by the Government in accordance with DOSAR Clause 652.204-70.

These badges must be visibly displayed at all times during working hours at all facilities in accordance with established policy.

(b) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site. Upon completion or termination of the contract or expiration of the identification, the prime contractor shall ensure that all identification passes issued to employees and subcontractor employees are returned to the issuing office.

(c) Loss of identification badges will be reported immediately to the issuing office and security personnel.

H.3. CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS.

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. Failure of the Con-tractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total sys-tems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

H.4. SECTION 508 COMPLIANCE.

(a) All electronic and information technology (EIT) products or services furnished under this contract (and any resultant TO) shall…