RFQS_1100_DCM4010_BID_DOC_1_v2.pdf

This is a Solicitation Cover Sheet for Request for Qualifications (RFQS) issued by the City of Austin, Texas, for Mobile Medical Surveillance Services to support Austin Energy employees. The solicitation requests a qualified provider to deliver onsite medical screening, medical surveillance testing, and related medical services at five designated Austin Energy facilities: Decker Creek Power Station, Sand Hill Energy Center, Kramer Lane Buildings C and E, and St. Elmo Service Center. Services include hearing and audiometry testing, anthropometry screening, respirator medical clearance and fit testing, chest X-rays with B-Reader certification, pulmonary function testing, blood work and biomedical sampling, pandemic health event assistance, fitness-for-duty evaluations, DOT physicals, and vaccinations. A non-mandatory pre-offer conference is scheduled for July 14, 2026, at 10:00 a.m. via Microsoft Teams. Questions regarding the solicitation are due July 24, 2026, via email. Offers are due August 11, 2026, at 2:00 p.m., with offer opening scheduled for 3:00 p.m. the same day. The initial contract term is 36 months with two optional 12-month renewal periods at the City's discretion.

The solicitation evaluates vendor qualifications on a maximum of 100 points: 50 points for Company Qualifications and Experience and 50 points for Personnel Qualifications and Experience. Minimum qualifications require five years of relevant experience in mobile medical industry services since 2015, current professional licenses and certifications including NIOSH certifications, B-Reader credentials, phlebotomy certifications, and state medical licenses, and at least three verifiable customer references. The City complies with Minority and Women-Owned Business Enterprise (MBE/WBE) procurement requirements. Contractors must maintain fully equipped mobile health units with climate control, exam rooms, audiometric test rooms, and Wi-Fi connectivity, operate routine scheduling Monday through Friday from 7:00 a.m. to 7:00 p.m. CST with at least 20 business days advance notice, and respond to emergency services within 24 hours with mobilization within 96 hours. All testing must be supervised by a licensed physician and performed by qualified, certified technicians meeting OSHA, NIOSH, and EPA standards. Contractors must comply with HIPAA Business Associate Agreement requirements, Austin Energy's Data Handling Controls, wage theft certification within 30 days of award, and Form 1295 disclosure of interested parties. Offers remain valid for 180 calendar days following the RFQS closing date.