IFB_7800_MAS1006_BID_DOC_v1.xlsx
XLSX spreadsheet 47 KB Posted
- Attached to
- Mobile Medical Surveillance
- Solicitation number
- RFQS 1100 DCM4010
- Issued by
- Texas
About this file
This is a Price Sheet and Bid Document for IFB 7800 MAS1006, a solicitation issued by the City of Austin, Texas, for the procurement of automotive and equipment parts for city inventory. The solicitation is divided into three categories: Category 1 consists of 24 specified part line items for city inventory, including brake components, wheels, sensors, batteries, and various mechanical assemblies with estimated annual quantities ranging from 8 to 1,000 units; Category 2 covers a markup to dealer costs for non-specified parts estimated at $125,000 annually; and Category 3 includes delivery charges for Code Red items. Delivery requirements specify FOB destination with prepaid and allowed shipping, requiring 2 business days for stock parts, 3 business days for non-stock parts, and overnight delivery for Code Red orders. The procurement specialist is Margaret Stenz, and bidders must use the provided Pricing Submittal Sheet without alterations or exceptions to avoid rejection.
Pricing for all line items in Categories 1 and 3 is currently shown as $0.00, with the total extended price reflecting $125,000.00 from Category 2. Offerors must provide all-inclusive pricing that covers administrative costs, overhead, per-diem, shipping, transportation costs, tools, labor, travel, and equipment necessary to deliver services to the Austin, Texas area without separate charges. For Category 2, the markup to dealer costs shall not exceed 30% and must account for all costs in delivering materials to Austin, Texas. The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual line items, categories, or any combination deemed most advantageous. A bid of zero will be interpreted as a no-charge item, while a "no bid" or blank response may result in bid disqualification. The quantities listed are estimates only, and the City does not guarantee purchase of any specified volumes; actual orders will be as-needed and specified by the City.
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Price Sheet IFB 7800 MAS1006
| SOLICITATION # | IFB 7800 MAS1006 |
| PROCUREMENT SPECIALIST | Margaret Stenz |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - PARTS FOR CITY INVENTORY | ||||||||
| ITEM NO. | MANUFACTURER PART NUMBER | CITY PART NUMBER | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||||
| 1.1 | Fan Drive Assembly and Mounting - Air-operated fan clutch (DM Advantage Two-Speed), aerodynamic, quiet, durable | HOR99A9743 | HOR99A9743 | EACH | 14 | $0.00 | $0.00 | |
| 1.2 | Brake Drum - 16.5"x7", 10 bolt holes, inboard mount, 9" pilot, ~129 lbs | 3219P4800 | 3219P4800 | EACH | 40 | $0.00 | $0.00 | |
| 1.3 | Service Brake Shoe and Lining Kit - 16.5" diameter, 8.625" width, Platinum Shield III coating | KSMA23014728CP | KSR4034728CP | EACH | 8 | $0.00 | $0.00 | |
| 1.4 | Disc Brake Rotor - 434mm x 136mm, 10-hole, ADB22X compatible, corrosion-resistant | BX802062 | II37415N | EACH | 60 | $0.00 | $0.00 | |
| 1.5 | SB-7 Brake Pad Kit - For ADB22X-LT calipers, high durability, heavy-duty use | D1203-8323SD | 5013257 | EACH | 15 | $0.00 | $0.00 | |
| 1.6 | Air Disc Brake Pad Kit - For ADB1560 calipers, asbestos-free, 11 5/8" x 3 1/2", 21.25 lbs | KIT15625PM | KIT15625PM | EACH | 16 | $0.00 | $0.00 | |
| 1.7 | Tie-Bar Bolster Spring Service Kit - For 46K HAULMAAX suspensions, includes cushion and wear plate | H64179048 | 64179048 | EACH | 24 | $0.00 | $0.00 | |
| 1.8 | 3-Wire Plug-In Pigtail Grote 6" sealed pigtail, Packard-style connector, used in vehicle lighting | W66826B | 66826 | EACH | 120 | $0.00 | $0.00 | |
| 1.9 | Steering Tie Rod End (LH) - Type 3, 1.875" LH thread, 12.688" center, ES3031L equivalent | R230105 | R230105 | EACH | 8 | $0.00 | $0.00 | |
| 1.10 | Steering Tie Rod End (RH) - Type 3, 1.875" RH thread, 12.688" center, ES3030R equivalent | R230104 | R230104 | EACH | 8 | $0.00 | $0.00 | |
| 1.11 | Air Dryer Service Kit - Includes desiccant cartridge, coalescing filter, relief valve, purge shield, and hardware for Pure Air Plus systems | ZZDQ6026 | DQ6026 | EACH | 24 | $0.00 | $0.00 | |
| 1.12 | LED Beacon Warning Light Truck-Lite Class I yellow strobe, 12V, 18-diode, epoxy-sealed, corrosion-resistant aluminum base | TL92564Y | 92564Y | EACH | 56 | $0.00 | $0.00 | |
| 1.13 | Brake Drum - 16.5" x 8.62", outboard mount, cast iron, with wear indicator, 10 bolt holes | BD3807AX | 3807A | EACH | 700 | $0.00 | $0.00 | |
| 1.14 | Stainless Steel Pump - Model 3757, 316 SS end suction pump, enclosed impeller, used in water/chemical transfer | BF3757X | 3757 | EACH | 60 | $0.00 | $0.00 | |
| 1.15 | Reman Brake Shoe Kit - 16.5" x 7", includes hardware, OEM lining, 28 rivet holes, 26K GAWR, remanufactured | XK23014515PC | XK4034515PC | EACH | 150 | $0.00 | $0.00 | |
| 1.16 | Steel Wheel, 22.5 x 8.25 - Hub-piloted, 10 bolt holes, white powder coat, 7400 lb load rating | A51408PKWHT21 | A51408PKWHT21 | EACH | 10 | $0.00 | $0.00 | |
| 1.17 | ABS Wheel Speed Sensor - WS-24 sensor, 40" harness, straight head, Deutsch DT04-2P connector, used in ABS systems | BX801553 | BX801553 | EACH | 10 | $0.00 | $0.00 | |
| 1.18 | Ceramic Brake Shoe Kit - 16.5" x 8.625", Eaton ESII, 23K GAWR, includes shoes and hardware, corrosion-resistant | WK4726ES2-23KSB | WK4726ES2-23KSB | EACH | 500 | $0.00 | $0.00 | |
| 1.19 | Ceramic Brake Shoe Kit - 16.5" x 8.625", Eaton ESII, 23K GAWR, includes shoes and hardware, corrosion-resistant | WK4711Q-23KSB | WK4711Q23KSB | EACH | 200 | $0.00 | $0.00 | |
| 1.20 | Automatic Slack Adjuster - 6" arm, 10-spline, 1.5" diameter, includes clevis, unhanded, long-stroke compatible | ZBRAS1133 | AS1133 | EACH | 200 | $0.00 | $0.00 | |
| 1.21 | Automotive Battery - 12V, 950 CCA, Group 31S, flooded lead acid, heavy-duty commercial use | FLTBT31XHD | XHD31C | EACH | 1,000 | $0.00 | $0.00 | |
| 1.22 | Universal Joint Kit - Greaseable U-joint, 2.165" cap diameter, 6.456" length, for SPL170 series driveshafts | DSSPL1704X | SPL170-4X | EACH | 10 | $0.00 | $0.00 | |
| 1.23 | Automotive Battery - 12V, 750 CCA, Group 31A, flooded lead acid, commercial/farm use | FLT31925 | HD-31A | EACH | 100 | $0.00 | $0.00 | |
| 1.24 | Wheel Bearing Set - 592A/594A tapered bearing set, rear inner wheel, high-strength steel, long-life design | TKSET403 | HD203 | EACH | 40 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1 = | $0.00 |
| CATEGORY 2 - MARKUP TO DEALER COSTS FOR NON-SPECIFIED PARTS FOR CITY INVENTORY |
| The City estimates an annual spending need of $125,000 for non-specified parts for inventory (i.e., parts not listed in Category 1). |
Offeror shall provide a percentage markup to dealer costs. The markup listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods and shall not be subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 30%. A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 2.1 | Markup to Costs for all related Materials and associated Components (not to exceed 30%) | $125,000.00 | 0.00% | $125,000.00 | |
| SUBTOTAL FOR CATEGORY 2 = | $125,000.00 |
| CATEGORY 3 - DELIVERY CHARGE FOR CODE RED ITEMS | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 3.1 | Code Red shipping charges | EACH | 40 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 3 = | $0.00 | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = | $125,000.00 | |||||
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED | ||||||
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: | 2 business days for stock parts; 3 business days for non-stock parts; overnight delivery for Code Red orders (see Scope of Work section 1.5.B) | |||||
| DELIVERY METHOD: (circle or check one) COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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