RFQS_1100_DCM4010_ADD_1_v1.pdf

This is a solicitation addendum issued by Austin Financial Services - Central Procurement for the City of Austin, Texas, regarding RFQS 1100 DCM4010 for Mobile Medical Surveillance Services. The addendum, dated July 21, 2026, clarifies key operational parameters for the procurement: approximately 60 employees will be included in the surveillance program, and deployment days are anticipated not to exceed four days per year. The related Request for Qualifications seeks a qualified vendor to provide comprehensive mobile medical surveillance services to Austin Energy employees at five designated facilities including Decker Creek Power Station, Sand Hill Energy Center, Kramer Lane Buildings C and E, and St. Elmo Service Center. Services include hearing and audiometry testing, anthropometry screening, respirator medical clearance and fit testing, chest X-rays with B-Reader certification, pulmonary function testing, blood work and biomedical sampling, fitness-for-duty evaluations, DOT physicals, and vaccinations. Routine scheduling operates Monday through Friday from 7:00 a.m. to 7:00 p.m. CST with at least 20 business days advance notice required; emergency services must respond within 24 hours and mobilize within 96 hours. Offers were due August 4, 2026, at 2:00 p.m., with a non-mandatory pre-offer conference held on July 14, 2026. The initial contract term is 36 months with two optional 12-month renewal periods at the City's discretion.

This is a Qualifications-Based Selection procurement under Texas Government Code Chapter 2254, evaluating vendors on qualifications rather than competitive sealed bidding. Minimum qualifications require five years of relevant mobile medical industry experience since 2015, current professional licenses and certifications including NIOSH certifications, B-Reader credentials, phlebotomy certifications, and state medical licenses, plus at least three verifiable customer references. Evaluation is scored on a maximum of 100 points: 50 points for Company Qualifications and Experience and 50 points for Personnel Qualifications and Experience. The contractor must maintain fully equipped mobile health units with climate control, exam rooms, audiometric test rooms, and Wi-Fi connectivity, with all testing supervised by a licensed physician and performed by qualified, certified technicians meeting OSHA, NIOSH, and EPA standards. Compliance requirements include HIPAA Business Associate Agreement adherence, Austin Energy's Data Handling Controls restricting data storage and processing to the contiguous United States with encryption and multi-factor authentication, wage theft certification within 30 days of award, and Form 1295 disclosure of interested parties. The City of Austin complies with Minority and Women-Owned Business Enterprise (MBE/WBE) procurement requirements. Offers remain valid for 180 calendar days following the RFQS closing date.