RFQ_24_25-26_Bid_Opening_Minutes.pdf

This is a Bid Opening Minutes document for the City of Sanford, Florida's Architectural & Engineering Services continuing contract solicitation under the Consultant Competitive Negotiation Act (CCNA). The City solicited qualified architectural and engineering firms to provide a broad range of design and engineering disciplines, including architectural services, civil engineering, water/wastewater engineering, and general engineering services for projects encompassing new construction, renovations, infrastructure improvements, utility design, roadway projects, and stormwater management. The solicitation was released on October 7, 2025, with written questions due by October 28, 2025, and proposals due on November 13, 2025, at 2:00 PM local time. Evaluation and selection were anticipated in December 2025, with final City Commission or City Manager approval scheduled for January 2026. The initial contract term is three years, with the potential for two one-year renewals, not to exceed a total of five years. Individual project work is limited to construction costs not exceeding $7.5 million and professional services fees not exceeding $500,000 per project.

The contract will be non-exclusive with no guaranteed number of assignments or specific dollar value of fees. Proposers must demonstrate a minimum of five consecutive years of business operation and current Florida licensure, including at least one professional engineer registered in Florida and one team member holding AICP certification. Required documentation includes Standard Form 330, organizational charts, financial information, insurance certificates, and professional certifications. Insurance requirements include professional liability insurance of $1,000,000 minimum, workers' compensation with $1,000,000 employer's liability limits, commercial general liability of $2,000,000 per occurrence, and comprehensive auto liability of $1,000,000 combined single limit. Evaluation criteria allocate points across firm qualifications (35 points), similar projects and references (25 points), project approach (20 points), personnel and project team experience (15 points), and required forms (5 points). Compensation will be negotiated after qualifications-based selection and may be structured as lump sum, hourly rates, fixed per phase, cost-plus, or a combination thereof.