RFQ_24_25-09_Const_Management_At_Risk_CMAR_Continuing_Contract.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 243 2nd Floor, Sanford Florida 32771

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

Issuance | Release Date: Tuesday, December 17, 2024

Legal Advertisement Date: Tuesday, December 17, 2024 (Orlando Sentinel)

To: All Prospective Proposers

From: Marisol Ordoñez – Purchasing Manager

Dear Potential Proposer:

The City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, herein after also referred to as the “City”, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Request for Proposals (RFQ) document. The successful proposer(s) must demonstrate by his/hers qualifications, experience, availability, approach, and work plan that he/she will best serve the overall needs of the City.

If you are interested in preparing a response to this RFQ, please read requirements carefully and complete the proposal in the manner as set forth in this RFQ document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also, please be aware that, under the competitive proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your signature on Attachment “F”, Proposal and Acceptance of Proposal Terms and Conditions.

There will be NO pre-proposal conference held for this project. Questions regarding this solicitation must be received in writing at the address below no later than Thursday, January 9, 2024, at 2:00 P.M. Local Time.

Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted on VendorLink website https://www.myvendorlink.com

All proposers are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFQ document. Proposals should be prepared in accordance with the RFQ instructions and will be evaluated by the City as stated in the evaluation section of this document. The City reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. The City may withdraw all or part of this RFQ at any time to protect the interests of the City. All proposers are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division https://www.myvendorlink.com/

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

TABLE OF CONTENTS

SECTION TITLE PAGE

NUMBER

1 Project Overview 3 2 Scope of Services and Technical Requirements 6 3 General Instructions 17 4 Proposal Schedule 23 5 Proposal Response, Criteria and Evaluation Point Values 23 6 Evaluation Process 28 7 General Terms and Conditions 34

ATTACHMENT TITLE PAGE

NUMBER

A Statement of No Proposal Submittal 41 B Insurance Requirements 43 C Conflict of Interest Statement 45 D Florida Public Entity Crime Statement 47 E Drug-Free Workplace Certification 49 F Proposal and Acceptance of Proposal Terms and Conditions 51 G Addendum Receipt Acknowledgement Certification 52 H Organizational Information 53 I Proposed Schedule of Subcontractor Participation 54 J Contractor Certification Regarding Scrutinized Companies 55 K Reference 56 L Non-Collusion Affidavit 57 M Compliance with the Public Records Law Affidavit 59 N Certification of Non-Segregated Facilities Form 61 O Dispute Disclosure Form 62 P American Disabilities Act Affidavit 63 Q Unauthorized (Illegal) Alien Workers Affidavit 65 R E-Verify Compliance Affidavit 66 S Security and Public Safety Requirements Affidavit 69 T Solicitation Response Identification Label 71 U Certification of Non-Segregated Facilities Form 72 V Truth & Negotiations Certificate 73 W Certificate of Entitlement 74 X Criminal Background Check Instructions 77 Additional Documents

SECTION 00860 Sample Task Authorization Form Agreement Sample Contract

Vendor Form Vendor Form- W9-ACH

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

SECTION 1. PROJECT OVERVIEW.

1.01 INTENT AND PURPOSE.

The City of Sanford, Florida hereby invites interested and qualified Proposers to provide Construction Manager at Risk (CMAR) services for design and construction services.

1.02 BACKGROUND.

The City of Sanford was incorporated in 1877 under the directional of General Henry Shelton Sanford, and is located in Central Florida in Seminole County. Nicknamed “Celery City” for its agricultural interest in the early 1900’s. Sanford is bounded in the East by Orlando-Sanford International, in North by Lake Monroe, in the West by the Interstate 4, and in the South by Seminole State College and the City of Lake Mary. The Sanford Commercial District was proclaimed a historic district and placed on the National Register in 1976. The Sanford Residential Historic District, an area of approximately 76 blocks south of the commercials district, was placed on the National Register in 1989.

Located just 20 minutes northeast of downtown Orlando, Sanford’s city government is focused on meeting the needs of businesses looking to relocate and/or entrepreneurs who are seeking the right location to jump-start a new enterprise. One of the fastest growing areas in Metro Orlando, Sanford is an exciting, thriving community in which to do business.

The City operates under a Commission/Manager form of government and provides a full range of services to include, fire and rescue, police, the construction and maintenance of streets, sidewalks, parks and recreation, storm-water management, solid waste collection, wastewater, water and other infrastructure, engineering, planning and zoning, building inspections, community and economic development, code enforcement, general administration and support services, and recreational and cultural events.

A quick City Snapshot (as of 2019, provided by the Sanford Economic Development Office):

Area: 26.5 square miles Population: 61,448 Median Household Income: $45,733.00 29 Parks Over 14 Lakes Public Golf Course Voted “Best Waterfront Vibrant Community Destination 2017” by Orlando Weekly

Magazine.

49th largest city in Florida

1.03 TERM.

It is anticipated an Agreement will be awarded for a term contract purchase to begin upon approval and execution by the City; with the opportunity for a one (1) year renewal periods not-to-exceed a five (5) year contract when in the best interest of the City. The decision to renew or extend the contract shall be at the discretion of the City. The successful proposer(s) shall be required to review the term contract of Construction Management at Risk with the City on an annual basis.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

A. Continuing Consultants Management at Risk (CMAR) contracts are limited to projects in which construction cost do not exceed $5,000,000.00 and when the fees for professional services does not exceed $500,000.00, pursuant to Florida Statute 287.055(2)(g), or as amended.

B. Services may not begin until after execution of the agreement and purchase order is received with all the required documentation.

C. The City reserves the right to re-negotiate rates based on current market conditions during the term of the awarded agreement.

1.04 MINIMUM REQUIREMENTS.

A. The Proposer shall have been in business for a minimum of five (5) consecutive years and shall currently be licensed to perform services within the State of Florida. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to; local business tax receipts for five (5) years, corporation documents with date of inception, certificate of authority, etcetera.

1. If the business headquarters is located outside of the state of Florida, they shall currently be licensed to perform services in both their home state and the state of Florida; and shall have been in business for a minimum of five (5) consecutive years. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to, local business tax receipts for five (5) years, corporation documents with date of inception, certificate of authority, etcetera.

a. In this case the Proposer shall submit to Purchasing a current Certificate of Authority, which is issued through the Department of State and in accordance with Florida Statute 607.1501, within ten (10) business days upon notice of intent to award

2. The Proposer shall have held and maintained for a minimum of five (5) years a current State of Florida:

a. Business or Corporation shall hold a Certificate of Authorization showing a

i. License number

ii. Certificate of Authorization date

iii. Designation of professional(s) qualifying the corporation to practice

Professional and

b. Individual shall hold a current State of Florida Registered Professional Engineer as required by rule and have authority to submit certified reports to state agencies (if applicable).

3. The City reserves the right to request back up documentation to confirm the Proposer meets the minimum required stated below. The Proposer not meeting all of the following criteria will have their Proposal rejected.

a. Must be certified or registered under Florida Statutes Chapter 489 as a general contractor or underground contractor

b. Adequate and available resources (including bonding capacity) to enter into a CMAR contract with GMP of 7.5 million or less as evidence by a letter from surety

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

c. Must have already provided and successfully completed two (2) collaborative delivery (design build, CMAR, progressive design build) projects similar size of the various projects in Section II (Scope of Services and Technical Requirements).

4. Proposer shall have the following skills

a. Stakeholders, suppliers, and subcontractors

b. Negotiation skills

c. Delegation; team members for support

d. Team management

e. Openness to feedback.

B. Demonstration of Experience: Submission must include evidence of satisfying the following technical qualifications:

1. Construction Management at Risk (CMAR) Services and Experience

a. List and provide a brief description of similar projects satisfactorily completed and/or currently bring provided with location, dates of contract, names and addresses, email address, and telephone numbers of owners by completing Reference Attachment “K”.

2. Permitting and Compliance experience with SJRWMD, FDEP and other agencies related to construction projects such as;

a. Environmental Resource Permitting experience (ERP) with SJRWMD

b. Floodplain and wetland related mitigation/design/permitting experience

c. General projects design permitting

d. Any other permitting experience

3. Financial management and accounting funding experience; Bonding Proposer must be able to provide payment and performance bonds for a single project with a minimum value of $10,000,000 or provide other documentation of available alternate security as provided by Section 255.05 of Florida Statute.

4. Documentation of five (5) year or equivalent experience or expertise associated with such Construction Management at Risk Services for the City and County governments within the State of Florida

C. Identify the teams’ ability to perform the needed services to develop and implement the project within the estimated schedule

1. Identify the teams’ ability to perform the needed services to develop and implement the project within the estimated schedule. Provide flexibility for unforeseen changes and plans.

2. Documentation of teams’ professional training and experience with similar projects

3. Prior experience and familiarity with owner direct purchase programs allowing governmental entities to use their sales tax-exempt status to acquire specified materials and building components for incorporation into the project.

The proposer shall provide proof of the above minimum qualification by furnishing copies and or written documentation to substantiate meeting the requirements. Failure to provide said documentation with your proposal shall be grounds for deeming your proposal unresponsive and removing it from further consideration. This is a non-negotiable item.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

SECTION 2. SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS.

2.01 Scope of Services.

a. The City of Sanford (City), Florida hereby invites Continuing Contract for Construction Management Services who are license to practice in the State of Florida, to submit proposal for the following: Construction Management at Risk (CMAR)Professional Consulting Services, who are license to practice in the State of Florida.

b. The construction Manager (CM) will be responsible for construction management at risk services for construction project with budgets under $5,000,000. The construction management services shall include, but not limited to the following: preconstruction services (value engineering, cost analysis, and scheduling evaluations), bidding and contracting will all subcontractors, coordinating scheduling of the work, supervision of the work and working with the architect of record on the project.

2.02 Section 286.055(g), Florida Statutes (2020); defines a “continuing contract” is a contract for professional services entered into in accordance with all the procedures of this act between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction cost of each individual project under the contract does not exceed $7.5 million, for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000, or for work of a specified nature as outlined in the contract required by the agency, with the contract being for a fixed term or with no time limitation except that the contract must provide a termination clause. Firms providing professional services under continuing contracts shall not be required to bid against one another.

2.03 In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State of Federal Law, all Proposer should be aware the Request of Qualifications (RFQ) solicitation and the responses thereto are in the public domain. Proposer are requested to identify specifically any information contained in their Proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

a. A generic notation that information is “confidential” is not sufficient. Failure to provide the Procurement Division with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure may result in entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

b. In determining whether a Firm is qualified, the City shall consider such factors as experience and qualifications of firm, experience and qualifications of proposed team members to be assigned to the contract (Indicate point of contract), experience and performance of the firm on similar contracts, project management and contract administration approach, cost management, and QC procedures, technology use and equipment resources to improve service, availability to perform services, references, and responsiveness to RFQ instructions.

c. Firms submitting a response to this Request for Qualifications must be licensed in the State

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

of Florida as a Certified General Contractor (CGC) according to Chapter 489, Florida Statutes. Corporation must be registered in the State of Florida by the Department of the State, Division of Corporations, at the time of final selection committee.

d. The City does not guarantee the number of assignments, if any or the dollar value of fees for work task that may be assigned hereunder to any successful proposer. Any agreements resulting from this solicitation shall be non-exclusive and without limitations upon to obtain services from third parties as the City deems appropriate in its sole discretion.

Note: Failure to provide all information requested on each form may result in the rejection of your proposal at the sole discretion of the City.

2.04 Task Authorization Review and Approval Process:

a. The City will request written proposal from the successful proposer(s) for each individual

b. The Task Authorization is prepared and completed using Form Number Section 00860 Task Authorization Form for Construction Management at Risk Services, which will include a brief summary of the proposed project, identifying the proposed manager shall include at the minimum the following attachments:

i. Section 00860, Task Authorization Form [should be detailed and outline all task, deliverables, and etcetera].

ii. Attachment “A” Consultant RFQ- Fully Executed Agreement

iii. Attachment “B”, Price Sheet-break down [should be detailed to ensure pricing is pursuant to agreement]. Schedule and Milestones [should be outlined a start date, substantial completion date, end date, all milestones (i.e. 30%, 60%, 90% plans etcetera) for deliverable]. Any travel expenses shall be bound to IRS regulations the City will not pay any additional mileage or meals unless it’s approved by the department head.

iv. List of Sub-Contractors and/or Subconsultants at submission of GMP

v. Insurance Requirement Form executed- Section 00618.

2.05 Purpose & Overview

I. The intent of this Request for Qualification (RFQ) is to select a poll of contractors to provide Continuing Contract for Construction Management Services for the City of Sanford in Seminole County pursuant to Chapter 255, Florida Statute: the Florida Consultant’s Competitive Negotiation Act, Section 287.055 Florida Statutes.

II. In determining whether a Firm is qualified , the City board shall consider such factors as experience qualifications of the firm, experience and qualifications of proposed team members to be assigned to the contract (indicate point of contact per Section 5 of the solicitation) experience, and performance of the firm on similar contracts, project management an contract administration approach, the cost management, and QC procedure, technology used and equipment resources to improve service, availability to perform services, references, and responsiveness to the RFQ instructions.

III. Firms submitting a response to this RFQ must be licensed in State of Florida as a Certified General Contractor (CGC) according to chapter 489, Florida Statutes. Corporations, at the time

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

of final selection by the Selected Committee.

2.06 Key Personnel

a. The successful proposer(s) shall appoint a single representative with whom the City shall coordinate all Task Authorization. This representative shall have the authority to transmit instructions, receive information, interpret and deliver decisions on behalf of the successful proposer(s). If this representative is to leave the firm for any reason, the City shall be notified in writing within fourteen (14) days after said person leaves the firm. A new representative should then assign this role.

b. While it is anticipated the majority of efforts under this RFQ will primarily be conducted with Public Works/Utilities Department, this contract will be open to use by any City department including Community Development, Planning and Zoning, Fire and Police. Therefore, there may be a variety of tasks solicited from a variety of perspectives and needs.

2.07 MBE Certification

MBE are encouraged to apply; however, the City does not have a policy in place. Attached evidence of Minority Business Enterprise Certification state /indicate the Respondent has no certification.

Certificate will not be part of the page count.

2.08 Design Phase:

a. The Construction Manager (CM) will be required to work with the project Architect of Records.

b. The CM will submit for approval by the Architect and the City Representatives applicable cost and time savings incentive programs.

c. The CM will be required to work with and coordinate activities with any additional contracts or contractors that City provides for the project.

d. The CM will assist the City and the design team during scope development phase to become familiar with the design options.

e. The CM will review progress design documents and provide value engineering recommendations in all disciplines including civil, structural, landscaping, mechanical and electrical as necessary.

f. The CM will review construction documents to ensure constructability.

g. The CM will review construction documents to minimize omissions.

h. The CM will review prepare reports of cost estimates and update as needed prior to establishing the Guarantee Maximum Price. All reports shall specially list all assumptions and exclusions in developing the estimate of probable construction cost and indicate any allowances that are incorporated into the estimate.

i. The CM will coordinate with the Architect to finalize the Constructions Documents.

j. The CM will prepare for approval a schedule of proposed hourly rates to be used in assessing the

CM’s fixed fees for preconstruction service’s

k. The CM will review the budget issues and guarantee a maximum price based on the documents and successful negotiations with the City. The Guarantee Maximum Price will include the CM’s fees for construction services and contingency amount identified by the City.

l. The CM will establish the master project schedule in identifying all different phases and all milestone items keeping in mind the fiscal year end.

m. The CM will coordinate with the Architect and provide to the Owner all permitting application

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

and requirements as needed. City permits and fees are required to be obtained and paid by CM.

n. The CM will prepare and submit for the Owner/Architect review and approval progress reports during the preconstruction phase documenting value engineering, budget and scope issues.

2.09 The Contract Documents

a. The Contract Documents shall consist of this Agreement, the drawings and specifications and any addenda issued thereto, and modifications issued after execution of the Agreement. Any modification to this Agreement shall only be effective if it is reduced to writing, and duly executed by both parties, except a construction change directive shall be effective after approval and execution by Owner.

b. The term “Work” as used herein refers to all construction and other services required by the Contract Documents, including all labor, materials, equipment and services needed to complete the Project.

c. The term “Drawings” as used herein means the graphic and pictorial portions of the Contract Documents, which serve to show the design, location and dimensions of the Work to be performed.

d. The term “Specifications” as used herein means that portion of the Contract Documents which are the written requirements for the materials, equipment, systems, standards and workmanship for completion of the Work and performance of related services.

e. The terms “provided” as used herein shall mean to furnish and install materials and equipment, together with all incidentals for a complete and ready to use item and system.

The general intent of the Contract Documents is to include all items necessary for the proper execution and completion of the scope of the Work by the Construction Manager.

f. All Work mentioned or indicated in the Contract Documents shall be performed by the Construction Manager as part of this Agreement unless it is specifically indicated in the Contract Documents that such Work is to be done by others. In the event the Drawings or the Specifications disagree in themselves or with each other, the Construction Manager shall provide the better quality or better quantity of Work unless otherwise directed by a written addendum to the Agreement. In the event of discrepancies among the Contract Documents, the documents shall be construed according to the following priorities:

i. Highest Priority – Modifications

ii. Second Priority – Agreement

iii. Third Priority – Addenda- later date to take precedence

iv. Fourth Priority- Specifications

v. Fifth Priority- Drawings

g. All indicates or notations which apply to one of a number of similar situations, materials, pr processes shall be deemed to apply to all such situations, materials, or processes wherever they appear in the Work, except where a contrary result is clearly indicated by the Contract Documents.

h. Where codes, standards, requirements and publications or public and private bodies are referred to in the Specifications, such references are to the latest revision prior to the date of receiving bids, except where otherwise indicated.

i. Where no explicit quality or standards for materials or workmanship are established for

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

the Work, such Work is to be of good quality and what is reasonably inferable from the Drawings and consistent with the quality of the surrounding Work and of the construction of the Project generally.

j. All manufactured articles, materials, and equipment shall be applied, installed, connected, erected, used, cleaned, and conditioned in accordance with the manufacturer’s written or printed directions and instructions unless otherwise indicated in the Contract Documents.

k. The mechanical, electrical and fire protection drawings are diagrammatic only, and are not intended to show the alignment, physical locations or configurations of such Work.

Such Work shall be installed without additional cost to the Owner to clear all obstructions, permit proper clearances for the work of other trades, and present an orderly appearance where exposed. Prior to beginning such work, the Construction Manager shall prepare coordination drawings showing the exact alignment, physical location and configuration of the mechanical, electrical and fire protection installations and demonstrating to the Construction Manager’s satisfaction that the installations will comply with the preceding sentence.

l. Exact locations for fixtures and outlets shall be obtained from the Architect as provided in the plans before the Work is roughed in. Work installed without such information from the Architect shall be relocated at the Construction Manager’s expense.

m. Where the Work is to fit with existing conditions or Work to be performed by others, the Construction Manager shall fully and completely join the Work with such conditions or Work, unless otherwise specified.

2.10 Construction Phase

The Construction Manager (CM) shall be responsible for all subcontractors while on City property. All CM personnel, including subcontractors, shall adhere to all City policies and procedures.

a. The CM will provide for and coordinate with the City personnel to accommodate an occupied facility during construction phase.

b. The CM will coordinate surveyors, special consultants and testing lab services contracted by the City as required.

c. The CM will coordinate site construction management services including but not limited to :

i. Regular job site meetings

ii. Maintain daily on-site project log and schedule report

iii. Oversee quality assurance testing and inspection program

iv. Monitor construction management staff and subcontracts work performance for deficiencies,

v. Maintain record copy of all contract documents

vi. Change Orders and other documentation on site

vii. Oversee construction management staff and subcontractor safety programs

d. The CM will assign the project staff in a satisfactory manner. The CM site personnel during the construction phase may include:

i. A Project Manager

ii. A Project Engineer

iii. A Project Superintend

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

iv. Subject Matter Experts (SME)

e. The CM will update and maintain master project schedules, detailed construction schedules, submittal schedules, inspection schedule and occupancy schedules.

f. The CM will prepare a schedule of values associated with each bid package identified and submit for approval by the Architect and City Representative. All payment requests must be in accordance with the approved schedule of values.

g. The CM will process payment requests for approval by the Architect and the City Representative.

h. The CM will process any change orders for approval by the Architect including a cost estimate of the proposed change.

i. The CM will process Request for Information and coordinate with the Architect.

j. The CM will process submittals and shop drawing to be coordinated with the Architect.

k. The CM will monitor for the presence of existing asbestos containing building material and certify to the City that no asbestos containing materials has been used.

l. The CM will provide with the Architect the final inspection prior to the Architect’s approval issuance of the Certificate of Substantial Completion.

m. The CM will provide progress reports to the City.

n. The CM shall participate and require all subcontractors, and their material suppliers do as well, in the City Owner Direct Purchase (ODP).

2.11 Post Construction Phase

I. The CM will coordinate project closeout, start-up, and transition to operation.

II. The CM will coordinate with the architect to provide a complete project records including project manual and CAD drawings corrected to show all constructions changes, additions, and deletions compared to the Construction Document (CAD disks will be provided to the Construction Manager by the architect). Final update as-builts will need to be provided.

III. The CM will coordinate with the City to prepare the Certificate of Final Inspection.

IV. The CM will obtain and review for completeness, have a corrected if necessary and submit to the

City following the architect’s approval all warranties, operations and maintenance manuals, and other such documents.

V. The CM will coordinate and conduct the Building Warranty Inspection and roofing two-year warranty inspection.

VI. The CM will provide a warranty walk-though schedule for the 12 months following occupancy.

2.12 Owner’s Responsibilities

I. The Owner shall provide information in a timely manner regarding the requirements of the Project, including the Owner’s objectives, constraints and criteria, space requirements and relationships, flexibility and expandability requirements, special equipment and systems, and site requirements as reasonably requested by Construction Manager in writing.

II. The Owner shall establish and update an overall budget for the Project, based on consultation with the Construction Manager and Architect, which shall include contingencies for changes in the Work and other cost which are the responsibility of the Owner.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

III. Structural and Environmental Tests, Surveys and Reports.

I. Owner’s Designated Representative The Owner may designate a representative with the authority to approve matters contemplated in this Agreement where the monetary impact is less than $10,000.00. This limit applies to each matter, and a matter may not be divided into separate matters or subparts to avoid the requirement of Owner approval.

II. Architect The Owner has retained the Architect to provide basic architectural services, including normal structural, mechanical, and electrical engineering services, as described in the Owner’s Agreement with the Architect. The Owner shall authorize and cause the Architect to provide those additional services, if any, which must necessarily be provided by the Architect for the preconstruction and construction phases of the Work. Such services shall be provided in accordance with time schedules agreed to by the Owner, Architect, and Construction Manager. Upon request of the Construction Manager, the Owner shall furnish to the Construction Manager a copy of the Owner’s agreement with

IV. The Owner shall advise the Construction Manager of any known special legal requirements relating specifically to the Project which differ from those generally applicable to construction in the jurisdiction of the Project.

V. Information or services required of the Owner by this Agreement shall be furnished by the Owner with reasonable promptness after receipt from the Construction Manager of a written request for such information or services. Construction Manager shall refer to the Drawings and Specifications for items to be provided by the Owner and installed by the Construction Manager.

VI. In the event the Construction Manager fails and refuses to correct any Work which is not in accordance with the requirements of the Contract Documents, or, fails and refuses to perform the Work in accordance with the Contract Documents, the Owner at the Owner’s discretion may direct the Construction Manager to stop the Work or any portion thereof, until such time as the non-conforming Work has been corrected.

VII. In the event the Construction Manager fails to perform the Work in accordance with the Contract Documents, within a seven (7) calendar daytime period after receipt of written notice from the Owner with regard to such failure, the Owner may, without waiving its rights to pursue any and all other remedies, move forward to correct such deficiencies itself. In that event, the Owner will issue a construction change directive deducting from any and all payments due to the Construction Manager the cost of correcting such non-conforming Work, including any compensation to third parties for additional services and expenses incurred as a result of such failure by the Construction Manager.

h. The method for determining the construction change directive value shall be determined solely by the Owner. In the event the payments due the Construction Manager are insufficient to pay for the construction change directive referenced above, then the Construction Manager shall immediately pay the difference to the Owner.

2.13 Guaranteed Maximum Price Proposal and Contract Time

a. When the Construction Documents are 98% complete, Construction Manager will

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

propose a GMP, which is the total not-to-exceed estimate of the cost of Work and the Construction Manager’s fee. The GMP shall include all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and any other services necessary for the proper execution and completion of the Work.

b. After the Construction Manager proposes a GMP, the Architect shall not modify the Construction Documents to include such things as changes in scope, systems, kinds and quality of materials, finishes or equipment. If these modifications are required, all of which, if required, shall be incorporated by change order

c. The GMP cost of Work shall include the Construction Manager’s contingency, which is defined as a sum estimated by the Construction Manager to cover unforeseen costs during construction.

The Owner retains exclusive use of the contingency, and all expenditures must be approved in writing by the Owner.

2.14 Basic of Guarantee Maximum Price

I. The Construction Manager shall include with the GMP proposal a written statement of its basis, which shall include:

a. A list of the Drawing and Specifications, including all addenda thereto and the conditions of the Contract, which were used in preparation of the GMP proposal.

b. A list of allowances and a statement of their basis.

c. The proposed GMP, including a statement of the estimated cost organized by trade categories, allowance, contingency, and other items and the fee that comprise the

GMP.

d. The Date of Substantial Completion upon which the proposed GMP is based, and a schedule of the Construction Documents issuance dates upon which the date of substantial completion is based.

e. Included within the GMP is the Construction Manager’s fee. The Construction Manager’s fees is hereby established as __________% (the “Construction Managers Fee”) (to be determined at the time of the GMP). The sum of the cost of the Work and the Construction Manager’s Fee shall not exceed the GMP also referred to as the Contract Sum. The Construction Manager’s Fee shall constitute Construction Manager’s total compensation for profit and overheard (including General Conditions).

f. The Owner shall authorize and cause the Architect to revise the Drawings and Specifications to the extent necessary to reflect the agreed-upon assumptions and clarifications contained in the GMP. Such revised Drawings and Specifications shall be furnished to the Construction Manager in accordance with schedules agreed to by the Owner, Architect and Construction Manager. The Construction Manager shall promptly notify the Architect and Owner if such revised Drawings and Specifications are inconsistent with the agreed-upon assumptions and clarifications.

g. The Construction Manager shall meet with the Owner and Architect to review the GMP proposal and the written statement of its basis. In the event that the Owner or Architect discovers any inconsistencies or inaccuracies in the information presented, they shall promptly notify the Construction Manager, who shall make appropriate adjustments to the GMP proposal, its basis or both.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

h. Unless the Owner accepts the GMP proposal in writing on or before the date specified in the proposal for such acceptance and so notifies the Construction Manager, the GMP proposal shall not be effective without written acceptance by the Construction Manager.

i. Prior to the Owner’s acceptance of the Construction Manager’s GMP proposal and issuance of a notice to proceed, the Construction Manager shall not incur any cost to be reimbursed as part of the cost of the Work, except as the Owner may specifically authorize in writing.

2.15 Liquidated Damages

Liquidated Damages will be negotiated with the award CM or inclusion in the Phase 2 GMP amendment to the Agreement/Contract for each individual project.

2.16 Other Responsibilities

I. Accounting Records and Audit

a. The Construction Manager shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract; the accounting and control systems shall be satisfactory to the Owner.

b. The Owner and the Owner’s accountants shall be afforded access to the Construction Manager’s records, books, correspondence, instructions, Drawings, receipts, subcontracts, purchase orders, vouchers, memoranda, and other data relating to this Project for audit purposes, and the Construction Manager shall preserve these records, documents and data for a period of four years after final payment, or for such longer period as may be required by law.

c. The Construction Manager shall require all of its subcontractors likewise to retain such records, documents and data. If the Construction Manager receives notification of a dispute or the commencement of litigation regarding the Project within this four-year period, the Construction Manager shall continue to maintain all Project records until final resolution of the dispute or litigation. Upon seven calendar days' written notice, from the date of this Agreement to the latest date described in the preceding two sentences, the Construction Manager shall make its records available during normal business hours to the Owner or its authorized presentative(s).

d. Owner and its authorized representative(s) shall be entitled to inspect, examine, review and copy the Construction Manager’s records at the Owner's reasonable expense, within adequate workspace at the Construction Manager's facilities. Failure by the Construction Manager to supply substantiating records shall be reason to exclude the related costs from amounts which might otherwise be payable by the Owner to the Construction Manager pursuant to this Agreement.

e. The Construction Manager is solely responsible for reviewing and comparing the Contract Documents with each other and shall immediately report to the Architect any and all errors, inconsistencies or omissions. In the event the Construction Manager performs any Work with the knowledge that it involves an error, inconsistency or omission in the Contract Documents, the Construction Manager shall be responsible for such erroneous, inconsistent, or omitted Work.

f. The Construction Manager is also responsible for taking such field measurements as are

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

necessary in order to verify field conditions and to compare such field measurements and conditions with the Contract Documents. Any and all errors, inconsistencies or omissions shall be immediately reported to the Architect.

g. The Construction Manager shall be solely responsible for supervising and directing the Work and shall have sole responsibility for determining appropriate construction means, methods, techniques, sequences and procedures, and for coordinating the Work under the Contract Documents. The Construction Manager shall be solely responsible to the Owner for the acts and omissions of all entities or persons performing or supplying any portion of the Work for which the Construction Manager has contracted.

h. The Construction Manager is not relieved of its obligations to perform the Work in accordance with the Contract Documents by any activity of the Architect, unless such change to the Work has been reduced to writing and executed by the Owner.

2.17 Projects

CIP upcoming Projects for the City of Sanford for various departments. Contractor must specialized in the following departments.

I. Stormwater

2.17.I.1 3rs Street & Oleander Pond 2.17.I.2 Cherry Property Pong 2.17.I.3 Rosalia 400 Block Drainage 2.17.I.4 24th Street Drainage Pond 2.17.I.5 Mills Creek East of Persimmon Drainage Improvements 2.17.I.6 Marina Isla Seawall Construction 2.17.I.7 Marina Isle Seawall Repairs per FEMA Ian Damage 2.17.I.8 Maple Avenue Improvements 2.17.I.9 Georgetown Phase II 2.17.I.10 Goldsboro Gateway Project 2.17.I.11 Riverwalk Gateway 2.17.I.12 24th Place at Revona Drainage Improvements 2.17.I.13 Aero Lane & 5th Street Drainage & Roadway 2.17.I.14 Fulton Avenue Emergency Operations Center PW 2.17.I.15 Georgetown Phase IA 2.17.I.16 Mayfair Drainage Improvements 2.17.I.17 St. Johns Parkway & Upsala Road Intersection Improvements

II. Utilities 2.17.II.1 Lake Monroe Trail Looping -Fin ID. 444628.1.58.01 2.17.II.2 Kentucky Street- Seminole County CIP 02307063 2.17.II.3 SR 46 Utilities Relocates - 44710.1.52.01 2.17.II.4 Riverview Avenue Seminole County – CIP 01785272 2.17.II.5 Lake Monroe Trail Celery Avenue 2.17.II.6 12th Street Water Main (Goldsboro) 2.17.II.7 Georgetown Water Main 2.17.II.8 Pine Way Water Main 2.17.II.9 Seminole Expressway (417) Fin ID 449687.1.52.01

III. Parks

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

2.17.III.1 Westside Play Fields 2.17.III.2 Lake Carollo Wall 2.17.III.3 Marina ADA Restrooms and Office Space 2.17.III.4 McKibbin Park

IV. Water and Wastewater Plants 2.17.IV.1 Electrical Work at North & South WWRF’s 2.17.IV.2 Master Lift Station Replacement (NWRF) 2.17.IV.3 Equalization Basins at South & North WWRF’s 2.17.IV.4 Gritt Unit Replacements at North & South WWRF’s 2.17.IV.5 Bar Screen Replacements at North & South WWRF’s 2.17.IV.6 Rehabilitation/ Replacement of Vacuum Sewer Lift Station

V. Roadway and Parking Construction 2.17.V.1 Celery Avenue Complete Streets Widening 2.17.V.2 Monroe Hall Parking Facility 2.17.V.3 20th & Mellonville Signalization 2.17.V.4 Celery Avenue & Mellonville Avenue Intersection Improvements 2.17.V.5 2nd Street Streetscape 2.17.V.6 Fulton Avenue- Park Avenue Streetscape 2.17.V.7 Park Drive/Avenue Streetscape 2.17.V.8 Aero Lane Roadway Improvement

VI. Building Construction 2.17.VI.1 Commission Chambers escape door 2.17.VI.2 Lighting and electrical system replacement at Public Safety Building (PSC) 2.17.VI.3 ADA Improvement to Westside Community Center 2.17.VI.4 ADA Improvement to Civic Center

2.18 References

a. Florida Department of Business & Professional Regulations- Construction Industry Licensing Board Licensing Portal - DBPR Online Applications (myfloridalicense.com)

b. Florida Building Code Florida Building Code Online

c. Florida Statute Statutes & Constitution :View Statutes : Online Sunshine (state.fl.us)

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

https://www.myfloridalicense.com/intentions2.asp?SID=&page=intentions2.asp https://www.floridabuilding.org/bc/bc_default.aspx http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0200-0299/0255/Sections/0255.32.html

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-09

REQUEST FOR QUALIFICATIONS (RFQ)

Term Contract

Due Date:

January 16, 2024

TITLE: CONSTRUCTION MANAGEMENT AT RISK (CMAR) SERVICES –

CONTINUING CONTRACT

SECTION 3. GENERAL INSTRUCTIONS FOR PROPOSAL DELIVERY AND PREPARATION.

3.01 REQUESTING THE SOLICITATION DOCUMENT.

The RFQ documents are available on-line at no charge via VendorLink https://www.myvendorlink.com Register as a vendor to download the solicitation documents and the City of Sanford website:

https://sanfordfl.gov/government/finance/purchasing-division/ solicitations may also be viewed and downloaded. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail.

For more information call the Purchasing Division at (407) 688-5028, or extension 5030. Important: The desire of the City to pursue proposals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

3.02 AMERICA DISSABILITY.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

3.03 ON-LINE SERVICE PROVIDER DISCLAIMER.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

The City of Sanford (City) Purchasing professionals provides, from time to time, for online bidding or the response to other forms of solicitation by means of online…