RFQ_23-02_-_Spec_Prov_and_Experience.docx

Equipment Inventory List and Inspection of Equipment Quoters are required to complete and submit the County provided Equipment Inventory List of ALL equipment, currently in their possession, the Quoter intends to use in the performance of work under the Contract(s). Equipment shall be in good working order and sufficient in type and quantity to complete all work as bid on the Quotation Form. All equipment, including back-up equipment, to be used in the execution of work as a result of this solicitation shall be identified on the Equipment Inventory List, at a minimum identifying equipment type, make/model, year, quantity, Vehicle Identification Number (VIN) (if applicable), tag number (if applicable), and registration number (if applicable). The County may inspect successful Quoter’s equipment at any time (before contract award if the Quoter has not yet obtained equipment).

The County may require, at its sole discretion, the apparent awardee(s) to have all equipment inspected by the County, Department of Public Works at the apparent awardee(s)’ location at a date and time to be specified by the County and prior to the award of this Contract. During this inspection, the County will make a determination of the suitability and capability of the Contractor’s equipment to properly perform the required services, and also identify any safety issues. Any minor discrepancies, as defined by the County Utilities Division, will not be an obstacle to execution of the Contract, but must be corrected prior to the commencement of work. Equipment deemed insufficiently qualified, or of insufficient type and/or quantity to accomplish the work as quoted, shall be determined solely by the County Utilities Division whose determination is not subject to appeal.

Experience Form Quoter shall be required to complete and submit the County provided Experience Form. A qualified Quoter must have requisite experience for the work as described in Part B - Special Provisions and must be actively engaged as a legal entity in this field for a period of no less than five (5) years at the time of quoting. Quoters shall demonstrate their experience on the Experience Form. Quoters shall provide no less than three (3) public road repair projects completed within the past five (5) years of equal or greater magnitude, as deemed acceptable by the County at its sole discretion, and as specified below. All blank spaces of the form shall be fully completed in legible ink or typewritten.

A. Relevant Firm Experience:

A minimum of three (3) completed representative projects that demonstrate the Quoter’s experience in all the following areas:

1. Road paving,

1. Shoulder paving,

1. Shoulder construction and grading.

PART B – SPECIAL PROVISIONS

0. GENERAL

PROJECT DESCRIPTION

The County Commissioners of Charles County are hereby requesting sealed quotes from qualified contractors to perform construction services adjacent to the outside edge of County road surfaces to eliminate shoulder drop off. The County estimates installing approximately 2,500 tons of Asphalt Millings or Grindings to various locations countywide.

SCOPE OF SERVICES

The Scope of Services for this service includes all incidental work necessary to perform the work identified on the Quotation Form.

PROJECT COORDINATION

The Contractor shall coordinate with all County departments, Municipal and State agencies or entity having jurisdiction or a vested stake or interest that could or may be affected by this project. The Contractor is required to notify the affected parties prior to starting and at the completion of their work affecting the party’s vested interest. The Contractor shall maintain reasonable access to allow these parties to perform their duties as it relates to their respective jurisdiction, facilities, and property.

SCOPE OF WORK

The Contractor shall not commence activities under the Scope of Work prior to receiving a written notice from the County. The notice will only be in the form of an official Notice-to-Proceed letter (NTP) from the Department of Public Works. Any other form of authorization of the start of work on this project does not constitute approval by the County.

WORKING HOURS

The Contractor may work more than eight (8) hours per day with the written approval of the County Project Manager.

MATERIALS

Asphalt Millings or Grindings – size of individual particles shall be less than 1-inch as determined visually.

COUNTY APPROVAL TO PERFORM SERVICES

Services may begin once the Contractor has received a written Notice to Proceed and Purchase Order from the County for each specific task.

CONSTRUCTION

The Contractor shall comply with the following:

· When outside edge of the road surface is greater than 2.5-inches above the existing ground line, place a wedge of Asphalt Millings or Grindings, in designated areas as specified or directed.

· Grade the Asphalt Millings or Grindings, to a slope as directed and up to 18-inches wide.

· Compact the materials to be traffic bearing or as directed.

SPECIFICATIONS AND COMPLETION

All work shall be performed in accordance with the project drawings and specifications provided by the County. Furthermore, the work shall be in compliance with the Charles County Government Department of Planning and Growth Management Standards & Specifications for Construction and any other local, state, and federal ordinances, codes, guidelines, and regulations applicable for the work effort being performed under this contract.

· Charles County Standards and Specifications for Construction (labeled: “Standard Specs for Construction”) (https://www.charlescountymd.gov/government/planning-and-growth-management/planning-and-growth-management-publications/codes-ordinances-and-regulatory-documents/-folder-505)

· Charles County Government Department of Planning and Growth Management – Standard Detail Manual (https://www.charlescountymd.gov/government/planning-and-growth-management/planning-and-growth-management-publications/guides-and-process-manuals/-folder-114s)

· 609 (Shoulder Edge Drop Off Grading Adjustment) of the Maryland State Highway Administration’s Landscape Specifications (https://wiki.roads.maryland.gov/mediawiki/index.php/609_SHOULDER_EDGE_DROP_OFF_GRADING_ADJUSTMENT)

INVOICES

The Contractor shall submit a monthly invoice for all work performed during the period. For all other work performed as a result of this Contract, the Contractor shall submit invoices at completion of the task.

QUOTE ITEM DESCRIPTIONS

Prices quoted shall include everything necessary for the execution and completion of the work including, but not limited to, furnishing all materials, equipment, tools, plant and other facilities, and all management, superintendence, and labor.

QUOTE ITEM A1– HMA MILLINGS & GRINDING APPLICATION (LABOR AND MATERIAL)

Payment: Quote Item A1 of the Quotation Form establishes the unit price for which payment will be made by the County to the Contractor.

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