RFP_Checklist_signed.pdf
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- Attached to
- Master Agreement AZ|CTR050724
- Contract number
- CTR050724
- Issued by
- Arizona
About this file
This document is an RFP (Request for Proposal) Checklist from the Arizona Department of Health Services (ADHS), specifically tracking a procurement process for an unspecified solicitation. The document details the procurement workflow from pre-solicitation through contract completion, with key steps logged and dated between March 2019 and July 2020. The procurement was managed by Procurement Officer Kathleen Shipman and involved multiple stages including solicitation release, evaluation, and contract award.
The checklist indicates a comprehensive procurement process involving 93 solicitation amendments, multiple evaluation meetings, negotiations, and best and final offer rounds. While the specific goods or services are not detailed, the document shows a thorough procurement methodology including steps such as conducting debarment checks, creating evaluation reports, obtaining confidentiality statements, and performing vendor assessments. The contract was ultimately awarded on 7/17/2020, with the final contract created in the APP (presumably a procurement management system) and a contract of interest (COI) obtained on 6/23/2020.
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Text version
Revised 12/2019
Date Completed PRE-SOLICITATION 3/26/2019 Receive Request from Program
X Search for existing contract (set-aside, statewide, or ADHS) X Update contract log and create solicitation folder in J drive X Obtain Scope of Work, estimated cost, recommended supplier and signed PDS form from program
4/12/2019 Create draft and give to supervisor/CPO for review (includes evaluation tool) X Send draft to program for approval
8/15/2019 Create solicitation in APP 8/22/2019 Request quote for legal ad and send to program to generate PO 8/15/2019 Release solicitation to the public
Date Completed SOLICITATION 8/15/2019 Post solicitation notice to ADHS procurement webpage, include link to solicitation in APP 1/16/2020 Conduct pre-offer conference, if needed
X Answer any questions in discussion forum, if needed X Create solicitation amendments, if needed (total # _93___) X Schedule evaluation kick-off meeting and evaluation meetings
Date Completed EVALUATION 3/5/2020 Open offers 3/5/2020 Remove solicitation notice on ADHS webpage
3/12/2020 Determine if offers are responsive per the evaluation criteria (check for confidential information and exception to terms and conditions)
N/A Create determination for offers Not Susceptible for Award and notify supplier 3/12/2020 Update evaluation tool
3/9/2020 Conduct evaluation kick-off meeting - obtain PDS forms and Confidentiality Statements from members PRIOR to passing out proposals
3/22/2020 Evaluation Meeting - Evaluate offers with team 3/31/2020 Conduct evaluation meeting, if needed
4/3 , 15, 17/2020 Conduct clarifications, if needed 5/5/2020 Conduct negotiations, if needed
5/13/2020 Conduct Best and Final offers if negotiations were conducted 5/14/2020 Conduct evaluation meeting, 5/26/2020 Update evaluation tool with best and final results 5/27/2020 Obtain consensus from evaluation team and create evaluation report 5/26/2020 Complete determinations (Award, Cancellation, One Offer Received, Multiple Award, etc) 5/26/2020 Conduct debarment checks (SAM.Gov/Corp Comission/ Office of Inspector General) 5/27/2020 Create Award/Non-award letters 5/26/2020 Complete Executive Summary 5/28/2020 Give award packet to supervisor/CPO for review and signature
5/28/2020 Attach evaluation documents to solicitation exhibit tab (tool, clarifications, negotiations, best and finals, determinations, debarment/corporation checks)
7/17/2020 Award RFP in APP Send out Award/Non-award letters
Date Completed CONTRACT 7/16/2020 Create contract in APP - attached signed offer, checklist
Update Contract log 6/23/2020 Obtain COI
Notify program when contract is available for use
Date Completed Procurement Officer Signature
Date Chief Procurement Officer Signature
RFP Checklist
BPM002103
kATHLEEN sHIPMAN
July 21, 2020
Signature:
Email: christine.ruth@azdhs.gov https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAmSCVB9C7BT9Q6-MY6J9UZlZZ6vVvAuoX
Sheet1
| 2020-07-21T10:27:49-0700 | |
| Agreement certified by Adobe Sign |
File details come from the government source that posted it. Updated .